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Notice is hereby given that an Ordinary Meeting of Southland District Council will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 18 March 2015

9am

Council Chambers
15 Forth Street
Invercargill

 

Council Agenda

 

OPEN

 

 

 

MEMBERSHIP

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel  Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive

Steve Ruru

 

Committee Advisor

Maree Fyffe

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


Delegations of Council/Committee/Community Board/CDA insert text here.


Council

18 March 2015

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TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

Procedural

1          Apologies                                                                                                                        5

1.1       Statutory Declaration - Cr E Kremer                                                                           5

2          Leave of absence                                                                                                           5

3          Conflict of Interest                                                                                                         5

4          Public Forum                                                                                                                  5

5          Extraordinary/Urgent Items                                                                                          5

6          Confirmation of Council Minutes                                                                                5

Reports - Policy and Strategy

7.1       Proposal: Remission and Postponement of Rates on Māori Freehold Land Policy         7

7.2       Proposal: Development and Financial Contributions Policy                                 19

7.3       Statement of Proposal:  Draft Revenue and Financing Policy                               63

7.4       Proposal - Schedule of Fees and Charges                                                               89

7.5       Consultation: Draft Early Payment of Rates Policy                                              121

7.6       Proposal:  Draft Remission and Postponement of Rates Policy                         131

7.7       Long Term Plan 2015-2025 - Adoption of Supporting Information                     151

7.8       Long Term Plan 2015-2025 - Adoption of Consultation Document                     165

7.9       Te Anau Wastewater Discharge Project Committee                                             171

7.10     Dog Control                                                                                                                187

Reports - Operational Matters

8.1       Management Report                                                                                                  391

8.2       Mediation of Appeals on the Proposed Te Anau Wastewater Resource Consent Application - Delegated Authority                                                                           403

8.3       Proposed Southland District Plan 2012 - Make and Release the Council's Decision on Designation 80                                                                                                           407

8.4       Mediation of the Appeals on the Proposed Southland District Plan 2012 - Delegated Authority                                                                                                                     653

8.5       Southland District Council 2015 Scholarship Recipients                                     657

8.6       Resource Consents and Other Resource Management Act Items - December 2014        659

8.7       Resource Consents and Other Resource Management Act Items - January 2015 663

8.8       Building Consents and Values for January 2015                                                   667

8.9       Building Consents and Values for February 2015                                                 679

8.10     Council Action Sheet                                                                                                689

Reports - Governance

9.1       Completion of a historical roading action - Glenburn Road                                691

9.2       Southland District Council Speed Limits Bylaw 2015                                           697

9.3       Edendale Community Pool Society                                                                         789

9.4       Minutes for Confirmation by Council                                                                      793

9.5       Minutes for Confirmation by Council                                                                      885   

Public Excluded

Procedural motion to exclude the public                                                                            959

C10.1  Public Excluded minutes for Confirmation by Council                                        959

C10.2  Proposed Road Stopping - Upper Scotts Gap Road                                            959  

 


Council

18 March 2015

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1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

Councillors are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a councillor and any private or other external interest they might have. It is also considered best practice for those members in the Executive Team attending the meeting to also signal any conflicts that they may have with an item before Council.

 

4          Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)    The reason why the item was not on the Agenda, and

(ii)        The reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)   That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6          Confirmation of Council Minutes

6.1         Meeting minutes of Council, 28 January 2015


Council

18 March 2015

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Proposal: Remission and Postponement of Rates on Māori Freehold Land Policy

Record No:        R/15/2/3307

Author:                 Tamara Dytor, Policy Analyst

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report presents the draft Remission and Postponement of Rates on Māori Freehold Land Policy and the corresponding Proposal for Council’s consideration. If approved, these documents will be used for public consultation and hearings will be held concurrently with hearings for the Long Term Plan 2015-25, from 19-20 May 2015.

Executive Summary

 

2           This report outlines the draft Remission and Postponement of Rates on Māori Freehold Land Policy and seeks Council approval to release the draft policy and associated Proposal for public consultation (attached).

 

Recommendation

That the Council:

a)         Receives the report titled “Proposal: Remission and Postponement of Rates on Māori Freehold Land Policy” dated 9 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         That Council approves the draft Remission and Postponement of Rates on Māori Freehold Land Policy for release for public consultation.

e)         That Council endorses the Proposal for use in public consultation on this policy.

f)          Consults through a process which will run parallel to the consultation process for the Long Term Plan 2012-25; with hearings from 19-20 May 2015.

 


 

Content

Background

3        The Proposal allows the draft Remission and Postponement of Rates on Māori Freehold Land Policy to be released for public consultation in compliance with s82(A) of the Local Government Act (2002). Consultation will occur via a process which will run parallel with consultation for the Long Term Plan 2015-25 (LTP).  The policy will have the same consultation period as the LTP, so that anyone wishing to speak to their submission can do so at the LTP hearings (19-20 May 2015).

4        The Proposal will be available at Area Offices, and on the Southland District Council website. Submissions will be able to be made by post or on the website.

Issues

5        Southland District Council proposes that the policy applies to all land that is deemed to be Māori Freehold Land by the Māori Land Court. Reference to ‘multiple ownership’ has been removed in the draft policy and the draft policy applies to land not currently held in a Trust. Land that has a dwelling on it or that is used for economic benefit will not be eligible for rates remission or postponement.

6        This policy takes into account the relationship of Māori and their culture and traditions with their ancestral land.

Factors to Consider

Legal and Statutory Requirements

7                    The Remission and Postponement of Rates on Māori Freehold Land Policy is a statutory requirement under s108 of the Local Government Act (2002), and has to be reviewed every 6 years. It acknowledges that some Māori Freehold Land may have particular conditions, ownership structures or other circumstances which make it appropriate to remit or postpone rates. The Policy sets out the criteria and conditions attached to the remission or postponement of rates on Māori Freehold Land.

8                    This policy has been reviewed to meet a requirement of the Local Government Act (2002) (s109 (2A)) which states that the policy must be reviewed at least once every 6 years using a consultation process.

9                    There is no legislative requirement for this policy to be included in the Long Term Plan. The Proposal allows the Remission and Postponement of Rates on Māori Freehold Land Policy to be released for public consultation in compliance with s82(A) of the Local Government Act (2002).

Community Views

10                  The consultation process proposed will allow Council to consider community views regarding this policy.

Costs and Funding

11                  There are no costs associated with implementing the draft policy. The financial value of remitted and postponed rates on Māori freehold land is low and the number of ratepayers granted remissions and postponements is small. This is unlikely to change if the draft policy is adopted.

Policy Implications

12                  This policy does not need to be included in the Long Term Plan 2015-25 and will not be included in the consultation document for the Long Term Plan. Consultation will occur through a separate parallel process along with other council policies which are currently being reviewed.

Analysis

Options Considered

Council could choose to:

·    Use proposed policy and remove the requirement from the current policy that land has to be held in ‘multiple’ ownership in order to remit and/or postpone rates (Option 1); or

·    Use proposed policy and retains the requirement from the current policy that land has to be held in ‘multiple’ ownership (4+ persons) in order to remit and/or postpone rates (Option 2); or

·    Maintain the status quo of the current policy that retains requirement that land has to be held in ‘multiple’ ownership (4+ persons) in order to remit and/or postpone rates (Option 3).

Analysis of Options

Option 1

Advantages

Disadvantages

·        Less problems regarding locating owners of land, where multiple owners exist

·        Requires people to apply for rates remission so not automatically removing landowners from system

·        Reliant on how Māori Land Court defines Māori Freehold Land (i.e. legal test)

·        Could result in a greater number of landowners being granted rates remission, if landowners apply

·        Does not detail definition of ownership (although this is clarified in s129 of Te Ture Whenua Māori Act 1993 as determined by the Māori Land Court)

Option 2

Advantages

Disadvantages

·        Defines multiple ownership clearly

·        Less rates remissions granted under this policy

·        Gain total annual rates of ~$55,000 from including the extra properties (from 2+ to 4+)

·        Most of these properties have the Māori Land Court as their address, making it difficult to find the landowners

·        Cost of finding landowners and collecting rates is not economical for Council

Option 3

Advantages

Disadvantages

·        No change necessary

·        Includes statements specific to specific land areas

·        Complex for Council to administer

Assessment of Significance

13      The review of the Remission and Postponement of Rates on Māori Freehold Land Policy has not been assessed as significant. The financial impacts of any of the options listed above will be relatively minor and proposed changes are unlikely to have a substantial impact on communities or large numbers of ratepayers.

Recommended Option

14      It is recommended that Council approve the draft policy and Proposal for release for public consultation (Option 1).

Next Steps

15      If Council approves the draft policy and Proposal for release for public consultation, the public will be able to submit on the draft policy and hearings for submitters wishing to speak will be held from 19-20 May 2015.

16      Council would then adopt the Remission and Postponement of Rates on Māori Freehold Land Policy with any appropriate amendments its meeting on 24 June 2015.

 

Attachments

a         Proposal - Remission and Postponement of Rates on Maori Freehold Land Policy View

b         DRAFT Remission and Postponement of Rates on Maori Freehold Land Policy View     


Council

18 March 2015

 

PROPOSAL - REMISSION AND POSTPONEMENT OF RATES ON MĀORI FREEHOLD LAND POLICY

 

Summary

The Remission and Postponement of Rates on Māori Freehold Land Policy (the Policy) acknowledges that some Māori Freehold Land may have particular conditions, ownership structures or other circumstances which make it appropriate to remit or postpone rates.
The Policy sets out the criteria and conditions attached to the remission or postponement of rates on Māori Freehold Land.

 

Southland District Council proposes that the policy applies to all land that is deemed to be Māori Freehold Land by the Māori Land Court.  Land that has a dwelling on it or that is used for economic benefit will not be eligible for rates remission or postponement.  Owners of Māori Freehold Land may apply to Council for a remission or postponement of rates.

 

This policy takes into account the relationship of Māori and their culture and traditions with their ancestral land.

 

Statutory Context

 

This Proposal is made for the purposes of meeting Section 82, Section 102 and Section 108 of the Local Government Act (2002).

 

The Remission and Postponement of Rates on Māori Freehold Land Policy (the Policy) is a statutory requirement under s108 of the Local Government Act (2002), and has to be reviewed every 6 years.

 

Analysis of Options

 

Option 1:  Use proposed policy and remove the requirement from the current policy that land has to be held in ‘multiple’ ownership in order to remit and/or postpone rates

 

Advantages

Disadvantages

·        Fewer problems regarding locating owners of land, where multiple owners exist

·        Requires people to apply for rates remission so not automatically removing landowners from system

·        Reliant on how Māori Land Court defines Māori Freehold Land (i.e. legal test)

·        Could result in a greater number of landowners being granted rates remission, if landowners apply

·        Does not detail definition of ownership (although this is clarified in s129 of Te Ture Whenua Māori Act 1993 as determined by the Māori Land Court)

 

Option 2: Use proposed policy and retains the requirement from the current policy that land has to be held in ‘multiple’ ownership (4+ persons) in order to remit and/or postpone rates

 

Advantages

Disadvantages

·        Defines multiple ownership clearly

·        Less rates remissions granted under this policy

·        Gain total annual rates of ~$55,000 from including the extra properties (from 2+ to 4+)

·        Most of these properties have the Māori Land Court as their address, making it difficult to find the landowners

·        Cost of finding landowners and collecting rates is not economical for Council

 


 

Option 3:    Status quo of the current policy that retains requirement that land has to be held in ‘multiple’ ownership (4+ persons) in order to remit and/or postpone rates

 

Advantages

Disadvantages

·        No change necessary

·        Includes statements specific to specific land areas

·        Complex for Council to administer

 

Proposed changes

 

The Remission and Postponement of Rates on Maori Freehold Land Policy has been reviewed by Council and the following changes have been proposed:

 

·              That the policy applies to all land within the Southland District that has been deemed Māori Freehold Land by the Māori Land Court

·              That the policy also includes rates remissions for land not currently held in a Trust but is still deemed Māori Freehold Land by the Māori Land Court

·              That the policy has removed reference to ‘multiple ownership’, and will therefore apply to all Māori Freehold Land within the Southland District

·              That the policy requires landowners of Māori Freehold Land to apply to the
Southland District Council for rates remission or postponement

·              That the policy does not apply to Māori Freehold Land which contains a dwelling or is used for economic benefit.

 

Making a Submission

 

Submissions are invited on the draft Remission and Postponement of Rates on Māori Freehold Land Policy and must be received by 5.00 pm on Monday, 20 April 2015. Submissions can be made online, via post or by providing a written submission to staff at your local Southland District Council office.  All submissions received by Southland District Council will be made available to the public.

 

Online submissions can be made using the submission form available at www.abettersouthland.co.nz.

 

Written submissions must:

1.       Be clearly labeled SUBMISSION - REMISSION AND POSTPONEMENT OF RATES ON MAORI FREEHOLD LAND POLICY.

2.       Contain the name, address and contact details of the submitter.

3.       Indicate whether the submitter wishes to be heard by the Southland District Council in support of his/her submission. Submitters wishing to speak will be allocated a time by Southland District Council from 19-20 May 2015. 

 

Submissions can be posted to:        Southland District Council

Submissions

PO Box 903

Invercargill  9840

 

 

 

 


Council

18 March 2015

 

 

SOUTHLAND DISTRICT COUNCIL

REMISSION AND POSTPONEMENT OF RATES ON MĀORI FREEHOLD LAND

 

 

This policy applies to:  Council and owners of Māori freehold land

 

 

DOCUMENT CONTROL

 

Policy owner:

Corporate and Financial Services

TRIM reference number:

R/14/9/13224

Effective date:

«type date»

Approved by:

«type date»

Date approved:

«type date»

Next review date:

«type date»

 

 

 

CONTENTS

 

1.           PURPOSE.. 2

2.           DEFINITIONS AND ABBREVIATIONS.. 2

3.           POLICY DETAILS.. 2

3.1         Background. 2

3.2         Objectives. 3

3.3         Conditions and Criteria for the Postponement and Remission of Rates on Maori Freehold Land  3

3.4         Postponement of Rates. 3

3.5         Remission of Penalties. 3

3.6         Remission of Rates. 4

3.7         Existing decisions on Maori Freehold land. 4

3.8         Length of decision. 4

4.           ROLES AND RESPONSIBILITIES.. 4

5.           ASSOCIATED DOCUMENTS.. 5

6.           REVISION RECORD.. 5

 


REMISSION AND POSTPONEMENT OF RATES ON MĀORI FREEHOLD LAND

 

 

1.   PURPOSE

 

            Southland District Council has developed the Remission and Postponement of Rates on Māori Freehold Land Policy (the Policy) to ensure fair and equitable collection of rates from all sectors.  The Policy recognises that certain Māori-owned lands have particular features, ownership structures or other circumstances that make it appropriate to provide rates relief.

 

            The Policy provides the framework for granting remissions and postponements for the payment of rates and penalties on Māori freehold land, as is adopted under Section 102(2)(e) and Section 108 of the Local Government Act (2002).

 

 

2.   DEFINITIONS AND ABBREVIATIONS

 

Term

Meaning

LGA

Local Government Act (2002)

LGRA

Local Government (Rating) Act (2002)

Maori freehold land

Land whose beneficial ownership has been determined by the Māori Land Court by freehold order.

Service Rates

As referenced in the Funding Impact Statement

 

 

3.   POLICY DETAILS

 

3.1     Background

 

The Southland District Council carries out its rating function in accordance with the requirements of the Local Government (Rating) Act 2002 (LGRA) and the LGA.

 

All Māori freehold land in the Southland District is liable for rates in the same manner as if it were general land (as per section 91 LGRA).

 

Māori freehold land is defined in the LGRA as land whose beneficial ownership has been determined by a freehold order issued by the Māori Land Court.  Only land that is the subject of such an order may qualify for remission or postponement under this policy.

 

Whether rates are remitted in any individual case will depend on the individual circumstances of each application.  Schedule 11 of the LGA identifies the matters which must be taken into account by Council when considering rates relief on Māori freehold land.

 

When considering the objectives listed below Council must take into account:

•           the desirability and importance of the objectives (3.2) to the District.

•           whether remitting the rates would assist attainment of those objectives.

 

3.2       Objectives

 

The objectives of rates remission and postponement on Māori freehold land by Council are:

(a)        supporting the use of the land by the owners for traditional purposes;

(b)        recognising and supporting the relationship of Māori and their culture and    traditions with their ancestral lands;

(c)        avoiding further alienation of Māori freehold land;

(d)        facilitating any wish of the owners to develop the land for economic use;

(e)        recognising and taking account of the presence of waahi tapu that may affect the use of the land for other purposes;

(f)        recognising and taking account the importance of the land in providing economic and infrastructure support for marae and associated papakainga housing (whether on the land or elsewhere);

(g)        recognising and taking account of the importance of the land for community goals relating to:

i.          the preservation of the natural character of the coastal environment,

ii.          the protection of outstanding natural features,

iii.         the protection of significant indigenous vegetation and significant habitats of indigenous fauna;

(h)        recognising the level of community services provided to the land and its  occupiers;

(i)         recognising matters related to the physical accessibility of the land.

 

3.3       Conditions and Criteria for the Postponement and Remission of Rates on Maori Freehold Land

 

Conditions for the rates to receive rates remission include for defined Maori freehold land to be:

·                not occupied by a dwelling, out-building or commercial building; and

·                not used for economic benefit.

 

Applications for remission of rates on Māori freehold land must be made in writing, and should include:

•           a description of the size, position and current use of the land,

•           an indication of the ownership and documentation that shows the land which is subject to the application for rates remission is Māori freehold land,

•           outline future plans for the land (if any),

•           sources and level of income generated by the land (if any),

•           financial accounts if requested,

•           outline the reason for the request,

•           describe how the application meets any one or more of the objectives listed in 3.2.

 

Council may grant a remission of up to 100% of all rates except Service Rates.

 

3.4       Postponement of Rates

 

Council does not postpone rates for Māori freehold land; however, it will remit 100% of rates (excluding Service Rates) on application, if the application meets the criteria set out in 3.2 and 3.3.

 

3.5       Remission of Penalties

 

Remission on rates penalties on Māori freehold land will be subject to application meeting the criteria set out in 3.2 and 3.3.  Each application will be considered on its merits and remission will be granted where it is considered just and equitable to do so.


 

Where significant arrears exist, penalties may be remitted whilst regular payments are made to reduce the arrears balance. 

 

Decisions on remission of penalties will be made on the same basis as remission of rates, with the delegated authority to remit penalties being given to the Chief Executive, with recommendations from the Revenue Manager.

 

3.6       Remission of Rates

 

An application for remission of rates must be considered by the Chief Executive.

 

All rates on Māori freehold land whose owners name or names (or the name of the lessee) appears on the valuation roll (under Section 92 of the LGRA) will be collected in the usual manner of rate collection and follow up.

 

All rates, rates arrears and penalties on Māori freehold land vested in trustees will be collected from income derived from that land and held by the trustees for the beneficial owners, but limited to the extent of the money derived from the land and held by the trustees on behalf of the beneficial owner or owners (as per Section 93 LGRA).

 

For Māori freehold land, any person who actually uses the land whether for residing, farming, storage or any other use, whether they have a lease or not, is liable to pay the rates (as per Section 96 LGRA).  The rates invoice will be delivered to that person and the rates will be collected in the usual manner.  Section 97 LGRA provides for the person to be treated as having used the whole of the land for the whole financial year, unless they can establish otherwise.

