Council

10 December 2014

Description: sdclogo

 

Description: sdclogo

 

 

Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 10 December 2014 at 1pm.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Neil Paterson

 

 


 

IN ATTENDANCE

 

Chief Executive Steve Ruru, Chief Information Officer Damon Campbell, Group Manager and Environment and Community Bruce Halligan, Group Manager Services and Assets
Ian Marshall, Human Resources Manager Janet Ellis, Communications and Governance Manager Louise Pagan - Item 9.1, Strategy and Policy Manager Susan Cuthbert - Item 7.5,
Committee Advisor Maree Fyffe, Business Improvement, Assurance and Project Analyst Dean William - Item 7.1, Policy Analyst Henrietta McNeill - Item 7.2, Planning and Reporting Analyst Shannon Oliver - Item 7.3, Strategic Manager and Waste Ian Evans - Item 7.4, Resource Management Simon Moran - Item 7.6, Strategic Manager Property
Kevin McNaught - Item 8.2 and Property Officer/Statutory Officer/Electoral Officer
Virginia Dillon - Item 9.3.

 

1          Apologies

 

            An apology for absence was received from Cr Macpherson.

         

Moved by Cr  Baird, seconded by Cr  Dillon and resolved that the apology be received.

 

2          Leave of absence

 

No requests for leave of absence had been received.

 

3          Conflict of Interest

There were no conflicts of interest noted and declared.

 

4          Public Forum

 

4.1

SDC Community Spirit Award

 

Mayor Gary Tong presented Oliver Beaumont with a SDC Community Spirit Award.

 

The award was facilitated through the SDC Youth Council, who found and nominated
hard-working students in its communities.

 

The award recognised the efforts and dedication of a young Southlander working to make their community a better place.

 

Grace McRae, who was on the Youth Council, said she had nominated Oliver for his on-going service to the community, through helping others in the Lumsden community by turning heaters on early at school, putting out rubbish for collection, volunteering in the Lumsden Community Gardens, and collecting pine cones for those who were in need.

 

Mayor Tong said Oliver embodied the spirit behind the award itself, thanking Oliver for his hard work and continued efforts in making his community a better place to live.

 

Mr Allan Youldon

 

Mr Youldon, Chairman of the Manapouri Community Development Area Subcommittee addressed Council and spoke about the closing submission by the solicitor for SDC in the Consent Application to Discharge Te Anau Sewerage to Land and Air on the Kepler Block.  It was noted that the Commissioners would deliver a decision late January, early February (refer to Appendix 1).

 

Attachments

a          Public Forum address by Mr Allan Youldon

                                                                                                                                                                                                                                                                     

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Council Minutes

 

Resolution

Moved by Deputy Mayor  Duffy, seconded by Cr  Bailey  

and resolved that the Meeting minutes of Council, 29 October 2014 be confirmed as a true and correct.

 

 

Reports - Policy and Strategy

 

 

7.1

Risk Management Policy

Record No:         R/14/11/17732

 

 

 

1       This purpose of this report was to get approval of a Risk Management Policy for Council in line with best practice. 

 

The draft policy was based on the joint Australian New Zealand International Standard - Risk Management - Principles and Guidelines AS/NZS ISO 31000:2009.  This was the current ‘best practice’ standard on Risk Management.

 

The policy covered the principles of risk management, the outcomes expected, the use of a risk register and the overall process with reporting/monitoring requirements that would be implemented. 

 

This policy was recommended by the Executive Leadership Team and the
Audit Performance Activities Committee to be adopted.

 

 

Resolution

Moved by Cr  Keast, seconded by Cr  Ford 

That the Council:

a)      Receive the report titled “Risk Management Policy” dated 10 December 2014.

 

 

 

Resolution

Moved by Cr  Douglas, seconded by Cr  Baird  

and resolved that the Council:

b)      Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)      Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Adopts the Risk Management Policy.

e)      Notes that:

(i)      The introduction of formal Risk Management into the organisation is just the beginning and that it will evolve over time.

(ii)     Full implementation of the Risk Management Policy will take time.

 

 

7.2

Open Spaces Strategy

Record No:         R/14/11/17827

 

 

 

1        The purpose of this report was to deliberate on the feedback from the draft Open Spaces Strategy and requested Council adopt the Strategy and associated action plan.

2        The draft Open Spaces Strategy was open for public feedback from 1 August -
12 September 2014.  A total of 36 people or organisations shared its views as part of the feedback process, regarding 26 different issues.  Feedback in general, was very positive about Council’s open spaces and the document itself.