 

Rates arrears on Māori freehold land shall be reviewed annually and amounts determined by Council as uncollectible shall be written off (for accounting purposes) on such land.

 

3.7       Existing decisions on Māori Freehold land

 

Any decisions made by Council regarding rates remissions on Māori freehold land before
1 July 2015 remain recognised by Council.

 

3.8       Length of decision

 

Decisions regarding rates remission on Māori freehold land remain in perpetuity, unless the land becomes occupied or used for economic benefit. In this case, it is expected that the landowners would advise Council of the change in land use. If there is evidence of the use of the land for occupation or economic benefit, Council may request financial statements regarding the property in order to review a decision. Reviews of decisions regarding rates remission for Māori freehold land will be made by the Chief Executive.

 

 

4.   ROLES AND RESPONSIBILITIES

 

Party/Parties

Roles and Responsibilities

Revenue Manager

Receive applications and make recommendations to Chief Executive for remission of rates on Māori freehold land.

 

May request financial statements regarding the property if there is evidence that the land is occupied or being used for economic benefit.

 

May write off rates if the application is accepted

Chief Executive

Accept or decline applications for remission of rates on Māori freehold land.

 

Review applications, if applicable, for remission of rates on Māori freehold land.

 

 

5.   ASSOCIATED DOCUMENTS

 

·        Local Government Act (2002),

·        Local Government (Rating) Act (2002),

·        Relief, Remission and Postponement of Rates Policy (R/13/8/11128).

 

 

6.   REVISION RECORD

 

Date

Version

Revision Description

2012

 

Remission and Postponement of Rates on Māori  Freehold Land

R/13/8/11136 - Long Term Plan 2012-2022

2007

 

Rates Remission Policy for Māori  Freehold Land

2007/05/4523

26 June 2003

 

Remission and Postponement of Rates on Māori  Freehold Land

 

30 January 1997

Remission and Postponement of Rates on Māori  Freehold Land

 

 

 


Council

18 March 2015

Description: sdclogo

 

Proposal: Development and Financial Contributions Policy

Record No:        R/15/2/3308

Author:                 Henrietta McNeill, Policy Analyst

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report presents the draft Development and Financial Contributions Policy and the corresponding Proposal for Council’s consideration.  If approved, these documents will be used for public consultation and hearings will be held concurrently with hearings for the Long Term Plan 2015/2025 (LTP or 10 Year Plan), from 19-20 May 2015.

Executive Summary

2        This report outlines the draft Development and Financial Contributions Policy and seeks Council approval to release the draft policy and the associated Proposal for public consultation (attached).  The draft policy puts the collection of development contributions into remission until there is sufficient evidence of population growth.

 

Recommendation

That the Council:

a)         Receives the report titled “Proposal: Development and Financial Contributions Policy” dated 9 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the draft Development and Financial Contributions Policy for release for public consultation.

e)         Endorses the Proposal for use in public consultation on this policy.

f)          Undertakes consultation through a process which will run parallel to the consultation process for the Long Term Plan 2012-25; with hearings from
19-20 May 2015.

 


 

Content

Background

3       The Development and Financial Contributions Policy has been reviewed to propose a new direction around the use of development contributions and to comply with the changes required by the Local Government Act 2002 Amendment Act (No. 3) 2014.

4       The Proposal allows the Development and Financial Contributions Policy to be released for public consultation in compliance with Section 83 of the Local Government Act (2002). Consultation will occur via a process which will run parallel with consultation for the Long Term Plan 2015/25 (LTP).  The policy will have the same consultation period as the LTP, so that anyone wishing to speak to their submission can do so at the LTP hearings
(19-20 May 2015).

5       The Proposal will be available at Area Offices, and on the Southland District Council website.  Submissions will be able to be made by post, email or on the website.

6       Financial Contributions are established under the Resource Management Act (1991) to mitigate the environmental effects of development. Although Financial Contributions are covered by this policy, they are set through the Southland District Plan and are proposed to remain enforced. Development Contributions are established under the Local Government Act (2002) and allow councils to apportion the costs associated with additional demand to those creating the demand. In the proposed policy, these are put into remission due to low population growth in the Southland District.

Issues

7        It has been highlighted in the Proposal that this may frustrate some developers who have already paid development contributions.  However, it  has been determined that the proposed policy is equitable as it has been noted that encouraging development in the Southland District will result in benefits for the broader community.

Factors to Consider

Legal and Statutory Requirements

8        The Local Government Act 2002 Amendment Bill (No. 3) contained a number of amendments to the Development Contributions provisions in the principal Act. 
From 8 September 2014 a requirement was introduced for councils to have:

 

§  A schedule which lists the assets for which Development Contributions are intended to be used or already have been used, the estimated capital of each asset and the proportion of the capital cost the territory authority proposes to recover from Development Contributions and from other sources; and

 

§  A reconsideration process which sets out how the request can be lodged with the territorial authority and the steps that it will apply when reconsidering the requirement to make a development contribution.

 

Council’s proposed policy meets both of these requirements.

9                    Because the Development and Financial Contributions Policy has not been determined to be significant, Council is proposing to consult under s82 of the Local Government Act (2002).

10                  There is no legislative requirement for this policy to be included in the Long Term Plan.  The Proposal allows the Development and Financial Contributions Policy to be released for public consultation in compliance with
Section 82 of the Local Government Act (2002).

Community Views

11                  The consultation process proposed will allow Council to consider community views regarding this policy.

Costs and Funding

12                  The draft Development and Financial Contributions Policy places development contributions into remission until it is assessed that the level of population growth requires these to be levied again.  This means that if the draft policy is adopted, developers will not be required to pay a development contribution at this stage.

13                  Placing development contributions into remission will shift costs from developers to existing ratepayers.  However, Council has taken an approach which encourages development in the Southland District, recognising that this will benefit the community as a whole.

Policy Implications

14                  This policy does not need to be included in the Long Term Plan 2015/2025 and will not be included in the consultation document for the Long Term Plan.  Consultation will occur through a separate parallel process along with other council policies which are currently being reviewed.

Analysis

Options Considered

15                  Council could choose to approve the draft Development and Financial Contributions Policy and corresponding Proposal for release for public consultation (Option 1); OR Council could amend the draft Development and Financial Contributions Policy and corresponding Proposal (Option 2).

16                  In making any amendments to the draft Development and Financial Contributions Policy and corresponding Proposal, Council must ensure that the requirements of the Local Government Act 2002 Amendment Bill (No. 3) are met.

17                 

Analysis of Options

 

Option 1

 

Advantages

Disadvantages

·        The draft Development and Financial Contributions Policy complies with the requirements of the Local Government Act 2002 Amendment Bill (No. 3) and has been prepared by an external consultant who is a subject matter expert.

·        The draft Development and Financial Contributions Policy puts development contributions into remission at this stage. This may frustrate some developers who have already paid development contributions. However, it  has been determined that the proposed policy is equitable as it has been noted that encouraging development in the Southland District will result in benefits for the broader community.

Option 2

Advantages

Disadvantages

·        Council could choose to amend the draft Development and Financial Contributions Policy to address any issues likely to be raised in submissions.

·        The draft Development and Financial Contributions Policy has been developed by an external consultant who is a subject matter expert on development contributions.  The draft policy adheres to good practice application of development and financial contributions. Amending the policy may impact on compliance or create other issues which would require further consideration.

Assessment of Significance

18      The Development and Financial Contributions Policy has broad effects because of its potential impacts on development activity as well as economic and population growth.  It also raises issues of equity and affordability in funding assets and infrastructure.  It is therefore determined that the Development and Financial Contributions Policy is not a significant policy.

Recommended Option

19      It is recommended that Council approve the draft policy and Proposal for release for public consultation (Option 1).

Next Steps

20      If Council approves the draft policy and Proposal for release for public consultation, the public will be able to submit on the draft policy and hearings for submitters wishing to speak will be held from 19-20 May 2015.

21      Council would then adopt a Development and Financial Contributions Policy with any appropriate amendments its meeting on 24 June 2015.

 

Attachments

a         Proposal - Development and Financial Contributions Policy View

b         DRAFT Policy on Development and Financial Contributions 2015 - 2025 View     


Council

18 March 2015

 

PROPOSAL - SOUTHLAND DISTRICT COUNCIL POLICY ON DEVELOPMENT AND FINANCIAL CONTRIBUTIONS 2015 - 2025

 

Summary

 

The Southland District Council Policy on Development and Financial Contributions
(2015-2025) (the Policy) determines how Council will recover development and financial contributions to cover the cost of capital expenditure which is necessary to service growth and associated demand for development in the Southland District.  Financial contributions are required under the Southland District Plan through the Resource Management Act (1991) for reserves and roading; whereas development contributions contribute to the capital expenditure costs of water, wastewater (sewerage) and community infrastructure and are covered under the Local Government Act (2002). Under this Proposal, financial contributions will still be required through the Southland District Plan and will not be put into remission.

 

The Policy relating to development contributions had previously been applicable only to the Te Anau area due to the level of growth in the township; however, the population of Southland District only grew by 3.1% between 2001 and 2013, indicating limited development within the District.  Therefore, Council is proposing that the development contributions section of the Policy be in remission, so as to not discourage new development in the District.  Council would be able to review this remission clause at any time, and the change will require consultation with the community(s) affected.

 

Council recognises that there will be developers who have previously paid development contributions who may be frustrated by the decision to place this policy in remission but it has decided that it is in the wider community interest to do so.

 

Infrastructure and/or projects that are applicable to the Policy on Development and Financial Contributions Policy are available in Schedule 1 of the Policy, mainly referring to those already underway: particularly the Te Anau Wastewater Scheme.

 

Statutory Context

 

This Proposal is made for the purposes of meeting Section 83, Section 102 and Section 106 of the Local Government Act (2002).

 

The Policy on Development and Financial Contributions is a statutory requirement under Section 102(2) of the Local Government Act (2002), and has to be reviewed every three years.

 

Analysis of Options

Option 1: Use proposed policy and remit Development Contributions until such time as growth is occurring within the District

 

Advantages

Disadvantages

·        Encourages economic growth within the District

·        Reduces housing costs for new homes in the District

·        Applies to the whole District rather than just Te Anau

·        The cost of development will be spread across all ratepayers instead of the developer paying

·        Less revenue for Council

·        Has to be put in place again once growth occurs

 


 

Option 2: Use proposed policy and do not remit Development Contributions

 

Advantages

Disadvantages

·        The cost of development will be spread across developer instead of the ratepayers paying for the costs of growth

·        Applies to the whole District rather than just Te Anau

·        Revenue stream for Council for capital  projects based on growth

·        There are no capital expenditure projects planned, other than the Te Anau wastewater scheme, due to the lack of growth within the District

·        Could discourage new development and growth within the District

 

Option 3: Status quo of the current policy that does not remit Development Contributions

 

Advantages

Disadvantages

·        Revenue stream for Council for capital expenditure projects based on growth

·        There are no capital expenditure projects planned, other than the Te Anau wastewater scheme, due to the lack of growth within the District

·        Could discourage new development and growth within the District

·        Only applies to the Te Anau area rather than the whole District

 

Changes following review

 

The Policy on Development and Financial Contributions, while remitted, is proposed to have a simpler calculation mechanism and to apply to the entire District. It would still apply to water supply, wastewater (sewerage) and community infrastructure.

The proposed policy uses the ward structure as catchments for community infrastructure, otherwise local scheme-by-scheme catchments for water supply and wastewater activities. Only new connections would be obliged to pay development contributions if the policy was not in remission.

Council has proposed that the methodology for development contributions be firstly determined by calculating the demand on infrastructure caused by development, and subtracting demand generated prior to development; therefore, only using development contributions to cover additional demand caused by a development. This is then multiplied by the cost per unit of demand. Each household is one unit of demand; however, commercial facilities, such as accommodation developments could be more than one unit of demand.

 

Making a Submission

 

Submissions are invited on the draft Development and Financial Contributions Policy and must be received by 5.00 pm on Monday, 20 April 2015. Submissions can be made online, via post or by providing a written submission to staff at your local Southland District Council office. All submissions received by Southland District Council will be made available to the public.

 

Online submissions can be made using the submission form available at www.abettersouthland.co.nz.

 

Written submissions must:

1.       Be clearly labeled SUBMISSION - DEVELOPMENT AND FINANCIAL CONTRIBUTIONS POLICY.

2.       Contain the name, address and contact details of the submitter.

3.       Indicate whether the submitter wishes to be heard by the Southland District Council in support of his/her submission. Submitters wishing to speak will be allocated a time by Southland District Council from 19-20 May 2015. 

 

Submissions can be posted to:        Southland District Council

Submissions

PO Box 903

Invercargill   9840

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

POLICY ON DEVELOPMENT AND FINANCIAL CONTRIBUTIONS 2015-2025

 

This policy applies to: 

 

DOCUMENT CONTROL

 

Policy owner:

Finance

TRIM reference number:

R/14/11/17513

Effective date:

«type date»

Approved by:

«type date»

Date approved:

«type date»

Next review date:

«type date»

 

  Operational policy

  Council policy

 

 

CONTENTS

 

1.     INTRODUCTION. 1

2.     POLICY DETAILS. 3

4.     METHODOLOGY. 17

6.     ROLES AND RESPONSIBILITIES. 25

7.     REVISION RECORD.. 25

APPENDIX 1 - DEFINITIONS AND ABBREVIATIONS. 26

APPENDIX 2 - DEVELOPMENT CONTRIBUTION CATCHMENTS. 29

APPENDIX 3 - ASSESSMENT OF SIGNIFICANT ASSUMPTIONS. 30

APPENDIX 4 - SUMMARY OF FINANCIAL CONTRIBUTION PROVISIONS. 31

APPENDIX 5 - CALCULATING UNITS OF DEMAND FOR COMMERCIAL DEVELOPMENT. 32

 

 


Council

18 March 2015

 

 

POLICY ON DEVELOPMENT AND FINANCIAL CONTRIBUTIONS - 2015-2025

 

1.       INTRODUCTION

 

1.1       Purpose

 

            To provide predictability and certainty about the sources and levels of funding by enabling Council to recover development contributions from those persons undertaking development, a fair, equitable, and proportionate share of the total cost of capital expenditure necessary to service growth over the long term and to recover financial contributions to deal with the adverse effects of new development in the Southland District.

 

1.2       Statutory context

 

1.2.1    Council is required by Section 102(2)(d) of the Local Government Act 2002 (the Act), to have a policy on development contributions or financial contributions.

 

1.2.2    Council has chosen to use both development contributions and financial contributions to recover the total cost of capital expenditure necessary to service new development and to deal with its effects.

 

1.2.3    Financial contribution provisions for recovering the growth related costs of roading and reserves are detailed in Section 2.14 of the Proposed District Plan.

 

1.2.4    This policy deals with development contributions for water supply, sewerage and community infrastructure.

 

1.2.5    Council, in addition to determining matters of content in this policy, has determined:

 

            (a)        that the decision to adopt the Southland District Policy on Development and Financial Contributions 2015 - 2025 is a significant decision;

 

            (b)        that it believes it has met the decision-making and consultation requirements of the Act to the extent required.

 

1.3       Approach to growth and development

 

1.3.1    The population of Southland District grew by only 900 persons (3.1%) in the 12 years between 2001 and 2013.  In spite of this, the total number of dwellings increased by just over 1,000 (9.4%) and the number of rating units increased in the same period, indicating that there is limited development taking place over the long term.  Development is known to be occurring in particular parts of the District and not generally across the District. 

 

1.3.2    In making this policy, Council has considered the matters under Section 101(3) of the Act.  Section 101(3)(b) of the Act states that the funding needs to meet expenditure requirements must be met from sources that the local authority determines to be appropriate, following a consideration of the overall impact of any allocation of liability for revenue needs on the community.


Council

18 March 2015

 

1.3.3    Although it does not wish to burden current households and businesses by making them fund additional capacity in capital assets that will mainly benefit new development, it is aware that development contributions may discourage new development.

 

1.3.4    In the wider community interest, Council may from time to time resolve to suspend the requirement for the payment of development contributions under this policy by putting the policy into remission.  In doing so it shall specify an appropriate alternative source of funding for the share of the total cost of capital expenditure necessary to service any limited growth known to be occurring.

 

1.4         Remission of policy and background

1.4.1      This Southland District Policy on Development and Financial Contributions 2015 – 2025 policy is currently in remission and development contributions will not be required under it. The financial contributions provisions in the Southland District Plan are not in remission and continue to apply to development in the Southland District. 

1.4.2      In view of the limited growth of the Southland District between 2001 and 2013 and limited projections for growth in the Long Term Plan period, the Council proposes to fund the total cost of capital expenditure for water supply and sewerage necessary to service development from sources other than development contributions. Development contributions will not be required under this policy until resolved otherwise by Council in which case the provisions of the policy will apply in full. Council has full discretion as to the timing of a review.

1.4.3      Council will continue to require financial contributions for roading and reserves under Section 2.14 of the Proposed Southland District Plan. Council is concerned that in the event of any substantial development, the resulting costs for roads and reserves to serve the development could affect the level of rates unless funded by financial contributions.  The ability to require financial contributions will not limit the ability of Council to impose resource consent conditions requiring an applicant to carry out roading and reserves works to offset the adverse effects of a development.

1.4.4      Council may review its position on remissions at any time but shall do so no more than three years from the date on which it adopts its Long Term Plan.

1.4.5      Prior to 2012, the development contributions policy applied to development across Southland District and application of the policy resulted in persons undertaking new developments in the Southland District being subject to a development contributions regime.

1.4.6      Council has been conscious of the fact that development contributions may have previously been an impediment or barrier to new economic development. This is contrary to the Council’s aspirations for encouraging growth.  The Council also recognises that when new developments occur, these often contribute significantly to ongoing community wellbeing and also contribute financially on an ongoing basis through rates. 


 

1.4.7      In recognition of this, the Council removed development contributions from most parts of the District in 2012, with the exception of Te Anau. The 2012-22 development contribution policy was limited to water and sewerage projects at Te Anau and only in cases where developments proposed to connect to reticulated services.  

1.4.8      Findings of the 2013 New Zealand Census have confirmed the limited growth taking place in Southland District since 2001.

 

 

2.       POLICY DETAILS

 

            Council has considered all matters it is required to consider under the Act when making a policy on development contributions or financial contributions.  The Council has also considered requirements in Section 106, Section 201 and Section 201A of the Act relating to the content of such a policy.  Policy resulting from these considerations is set out in this section.  The way in which the policy will be applied in practice is set out in Section 3.

 

2.1       Appropriate sources of funding

 

2.1.1    Council incurs capital works expenditure in order to:

 

            (a)        provide additional capacity in assets to cater for new development;

 

            (b)        improve the level of service to existing households and businesses;

 

            (c)        meet environmental and other legislative requirements; and

 

            (d)        renew assets to extend their service life.

 

2.1.2    Section 101(3)(a) of the Act states that the funding needs to meet these expenditure requirements must be met from sources that Council determines to be appropriate, following a consideration, in relation to each activity, of a number of matters.  Council’s consideration of these matters as it relates to the funding of capital expenditure is outlined in the Revenue and Financing Policy.  The analysis contained in the Revenue and Financing Policy is also applicable to this policy.

 

2.1.3    Council has had regard to and made the following determinations under each activity in relation to the matters set out under section 101(3)(a)(i) to (v) of the Act:

 

            (a)        that development contributions are an appropriate source of funding for providing additional capacity in water supply, sewerage and community infrastructure assets because when development occurs it takes up capacity in these assets and requires Council to provide additional capacity in existing assets or new assets or to serve the development;

 

            (b)        that financial contributions are an appropriate source of funding for roading and reserves assets because the Council only seeks contributions towards these assets to mitigate adverse effects in the vicinity of developments and not to fund these assets in the wider network;


 

 

            (c)        community infrastructure contributions will only be required on residential developments although the Council may still require financial contributions for reserves on non-residential developments as a condition of resource consent under the Resource Management Act 1991. 

 

2.1.4    In keeping with the principles in Sections 197AB(e) and (f) of the Act, Council is required to make information available and provide certain schedules.

 

2.1.5    Section 106 of the Act requires Council to:

 

            (a)        summarise and explain the total cost of capital expenditure that Council expects to incur to meet the increased demand for community facilities resulting from growth; and

 

            (b)      state the proportion of that total cost of capital expenditure that will be funded by—

 

                        (i)
    development contributions;

                        (ii)          financial contributions; and

                        (iii)
    other sources of funding.

 

2.1.6    These requirements are met in Schedule 1 of this policy.

 

2.1.7    Section 201A of the Act requires inclusion in a development contribution policy to include a schedule of assets, and specifies the contents of that schedule. 
This requirement is met by Schedule 2 of this policy. 

 

2.1.8    Section 201 of the Act requires inclusion in a development contribution policy of a schedule of development contributions.  This requirement is met by Schedule 2 of this policy. 

 

2.2       Financial contributions

 

2.2.1    The Resource Management Act 1991 authorises local authorities to impose financial contributions to address effects associated with subdivision, land use or development. Council may require a financial contribution, as a condition of consent, in accordance with any relevant rule in the Southland District Plan. 

 

2.2.2    Provisions regarding financial contributions towards roading and reserves infrastructure are detailed in Section 2.14 of the Proposed District Plan and should be referred to when reading this policy.  The financial contribution rules in Section 2.14 the Proposed Southland District Plan are operative[1].

 

2.2.3    Section 106(2)(f) of the Act states that if financial contributions will be required this policy must summarise the provisions that relate to financial contributions. 
This summary is set out in Appendix 4.  


 

2.3       Limitations on contributions

 

2.3.1    While Council is able to seek both development contributions for infrastructure
under the Local Government Act 2002 and financial contributions under the Resource Management Act 1991, Section 200 of the Local Government Act 2002 prevents Council from requiring a development contribution where it has imposed a contribution requirement on the same development under the Resource Management Act 1991 or where developers or other parties fund the same infrastructure for the same purpose.

 

2.3.2    Although under the Southland District Plan, Council may impose a financial contribution as a condition of resource consent, it shall ensure that no condition of resource consent is imposed that would require work to be done or funded that is identified in the Long Term Plan and funded in whole or in part by development contributions. 

 

2.3.3    Nothing in this policy, including the amounts of development contribution payable in Schedule 3, will diminish from any other legal requirement to make a payment for community facilities other than a development contribution, including connection fees or any other fee required to be paid pursuant to any other policy or bylaw or by agreement with Council.

 

2.4       Limitations on costs eligible for inclusion in development contributions

 

2.4.1    In calculating development contributions under this policy, the contributions shall not include the value of any project or work or part of any project or work required for:

 

            (a)        rehabilitating or renewing an existing asset; or

 

            (b)        operating and maintaining an existing asset.

 

2.4.2    In accordance with Section 200(1) of the Act, no development contribution calculated under this policy shall include the value of any funding obtained from third parties, external agencies or other funding sources in the form of grants, subsidies or works.  This limitation shall not include the value of works provided by a developer on behalf of Council and used as a credit against contributions normally payable, which Council may seek to recover from other developers in contributions.

 

2.4.3    Council may require development contributions where it has incurred capital expenditure via a third party and has provided a credit against development contributions payable by any person where that person has incurred capital expenditure on behalf of Council, which provides additional capacity to serve further development.

 

2.4.4    The value of any subsidy or grant toward the value of any project or work shall be deducted prior to the allocation for funding of the balance portion of project cost between development contributions and other sources of Council funding. 

 

2.5       Vested assets and local works

 

2.5.1    The value of assets vested or expenditure made by a developer, pursuant to a requirement under the Resource Management Act 1991, shall not be used to off-set development contributions payable on a development unless all or a portion of such assets or expenditure can be shown to avoid or reduce the need for Council to incur costs providing an asset that is included in its capital works programme, for which development contributions are sought. 

 

2.5.2    The value of assets vested or expenditure made voluntarily by a developer to enhance a development shall not be used to offset development contributions payable on development.

 

2.6       Past surplus capacity provided

 

2.6.1    In accordance with Section 199(2) of the Act, development contributions may be required to fund capital expenditure already incurred by Council in anticipation of development, prior to the adoption of this policy.

 

2.6.2    Where Council has in recent years incurred expenditure to undertake works or acquire land in anticipation of development, it may seek to recover this expenditure from development contributions yet to be made.  Council may include the value of past surplus capacity in its calculation of development contributions.

 

2.7       Cumulative and network effects

 

2.7.1    In accordance with Section 199(3) of the Act, development contributions may be required under this policy, where a development, in combination with other developments, has a cumulative effect including the cumulative effect of developments on network infrastructure.

 

2.8       Geographic grouping (Catchments)

 

2.8.1    In keeping with the principle in Section 197AB(g) of the Act, Council considers that development contributions should be required from new development on a geographic basis using separate catchments those being determined:

 

            (a)        in a manner that balances practical and administrative efficiency with considerations of fairness and equity; and

 

            (b)        avoids, wherever practical, grouping across the entire District.

 

2.8.2    A catchment is an area of the Southland District within which growth and development is occurring, which is likely, either solely or cumulatively, to give rise to the need for, or benefit from, particular Council activities.

 

2.8.3    This policy avoids the use of district-wide catchments for the recovery of development contributions.

 

2.8.4    This policy uses four separate ward based catchments for community infrastructure assets because it is considered impractical to divide the areas of benefit of these types of asset into smaller geographic areas.

 

2.8.5    The policy uses separate local scheme-by-scheme catchments for water supply and sewerage activities.  Development contributions will be payable only where the service is available and in the case of water supply and sewerage, only to those new households, businesses or other developments connecting to the networks concerned.  It is considered reasonably practical to administer the policy using local scheme-by-scheme catchments. 

 

2.8.6    The catchments used in this policy are summarised in Appendix 2.


 

2.9       Principles of Cost Allocation

 

2.9.1    In keeping with the principle in Section 197AB(a) of the Act an asset should not be considered for cost allocation for recovery through a development contribution unless it is a new or additional asset or an asset of increased capacity required to be provided by the Council to deal with the effects of developments.

 

2.9.2    In keeping with the principle in Section 197AB(c) of the Act, the cost of any project identified in the Long Term Plan will, after deductions for subsidies and other sources of funding, be allocated between:

 

            (a)        the costs if any for improving levels of service to existing households and businesses by bringing assets up to the service standard and/or by providing additional service life, to be expressed as the ILOS cost; and

 

            (b)        the costs if any for providing additional capacity to service the development of new households and businesses, to be expressed as the AC Cost.

 

2.9.3    Council will allocate project cost between ILOS costs and AC costs, in the manner described in Section 4.0 - Methodology.

 

2.9.4    The methodology used to allocate costs is a need/benefits matrix approach.

 

2.10     Capacity life of assets

 

2.10.1  In keeping with the principle in Section 197AB(b) of the Act, Council has considered the period over which the benefits of capital expenditure for new development are expected to occur.  It considers that capital expenditure on infrastructure during the Long Term Plan period should be recovered over the full take-up period of each asset, from all development that created the need for that expenditure or will benefit from capacity it provides, including development occurring after the Long Term Plan period.

 

2.10.2  Council has determined that:

 

            (a)        new development occurring in the Long Term Plan period will contribute only to that proportion of additional asset capacity that it is expected to consume;

 

            (b)        future development occurring after the Long Term Plan period will contribute toward the remaining surplus capacity in assets at the end of that period.

 

2.10.3  In calculating the development contributions payable by new development for each activity type, Council will:

 

            (a)        include the value of any past surplus capacity in assets provided after 1 July 2005 that is expected to be consumed by new development, where this can be identified and where it can be shown to have been provided in anticipation of growth;

 

            (b)        include the value of capacity in assets to be provided in the Long Term Plan period, that is expected to be consumed by new development; and

 

            (c)        exclude the value of remaining surplus capacity in assets at the end of the Long Term Plan period, which is likely to be consumed by future development.

 

2.10.4  Recovery of the whole of a project’s cost from only those households and businesses establishing in the Long Term Plan period may place an unfair burden on them.  Households and businesses developing after the period will arrive to a fully paid up asset with spare capacity for their developments.

 

2.10.5  This policy uses a development contributions calculation period extending from 1 July 2005 (to include past surplus capacity) to 30 June 2045 - 30 years after the adoption of the Policy to ensure more equitable attribution under Schedule 13 of the Act. 
The 30 year future outlook is to take account of major infrastructure projects that may retain spare capacity for up to 30 years, particularly as a result of prolonged periods of slow growth as have been experienced in Southland District.

 

2.11     Significant assumptions

 

2.11.1  Section 201(1)(b) of the Act requires this policy to set out the significant assumptions underlying the calculation of the schedule of development contributions, including an estimate of the potential effects, if there is a significant level of uncertainty as to the scope and nature of the effects.

 

2.11.2 The significant assumptions underlying the calculation of the schedule of development contributions are that:

 

            (a)        the rate, level and location of growth will occur as forecast in the rating growth projections accompanying the Long Term Plan;

 

            (b)        capital expenditure will be in accordance with the capital works programme in the Long Term Plan and future capital expenditure is based on the best available knowledge at the time of preparation.  These are to take into account known or likely construction costs and assumed inflation rates;

 

            (c)        no significant changes to service standards are expected to occur in the Long Term Plan period other than those planned for in the Asset Management Plans;

 

            (d)        the level of any third party funding for projects will continue at predicted levels for the period of the Long Term Plan;

 

            (e)        there will be no significant variations to predicted rates of interest and inflation to those set out in the Long Term Plan;

 

            (f)        it is assumed each residential dwelling comprises the average number of residents from the 2013 Census.  The demand on Council assets placed by a standard dwelling (Unit of Demand) is assumed to be 2.5 persons per dwelling and this is applied district-wide.

 

2.11.3  An assessment of effects, if there is a significant level of uncertainty as to the scope and nature of the effects, is set out in Appendix 3 of this policy.

 

2.12     Financial policy

 

2.12.1  All project costs used in the development contributions section of the policy should be based on current estimates of infrastructure construction prices at the time of planning in the dollars of the year of planning, with inflation of all capital costs over the period using local government cost adjusters supplied by a commercial research and analysis agency, such as BERL.


 

2.12.2  All capital expenditure and development contributions contained in this policy are exclusive of GST (except where shown to be inclusive).

 

2.12.3  No cost of capital, including interest is included in growth cost calculations for the purposes of this policy.

 

2.13     Policy on existing lots or development

 

2.13.1  When granting a consent or authorising a connection for development, and calculating the units of demand from that development, Council will deduct the units of demand generated by existing lots or development already legally established at the date of granting consent, other than as required in sections 2.13.2, 2.13.3 and 2.13.5 below.

 

2.13.2  Section 2.13.1 shall apply to any lot or development that:

 

            (a)        was already legally established at the date on which this policy became operative, on 1 July 2015; or

 

            (b)        has been legally established since the date on which this policy became operative and for which a development contribution has been paid; or

 

            (c)        is not yet legally established but for which a development contribution has been paid (and not refunded).

 

2.13.3  Legally established development includes buildings and structures which can be shown to have been in existence on but have been demolished up to three years prior to this policy becoming operative on 1 July 2015.

 

2.13.4  Section 2.13.1 shall not apply to any lot or development for which a contribution has been required and has not yet been paid.

 

2.13.5  Council may require a development contribution to be paid for any existing legally established lot or development, in a water supply or sewerage area, with no connection to the service, which is to be connected for the first time or seeks connection to either a water supply network or a sewerage network, as the case may be, where no development contribution or other such payment for these services can be shown to have been previously paid.

 

2.13.6  Council may require a development contribution to be paid for any existing legally established lot that has previously been prevented from being developed by any open space covenant or by any other restriction registered against the title of the lot and that covenant or restriction has been removed.

 

2.13.7  In considering legally established developments already on a development site, the Council will use the current or most recent use of the site and not it’s zoning to determine the existing units of demand that will be deducted when calculating the development contribution. 

 

2.14     Use of development contributions

 

2.14.1  In keeping with the principle in Section 197AB(d) of the Act, development contributions will be used:

 

            (a)        for or towards the purpose of the activity or the group of activities for which the contributions were required; and

 

            (b)      for the benefit of the Southland District or the part of the district that is identified in the Southland District Policy on Development and Financial Contributions 2015 – 2025 in which the development contributions were required.

 

2.14.2  Development contributions will be used for the capital expenditure for which they were required in accordance with section 204(1) of the Act and will not be used for the maintenance of reserves, network infrastructure or community infrastructure.

 

2.15     Network infrastructure

 

2.15.1  Under Section 197 of the Act, the term development excludes the pipes and lines of any network utility operator.  Council will not seek development contributions for the installation or expansion of network infrastructure, including the pipes, lines, roads, water supply, wastewater and stormwater networks by network utility operators.

 

2.15.2  Section 2.15.1 does not apply to development by network utility operators carried out in order to run their normal business such as offices, industrial buildings, warehouses and storage areas, which may be liable for the payment of development contributions. 

 

2.16     Policy on remissions or postponements of development contributions

 

2.16.1  In accordance with Section 201(1)(c) of the Act, Section 3.5 of this policy includes provisions that will enable Council to consider remissions and postponements of development contributions.

 

2.17     Policy on refunds

 

2.17.1  Council will refund development contributions in accordance with the requirements of Sections 209 and 210 of the Act.

 

2.18     Development agreements

 

2.18.1  The Council may enter into development agreements with developers for the provision, supply, or exchange of infrastructure, land, or money to provide network infrastructure, community infrastructure, or reserves the District or a part of the District.  The provisions of Sections 207A to 207F shall apply to such agreements.

 

 

3.         PRACTICAL APPLICATION

 

3.1       Requirement for Development Contributions

 

3.1.1    Upon granting:

 

            (a)        a resource consent under the Resource Management Act 1991;

 

            (b)        a building consent under the Building Act 1991;

 

            (c)        an authorisation for a service connection;

 

            Council will determine whether the activity to which the consent or authorisation relates is a “development” under the Act, which:

 

            (a)        has the effect of requiring new or additional assets or assets of increased capacity (including assets which may already have been provided by Council in anticipation of development); and

 

            (b)        as a consequence requires (or has required) Council to incur capital expenditure to provide appropriately for those assets; and

 

            (c)        that capital expenditure is not otherwise funded or provided for.

 

3.1.2    Upon determining that the activity is a “development”, Council may require a development contribution to be made towards the activity associated with that development, according to the geographic catchment in which the development is located, for:

 

            (a)        water supply;

 

            (b)        sewerage; and

 

            (c)        community infrastructure.

 

3.1.3    Council shall calculate the development contribution payable at the time of granting the consent or authorisation and issue an assessment of development contributions payable.

 

3.1.4    A development contribution may be paid at any time from the date of assessment up to the date when the contribution is required to be paid as a result of Council issuing an invoice.

 

3.1.5    In accordance with Section 198(2A) of the Act, a development contribution must be consistent with the content of the policy that was in force at the time that the application for a resource consent, building consent, or service connection was submitted.

 

3.1.6    Council will invoice a development contribution at the following times:

 

            (a)        in the case of a resource consent for subdivision, at the time of application for a certificate under section 224(c) of the Resource Management Act 1991, with payment required prior to the issue of the certificate;

 

            (b)        in the case of a resource consent for land use, at the time of notification of commencement or commencement of the consent, whichever is the earlier, with payment required prior to commencement of the consented activity;

 

            (c)        in the case of a building consent, at the time of granting the building consent with payment no later than 90 days from the date of granting consent or prior to the issue of a code compliance certificate, whichever is the earlier;

 

            (d)        in the case of a service connection, at the time of approval of the service connection with payment prior to connection.

 

3.1.7    In accordance with Section 208 of the Local Government Act 2002, if contributions are not paid at the times required in section 3.1.6, the Council may:

 

            (a)        withhold a certificate under section 224(c) of the Resource Management Act 1991 in the case of a subdivision;

 

            (b)        prevent the activity commencing in the case of a land use consent;

 

            (c)        withhold a code compliance certificate or certificate of acceptance in the case of a building consent;

 

            (d)        withhold a service connection to the development.

 

            If, after exercising its powers under Section 208 of the Act, any development contribution remains unpaid, the Council may under Section 252 of the Act regard the amount payable as a debt and take debt recovery action to recover that development contribution.

 

3.1.7    In the case of a resource consent for land use only, where a building consent is required to give effect to the resource consent, the applicant may apply for a postponement of payment under Section 3.5 of this policy.  If this is granted the Council will only require payment at the time it issues a building consent.

 

3.1.8    If a grantee of consent is in possession of two development contribution invoices for different consents relating to the same lot, both invoices will continue to have effect until payment is made of one of those invoices.  When the first invoice is paid, the second invoice will be withdrawn and a reassessment of development contributions payable for the subdivision or development, as the case may be, relating to the second invoice will be made under Section 3.2.1.  If any development contribution is payable on re-assessment, a new invoice will be issued.

 

3.1.9    No consented activity or building work shall commence prior to the payment of the development contribution and where such activity or work has commenced prior to such payment, Council shall require this to cease until payment has been made.

 

3.2       Amount of Total Development Contribution

 

3.2.1    The total amount of development contribution payable when issuing any consent or authorisation for subdivision or development, shall be the sum of the development contribution payable for each activity, calculated as:

 

            [(a) X [Σ(n) – Σ(x)]] + GST

 

            Where:

 

            (a) = the applicable development contribution per unit of demand determined from Schedule 3 and the activity-funding area for each type of community facility in which the subdivision or development lies.

 

            Σ = the sum of the terms inside the brackets.

 

            (n) = for each lot at the completion of the consent or authorisation application, the total lot units of demand OR the total activity units of demand, determined by
Table 1, whichever is the greater.

 

            (x) = for each lot in existence (or for which a section 224 certificate under the Resource Management Act 1991 has been issued) prior to the date of the consent or authorisation application, the total lot units of demand OR the total activity units of demand for the existing development, determined by Table 1, whichever is the greater.

 

3.2.2    The development contribution per unit of demand in Schedule 3, may be increased for any Producer Price Index adjustment in accordance with Section 106(2B) of the Act.

 

3.3       Determination of Units of Demand

 

3.3.1    In accordance with Schedule 13 of the Act, the additional capacity (AC cost) component of capital expenditure associated with new development in any catchment will be allocated equally between the numbers of new units of demand expected to occur in that catchment during the development contributions calculation period.

 

3.3.2    Council has determined that units of demand generated by different land use types shall be those reflected in Table 1.  Calculations supporting the calculation on units of demand on non-residential development are in Appendix 5.