 

 

Resolution

Moved by Cr  Dobson, seconded by Cr  Dillon 

and resolved that the Council:

a)      Receives the report titled “Open Spaces Strategy” dated 10 December 2014.

 

 

 

Resolution

Moved by Deputy Mayor  Duffy, seconded by Cr  Douglas  

and resolved that the Council:

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the changes detailed in the Appendix (of the officer’s report).

e)         Adopts the Open Spaces Strategy.

f)          Adopts the Open Spaces Action Plan.

7.3

Te Ao Mārama Incorporated as a collaborator on the Long Term Plan 2015-2025 process

Record No:         R/14/11/17903

 

The purposed of this was report was that Te Ao Mārama Incorporated be approved as a collaborator on the Long Term Plan 2015-2025. 

To help promote and develop its relationship with Māori, the Southland District Council was an active participant and signatory to the Charter of Understanding ‘He Huarahi mō Ngā Uri Whakatapu (A Pathway for the Generations Coming Through)’ between the six councils and Te Ao Mārama Incorporated. 

During the Southland District Council Long Term Plan 2012 - 2022 submission process, Te Ao Mārama Incorporated submitted that:

 

“It would be desirable for Te Ao Mārama Incorporated to be collaborators rather than submitters to the Council’s Long Term and Annual Plan process.”

Consequently, the Council resolved on 23 January 2013 and 11 December 2013 that Te Ao Mārama would be invited to be involved as a collaborator for the Annual Plan 2014/2015 and Annual plan 2014 which they accepted.

 

Ms Oliver advised a resolution was required to continue this practice for the
Long Term Plan process 2015-2025.

 

Mr Halligan remarked it had been a positive initiative and well received by the
Tangata Whenua.

 

 

 

Resolution

Moved by Cr  Keast, seconded by Cr  Dillon  

and resolved that the Council:

a)         Receives the report titled “Te Ao Mārama Incorporated as a collaborator on the Long Term Plan 2015-2025 process” dated 10 December 2014.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves Te Ao Mārama Incorporated as a collaborator at Council meetings to discuss the Long Term Plan 2015-2025 process.

 


 

7.4

Draft Kerbside Recycling and Rubbish Collection Policy

Record No:         R/14/11/17987

 

 

 

1        The purpose of this report was the implementation of a policy to help manage contamination rates in kerbside collections across the District.

2        Appended to this report was a proposed regional policy developed by WasteNet Southland to help manage contamination rates in recycling bins.  The proposed policy would provide an enforcement tool that would assist the WasteNet councils to actively reduce the contamination levels in kerbside recycling bins.  The proposed policy was adopted by the Waste Advisory Group at its meeting on 27 November and now passed back to the three individual councils for its endorsement.  Included as an attachment to this report was the report presented to the Waste Advisory Group (which included the draft policy as well as a number of legal opinions sought prior to the development of the policy).

 

 

It was noted that in the last three years the collection had been operating, the level of contamination in the yellow recycling bins had increased from 4% to 16%.  Contamination in the yellow recycling stream was undesirable as it meant increased operation costs as well as unnecessary and extra work for all parties.  It also increased the health and safety risks for Southland disability Enterprises employees.  It was not uncommon for rotting meat, garden waste, clothing, nappies, syringes and animal carcasses to be found in the recycling.

 

The approach being taken was consistent with other councils in order to manage contamination rates.

 

 

Resolution

Moved by Cr  Keast, seconded by Cr  Baird  

and resolved that the Council:

a)      Receives the report titled “Draft Kerbside Recycling and Rubbish           Collection Policy” dated 10 December 2014.

 

 

 

Resolution

Moved by Cr  Paterson, seconded by Cr  Bailey     

and resolved that the Council:

b)         Determines that this matter or decision be recognised as not significant             in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the Waste Advisory Group recommendation to implement the Draft Kerbside Recycling and Rubbish Collection Policy as an operational activity outside the Solid Waste Bylaw. 

 


 

7.5

Venture Southland Letter of Expectation 2015/2016

Record No:         R/14/11/17987

 

 

 

1        The purpose of this report was to ask Council to review the draft Venture Southland Letter of Expectation for 2015/16 and request approval. 

2        The new Venture Southland Agreement 2014-2017, which took effect from
1 July 2014, set out new planning provisions.  As part of the planning process, the funding councils may provide a Letter of Expectation to Venture Southland early in the planning process to set out the councils’ expectations in terms of being ‘owners’ of Venture Southland as well as purchasers of economic development services. 