 

3.3.3    Demand for services may be necessitated by the creation of new lots (lot units of demand) that are required to be serviced in advance of their occupation.  Demand for services may also be generated by the use and development of lots (activity units of demand), including the intensification or expansion of activity on those lots.

 

Table 1

Units of Demand Generated by Subdivision and Development

 

Lot Unit of Demand

Units of demand

One residential or rural lot

1.0

One mixed-use residential/commercial lot

1.0

One commercial, industrial or other non-residential lot with an area of less than 1,000 m2

Lot area divided by 1,000 per square metre

One commercial, industrial or other non-residential lot with an area of 1,000 m2 or more

1.0

For the purposes of calculating community infrastructure development contributions only, one commercial, industrial or other non-residential lot 

0

For the purposes of calculating water supply and sewerage development contributions ONLY, any existing legally established lot not connected to either the water supply network or the sewerage network as the case may be

0

For the purposes of calculating water supply and sewerage development contributions ONLY, any proposed lot not to be connected to either the water supply network or the sewerage network as the case may be

0

One serviced camping site

Special application

One lot:

§  wholly covenanted in perpetuity as provided for by section 22 of the Queen Elizabeth the Second National Trust Act 1977

§  the title of which prevents any form of development on the lot.

0

Activity Unit of Demand

Units of demand

One dwelling unit or accommodation unit (excluding a serviced camping site) of two or more bedrooms per unit

1.0

One commercial unit including the commercial part of any activity but excluding any part that comprises accommodation units

The net lettable area on the lot multiplied by the applicable unit of demand factors in this table.

One industrial unit or any other non-residential development

Special application

For the purposes of calculating community infrastructure development contributions only, one commercial, industrial or other non-residential development

0

Any dwelling unit, or accommodation unit (excluding a  serviced camping site) of one or fewer bedrooms per unit

0.5

Any room in an accommodation unit or any room in a retirement village or school, normally accommodating more than 3 persons

The number of persons able to be accommodated in the room divided by 6

Any retirement unit for purposes of calculating the water supply and sewerage contributions only

0.5 otherwise 0

Any aged care room for purposes of calculating the water supply and sewerage contributions only

0.2 otherwise 0

Other activity (Activity not specified elsewhere in this table).

Special application

For the purposes of calculating water supply and sewerage development contributions ONLY, any existing legally established development not connected to either the water supply network or the sewerage network as the case may be.

0

For the purposes of calculating water supply and sewerage development contributions ONLY, any proposed development not to be connected to either the water supply network or the sewerage network as the case may be.

0

Network infrastructure, including pipes, lines and installations, roads, water supply, wastewater and stormwater collection and management systems

0

Farm buildings associated with normal farming operations including sheds, barns, garages and buildings for indoor poultry livestock and crop production.

0

Crown developments

0

Unit of demand factors commercial development

Calculated in Appendix 5

Water Supply  – Commercial development

1 per 769 m2 net lettable area

Sewerage - Commercial development

1 per 322 m2 net lettable area

 

3.3.4    The different units of demand generated by a unit of commercial activity, as compared with a unit of residential activity, arise mainly from the different scale and nature of activity when compared to demand from a standard dwelling unit. 
To ensure fair and equitable assessment this policy:

 

            (a)        uses lot size in the case of subdivision for commercial purposes;

 

            (b)        uses net lettable area in the case of commercial development as a proxy for assessing the different units of demand on services, likely to be generated respectively by residential and commercial activity and incorporates multipliers (unit of demand factors) to quantify those differences;

 

            (c)        requires a special application to assess development contributions on industrial activity.

 

3.3.5    The assumptions used in this policy to derive the unit of demand factors for commercial development in Table 1 are described in Appendix 5 of this policy.

 

3.4       Information Requirements

 

3.4.1    The applicant for any consent or authorisation shall provide all information necessary for Council to calculate the amount of a development contribution, including the gross business area and the impervious area of the development if required for purposes of an assessment under Table 1.  

 

3.4.2    The applicant shall be responsible for providing proof of the legal establishment of existing units of demand for purposes of an assessment under Table 1.

 

3.4.3    Existing units of demand may include legally established buildings and structures that have been demolished up to three years prior to this policy becoming operative on 1 July 2015.

 

3.5       Remissions and Postponements of Development Contributions

 

3.5.1    In addition to rights to reconsideration provided for by Section 199A and 199B of the Local Government Act 2002, the Council will consider applications for remission or postponement of development contributions.

 

3.5.2    The Council will consider applications for and may grant a remission of any development contribution where the applicant has provided and/or funded the same infrastructure that a development contribution has been required for but that remission shall be limited to the value of infrastructure provided or funded.  In cases where the value of infrastructure provided or funded exceeds the development contribution payable, the Council shall meet the excess costs by separate agreement with the applicant.

 

3.5.3    Council will consider applications for and may grant a postponement of the payment of a development contribution in the case of resource consent for land use only, where a building consent is required to give effect to that resource consent. 
At the discretion of the Council, the payment of a development contribution on the resource consent may be postponed until a building consent is granted.

 

3.5.4    Council will consider applications for a postponement of the payment of a development contribution in the case of asubdivision consent.  If it grants a postponement it may do so on whatever terms the Council thinks fit, including that it may:

 

            (a)        issue a certificate under Section 224(c) of the Resource Management Act 1991, prior to the payment of a development contribution; and

 

            (b)        register the development contribution under the Statutory Land Charges Registration Act 1928, as a charge on the title of the land in respect of which the development contribution was required.

 

3.5.5    An applicant may formally request Council to review the development contribution required and remit or postpone the development contribution payment.

 

3.5.6    Any such request shall be made in writing no later than 15 working days after the date on which Council issues an invoice under Section 3.1.5, setting out the reasons for the request.

 

3.5.7    Prior to accepting any such request for review, Council shall require the applicant to provide specific details of the manner in which its proposals qualify for a remission or postponement.

 

3.5.8    In undertaking the review, Council or a Committee of Council or an officer so delegated:

 

            (a)        shall, as soon as reasonably practicable, consider the request;

 

            (b)        may determine whether to hold a hearing for the purposes of the review and if it does, give at least five working days’ notice to the applicant of the date, time and place of the hearing;

 

            (c)        may at its discretion uphold, remit in whole or in part or postpone (as the case may be) the original development contribution required and shall advise the applicant in writing of its decision within ten working days of making that decision;

 

            (d)        may charge such fee as determined in its annual schedule of fees, to consider the request.

 

3.6       Reconsideration process

 

3.6.1    As required by Section 202A of the Act, this policy must set out the process for requesting reconsideration of a requirement for a development contribution under section 199A of the Act. The process for reconsideration must set out:

 

            (a)        how the request can be lodged with the Council; and

 

            (b)        the steps in the process that the Council will apply when reconsidering the requirement to make a development contribution.

 

3.6.2    An applicant who is required to make a development contribution may request a reconsideration of that requirement if they believe that:

 

            (a)        the development contribution was incorrectly calculated or assessed under this policy; or

 

            (b)        the Council incorrectly applied this policy; or

 

            (c)        the information used to assess the applicant’s development against this policy, or the way the Council has recorded or used it when requiring the development contribution, was incomplete or contained errors.

 

3.6.3    Any request for reconsideration shall be made in writing, no later than 15 working days after the date on which Council issues an invoice under Section 3.1.6 of this policy.

 

3.6.4    Prior to accepting any request for review, the Council shall require the applicant to state the reasons under Section 3.6.2 for reconsideration and provide sufficient information to enable the Council to reconsider the development contribution.

 

3.6.5    The Council (or a Committee of Council or an officer so delegated) will limit its considerations to matters set out in Section 199A of the Act (Section 3.6.2 of this policy).

 

3.6.6    In accordance with Section 199B(1) of the Act, the Council must, within 15 working days after the date on which it receives all required relevant information relating to a request, give written notice of the outcome of its reconsideration to the applicant who made the request.

 

3.6.7    In accordance with Section 199B(2) of the Act, an applicant who requested reconsideration may object to the outcome of the reconsideration.

 

3.7       Special applications

 

3.7.1    Where developments are marked for special application or not adequately represented in Table 1 or there are specific circumstances related to the applications, these may be considered on a case-by-case basis. Units of demand calculated are based on potential demand not actual demand at any one time.  Accordingly specific circumstances do not include those where the users do not utilise the full potential demand (e.g., a hotel with a 50% occupancy rate will still be assessed at a 100% of the unit of demand relating to hotels; a house with one occupant will be assessed at the unit of demand for a household).

 

3.8       Crown developments

 

3.8.1    The Crown is exempt from the provisions of this policy by virtue of Section 8 of the Local Government Act 2002. If an applicant considers that it is the Crown for the purposes of avoiding liability to pay a development contribution, the Council may require the applicant to provide written advice to the Council outlining the basis on which the applicant considers that it is the Crown.

 

3.9       Statement on GST

 

3.9.1    Any development contribution referred to in this policy or in the accompanying development contributions model and any development contribution required in the form of money, pursuant to this policy, is exclusive of Goods and Services Tax.

 

 

4.       METHODOLOGY

 

            The calculation of the separate portions of the cost of any combined project (AC/ILOS project) between that for improving levels of service to existing households and businesses (ILOS costs), and that for providing additional capacity to accommodate new development of households and businesses (AC costs) under this policy, is carried out using the following procedure.

 

4.1       Step 1: Listing projects

 

4.1.1    Every project in the capital works programme of the Long Term Plan for the activities for which the Council intends to require development contributions is listed in the Project Allocation Schedule of the Development Contributions Model.

 

4.1.2    Every surplus capacity project is listed in the Surplus Capacity Schedule. 

 

4.1.3    Where possible, distinct stages of a project or distinct parts of a project are listed in the schedules as separate components and separate calculations carried out for each.

 

4.1.4    For each project in the schedules, the following base information is provided:

 

            (a)        the total project cost;

 

            (b)        the catchment which the project will serve;

 

            (c)        the level of any subsidy or third party funding if any which is deducted from the total project cost to give the net project cost;

 

(d)        the year in which the project or component is to be carried out in the
Long Term Plan, or in the case of each surplus capacity project (SC project), the year it was completed.

 

            (e)        the year in which the project capacity is expected to be fully consumed.

 

4.2       Step 2:  Initial screening

 

4.2.1    Each project in the Project Allocation Schedule is categorised “Yes” or “No” in answer to the question – “Is this capital expenditure required at least partly to provide appropriately for new or additional assets or assets of increased capacity in order to address the effects of development?”  By answering:

 

            (a)        “No” - the project is treated as a pure renewal or level of service project and the cost of the project is removed from the development contribution calculation;

 

            (b)        “Yes” - the project is treated as either a combined project (AC/ILOS project) or an additional capacity for growth project (AC project) and is subject to further analysis.  

 

4.2.1    Each project in the Surplus Capacity Schedule is categorised “Yes” or “No” in answer to the question – “Was capital expenditure on this project incurred, at least partly, in anticipation of development?"  By answering:

 

            (a)        “No” - the project is treated as a pure renewal or level of service project and the cost of the project is removed from the development contribution calculation;

 

            (b)        “Yes” - the project is treated as either a combined project (AC/ILOS project) or an additional capacity for growth project (AC project) and is subject to further analysis.

 

4.3       Step 3:  Cost allocation of combined projects or additional capacity for growth projects

 

4.3.1    Using the information provided on combined projects (AC/ILOS projects) and additional capacity for growth projects (AC projects) in the project schedules, a needs/benefits matrix analysis is carried out by which it is required to state for each project:

 

            (a)        the degree, on a scale of 0 to 10 to which growth created the need for the project to be undertaken. (0=Not at all, 10=Totally);

 

            (b)        the degree on a scale of 0 to 10 to which the growth community will benefit from the project being undertaken. (0=Not at all, 10=Totally);

 

 

4.3.2    The value is chosen in each case from the need/benefits matrix in the model which produces an estimated percentage of cost attributable to growth.

 

4.3.3    The matrix generates 121 different need/benefit combinations.  The percentage derived is applied to the net project cost to determine the AC cost. The remainder of the net project cost is the ILOS cost.

 

4.3.4    A unit price is calculated for each project by dividing the project cost by the total units of demand that will consume its capacity comprising:

 

            (a)        existing units of demand at 2015; plus

 

            (b)        additional units of demand expected to consume capacity in the asset by the end of its asset life.

 

4.4       Step 4:  Capacity life - Cost allocation between new and future units of demand

 

4.4.1    Using information provided on the year in which capacity take up of a project is expected to start and the year in which the project capacity is expected to be fully consumed, the AC cost of the project is divided between new units of demand (N) arriving in the activity-funding area in the Long Term Plan period and future units of demand (F) arriving after the end of the Long Term Plan period, as follows:

 

            (a)        the AC cost to F is the AC cost determined in section 5.3 above multiplied by the years of capacity take up after the Long Term Plan period divided by total years of capacity take-up;

 

            (b)        the AC cost to N  is the AC cost less the AC cost to F.

 

4.4.2    Only the AC Cost to N is used in the calculation of development contributions.

 

4.4.3    In addition to predicting the capacity take up an asset, by comparing the start and end years of capacity life against rating unit projections, the development contributions model is able to accept a finite capacity figure from the asset manager which, regardless of years of take-up, can be used to share the cost of an asset equitably among the known number of units of demand that will eventually consume its capacity. 

4.5       Step 5:  Growth assumptions – Sharing 10 year costs among projected growth

 

4.5.1    In order to calculate the amount of new development to which the growth
related portion of capital expenditure (AC costs) for infrastructure will be attributed, area-by-area projections of new and future units of demand for services in the period 2012 to 2042 are required.

 

4.5.2    Council maintains a detailed rating database that provides the numbers of rating units for all parts of the District. 

 

4.5.3    The numbers of rating units provide a close correlation with numbers of lots in the Southland District and a measure of separate units of activity on any lot where this is the case. They are considered to provide a reasonably sound measure of the units of demand for infrastructure and services.

 

4.5.4    The growth projection worksheet of the development contributions model, Projections Schedule, contains as the base year, the number of rating units (units of demand) for each activity type existing at the time of the 2014/2015 rates year.  Rating data is available for the whole Southland District, and each of the water supply, wastewater and community infrastructure catchments.

 

4.5.5    Long Term Plan assumptions have been used to determine the expected annual increase in the numbers of rating units and hence units of demand to 2025, in each of these areas.

 

4.5.6    Projections Schedule also provides long-term estimates for future Rating Units (units of demand) after the Long Term Plan period to 2045, in order to ensure that any portion of remaining surplus capacity at the end of the period may be attributed to future development.

 

4.5.7    Geographic catchments will apply to each activity type. Projections Schedule provides rating units at 2015 and projected rating units for each activity-funding area to 2045.

 

4.6       Step 6: Allocation of costs to units of demand - Schedule of development contributions

 

4.6.1    The development contribution for each activity and each catchment to be charged per Unit of Demand is derived by dividing the costs of growth in the Long Term Plan period (AC Cost to N), derived in Step 3 and Step 4 by the number of additional rating units expected in the period, derived in Step 5.

 

4.6.2    A full schedule of development contributions (Schedule 3) must be prepared as part of the policy to enable the development contributions to be calculated by infrastructure type and catchment on each development application.

 

4.7       Interest and inflation

 

4.7.1    The development contributions model does not include interest on growth related capital expenditure in the calculation of the development contribution amounts.

 

4.7.2    Council does not intend to recover past interest that has been funded from rates from development contributions and has not included it in the development contribution calculation.


 

4.7.5     The development contributions model uses the inflated capital costs in the Long Term Plan to calculate development contributions.


Council

18 March 2015

 

 

 

5.      SCHEDULES 

 

SCHEDULE 1 – SCHEDULE OF ASSETS

Activity

DCP Catchment

Project name

Type

Project Cost

Proportion recovered through Development Contributions

Proportion recovered through Other Sources

Sewerage

Sewerage:Te Anau CB

Te Anau/Manapouri Treatment & Disposal

LTP Project

12,133,896.14

38.55%

61.45%

Roading

Roading:Stewart Island/Rakiura CB

Stewart Island Foothpaths

LTP Project

96,222.60

0.00%

100.00%

Community Infrastructure

ComInf:Stewart Island/Rakiura CB

Moturau Gardens shelter

LTP Project

12,233.02

0.00%

100.00%

Reserves

Reserves:Stewart Island/Rakiura CB

Traill Park path

LTP Project

6,000.00

0.00%

100.00%

Reserves

Reserves:Stewart Island/Rakiura CB

Waterfront Playground

LTP Project

23,593.10

0.00%

100.00%

Reserves

Reserves:Te Anau CB

Cycletrack through Ivon Wilson Park

LTP Project

0.00

0.00%

100.00%

Reserves

Reserves:Te Anau CB

Cycletrack through Waterpark

LTP Project

30,000.00

0.00%

100.00%

Reserves

Reserves:Winton CB

Ivy Russell public convenience

LTP Project

67,371.00

0.00%

100.00%

Reserves

Reserves:Winton CB

Information Kiosk Winton cemetery

LTP Project

16,037.10

0.00%

100.00%

Reserves

Reserves:Winton CB

Winton Skatepark

LTP Project

50,000.00

0.00%

100.00%

12,435,352.96

 

 


 

SCHEDULE 2 - CAPITAL EXPENDITURE IDENTIFIED TO MEET INCREASED DEMAND RESULTING FROM GROWTH AND SOURCES OF FUNDING BY ACTIVITY

 

ACTIVITY

2015-25 LTCCP

SURPLUS CAPACITY

Total Capital Project Costs

Development Contributions (New)

Development Contributions (Future)

Rates

Subsidies/Grants

Total Value of Surplus Capacity Projects

Development Contributions (New)

Development Contributions (Future)

Development Contributions (Already Used)

Rates

Subsidies/Grants

Sewerage

 $             12,133,896

 $               1,215,146

 $               3,119,870

 $               7,456,279

 $                  342,601

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

Water supply

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

Community Infrastructure

 $                    12,233

 $                             -

 $                             -

 $                             -

 $                    12,233

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

Reserves

 $                  193,001

 $                             -

 $                             -

 $                             -

 $                  193,001

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

Roading

 $                    96,223

 $                             -

 $                             -

 $                             -

 $                    96,223

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

 $                             -

Total

 $             12,435,353

 $               1,215,146

 $               3,119,870

 $               7,456,279

 $                  644,058

 $                             -

 $                             -

 $                             -

 

 $                             -

 $                             -

 

 


 

SCHEDULE 3 – SCHEDULE OF DEVELOPMENT CONTRIBUTIONS

 

AREA

Wastewater treatment

Water supply

Community Infrastructure

Reserves

Roading

TOTAL

AREA

Wastewater treatment

Water supply

Community Infrastructure

Reserves

Roading

Te Anau CB

 $                   -  

 $          2,707.36

 $                   -  

 $                   -  

 $                   -  

 $          2,707.36

Te Anau CB

Water:Te Anau CB

Sewerage:Te Anau CB

Roading:Te Anau CB

Note 1:These contribution amounts do not include GST

 

 

 

 


Council

18 March 2015

 

6.       ROLES AND RESPONSIBILITIES

 

Party/Parties

Roles and Responsibilities

Council

Decision on whether to review and reinstate the Policy when in remission

 

 

7.       REVISION RECORD

 

This policy may be reviewed at any time but no longer that three years from the date of its adoption.

 

Section 106(6) of the Local Government Act 2002 requires that a policy on development or financial contributions must be reviewed at least once every three years using a consultation process that gives effect to Section 82 of the Act.

 

Date

Version

Revision Description

r/14/11/17513

Development and Financial Contributions Policy

Long Term Plan 2015-25

r/14/6/8794

Development and Financial Contributions Policy

Annual Plan 2014-15

r/13/2/1981

Development and Financial Contributions Policy

June 2013

r/09/9/13493

Development Contributions and Reserve Contributions under Local Government Act 2002 Policy

LTCCP 2009-2019

 


Council

18 March 2015

 

APPENDIX 1 - DEFINITIONS AND ABBREVIATIONS

 

Definitions

Term

Meaning

Accommodation unit

Has the definition given to it in Section 197 2 of the Local Government Act 2002 which “means units, apartments, rooms in 1 or more buildings, or cabins or sites in camping grounds and holiday parks, for the purpose of providing overnight, temporary, or rental accommodation.”  

“AC cost”

means the cost for providing additional capacity to service the development of new households and businesses.

Activity

means a good or service provided by the Council under
Section 5 of the Local Government Act 2002), and for which development contributions are normally collected.

“Activity unit of demand”

means the demand for a community facility generated by development activity other than subdivision

“Additional capacity project” or “AC project”

means a capital project in the Long Term Plan intended only to provide additional capacity to service new and future households and businesses.

“Aged care room”

means any residential unit in a “rest home” or “hospital care institution” as defined in Section 58(4) of the Health and Disability Service (Safety) Act 2001.

“Allotment” or “lot”

has the meaning given to the term “allotment” in Section 218(2) of the Resource Management Act 1991. 

“Allotment” is defined under section 218(2) of the Resource Management Act 1991 as follows:

“(a)    any parcel of land under the Land Transfer Act 1952 that is a continuous area and whose boundaries are shown separately on a survey plan, whether or not:

          (i)  the subdivision shown on the survey plan has been allowed, or subdivision approval has been granted, under another Act; or

          (ii) a subdivision consent for the subdivision shown on the survey plan has been granted under this Act; or

(b)     any parcel of land or building or part of a building that is shown or identified separately—

          (i)  on a survey plan; or

          (ii) on a licence within the meaning of Part 7A of the Land Transfer Act 1952; or

(c)     any unit on a unit plan; or

(d)     any parcel of land not subject to the Land Transfer Act 1952.

“Bedroom”

means a room used for sleeping, normally accommodating no more than three persons.

Catchment

is an area of the District identified in this policy within which growth and development is occurring, which is likely, either solely or cumulatively, to give rise to the need for, or benefit from, particular Council activities.

“Combined project” or “AC/ILOS project”

means a project in the Long Term Plan intended to deal with shortfalls in levels of service to existing households and businesses by bringing assets up to the service standard and/or by providing additional service life, and to provide capacity for further growth.

“Commercial”

means non-residential development using land or buildings for the provision of goods and services in the course of a trade or business and includes retail development.

“Community facilities”

means parks and reserves, network infrastructure, or community infrastructure for which development contributions may be required.

“Community infrastructure”

has the definition given to it in Section 197(2) of the Local Government Act 2002.

“Development”

has the definition given to it in Section 197(1) of the Local Government Act 2002.

“Development contributions calculation period”

means the period between 1 July 2015 and a date 30 years after the date of adoption of this policy.

District Plan

The Operative Southland District Plan including any proposed plan or variation.

“Dwelling unit”

means any building or group of buildings or any part of those buildings, used or intended to be used solely or principally for residential purposes and occupied or intended to be occupied by not more than one household – and includes a minor household unit, a utility building or any unit of commercial accommodation.

“Household unit”

A building or part of a building capable of being used as an independent residence and includes dwelling apartments, semi-detached or detached houses, units, town houses, granny flats (or similar), and caravans (where used as a place of residence or occupied for a period of time exceeding six months in a calendar year).

“ILOS cost’

means the cost of improving levels of service to existing households and businesses by bringing assets up to the service standard and/or by providing additional service life.

“Improved level of service project” or “ILOS project”

means a capital project in the Long Term Plan intended only to deal with shortfalls in levels of service to existing households and businesses by bringing assets up to the service standard and/or by providing additional service life.

“Industrial”

A non-residential development using land or buildings where people use material and physical effort in the course of a trade or business to:

·                Extract or convert natural resources,

·                Produce goods or energy from natural or converted resources,

·                Repair goods; but

does not include mineral extraction or farm buildings associated with normal farming operations including sheds, barns, garages and buildings for indoor poultry livestock and crops production.

“Legally established”

means, in relation to any lot or development, any lot for which a title has been issued, or any dwelling, commercial or industrial unit for which a code compliance certificate has been issued. Legally established development includes buildings and structures that can be shown to have been in existence when this policy became operative on 1 July 2012, but have since been demolished.

“Lot unit of demand”

means the demand for a community facility generated by the creation of lots through subdivision.

“Net lettable area”

means the area for which a tenant could be charged for occupancy under a lease.  Generally, it is the floor space contained within a tenancy at each floor level measured from the internal finished surfaces of permanent external walls and permanent internal walls but excluding features such as balconies and verandahs, common use areas, areas less than 1.5 m in height, service areas, and public spaces and thoroughfares.

“Non-residential lot or development”

Any lot or development that is not for residential purposes.  This includes:

·                All buildings that are considered a fundamental place of work such as dairy milking sheds, shearing sheds, and indoor farming facilities such as chickens or pigs

·                All buildings for the provision of sport, recreation or entertainment,

All buildings for the provision of social and cultural pursuits.

“Past surplus capacity”

means capacity in assets provided as a result of capital expenditure made in anticipation of development since 1 July 2001.

“Remaining surplus capacity”

means the estimated remaining capacity in capital assets at the end of the Long Term Plan period, available to service future development occurring after the Long Term Plan period.

“Residential development”

Any use of land and/or buildings by people for the purpose of living accommodation. It includes accessory buildings and leisure activities associated with needs generated principally from living on the site.

“Retirement unit”

means any residential unit other than an aged care room, in a “retirement village” as defined in section 6 of the Retirement Villages Act 2003.

“Serviced Site”

means any site dedicated for the location of a vehicle or tent for the accommodation of persons, which is provided with utility services such as water supply, wastewater disposal, solid waste disposal, electricity or gas, either directly to the site or in the immediate vicinity.

“Surplus capacity project” or “SC project”

means a past capital expenditure project carried out since 1 July 2001 in anticipation of new development and providing surplus capacity for further development.

Utility Building”

is a structure containing facilities (such as toilet, shower, laundry, hot water cylinder, laundry tub) that make the site habitable prior to or during the erection of a dwelling.

“Unit of demand”

is a unit of measurement by which the relative demand for an activity, generated by different types of development (existing or proposed), can be assessed. A unit of demand may be expressed as a lot unit of demand or an activity unit of demand.

 


 

APPENDIX 2 - DEVELOPMENT CONTRIBUTION CATCHMENTS

 

Community Facility

Catchment

Development to which Development Contribution Applies

Water supply

10 drinking water supply scheme areas and 2 mixed potable / rural water supply areas

Development in any separate water supply scheme

Sewerage

18 sewerage scheme areas

Development in any separate sewerage scheme

Community infrastructure

Waihopai Toetoes Ward, Winton Wallacetown Ward, Mararoa Waimea Ward, Waiau Aparima Ward

Development in each separate ward

 


 

APPENDIX 3 - ASSESSMENT OF SIGNIFICANT ASSUMPTIONS

 

Assumption

Level of Uncertainty

Potential Effects

The rate, level and location of growth will occur as forecast in the rating growth projections accompanying the Long Term Plan

High

Lower than forecast growth will result in a significant under-recovery of development contributions revenue

Capital expenditure will be in accordance with the capital works programme in the Long Term Plan and future capital expenditure is based on the best available knowledge at the time of preparation.  These are to take into account known or likely construction costs and assumed inflation rates

Moderate

In current circumstances significant changes to the capital programme are unlikely

No significant changes to service standards are expected to occur other than those planned for in the Asset Management Plans

Low

No significant effects anticipated

The level of third party funding (such as NZ Transport Agency subsidies) will continue at predicted levels for period of the Long Term Plan

Low

No significant effects anticipated

There will be no significant variations to predicted rates of interest and inflation to those set out in the Long Term Plan

Low/Moderate

No significant effects anticipated

Each residential dwelling comprises the average number of residents from the 2013 Census. The demand on Council assets placed by a standard dwelling (Unit of Demand) is assumed to be 2.5 persons per dwelling and this is applied District-wide

Moderate

The average dwelling occupancy will remain steady over time but there may be local areas where residential occupancy goes above the District average and places increased demands on infrastructure form that anticipated

 


 

APPENDIX 4 - SUMMARY OF FINANCIAL CONTRIBUTION PROVISIONS 

 

Section 106(2)(f), if the Council is to require financial contributions then this policy must summarise the provisions that relate to financial contributions in the District plan. 
Section 2.14 of the Proposed Southland District Plan 2012 requires the following contributions:

 

Roading - A contribution may be required for the development, maintenance and upgrading of roading infrastructure that’s serves the subdivision.  The amount of contribution is 100% of the cost of the required work reduced with regard to:

 

(a)        the current status and standard of roading leading to and fronting the site;

 

(b)        the benefit of works to existing users and the wider public;

 

(c)        the standard and classification of the road and expenditure required to meet this standard;

 

(d)        the use or likely future use of the road by other parties; contributions made by central government and other agencies towards the development of the road; and

 

(e)        previous financial contributions from developers who will benefit from the work.

 

Reserves - A contribution may be required in the following situations:

 

(a)        a contribution of 2% of the value of additional allotments created by subdivision, up to a maximum value of 2% of the value of 1,000 m2 per lot, where existing reserves in the locality cannot deal with additional demand; or

 

(b)        a contribution of  1% of the value (given as money or land) of additional allotments created by subdivision for minor improvements to existing reserves in the locality up to a maximum value of 1% of the value of 100 m2 per lot;

 

(c)        a contribution of the value of 20 m2 for each additional residential unit created in a development; or

 

(d)        a contribution of the value of 4 m2 of land for each additional 100 m2 of net
non-residential building floor area created in a development in the Urban Zone, Commercial Precinct or Industrial Zone. 

 


 

APPENDIX 5 - CALCULATING UNITS OF DEMAND FOR COMMERCIAL DEVELOPMENT

 

Industrial and other non-residential development (other than commercial development) will be subject to special application under section 3.7 of this policy. In calculating the units of demand generated by commercial development for water supply and sewerage, as compared to that of an average dwelling unit, Council accepts that demand may vary between different types of commercial activity. However changes to the type of business over time may not constitute “development” under the Act or even trigger a resource consent, building consent or new connection requiring a development contribution. This policy therefore treats all types of commercial activity as generating the same average unit of demand for a given net lettable area.

 

Water - comparison of residential and commercial demand

 

The residential daily demand for water comprises that for domestic purposes and
non-domestic uses (eg gardening, car washing, fire fighting, leakages etc). 

 

The following figures are used in the assessment:

 

(a)        The average daily residential demand for domestic purposes is 230 litres/person/day.

 

(b)        The average daily residential demand for non-domestic purposes is
1,200 litres/dwelling.

 

In determining the  units of demand for one dwelling unit, it is noted that not all potential demand will occur at the same time and therefore an average peak of four persons per household is used to assess peak usage per dwelling at 2,120 litres/day (4 x 230 litres/day + 1200 litres).

 

Water consumption sampling[2] of various commercial premises, offers data for premises which may be typical of many Southland main street businesses in the range 0 - 5,000 m2 net lettable area (NLA). These would also generally be premises naturally rather than mechanically cooled with air conditioning systems using higher quantities of water.

 

Sampling found consumption in the range 875 - 1,200 m3 (average 1,037 m3) per annum per 1,000 m3 NLA.  This converts as follows:

 

Commercial premises consuming an average 2,840 litres per day per 1,000 m2 NLA; thus

If 2,120 litres per day is 1 unit of demand for residential; then

2,840 litres per day (1,000 m2 NLA) is 1.3 units of demand; then

769 m2 NLA is 1 unit of demand.

 

Sewerage - comparison of residential and commercial demand

 

Average daily residential wastewater flows are assumed to equate to the domestic purposes water use of 230 litres/person/day, with water for non-domestic purposes not finding its way to the sewer.  Average peak usage per property at 4 persons per dwelling is therefore 920 litres/day (4 x 230 litres/day).

 


 

It is assumed that all water consumption on commercial premises (2,840 litres per day per 1,000 m2 NLA in main street situations will find its way to the sewer. To calculate the units of demand for sewerage:

 

Commercial premises generate an average 2,840 litres sewerage per day per 1,000 m2 NLA; thus

If 920 litres per day is 1 unit of demand for residential; then

2,840 litres per day (1,000 m2 NLA) is 3.1 units of demand; then

322 m2 NLA is 1 unit of demand.

 

 

APPENDIX 6 - CALCULATION OF DEVELOPMENT CONTRIBUTION AMOUNT ON A DEVELOPMENT

 

The formula in Section 3.2.1 of this policy calculates the demand on infrastructure from any development site after the proposed development has taken place (n) and subtracts the existing demand already generated by the site before the development occurs (x). In this way, it identifies only additional demand placed on infrastructure as a result of the development. This additional demand is multiplied by the development contribution amount for each type of infrastructure to calculate the total development contribution payable.

Using Table 1 of this policy, the units of demand before and after development are calculated, as the greater of the number of lot units of demand making up the development site OR activity units of demand (building development) on the development site at the time. 

 

The calculation is [(a) X [Σ(n) – Σ(x)]] + GST where:

 

(a) is the development contribution for the catchment eg sewerage $1,316 per unit;

 

(x) is, for each lot existing before development, the lot units of demand OR activity units of demand whichever is the greater;

 

(n) is, for each lot after the development, the lot units of demand OR activity units of demand whichever is the greater.

 

Residential development example using Table 1:

 

Before development                                After development

Additional units of demand Σ(n) - Σ(x) = 4(n) - 2(x) = 2 Units

Development contribution for sewerage is 2 units X $1,316 = $2,632 + GST.

 

Commercial development example using Table 1:

Before development                                After development

Additional units of demand Σ(n) - Σ(x) = 4.1(n) - 2 (x) = 2.1 Units

Development contribution for sewerage is 2.1 units X $1,316 = $2,764 + GST.


Council

18 March 2015

Description: sdclogo

 

Statement of Proposal:  Draft Revenue and Financing Policy

Record No:        R/15/2/3309

Author:                 Tamara Dytor, Policy Analyst

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report presents the draft Revenue and Financing Policy and the corresponding Statement of Proposal for Council’s consideration.  If approved, these documents will be used for public consultation and hearings will be held concurrently with hearings for the
Long Term Plan 2015-2025 (LTP or 10 Year Plan), from 19-20 May 2015.

Executive Summary

2        This report outlines the draft Revenue and Financing Policy and seeks Council approval to release the draft policy and associated Statement of Proposal (attached) for public consultation.

 

 

Recommendation

That the Council:

a)         Receives the report titled “Statement of Proposal:  Draft Revenue and Financing Policy” dated 9 March 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the draft Revenue and Financing Policy for release for public consultation.

e)         Endorses the Statement of Proposal for use in public consultation on this policy.

f)          Consults through a process which will run parallel to the consultation process for the Long Term Plan 2012-2025; with hearings from
19-20
May 2015.

 


 

Content

Background

3        The draft policy was discussed at the Policy Review Committee meeting on 10 December 2014.  Some amendments have been made since this date.  These amendments are minor in nature and increase transparency and legislative compliance of the policy.

4        The Statement of Proposal allows the draft Revenue and Financing Policy to be released for public consultation in compliance with Section 83 of the Local Government Act (2002). Consultation will occur via a process which will run parallel with consultation for the LTP.  The policy will have the same consultation period as the LTP, so that anyone wishing to speak to their submission can do so at the LTP hearings (19-20 May 2015).

5        The Statement of Proposal will be available at Area Offices, and on the Southland District Council website. Submissions will be able to be made by post, email or on the website.

Issues

6        The draft Revenue and Financing Policy contains changes which reflect Council’s proposed funding for future operating expenses and capital expenditure. In addition to changes relating to specific activities, there are two key changes proposed to Council’s overall funding.
These are the funding of depreciation and the consolidation of District activities to be funded by general rates.

7        In the past Council has adopted a policy of not funding depreciation.  Moving towards funding depreciation would reflect good practice across the local government sector and would meet the statutory requirement to operate a balanced budget unless it is financially prudent to do otherwise.

8        In the draft Revenue and Financing Policy, Council is also proposing to fund district activities by way of uniform annual general charge and general rates.  This simplifies the way rates are charged and increases efficiency.  This will make rates easier to understand while maintaining equity regarding who pays for services.

9        The draft Revenue and Financing Policy is formed on the basis of proposed amendments to the Development and Financial Contributions Policy.  This assumes that development contributions will be put into remission at this stage.

10      Council will ensure that the way rates are collected and activities are funded is transparent by showing a breakdown of rates on its website www.abettersouthland.co.nz. 
Other important financial details will also be available on this website.

Factors to Consider

Legal and Statutory Requirements

11                  The draft Revenue and Financing Policy allows Council to comply with legislation by operating a balanced budget.

12                  The Revenue and Financing Policy has been reviewed to meet a requirement of the Local Government Act (2002) (Section 109 (2A)) which states that the policy must be reviewed at least once every six years using a consultation process.

13                  The Local Government Act 2002 (Clause 10, Schedule 10) requires that this policy to be included in the LTP. 

14                  Because the Revenue and Financing Policy has been determined to be significant, Council will comply with its Significance and Engagement Policy and the special consultative procedure requirements of s83 of the Local Government Act (2002).

15                  This Statement of Proposal allows the Remission and Postponement of Rates Policy to be released for public consultation in compliance with s83 of the Local Government Act (2002).

Community Views

16                  The proposed consultation process will allow Council to consider community views regarding the policy.

17                  Funding decisions regarding local services, assets and activities have been made following consultation with Community Boards and Community Development Area Subcommittees at Ward Estimates meetings.

Costs and Funding

18                  Although the policy relates to funding decisions and the way that Council will collect revenue, there are no costs associated with adopting a revised Revenue and Financing Policy apart from minor costs associated with consultation (eg advertising). Review of the policy is a legislative requirement.

Policy Implications

19                  This policy does not need to be included in the Long Term Plan 2015/2025 and will not be included in the consultation document for the Long Term Plan.  Consultation will occur through a separate parallel process along with other council policies which are currently being reviewed.

Analysis

Options Considered

20      Council could choose to adopt the draft Revenue and Financing Policy and corresponding Statement of Proposal in its current form (Option 1); OR Council could choose to consult on an amended draft Revenue and Financing Policy and corresponding Statement of Proposal. To remain compliant with legislation, Council cannot choose not to review or consult on this policy.

 

Analysis of Options

 

Option 1

 

Advantages

Disadvantages

·        Changes in the draft Revenue and Financing Policy increase efficiency and equity and are financially prudent.  They are also legislatively compliant and align with good practice in the local government sector.

·        Changes to funding of depreciation and general rates are substantial.
The community may not be familiar with the rationale behind these amendments and it will be important to communicate key messages clearly.


 

Option 2

 

Advantages

Disadvantages

·        Council could choose to amend the draft policy in any way it sees appropriate prior to release for public consultation.  However, no key issues have been identified which require amendment.