3        A draft Letter of Expectation was attached for Council’s review and approval. 

 

 

Ms Cuthbert advised a business plan would be brought back to Council in February.

 

 

Resolution

Moved by Cr  Douglas, seconded by Cr  Harpur  

and resolved that the Council:

a)         Receives the report titled “Venture Southland Letter of Expectation 2015/2016” dated 10 December 2014.

 

 

 

Resolution

Moved by Cr  Douglas, seconded by Cr  Ford  

and resolved that the Council:

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the Venture Southland Letter of Expectation 2015/2016. 

 

 

7.6

Implementation and Remittance of Development and Financial Contributions

Record No:         R/14/12/18449

 

 

 

1        The purpose of this report was to clarify the Development and Financial Contribution Policy framework that Council wished to implement.

2        Southland District Council had four alternate Development and Financial Contribution (DCs/FCs) regimes in the public arena. They were the current Long Term Plan
2012-2022 (the LTP); the Operative District Plan 2001; the Proposed District Plan 2012; and the draft Policy on Development and Financial Contributions. It was necessary to get clear direction from Council regarding the contributions regime it wished implemented.

3        Four options were considered in this report with their relevant advantages and disadvantages. It was recommended that the Financial Contributions policies of the Proposed District Plan are implemented and the LTP Financial Contributions provisions are remitted to an amount equal to the Proposed District Plan. With respect to continuing to require payment of Development Contributions, or not, for the remainder of the financial year direction is sought from Council.

 

 

Council had a robust discussion regarding its options and it agreed to proceed with the amended resolutions provided by Mr Moran as detailed below.  As well as determining that the Development Contribution provisions for Te Anau Water and Sewerage were required to be collected in accordance with the Long Term Plan
2012-2022.

 

 

Resolution

Moved by Cr  Dillon, seconded by Cr  Dobson 

and resolved that the Council:

a)         Receive the report titled “Implementation and Remittance of Development and Financial Contributions” dated 10 December 2014.

 

 

 

Resolution

Moved by Cr  Douglas, seconded by Cr  Harpur    

and resolved that the Council:

b)         Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Determine to use the Financial Contribution policy framework in the Proposed District Plan 2012 instead of the Development Contribution for reserves provisions in the Long Term Plan 2012-2022.

e)         Makes a decision inconsistent with the Development and Financial Contributions Policy in the Long Term Plan 2012-2022 to partially remit the Development Contributions for reserves to match the requirements of the Proposed District Plan until 1 July 2015.

f)          Determines that is making a decision to use the reserve contributions in accordance with the notified district plan, rather than the current 2012 Long term Plan, because:

            i)          The proposed district plan presents a more up to date assessment      of the Councils reserve contribution requirements.

            ii)         The Council has a desire to encourage new development within the district and see the proposed district plan provisions as being consistent with that objective.

g)         Notes that the Council has recently released a draft of its proposed new Policy on Development contributions or Finance Contributions for the draft 2015 Long Term Plan and therefore does not intend further reviewing this policy as a result of this decision.

h)         Provides specific direction on whether to remit or require Development Contributions to be paid until 1 July 2015.

 

 

 

Resolution

Moved by Cr Bailey, seconded by Cr Dobson  

and resolved that the Council:

i)          Determine that the Development Contribution provisions for Te Anau Water and Sewerage are required to be collected in accordance with the Long Term Plan 2015-2025.

 

 

Reports - Operational Matters

 

 

8.1

Management Report

Record No:         R/14/11/17716

 

 

 

Resolution

Moved by Cr  Dobson, seconded by Cr  Baird  

and resolved that the Council:

a)         Receive the report titled “Management Report” dated 10 December 2014.

 

 

8.2

Accepting Ownership of Riverton Soundshell Buildings

Record No:         R/14/11/17610

 

Resolution

Moved by Cr  Dobson, seconded by Cr  Keast  

That the Council:

a)         Receive the report titled “Accepting Ownership of Riverton Soundshell Buildings” dated 10 December 2014.

 

 

 

1        The purpose of this report was the accepting ownership of the Riverton Soundshell Buildings.    

2        The Taramea Bay Soundshell Trust had requested that Council assume ownership of these buildings given that the Trust was winding up and the buildings were situated on Council property.  The Riverton/Aparima Community Board had recommended to Council that the offer be accepted.