·        Key amendments to the draft Revenue and Financing Policy (including the funding of depreciation and the consolidation of rates) have been carefully considered by staff and elected members. Changes to the draft policy at this stage would not be able to be as rigorously considered and debated due to time constraints associated the Long Term Plan 2015/2025.

Assessment of Significance

21      The Revenue and Financing Policy is a fundamental policy of Council.  It determines how we will collect revenue and fund activities, services and assets.  The policy affects all ratepayers and raises issues of equity and affordability. It is therefore determined that the Revenue and Financing Policy is a significant policy.

Recommended Option

22      It is recommended that Council approve the draft Revenue and Financing Policy and Statement of Proposal for release for public consultation (Option 1).

Next Steps

23      If Council approves the draft policy and Statement of Proposal for release for public consultation, the public will be able to submit on the draft policy and hearings for submitters wishing to speak will be held from 19-20 May 2015.

24      Council would then adopt a Revenue and Financing Policy with any appropriate amendments its meeting on 24 June 2015.

 

Attachments

a         Statement of Proposal - Revenue and Financing Policy View

b         DRAFT Revenue and Financing Policy  View     


Council

18 March 2015

 

STATEMENT OF PROPOSAL - REVENUE AND FINANCING POLICY

 

Summary

 

The Revenue and Financing Policy states Council’s policies on funding operating expenses and capital expenditure.  The possible sources for funding are set out in Section 103(2) of the Local Government Act 2002.  They include:

 

·                      general rates, including: choice of valuation system; differential rating; and uniform annual general charges;

·                      targeted rates;

·                      lump sum contributions;

·                      fees and charges;

·                      interest and dividends from investments;

·                      borrowing;

·                      proceeds from asset sales;

·                      development contributions;

·                      financial contributions under the Resource Management Act 1991;

·                      grants and subsidies; or

·                      any other source.

Examples of “other sources” used by Council include, but are not limited to, renewals funding from depreciation, reserves, lump sum or equity payments.  The funding needs of Council must be met from sources that Council determines to be appropriate and Council must consider the overall impact of funding decisions on the community.  Council must also consider the following factors for each activity: 

 

·                      the community outcomes to which the activity primarily contributes;

·                      the distribution of benefits between the community as a whole, any identifiable part of the community, and individuals;

·                      the period in or over which those benefits are expected to occur;

·                      the extent to which the actions or inaction of particular individuals or a group contribute to the need to undertake the activity;

·                      the costs and benefits, including consequences for transparency and accountability of funding the activity distinctly from other activities.

The draft Revenue and Financing Policy summarises Council’s intended funding sources and explains operating expenses and capital expenditure for each activity.

 

Statutory Context

 

This Statement of Proposal is made for the purposes of meeting Section 83, Section 102 and Section 103 of the Local Government Act (2002).  The Revenue and Financing Policy (the Policy) explains “who pays and why”.  It explains how Council activities are funded. Revenue sources include rates, fees, charges and investments.

 

Section 102(2)(a) of the Local Government Act 2002 requires the adoption of a
Revenue and Financing Policy.

 

This Statement of Proposal forms part of Council’s consultation, using the
Special Consultative Procedure (SCP).  Councils must use the SCP set out in the Local Government Act 2002 when making certain decisions.

These are set out in s83 of the Act but generally have high significance to the community, and may have major implications (such as financial).  The SCP assists the community to be aware of the issue and how they can make submissions on it.

 

The Local Government Act 2002 (Clause, 10 Schedule 10) requires this policy to be included in the Long Term Plan.

 

Analysis of Options

 

Option 1:  Adopt the proposed Revenue and Financing Policy

 

Advantages

Disadvantages

·        The proposed policy outlines the intended funding sources for operating expenses and capital expenditure.

·        It is compliant with the requirements of the Local Government Act (2002) and consistent with good practice in the local government sector.

·        The proposed policy clearly establishes “who pays for what”.

·        There are no significant disadvantages to adopting the proposed policy however; the public may wish to comment on aspects of funding for specific activities or more broadly on Council’s overall approach.

 

Option 2:  Do not adopt the proposed Revenue and Financing Policy in its current form

 

Advantages

Disadvantages

·        Council could choose to amend aspects of the Policy if consultation highlights specific issues which are of concern to the community.

·        The Local Government Act (2002) requires Council to adopt a Revenue and Financing Policy which explains how operating expenses and capital expenditure will be funded. If Council did not adopt a Revenue and Financing Policy it would not be legally compliant. 

 

Proposed Changes

 

Council reviewed its current Revenue and Financing Policy to meet the requirements of Section 109 (2A) of the Local Government Act (2002).  Section 109 (2a) states that the policy must be reviewed at least once every six years and that public consultation must occur, through the SCP.

 

The proposed Revenue and Financing Policy contains changes which reflect Council’s proposed funding for future operating expenses and capital expenditure.  In addition to changes relating to specific activities, there are two key changes proposed to Council’s overall funding.  These are the funding of depreciation and the consolidation of district activities to be funded by general rates.

 

In the past Council has adopted a policy of not funding depreciation and has only funded operating expenditure (excluding depreciation) plus current year asset renewal capital expenditure.  Moving towards funding depreciation would reflect good practice across the local government sector and would meet the statutory requirement to operate a balanced budget unless it is financially prudent to do otherwise.  By fully funding depreciation, a reserve is set up that can be used to fund renewal expenditure when it falls due. 
This means that those who use the asset contribute to its upkeep or replacement ensuring that there is intergenerational equity.

 

By consolidating District activities to be funded by way of Uniform Annual General Charge, Council is simplifying the way rates are charged and increasing its efficiency.  This will make rates easier to understand while maintaining equity regarding who pays for services.

The draft Revenue and Financing Policy is formed on the basis of proposed amendments to the Development and Financial Contributions Policy.  This assumes that development contributions will be put into remission at this stage to encourage economic development and because of low population growth.

 

Council will ensure that the way rates are collected and activities are funded is transparent by showing a breakdown of rates on its website www.abettersouthland.co.nz. 

 

Making a Submission

 

Submissions are invited on the draft Revenue and Financing Policy and must be received by 5pm  on Monday, 20 April 2015.  Submissions can be made online, via post or by providing a written submission to staff at your local Southland District Council office.
All submissions received by Southland District Council will be made available to the public.

 

Online submissions can be made using the submission form available at www.abettersouthland.co.nz.

 

Written submissions must:

 

1.       Be clearly labeled SUBMISSION - REVENUE AND FINANCING POLICY.

2.       Contain the name, address and contact details of the submitter.

3.       Indicate whether the submitter wishes to be heard by the Southland District Council in support of his/her submission.  Submitters wishing to speak will be allocated a time by Southland District Council from 19-20 May 2015. 

 

Submissions can be posted to:        Southland District Council

Submissions

PO Box 903

Invercargill  9840

 

 

 

 


Council

18 March 2015

 

 

SOUTHLAND DISTRICT COUNCIL

REVENUE AND FINANCING POLICY

 

 

This policy applies to: Council

DOCUMENT CONTROL

 

Policy owner:

Finance

TRIM reference number:

r/14/11/17719

Effective date:

1 July 2015

Approved by:

«type date»

Date approved:

«type date»

Next review date:

«type date»

 

CONTENTS

 

1.           PURPOSE.. 2

2.           POLICY DETAILS.. 2

2.1        Our Funding Approach. 2

2.2        Description of Funding Mechanisms. 3

2.2.1    Types of Expenditure. 3

2.2.2    Funding Mechanisms. 3

2.3        Application of Funding Mechanism to Expenditure. 5

2.4        Funding of Activities. 6

3.           ROLES AND RESPONSIBILITIES.. 17

4.           ASSOCIATED DOCUMENTS.. 17

5.           REVISION RECORD.. 17

 

 


Council

18 March 2015

 

REVENUE AND FINANCING POLICY

 

 

1.         PURPOSE

The Revenue and Financing Policy sets out how the Council funds each of its activities and why it funds them in the way it does.  The Council is required by Section 102 of the Local Government Act 2002 to have this Policy, among others, in order to provide predictability and certainty to residents and ratepayers about the sources and levels of funding.

 

The purpose of the Revenue and Financing Policy is to describe how Council funds its operating and capital expenses from the funding sources available to it and why it chooses the various mechanisms to fund the operating and capital expenditure of the Council.

 

The Act requires that the Revenue and Financing Policy is included as part of the Long Term Plan.  Other funding and financial polices required by Section 102(2) of the Act do not need to be included as part of the Council’s Long Term Plan.  

 

 

2.         POLICY DETAILS

2.1       Our Funding Approach

In determining how activities are funded, Council has considered the requirements of the Local Government Act 2002 Section 101(3).  The Council is obliged to share the costs of delivering services across different users including across generations.  In deciding how to fund each activity, the Council takes into account:

 

·                      The community outcomes to which an activity primarily contributes;

·                      The distribution of benefits between the community as a whole, identifiable parts of the community and individuals;

·                      The period during which the benefits are expected to occur;

·                      The extent to which actions, or inactions, of individuals or groups contribute to the need to undertake the activity; and

·                      The costs and benefits of funding the activity separately from other activities.

 

It then considers the overall impact of any allocation of liability for revenue needs on the District.

 

Deciding on who should pay for an activity, asset or service is more complex than simply allocating costs to primary users.  Some activities result in benefits for the wider community as well as specifically for the individuals who use them.  For example, recreational facilities contribute to vibrant thriving communities and have impacts on community health, well-being and sustainability.  Council also considers that people should not be excluded from using a service or engaging in an activity because of affordability.  For these reasons, Council has decided to fund several activities using a general rate or a combination of targeted and general rates. 

 


 

For a full analysis of Section 101(3) of the Local Government Act 2002 requirements for each activity, please refer to the Activity Funding Needs Analysis, which can be found on Council’s website (www.southlanddc.govt.nz).   

 

2.2       Description of Funding Mechanisms

2.2.1    Types of Expenditure

Broadly speaking, Council has two types of expenses: operating expenditure and capital expenditure.

 

Operating expenditure is used to fund the ongoing day to day activities and services of the Council.

 

Capital expenditure is money spent in acquiring or upgrading a business asset such as equipment or buildings.  The Council has three categories of capital expenditure spread across its activities:

·                      Renewals - Defined as capital expenditure that increases the life of an existing asset with no increase in service level.

·                      Increased Level of Service (ILOS) - Defined as capital expenditure that increases the service level delivered by the asset.

·                      Additional Demand (AD) - Defined as capital expenditure that is required to provide additional capacity necessary to accommodate growth, in whole or part under Council’s Development and Financial Contributions Policy.

 

2.2.2    Funding Mechanisms

Council uses different funding sources for different types of expenditure.  The Council funds its expenditure using the funding mechanisms outlined below.

 

2.2.2.1    User Fees and Charges

User Fees and Charges apply to individuals or groups who are directly using a Council service.   Where user fees and charges apply, there is a direct benefit to an individual.  When a decision is made to fund an activity through user fees and charges, the beneficiaries must be able to be identified and charged directly for the service they receive.  The Council also considers issues like the affordability of user charges or how they compare to the market rate for services.  In some cases, user fees and charges may be balanced with other funding sources.  This may occur where the Council believes that setting a charge too high will reduce the use of a service and therefore diminish its value to the community and impose a greater cost on ratepayers. 

 

2.2.2.2    Rates

There are two main types of rates:

·                      Rates with general effect:

o    General Rate

o    Uniform Annual General Charge (UAGC); and

·                      Targeted Rates

 

A General Rate is a rate assessed across all rateable properties in the District based on a property valuation system.  It is used to fund those services where the Council believes there is a public benefit to the whole of the community across the District.

 

When using the General Rate, the Local Government (Rating) Act 2002 only allows a choice of one valuation system from three options:

 

1        The annual value of the land; or

2        The capital value of the land; or

3        The land value. 

 

Council has chosen to set a General Rate which is assessed on a capital value basis. 
The general rate is not set on a differential basis.

 

A Uniform Annual General Charge (UAGC) is a rate assessed across all rateable properties in the District.  It is used to fund those services where the Council believes there is an equal public benefit across the District.  Council has a Uniform Annual General Charge which is assessed per rating unit.

 

A Targeted Rate is a rate set for a specific activity or group of activities.  Some targeted rates are charged to all ratepayers in the District.  Targeted Rates can be set in a number of different ways including:

·                      Capital Value,

·                      Land Value,

·                      Value of improvements,

·                      Property Location (Rating Boundary),

·                      Land Use (as defined by Council’s Valuation Service Provider),

·                      Per Rating Unit (Fixed Charge),

·                      Per Separately Used or Inhabited Part of a Rating Unit (Fixed Charge),

·                      Per supply of service (bins, water, sewerage etc).

 

Policy Statement

 

Where a ratepayer has settled their rates in full for the current financial year, Council will apply any further payments that the ratepayer should chose to make against that assessment to the rates account for that assessment as a credit balance.  It will be held until the ratepayer makes a request in writing for a refund of the credit balance or the subsequent year's rates are assessed.  Once the subsequent year's rates are assessed the credit balance will be applied to the rates.

 

2.2.2.3    Financial and Development Contributions

 

The Council's Policy on Development Contributions and Financial Contributions set out the conditions in which contributions are required and the method used to calculate them.  Development Contributions are currently in remission under this policy, due to low growth in the District. This position will be reviewed again in conjunction with the 2018 Long Term Plan.  Financial Contributions are underpinned by the operative District Plan.

 

Development Contributions required under the Local Government Act 2002 are generally used to fund growth related capital expenditure on infrastructure provided by the Council as part of its normal capital works programme. 

 

Financial Contributions are required under the Resource Management Act 1991.  They are imposed to address the effects of activities for which resource consent is sought. 

 

Although the Council can require both development contributions and financial contributions, it cannot require both from the same development for the same purpose. 

 

2.2.2.4    Grant and Subsidies

Grants and Subsidies are funding received from other agencies, usually for a specific purpose.  As such, they are used to fund those purposes. 

 

2.2.2.5    Reserves

Reserves are funds for specific purposes. 

·                      Retained earnings are used to fund operating or capital expenses at the Council's discretion. 

·                      Special reserves will be used to fund either operating or capital expenses according to the policy applying to those reserves. 

 

2.2.2.6    Investment Interest and Interest on Reserves

Net Investment interest is used to reduce the amount of General rate required.

 

Interest on reserves is calculated on the average balance of each reserve during the year.  Interest is allocated at a prescribed interest rate (typically based on the Reserve Bank rates for six-month term deposits over a suitable period).  Both positive and negative reserves get interest charged or applied.  For the Local reserves this interest is added to the reserve, which has no impact on the rate requirement, these reserves are usually positive and are set aside for future projects.  For the majority of District reserves, the interest is allocated to the relevant business unit, which in turn will reduce the rates required or increase the rates required if the reserve has a negative balance.

 

2.2.2.7    Borrowing

Borrowing is not a source of revenue itself.  Rather it is a 'bridging' mechanism to assist with the financing required for the construction of long term assets.  Debt arising from borrowing still needs to be repaid from other sources of revenue (eg rates).  The use of debt allows Council to enjoy the asset in the present while paying the debt back over time.  Borrowing is usually called upon to fund capital works and assets built or provided now before future new consumers use those services.  It is used to ensure fairness or intergenerational equity so that current ratepayers pay for the services they use now, and future ratepayers pay their share too. 

 

2.2.2.8    Lump Sum Contributions

Lump Sum contributions are where ratepayers agree to pay a capital (or lump sum) payment towards meeting the cost of providing a particular asset in their community (eg upgrading of a water supply) rather than paying for these capital costs via an annual targeted rate. 
These contributions will be used to fund the retirement of debt for specific capital activity from time to time.

 

2.3       Application of Funding Mechanism to Expenditure

Funding Mechanism

Operating Expenditure

Capital Expenditure

Additional Capacity

Increased Level of Service

Renewals

General Rates (incl. UAGC)

ü

 

ü*

ü*

Targeted Rates

ü

 

ü*

ü*

Lump Sum Contributions

ü

*

ü*

ü*

Fees and Charges

ü

 

ü*

ü*

Borrowing

 

ü

ü

ü

Asset Sales

 

 

ü

ü

Development Contributions

 

ü

 

 

Financial Contributions

 

ü

 

 

Grants and Subsidies

ü

 

ü

ü

Depreciation

 

 

ü

ü

*      Application depends on how the activity to which capital expenditure relates is funded.

 

2.4       Funding of Activities

 

The Council has considered how to apply the available funding mechanisms to its activities.  The following table is a summary of this approach.  A copy of the detailed assessment, titled Activity Funding Needs Analysis is available on our website.  

 

 For operational expenditure, funding portions contributing to each activity are expressed as ranges, from low to high.  These ranges equate to the following percentages:

Low:   0-33 percent                Medium:    34-66 percent                  High:      67-100 percent

 

Capital expenditure funding contributions are identified.  The proportion of capital costs funded from each source will vary depending upon the nature of each capital works project. 

 


Council

18 March 2015

 

 

Activity Group

Activity

Funding of Operating Expenditure

Funding of Capital Expenditure

Catchment(s)**

Detail and Rationale

General Rates (including UAGC)

Targeted Rates

Fees and Charges

Grants Subsidies and other Funding Sources

 

 

 

 

Community Services

Community Assistance

(includes: Grants and Donations, Work Schemes, Roving Museum Officer)

High

Low

 

Med/Low

Asset Sales, Depreciation, Borrowing, General rate, Targeted rates, Fees and Charges. 

District

 

District Grants are funded via General rate (high/med) in recognition of the broad public benefits provided.

Local Grants are funded via Targeted Local Rates (low).

All in the District benefit from Council providing this activity as it contributes to the social and economic well-being of our communities.

Grants subsidies and other funding Sources - (med/low).  Funding is sourced from the users of the work scheme service with some government grants provided.  Capital expenditure relates to work schemes. 

 

 

Parks and Reserves

Low

High

Low

 

Borrowing, Targeted Rates, General Rate, Reserves, Development and  Financial Contributions

District, Area of Service for local reserves. 

Targeted Local Rates - (high).  Each community decides whether to charge their local rate on the basis of a fixed charge per rating unit or a rate in the dollar on land value. 

 

Each community funds its own parks and reserves in recognition of the local benefit.

 

 

 

Parks and Reserves continued

 

 

 

 

 

 

District reserves are funded from General Rate (low) in recognition of the district wide public benefits provided by these reserves. 

Some limited user fees (Low) are received from groups that occupy Council reserve. 

 

 

Cemeteries

 

Low

Med

Low

Reserves, Borrowing, Targeted Rates

Area of Service

Targeted Local Rate (low) based on land value per rate in the dollar or fixed charges dependent on location. This allocation recognises broader community benefits from having a local service.

Fees and Charges (med) for the direct costs of burial and other associated costs through interment fees.  This recognises the private benefit to the users of these facilities.

 

 

Community Facilities

(includes: Council Buildings, Community Centres)

Low

Med

Low

Low

Targeted Rate, Borrowing, Reserves

District for Council Facilities/buildings and Area of Service for Community Centres. 

Council Facilities/Buildings are funded via General rate (low) recognising the district functions performed by Council.

Community Centres funded via Targeted Rate (med) recognising the benefit to local communities. 

Fees and Charges - (low) recognising the direct benefit to users.

Grants and Subsidies (low) may be received from time to time and used for this activity.

 

 

Community Housing

Low

 

High

 

Asset Sales, Grants and Subsidies, Reserves, General rate.

District

General rate - (low) in recognition of broader social benefits associated with this activity. 

Fees and Charges - (high) for direct operating costs via tenant rent. These recognise the private benefit provided to tenants.

 

 

Library Service

High

Low

Low

 

Reserves, Targeted Rates, General Rate

District, Area of Service

General Rate (high)

This reflects that the supply of this service provides a benefit that is available to all ratepayers.

Targeted Local Rate - (low) recognises that communities close to libraries derive a greater benefit than those further away therefore some of the local rate is collected for this service.

Fees and Charges - (low).  Service fees and fines for late return.

 

 

Public Toilets

High

 

 

 

General Rate, Borrowing, Reserves. 

District

 

General Rate (high) reflecting the widespread public benefits associated with this activity.

 

 

Airports

 

High

Low

 

Borrowing, Reserves, Targeted Rate

Area of Service

Local Targeted rate fixed charge per rating unit - (area of service) - (high) recognising that the economic benefits primarily flow to the local community. 

Fees and Charges - (low) operating costs aim to be funded via user charges given that they are readily identifiable.

 

 

Electricity Supply

(SIESA)

 

 

High

 

Borrowing, Asset Sales, Reserves

Area of Service

Fees and Charges - (high).  Electricity generation, distribution, general operations and maintenance are recovered through user pay fees applicable to consumers who are using the supply.

 

Regulatory Services

Building Control

(includes: Regulation of building work)

 

Low

 

High

 

Asset Sales, Depreciation, General Rate, User fees.

District

General Rate (low)

This links the level of development of a property to its liability for the targeted rate.  Fees and Charges (high) are the main funding source for this activity reflecting that the users are readily identifiable.

 

 

Resource Management

(includes: District Plan, Resource Consents)

High

 

Low

 

Borrowing, Asset Sales, Depreciation, General Rate

District

General Rate - (high).  All ratepayers benefit from this activity given the desirability if managing land use across the district.

Fees and Charges - (low) for the costs associated with resource consent applications recognising that the users are readily identifiable.

 

 

Environmental Health

(includes: Registration an inspection of licenced premises, noise control, liquor licensing)

Med

 

Med

 

Borrowing, Asset Sales, Depreciation, General Rate

District

General Rate - (med) recognises that there is a level of public benefit to all ratepayers from having these activities managed.

 

Fees and charges are applied to ensure that service users fund a reasonable amount of this service (med) as they are readily identifiable. 

 

 

Animal Control

Low

 

Med/High

Low

Borrowing, Asset Sales, Depreciation, General Rate

District

Fees and charges are applied to ensure that service users fund a reasonable amount of this service (med/high). 

 

General Rate (low) - recognises the public benefit to all ratepayers. 

From time to time income is received from other sources (ie fines).

 

Emergency Management

Emergency Management Southland

High

 

 

 

Asset Sales, Depreciation, Borrowing, General Rate

District

General Rate (high).  All people in the District derive a benefit from having appropriate management capability in place. 

 

 

Rural Fire

High

 

 

 

Asset Sales, Depreciation, Borrowing, General Rate

District

General Rate (high). 

All people in the District derive a benefit from having appropriate management capability in place. 

 

District Leadership

Representation and Advocacy

 

High

Low

 

Low

Borrowing, Asset Sales, Depreciation, General Rate 

District

General Rate (high). 

All in the District benefit from Council providing this activity and have the opportunity to contact their local elected members and/or Council.  

Targeted Local Rate - (low). This is used to fund CDA and Community Board costs reflecting the local community benefit of these services.

 

 

Community Development

(includes District Development Services, Venture Southland)

High

 

 

 

Not applicable

District

General Rate (high) reflecting the public benefits that flow from this activity.

 

 

 

District Support

(includes: Customer service, Secretarial support)

High

Low

 

 

Targeted Rate, Borrowing, General Rate

District

General Rate (high) reflecting the desirability of Council providing a district wide customer service centre network.

Fixed Charge plus rate in the dollar on Capital Value.  All ratepayers benefit from this activity.

Targeted Local Rate - (low) funds the costs of providing support to local CDAs and Community Boards.

 

 

Corporate Support (includes: Strategy and Communication, IT, Finance)

High

 

 

 

Not Applicable

District

 

General Rate - (high) reflecting the public benefits associated with this activity.  

 

 

Solid Waste

Solid Waste Management

High

Low

Low

 

General Rate, Targeted Rates, Borrowing, Asset Sales, Depreciation

District

General Rate (high) to fund solid waste and landfill rehabilitation costs given the public benefit of this aspect of the activity.  Targeted Rate based on supply of service for bins (low) as the users are readily identifiable.

Fixed charge per bin.  User charges - (low) collected via transfer stations as users are readily identifiable.

 

Roads and Footpaths

Roads and Footpaths

 

Med

 

Med

Development and Financial Contributions, Borrowing, Asset Sales, Depreciation, Targeted Rates, Grants and Subsidies

District

District Wide Targeted Rate (med).  Fixed charge per rating unit plus a differentiated rate in the dollar on capital value. The district wide rate recognises the public benefits associated with having a district wide transportation network that allows for development of the district as a whole.

The differentiated targeted rate recognises the exacerbator costs created by heavy vehicles. 

There are also local targeted rates charged to fund local roading activity which delivers benefits specific to those local communities.  This activity attracts NZTA funding for roading maintenance and capital work.

The funding policy for this activity is applied to the balance of the rating requirement, following the NZTA subsidy.

 

Wastewater

Wastewater

 

High

 

 

Development and Financial Contributions, Borrowing, Asset Sales, Depreciation, Targeted Rates,

District and local

District Wide Targeted rate for operating expenditure reflecting the benefits that those connected or able to connect receive from the service provided.

Local Targeted rates for capital costs funded via lump sum contributions reflecting the benefit that those connected or able to connect receive.

Local Targeted Rate for septic tank cleaning reflecting that the beneficiaries of this service are easily identified.  All rates fixed charged per unit of service.  Rating units outside of the range of reticulation networks or septic tank area of service are not charged these rates.  This enables the costs to be passed onto the ratepayers that benefit from the activity.

 

Stormwater

Stormwater

 

High

 

 

Borrowing, Asset Sales, Depreciation, Targeted Rates

District

Area of Service (Scheme)

 

Local Targeted Rate by area (high) reflecting that the benefits are primarily derived by the local communities in which the schemes are located.  This activity does not have its own rate but is collected as part of the Community Board and Community Development Area Rates as it is not economic to collect as a separate rate.

 

 

 

Stormwater continued

 

 

 

 

 

 

Development in areas serviced by stormwater will pay the Development Contributions applicable to that stormwater area.

 

Water Supply

Water Supply

 

High

Low

 

Development and Financial Contributions, Borrowing, Asset Sales, Depreciation, Targeted Rates

Area of Service (Scheme)

 

 

District Wide Targeted rate for operating expenditure reflecting that those connected or able to connect directly benefit from the service being provided by Council.  Some metered water supply.  Some water charging is via a direct contractual arrangement with the user. 

Development connecting to a water scheme will pay the Development Contribution applicable to that scheme.

Income from other sources is received from time to time.

*       There is a variety of Targeted Rates

**     Unless otherwise stated, Development Contribution catchments are the same as the capital expenditure catchments indicated in the table

 

Explanatory Note:

 

Separately Used or Inhabited Part (SUIP)

 

A Separately Used or Inhabited Part includes any portion of a rating unit used or inhabited for residential purposes by the owner or any other person who has the right to use or inhabit that part for residential purposes by virtue of a tenancy, lease, licence or other agreement.  Examples of a SUIP are any building or part of it which is separately used or inhabited for residential purposes.  For the purposes of this definition, vacant land which is not used or inhabited for residential purposes is not a SUIP. 


 

Background

Under the Local Government (Rating) Act 2002 charging Separately Used or Inhabited Parts of a Rating Unit is an option for both a Uniform Annual General Charge and for targeted rates.  The following are examples of where, under the Council’s definition of a SUIP, there may be application of multiple charges for Separately Used or Inhabited Parts of a Rating Unit:

·                      Single dwelling with flat attached.

·                      Two or more houses, flats or apartments on one Certificate of Title (Rating Unit).

·                      Business premise with flat above.

·                      Farm property with more than one dwelling.


Council

18 March 2015

 

3.         ROLES AND RESPONSIBILITIES

 

Party/Parties

Roles and Responsibilities

Chief Financial Officer

Ensure compliance with the Revenue and Financing Policy.

Revenue Manager

Implement and monitor the Revenue and Financing Policy.

 

 

4.         ASSOCIATED DOCUMENTS

·                      Local Government Act (2002).

·                      Local Government (Rating) Act (2002).

·                      Draft Development and Financial Contributions Policy (r/14/11/17513).

 

 

5.         REVISION RECORD

The Revenue and Financing Policy will be reviewed three-yearly as part of the Long Term Plan process.

 

Date

Version

Revision Description

«Type Date»

«Version»

«Revision»

«Type Date»

«Version»

«Revision»

«Type Date»

«Version»

«Revision»

 

 


Council

18 March 2015

Description: sdclogo

 

Proposal - Schedule of Fees and Charges

Record No:        R/15/2/3821

Author:                 Tamara Dytor, Policy Analyst

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report presents the draft Schedule of Fees and Charges and the corresponding Proposal for Council’s consideration. If approved, these documents will be used for public consultation and hearings will be held concurrently with hearings for the Long Term Plan 2015-25, from 19-20 May 2015.

Executive Summary

2           This report outlines the draft Schedule of Fees and Charges and seeks Council approval to release the draft Schedule of Fees and Charges and the Proposal for public consultation (attached).

 

Recommendation

That the Council:

a)         Receives the report titled “Proposal - Schedule of Fees and Charges” dated 9 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         That Council approves the draft Schedule of Fees and Charges for release for public consultation.

e)         That Council endorses the Proposal for use in public consultation on this document.

f)          Consult through a process which will run parallel to the consultation process for the Long Term Plan 2012-25; with hearings from 19-20 May 2015.

 


 

Content

Background

3        The Proposal allows the draft Schedule of Fees and Charges to be released for public consultation in compliance with s82(A) of the Local Government Act (2002). Consultation will occur via a process which will run parallel with consultation for the Long Term Plan 2015-25 (LTP).  The Schedule of Fees and Charges will have the same consultation period as the LTP, so that anyone wishing to speak to their submission can do so at the LTP hearings (19-20 May 2015).

4        The Proposal will be available at Area Offices, and on the Southland District Council website. Submissions will be able to be made by post or on the website.

Issues

5        The Fees and Charges document has been updated from previous documents: it has incorporated services that Council provides that have previously not been noted, such as Alfresco Dining licenses and under-verandah lighting, and does not mention Development Contributions as this has been put into remission.

Factors to Consider

Legal and Statutory Requirements

6                    Under s150 of the Local Government Act (2002), Council must set fees and charges and make them available to the public, after consulting with the public under s82 of the Local Government Act (2002).

Community Views

7                    The consultation process proposed will allow Council to consider community views regarding this policy.

Costs and Funding

8                    These are the fees charged to the public to pay for the services provided by Council, and therefore are revenue for Council. There are also minor consultation costs around advertising.

Policy Implications

9                    This policy will be included in the final Long Term Plan 2015-25 and will be mentioned but not in detail in the consultation document for the Long Term Plan. Consultation will occur through a separate parallel process along with other council policies which are currently being reviewed.

Analysis

Options Considered

10      Council could choose to:

·    Adopt proposed Schedule of Fees and Charges and associated Proposal

·    Not adopt proposed Schedule of Fees and Charges and associated Proposal

Analysis of Options

Option 1: Approve proposed Schedule of Fees and Charges and associated Proposal for public consultation

 

Advantages

Disadvantages

·        The proposed Schedule of Fees and Charges has been updated by staff to be relevant to the cost of Council to undertake these services

·        The Schedule of Fees and Charges has been updated to incorporate services which Council provides which had previously not been stated, such as Alfresco Dining licences, and under-verandah lighting.

·        Promotes user-pays system for people using specific Council services

·        No significant changes in fees

·        None

Option 2: Not approve proposed Schedule of Fees and Charges and associated Proposal for public consultation

Advantages

Disadvantages

·        Promotes user-pays system for people using specific Council services

·        Council would have to retain the current Schedule of Fees and Charges, last updated as part of the 2014-15 Annual Plan.

·        The Schedule of Fees and Charges would not be relevant to 2015-2025 and the costs borne by Council to cover these fees would have to be funded by another source, such as rates.

·        The 2014-15 Schedule of Fees and Charges not cover services which Council provides, such as Alfresco Dining licences, and under-verandah lighting.

Assessment of Significance

11      The review of the Fees and Charges has not been assessed as significant. The financial impacts of any of the options listed above will be relatively minor and proposed changes are unlikely to have a substantial impact on communities or large numbers of ratepayers.

Recommended Option

12      It is recommended that Council approve the draft Schedule of Fees and Charges and Proposal for release for public consultation (Option 1).

Next Steps

13      If Council approves the draft Schedule of Fees and Charges and associated Proposal for release for public consultation, the public will be able to submit on the draft Schedule of Fees and Charges and hearings for submitters wishing to speak will be held from 19-20 May 2015.

14      Council would then adopt the proposed Schedule of Fees and Charges with any appropriate amendments its meeting on 24 June 2015.

 

Attachments

a         DRAFT Schedule of Fees and Charges 2015 - 2025 View

b         Proposal - Schedule of Fees and Charges 2015 - 2025 View     


Council

18 March 2015

 

Fees and Charges

The table below shows the fees and charges for 2015/2016 compared to 2014/2015.  Additional information can be found in the Council's Schedule of Fees and Charges.  All fees are GST inclusive except stated otherwise.

 

 

2014/2015

 (GST Incl)

2015/2016

 (GST Incl)

Airport - Te Anau Manapouri

 

 

 

Landing Fees

 

 

 

Weight Category [3] < or = 2,000

 

$17.26

$17.26

2,001 - 4,000

 

$34.50

$34.50

4,001 - 5,700

 

$57.50

$57.50

5,701 - 10,000

 

$115.00

$115.00

10,001 - 20,000

 

$230.00

$230.00

>20,000

 

$322.00

$322.00

Helicopters

 

$17.26

$17.26

Honesty Box Landing Fees

 

 

 

< or = 2,000 (no GST)

 

$15.00

$15.00

2,001 - 4,000 (no GST)

 

$30.00

$30.00

4,001 - 5,700 (no GST)

 

$50.00

$50.00

Helicopters (no GST)

 

$15.00

$15.00

Overnight Fee

 

 

 

< or = 2,000

 

$NIL

$NIL

2,001 - 4,000

 

$NIL

$NIL

4,001 - 5,700

 

$NIL

$NIL

5,701 - 10,000

on request

$57.50

$57.50

10,001 - 20,000

on request

$115.00

$115.00

>20,000

on request

$172.50

$172.50

Helicopters

 

$NIL

$NIL

Ground Handling Fees

 

 

 

The ground handling fees include runway inspection, marshalling, toilet servicing as required and security cones.

 

 

 

Without baggage

 

$241.50

$241.50

With baggage (two persons assist)

 

$322.00

$322.00

Additional person

 

$80.50

$80.50

Ground power unit assistance (minimum one hour)

 

$172.50

$172.50

After hours call out fees

 

$80.50

$80.50

Function Centre Fees

 

 

 

Per Night fee

 

$350.00

$350.00

Bond (Refundable)

 

$200.00

$200.00

Optional contract clean

 

$200.00

$200.00

Alcohol Licensing

 

 

 

These fees are set by Statute.  The fees collected are those contained in the Sale and Supply of Alcohol (fees) Regulations 2013, and are subject to the fees that may be prescribed by a bylaw authorised by the Sale and Supply of Alcohol (Free-setting Bylaws) Order 2013

 

 

 

Application for Class 4 Gambling Venue Certificate

 

$146.00

$816.50

Alfresco Dining

 

 

 

Licence Fees

 

 

 

Administration/Application fee

one-off charge

 

$120.00

Occupation fee calculated on the area used per square metre per year

 

 

$20.00

The per square metre charge is an annual fee applied to the applicable area as at 30 June each year. 
For new applications subsequent to this date, the square metre charge will be applied on a pro-rata basis to 30 June.

 

 

 

Animal Control

 

 

 

Dog Registration

 

 

 

Dog classified as dangerous

 

 

see note[4]

A dog impounded by SDC released to a SDC authorised rehoming provider for either fostering or rehoming (initial registration only)

 

 

see note4

Fee (if paid before 1 August 2015)

 

 

see note4

Working dog

 

 

see note4

Entire dog (not desexed)

 

 

see note4

Desexed dog

 

 

see note4

Responsible dog owner licence, not desexed

 

 

see note4

Responsible dog owner licence, desexed

 

 

see note4

Fee (if paid on or after 1 August)

 

 

 

Working dog

 

 

see note4

Entire dog (not desexed)

 

 

see note4

Desexed dog

 

 

see note4

Responsible dog owner licence, not desexed

 

 

see note4

Responsible dog owner licence, desexed

 

 

see note4

Registration per dog per annum

 

$25.00

see note4

Penalty for late payment

 

$12.50

see note4

Part-year registration, per month

 

$2.10

see note4

Dog Control Fees

 

 

 

(a) Dog hearing lodgement fee

 

 

see note4

(b)        Multiple dog licence application fee, per owner

 

 

see note4

(c)        Responsible dog owner licence application fee, per owner

 

 

see note4

Sale of collars

 

$9.00

$9.00

Dog Microchipping

 

 

 

(a)        Microchipping of a dog registered by SDC

 

$NIL

see note4

(b)        Commercial breeders that require more than four pups to be microchipped per registration year

for the fifth and subsequent dog

$25.00

see note4

Dog Impounding Fees

 

 

 

(a)        Impounding of dogs

 

$100.00

see note4

(b)        Sustenance of impounded dog per day or part thereof

 

$15.00

see note4

(c)        Destruction of impounded dog

 

$40.00

see note4

Stock Impounding Fees

 

 

 

(a)        Fees for impounding of stock:

 

 

 

      (i) Horses, donkeys, asses, mules, cattle, deer

per head

$60.00

$60.00

      (ii) Sheep, goats, pigs, and other stock

per head

$30.00

$30.00

      (iii) All stock less than three months of age

per head

$10.00

$10.00

(b)        Time taken by Pound Keeper and/or Animal Ranger per hour (inclusive of GST)

 

$75.00

$75.00

(c)        Travel by Pound Keeper and/or Animal Ranger per kilometre

 

$0.77

$0.77

(d)        Sustenance

 

Actual cost

Actual Cost

Hire Charges

 

 

 

Cat Trap

Weekly hire

$5.00

$NIL

 

Lodgement Fee (refundable on return)

$30.00

$NIL

Dog Barking Collars

Weekly hire

$10.00

$NIL

 

Lodgement Fee (refundable on return)

$50.00

$NIL

Building Consents

 

 

 

Note:

 

 

 

•    Where building work and inspections vary from the examples indicated below specific fees will be calculated.

 

 

 

•    National Multi Use Approval applications will have processing component of the fee deducted.

 

 

 

•    Indicative building consent fees do not include DBH/BRANZ levies for building work $20,000.00 in project value.

 

 

 

•    Council’s preference is for the invoicing of fees at the time of issuing.  The exception being Certificate of Acceptance and Alternative Solution/Waiver applications or where there is history of poor payment, the fees are to be paid at the time of lodging.