 

 


 

 

Resolution

Moved by Cr  Dobson, seconded by Cr  Baird  

and resolved that the Council:

b)         Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Resolve to accept ownership of the Riverton Soundshell buildings from
1 November 2014
subject to all costs in relation to the buildings being that of the Riverton/Aparima Community Board and that the decision in no way indicates the future of the buildings as that issue will be subject to further reports and options.

 

 

8.3

Milford Community Trust - Appointment to Trustee Position

Record No:         R/14/11/18407

 

 

 

Resolution

Moved by Cr  Baird, seconded by Cr  Dillon  

and resolved that the Council:

a)         Receive the report titled “Milford Community Trust - Appointment to Trustee Position” dated 10 December 2014.

b)         Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirm the appointment of M McConachie as a Trustee of the Milford Community Trust.

 


 

8.4

Building Consents and Values for October 2014

Record No:         R/14/11/18220

 

 

 

Resolution

Moved by Cr  Dobson, seconded by Cr  Paterson  

and resolved that the Council:

a)         Receives the report titled “Building Consents and Values for October 2014” dated 10 December 2014.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

Reports - Governance

 

 

9.1

Formation of Ward Committees

Record No:         R/14/11/18406

 

 

 

1        This purpose of this report was to formalise the establishment of ward committees.

2        Ward committees were established to bring together the elected members - councillors and community board and community development area (CDA) subcommittee chairs - in order to discuss projects and budgets.  The committees had met during the 2014 year but had not been officially appointed under clause 30, Schedule 7 of the Local Government Act 2002.  This was necessary to enable them to make recommendations to Council around estimates.

 

 

Councillors had concerns regarding expenditure of old reserves and what level of process was required, asking for further clarification.

 

Mrs Pagan advised the purpose of this report was having the Ward Committees approved by Council so they became part of Council structure.  Terms of reference and delegations would be drafted for Councils consideration.  In the interim it was recommended that the committees be given delegated authority to review and make recommendations to Council on the content of the draft 2015 Long Term Plan.

 

 

 

Resolution

Moved by Cr  Baird, seconded by Cr  Keast 

and resolved that the Council:

a)         Receive the report titled “Formation of Ward Committees” dated
10 December 2014.

 

 

 

Resolution

Moved by Deputy Mayor  Duffy, seconded by Cr  Baird  

and resolved that the Council:

b)         Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Appoints four ward committees – Mararoa-Waimea, Winton-Wallacetown, Waiau-Aparima and Waihopai-Toetoes – under clause 30, Schedule 7 of the Local Government Act 2002.  

e)         Give the four ward committees delegated authority to review and make recommendations to Council on draft Long Term Plan work programmes and estimates.

f)          Appoints the following members to each committee:

Mararoa-Waimea: Crs John Douglas, Brian Dillon and the vacant position; Te Anau Community Board chair Ann Carran, Manapouri CDA chair Allan Youldon, Mossburn CDA chair Jim Guyton, Lumsden CDA chair Rob Scott, Athol CDA chair Jonathon Shaw, Garston CDA chair Pam Naylor, Balfour CDA chair Ruby Baird, Riversdale CDA chair
Paul Langford, Waikaia CDA chair Ray Dickson.

Winton-Wallacetown: Crs Lyall Bailey, Gavin Macpherson and
Neil Paterson; Winton Community Board chair John McHugh, Wallacetown Community Board chair Shaun Holland, Dipton CDA chair Mike Smith, Limehills-Centre Bush CDA chair David Kean, Browns CDA chair Owen Hudson.

Waiau-Aparima: Crs George Harpur, Rodney Dobson and Stuart Baird; Tuatapere Community Board chair Justin Lewis, Otautau Community Board chair Andre Bekhuis, Riverton-Aparima Community Board chair Blair Stewart, Ohai CDA chair Mark Wishart, Nightcaps CDA chair
Bev Evans, Orepuki CDA chair Brian McGrath, Colac Bay CDA chair Lynley Barclay, Thornbury CDA chair Annette Horrell.

Waihopai-Toetoes: Crs Paul Duffy and Julie Keast; Edendale-Wyndham Community Board chair Pam Yorke, Gorge Road and Districts CDA chair Ray Waghorn, Tokanui CDA chair Todd Lyders, Woodlands CDA chair Janelle Ladbrook.

 

9.2

Schedule of Council and Committee Meeting Dates for 2015

Record No:         R/14/12/18491

 

Mrs Pagan advised four days had been proposed for Council (Hearing of Submissions on the draft 2015/2025 Long Term Plan from 19 - 22 May 2015.

 

 


 

 

Resolution

Moved by Cr  Dobson, seconded by Cr  Keast  

and resolved that the Council:

a)         Receive the report titled “Schedule of Council and Committee Meeting Dates for 2015” dated 10 December 2014.

b)         Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Agree to the proposed Council and Committee Meeting dates for January to December 2015 as follows:

 

COUNCIL AND COUNCIL COMMITTEE MEETINGS

Policy Review, Activities Performance and Audit Committee (APAC) and Council

28 January 2015

Forestry Operations, Policy Review and APAC

18 February 2015

APAC and Council (to approve draft 2015/2025 Long Term Plan for consultation)

18 March 2015

Policy Review and APAC

1 April 2015

APAC and Council

22 April 2015

Forestry Operations, Policy Review and APAC

13 May 2015

Council (Hearing of Submissions on the draft 2015/2025 Long Term Plan)

19 - 22 May 2015

APAC and Council

3 June 2015

Policy Review, APAC and Council (Council to adopt the 2015/2025 Long Term Plan)

24 June 2015

Policy Review and APAC

15 July 2015

APAC and Council

5 August 2015

Forestry Operations, Policy Review and APAC

26 August 2015

APAC and Council

16 September 2015

Policy Review and APAC

7 October 2015

APAC and Council

28 October 2015

Forestry, Operations Policy Review and APAC

18 November 2015

APAC and Council

9 December 2015

 

 

 


 

9.3

Order of candidates' names - Mararoa Waimea Ward By-election

Record No:         R/14/11/17858

 

1        The purpose of this report was that Council needed to determine the order of candidates’ names for the Mararoa Waimea Ward By-election.

2        The three options available for the order of candidates’ names on the voting documents had been identified in the background section of the report.

 

 

Cr Dobson rescinded his motion to resolution (d) Random order.  Although Central Government was encouraging the use of random, it was determined that this actually meant each voting document would be different and Council was not in favour of this.

 

Council agreed that the names of the candidates in the Mararoa Waimea Ward
By-election were to be arranged in alphabetical order of surname, as it had done in the past.

 

 

 

Resolution

Moved by Cr  Baird, seconded by Cr  Harpur  

and resolved that the Council:

a)         Receive the report titled “Order of candidates' names - Mararoa Waimea Ward By-election” dated 10 December 2014.

b)         Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         That the Council resolves whether the names of the candidates in the Mararoa Waimea Ward By-election 2015 are to be arranged in:

            (i)        Alphabetical order of surname.

 

 

9.4

Minutes of Council - 8 October 2014

Record No:         R/14/12/18687

 

 

 

Resolution

Moved by Cr  Bailey, seconded by Cr  Harpur  

and resolved that the Council:

a)         Receive the report titled “Minutes of Council - 8 October 2014” dated
10 December 2014.

b)         Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         That the Southland District Council minutes dated 8 October 2014 be confirmed as a true and correct record.

 

 

9.5

Action Sheet

Record No:         R/14/12/18662

 

 

 

Resolution

Moved by Cr  Dillon, seconded by Cr  Paterson  

and resolved that the Council:

a)         Receive the report titled “Action Sheet” dated 10 December 2014.

b)         Determine that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determine that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

   

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved by Cr  Ford, seconded by Cr  Baird  

and resolved that the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Land Acquisition at Wallacetown

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Purchase of part of the Blackmount School on behalf of the Blackmount community

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Council Meeting dated 29 October 2014

7(2)(a) protect the privacy of natural persons, including that of deceased natural persons

7(2)(f)(ii) maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment;

7(2)(i) enable the Council to carry out negotiations without prejudice or disadvantage (including commercial and industrial negotiations);

7(2)(j) prevent the disclosure or use of official information for improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Council Meeting dated 8 October 2014

7(2)(a) protect the privacy of natural persons, including that of deceased natural persons

7(2)(f)(ii) maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment;

7(2)(i) enable the Council to carry out negotiations without prejudice or disadvantage (including commercial and industrial negotiations);

7(2)(j) prevent the disclosure or use of official information for improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

The public were excluded at 3pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.  There were no items to be recorded in open session.

 

The meeting returned to open session at 3.10pm.

 

 The meeting was closed at 3.10pm.       

 

 

                                                                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON 10 DECEMBER 2014.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................