 

 

 

 

 

 

•    Processing time and inspections in excess of those indicated will be invoiced as additional           charges.

 

 

 

•    Costs associated with review of a PS1 will be invoiced as an additional charge.  Complex            projects may require calculations and/or a PS2 in support of a PS1.  A PS2 design review             statement will be required for projects exceeding $1 million. 

 

 

 

•    Fees and charges outstanding at submission of Form 6 “Application for Code Compliance              Certificate will prevent issuing of the Code Compliance Certificate.

 

 

 

Processing time charge-out rate: 

BC Administration (per hour)

$108.00

$109.00

 

BC Officers (per hour)

$167.00

$171.00

Inspection charge-out rates - allow a site arrival fee plus time on-site for inspection / compiling field notes and any necessary follow-up.

per 0.75/hr

$227.00

$232.00

 

per 1.0/hr

$269.00

$275.00

 

per 1.5/hrs

$352.00

$360.00

Indicative Building Consent Fees

 

 

 

Building Work Proposed

 

 

 

Freestanding Solid-Liquid-Gas Fired Heating Unit

 

$268.75

$274.75

0.25 hrs - Processing

 

 

 

0.75 hrs - Final inspection

 

 

 

Inbuilt Solid-Liquid-Gas Fired Heating Unit

 

$495.75

$506.75

0.25 hrs - Processing

 

 

 

0.75 hrs - Pre-installation

 

 

 

0.75 hrs - Final inspection

 

 

 

Plumbing - Drainage, Swimming-SPA Pool, Fencing, Demolition, Other Minor works

 

$464.50

$472.50

1.33 hrs - Site-services assessment

 

 

 

0.50 hrs - Processing

 

 

 

0.75 hrs - Final inspection

 

 

 

Farm Building, Dairy Shed, Deck, Conservatory, Garage

PS1 design review

$691.50

$704.50

1.33 hrs - Site-services assessment

Pre-pour block inspection

 

 

0.50 hrs - Processing

Precast concrete inspection

 

 

0.75 hrs - Foundation inspection

 

 

 

0.75 hrs - Final inspection

 

 

 

Note:  National Multi Use Approval applications to have processing component of the fee deducted

Pre-lining inspection

 

 

 

Post-lining inspection

 

 

 

Drainage inspection

 

 

Altered Dwelling

 

$775.00

$790.00

1.33 hrs - Site-services assessment

PS1 design review

 

 

1.00 hrs - Processing

Plumbing inspection

 

 

0.75 hrs - Pre-lining inspection

Skeleton inspection

 

 

0.75 hrs - Final inspection

Post-lining inspection

 

 

 

Drainage inspection

 

 

 

Heating unit inspection

 

 

Relocated Dwelling

 

$1,002.00

$1,022.00

1.33 hrs - Site-services assessment

PS1 design review

 

 

1.00 hrs - Processing

Heating unit inspection

 

 

0.75 hrs - Foundation inspection

 

 

 

0.75 hrs - Drainage inspection

 

 

 

0.75 hrs - Final inspection

 

 

 

Addition to Dwelling

 

$1,312.50

$1,339.50

1.33 hrs - Site-services assessment

PS1 design review

 

 

1.50 hrs - Processing

Pre-pour block inspection

 

 

0.75 hrs - Foundation inspection

Skeleton inspection

 

 

0.75 hrs - Pre-floor inspection

Plumbing inspection

 

 

0.75 hrs - Pre-lining inspection

Waterproof membrane

 

 

0.75 hrs - Final inspection

Post-lining inspection

 

 

 

Pre-plaster inspection

 

 

 

Half high brickwork

 

 

 

Drainage inspection

 

 

 

Heating unit inspection

 

 

New Dwelling

 

$2,782.00

$2,842.00

(< 300 M2 floor area)

PS1 design review

 

 

1.33 hrs - Site-services assessment

Pre-pour block inspection

 

 

3.00 hrs - Processing

Plumbing inspection

 

 

0.75 hrs - Foundation inspection

Waterproof membrane

 

 

0.75 hrs - Pre-floor inspection

Post-lining inspection

 

 

1.00 hrs - Skeleton inspection

Pre-plaster inspection

 

 

0.75 hrs - Pre-lining inspection

Half high brickwork

 

 

0.75 hrs - Cladding option inspection

Heating unit inspection

 

 

0.75 hrs - Drainage inspection

 

 

 

1.00 hrs - Final inspection

 

 

 

Note: National Multi Use Approval applications to have processing component of the fee deducted

 

 

 

New Dwelling

 

$3,342.00

$3,415.00

(> 300 M2 floor area)

PS1 design review

 

 

1.33 hrs - Site-services assessment

Pre-pour block inspection

 

 

4.00 hrs - Processing

Plumbing inspection

 

 

0.75 hrs - Foundation inspection

Waterproof membrane

 

 

0.75 hrs - Pre-floor inspection

Pre-plaster inspection

 

 

1.50 hrs - Skeleton inspection

Half high brickwork

 

 

0.75 hrs - Pre-lining inspection

Heating unit inspection

 

 

0.75 hrs - Post-lining inspection

 

 

 

0.75 hrs - Cladding option inspection

 

 

 

0.75 hrs - Drainage inspection

 

 

 

1.50 hrs - Final inspection

 

 

 

Note:  National Multi Use Approval applications to have processing component of the fee deducted

 

 

 

Commercial Accommodation, Commercial Crowd, Commercial Working

 

$2,267.00

$2,719.00

1.33 hrs - Site-services assessment

PS1 design review

 

 

3.00 hrs - Processing

Pre-pour block inspection

 

 

0.75 hrs - Foundation inspection

Pre-cast concrete inspection

 

 

0.75 hrs - Pre-floor inspection

Plumbing inspection

 

 

1.50 hrs - Skeleton inspection

Waterproof membrane

 

 

0.75 hrs - Pre-lining inspection

Post-lining inspection

 

 

0.75 hrs - Drainage inspection

 

 

 

1.50 hrs - Final inspection

Pre-plaster inspection

 

 

 

Half high brickwork

 

 

Note:  National Multi Use Approval applications to have processing component of the fee deducted

Heating unit inspection

 

 

Processing limits: Occup > 1000

CP-Eng charging rates

 

 

WH and WF, FHC 4, > 3 Floors

(Actual times/ins charged)

 

 

Inspection limits:  > 4 Floors

Standard review charge

$NIL

$299.00

Specific Design review charges

Further information

$NIL

$97.75

 

Jnr Engineer per hour

$259.90

$264.50

 

Sen Engineer per hour

$330.05

$336.66

 

Admin:  per hour

$128.80

$131.39

 

(travel) per km

$0.92

$0.92

Other Fees and Charges

 

 

 

Service Required

Fee/Charges Comprises

 

 

PIM

Project Information Memorandum (PIM only application)

$170.00

$171.00

PIM

Project Information Memorandum (issued with consent)

$16.00

$16.00

Site - Service Assessment

 

$154.00

$155.00

LIM

Land Information Memorandum (includes single title search)

$338.00

$338.00

DBH levy

$2.01 per $1,000.00 (for project values =/> $20,000.00)

$2.01

$2.01

BRANZ levy

$1.00 per $1,000.00 (for project values =/> $20,000.00)

$1.00

$1.00

Relocatable Building Report

Single inspection charge + 0.50/hr processing  (within SDC area)

$310.50

$317.50

Tent/Marquee (> 100 m2)

Single inspection charge + 0.50/hr processing

$310.50

$317.50

Amusement Device Permit

Single inspection charge (subsidised by SDC)

$11.55

$11.55

Amend issued Building Consent

Processing time + any additional inspections if necessary

Actual cost

Actual cost

Compliance Schedule/Statement

1.00/hr processing

$167.00

$171.00

Compliance Schedule - Amended

0.50/hr processing

$83.50

$85.50

Certificate of Public Use

Single inspection charge + 1.50/hrs processing

$477.50

$488.50

Certificate of Acceptance

Two inspection charge + 1.50/hrs processing (paid on lodging)

$704.50

$720.50

Alternative Solution or Waiver

Assessment of other than minor alternatives (paid on lodging)

$835.00

$855.00

Sale of Alcohol Reviews

0.33/hr processing

$55.67

$57.00

Building Statistics Report

Per monthly report

$40.00

$40.00

Document Filing or Search

0.33/hr processing

$36.00

$36.00

Certificate of Title Search

0.33/hr processing

Actual Cost

Actual Cost

Copying charge A4

Per sheet

$1.00

$1.00

Copying charge A3

Per sheet

$1.50

$1.50

Copying charge A2/A1

Per sheet

$5.00

$5.00

Community Housing Rents

 

 

 

Edendale (56 Seaward Road)

Single (per week)

$88.50

$93.50

 

Double (per week)

$88.50

$93.50

Edendale (Pioneer Place)

Single (per week)

$75.50

$80.50

 

Double (per week)

$85.50

$90.50

Lumsden (Tauna Place)

Single (per week)

$75.50

$80.50

 

Double (per week)

$85.50

$90.50

Nightcaps

Single (per week)

$72.50

$77.50

 

Double (per week)

$82.50

$87.50

Ohai

Single (per week)

$72.50

$77.50

 

Double (per week)

$82.50

$87.50

Otautau

Single (per week)

$75.50

$80.50

 

Double (per week)

$85.50

$90.50

Riversdale

Single (per week)

$75.50

$80.50

 

Double (per week)

$85.50

$90.50

Riverton (111 Havelock Street)

Single (per week)

$88.50

$93.50

 

Double (per week)

$88.50

$93.50

Riverton (127 Havelock Street)

Single (per week)

$75.50

$80.50

 

Double (per week)

$85.50

$90.50

Tuatapere

Single (per week)

$72.50

$77.50

 

Double (per week)

$82.50

$87.50

Winton

Single (per week)

$75.50

$80.50

 

Double (per week)

$88.50

$90.50

Wyndham

Single (per week)

$75.50

$80.50

 

Double (per week)

$85.50

$90.50

Contributions - Reserves and Roading

 

 

 

Reserves and roading contributions may be required through the resource consent process. If contributions are required then they will be taken in accordance with the methodology prescribed in the “Financial Contributions” chapter of the Proposed District Plan 2012.

 

 

 

Development Contributions for Water and Sewerage

 

 

 

For Te Anau only the headworks charges established under the District Plan are superseded by development contributions established under the Local Government Act.  The per lot charges are (GST inclusive):

 

 

 

Water

 

$1,863.00

$NIL

Sewerage

 

$9,200.00

$NIL

Environmental Health

 

 

 

Annual Fee for Premises Requiring Registration or Verification:

 

 

 

(a)   Food premises, including mobile shops that sell food, but not including (b) and (c) below.

 

$292.00

$NIL

(b)   Food premises that only sell pre-packaged food, and where there is no handling of        unwrapped food.

 

$146.00

$NIL

(c)   Schedule 1 food premises, eg restaurants, taverns, cafes, grocers that produce food.

 

 

$584.00

(d)   Schedule 2 food premises, eg petrol stations, grocers that do not produce food.

 

 

$292.00

(e)   Schedule 3 food premises, eg some clubs, small accommodation providers, horticultural producers, sellers of pre-packaged, shelf stable products.

 

 

$146.00

(f)    Camping grounds

 

$292.00

$292.00

(g)   Offensive trades

 

$292.00

$292.00

(h)   Hairdressers

 

$219.00

$219.00

(i)    Saleyards

 

$146.00

$146.00

(j)    Funeral directors

 

$50.00

$146.00

(k)   A hair salon or camping ground at the same property, and operated by the same licensee, as a food premises that is registered or verified

 

$146.00

$146.00

Fee for establishing a new premise of the type in (c) to (k) above

 

 

$292.00

Annual fee for food premises operating under food control plans

 

$292.00

$NIL

Penalty for late payments, after 1 January of the registration year of any type in c to k above

 

$50.00

$50.00

Explanatory Comments

 

 

 

The owner of the business is required to hold the approval, not the owner of the premises.  For example two food businesses operating from the same premises would need to hold separate approvals.

 

 

 

Mobile shop operators that are approved in their home district are not required to be approved with Southland District Council; although they will still need to be licensed under the Trading in Public Places Bylaw if that is applicable to their operation. 

 

 

 

Where a special inspection and report is requested by the owner or intended purchaser of any existing premises described in (c) to (k) above.

 

$146.00

$292.00

Transfer of ownership fee for registered premises

 

$50.00

$50.00

For each re-inspection of a registered premises, or on site follow up of corrective actions of a premise(s) operating under the Food Act 2014, that determines that there are matters still outstanding from a previous inspection or audit.

 

$146.00

$146.00

For office based evaluation of evidence provided of compliance with corrective actions of a premise(s) under the Food Act 2014, that determines that there are still matters outstanding.

 

 

$73.00

Additional re-inspections with regard to a premises in (c) to (k) above, each inspection

 

$146.00

$NIL

Markets, show days, and similar activities that operate multiple food stalls per event:

 

 

 

(a)   1-10 food stalls

 

$292.00

$NIL

(b)   11 and above food stalls

 

$438.00

$292.00

Explanatory comment

 

 

 

The fees for markets above generally relate to one-off events.  For recurring events such as a regular Sunday market, the fees charged would be as for “All other activities” category below.

 

 

 

Certificate of fitness of a mortuary

 

$292.00

$292.00

Licence under the Trading in Public Places Bylaw:

 

 

 

(a)   Annual fee for trading at pre-approved sites, and any activity that conforms with mobile shop standard conditions.

 

$50.00

$50.00

(b)   Application to trade from a location that is not pre-approved, per Community Board or   Community      Development Area Subcommittee approval sought.

 

$146.00

$146.00

E-coli water sampling fee:

 

 

 

(a)   Each sampling visit of a food premises or camping ground that has a private water supply, for one    sample. 

 

$50.00

$50.00

(b)    Each additional sample during the visit in (a) above

 

$25.00

$25.00

Where it has been established that a property is causing a nuisance and the owner has failed to abate the nuisance, the time taken for the Environmental Health Officer to investigate, visit, research, or attend to correspondence/administration, shall be charged at the actual cost calculated at:

per hour

$146.00

$146.00

Monthly sampling of school water supplies, excluding the laboratory costs which are invoiced directly from the laboratory

per year

$400.00

$400.00

There shall be a charge for the search and recovery of readily available documents from the health section records plus photocopying, provided that in the event of there being insufficient details provided to allow the file to be readily located the charge to be actual cost calculated at an hourly rate, plus photocopying.

Document search

$23.00

$23.00

 

Photocopying - A4

$1.00

$1.00

 

Photocopying - A3

$1.50

$1.50

 

Photocopying - larger copies

$5.00

$5.00

All other activities undertaken by Environmental Health Staff, shall be charged at the actual cost calculated at:

per hour

$146.00

$146.00

Information Management

 

 

 

Production of maps (excluding requests for property maps from ratepayers for their individual properties)*

 

$75.00

$75.00

* This fee applies to external customers where there is a commercial gain to be made by the requestor and/or there is a request for ‘Value Added’ work.  Value added work is where the customer has requested additional information to be shown on a standard property map.  Examples of this would be the defining of fence lines and calculation of paddock sizes.

 

 

 

A standard property map (one that shows the property boundary information layer over the aerial photography image) requested by the owner or occupier of the property does not incur this fee.

 

 

 

** The fee is standard per property requested, regardless of the size of the printed map or the size of the property.

 

 

 

Interment Fees for Southland District Council Cemeteries

 

 

 

Standard Interment Five Years Old and Over

 

 

 

Centre Hill

 

$1,584.47

$1,584.47

Dipton

 

$1,584.47

$1,584.47

Edendale

 

$1,584.47

$1,584.47

Halfmoon Bay

 

$1,584.47

$1,584.47

Lumsden

 

$1,584.47

$1,584.47

Lynwood

 

$1,584.47

$1,584.47

Otautau

 

$1,584.47

$1,584.47

Otautau RSA (less $300)

 

$1,284.47

$1,284.47

Riverton

 

$1,584.47

$1,584.47

Riverton RSA (less $200)

 

$1,384.47

$1,384.47

Nightcaps (Wairio)

 

$1,584.47

$1,584.47

Wallacetown

 

$1,584.47

$1,584.47

Winton

 

$1,584.47

$1,584.47

Woodlands

 

$1,584.47

$1,584.47

Wreys Bush

 

$1,584.47

$1,584.47

Wyndham

 

$1,584.47

$1,584.47

Other Cemetery Fees

 

 

 

Interment one year old and up to five years old

 

$792.23

$792.23

Interment stillborn and up to one year old

 

$396.12

$396.12

Purchase of Exclusive Right to Burial - standard or ashes plot

 

$115.00

$115.00

Cremated ashes into existing ashes or standard plot - Council to prepare:

 

 

 

•  Grass surface

 

$575.00

$575.00

•  Hard surface, ie concrete (and actual costs)

 

$115.00

$115.00

Cremated ashes into existing ashes or standard plot - Family or funeral director to prepare and finish site.

 

$115.00

$115.00

Stewart Island Cemetery Memorial Wall - placement of plaque.

 

$57.50

$57.50

Library Charges

 

 

 

Loan from another library within the District

per item

$0.50

$0.50

Interloan (New Zealand-wide)

per item

$5.00

$5.00

Subject information

per search

$3.00

$3.00

DVDs

for seven nights

$2.00

$2.00

Processing fee - lost/damaged item

 

$7.50

$7.50

Replacement card

 

$2.00

$2.00

Photocopying

per sheet

$0.20

$0.20

Printing from CD Rom

per sheet

$0.20

$0.20

Colour printing A4

per sheet

$0.50

$0.50

Colour printing A3

per sheet

$3.00

$3.00

Fines (adult) (maximum $6.00 per item)

per day

$0.20

$0.20

Fines (under 16) (maximum $1.50 per item)

per day

$0.10

$0.10

Reserves

per item

$0.50

$0.50

Local Government Official Information and Meeting Requests

 

 

 

Official information request

 

 

 

•      First four hours

 

 

$NIL

•      Additional time

per half hour

 

$38.00

Photocopying charges

 

 

 

        First 50 pages

 

 

$NIL

        Additional pages

per page

 

$0.20

Other charges that includes:

 

 

Actual costs

•       Producing a document by computer or other like equipment

 

 

 

•       Reproducing a photograph, film, video, or audio recording

 

 

 

•       Arranging for the requestor to hear or view an audio or visual recording

 

 

 

•       Providing a copy of any maps, plans, etc.

 

 

 

Note:  These rates are as outlined in the Ministry of Justice Guidelines and this policy will be amended to reflect any changes in the Ministry

 

 

 

The requestor will be notified of the estimated cost of their request before working on it.
The requestor then has the option of proceeding, withdrawing, or refining their request.

 

 

 

Refuse and Transfer Station

 

 

 

Car loads

Refuse

$12.00

$12.00

 

Recycling and Reuse

Free

Free

Ute Type Loads and Small Trailers

Refuse

$28.00

$28.00

 

Recycling and Reuse

$14.00

$14.00

Tandem Trailers and High Side Trailers

Refuse

$60.00

$60.00

 

Recycling and Reuse

$30.00

$30.00

Trucks per 1,000 kg gross weight

 

$68.00

$68.00

Trucks per tonne confirmed by weight docket

 

$136.00

$136.00

Unstripped car body surcharge

 

$116.00

$116.00

Stripped car body

 

$38.00

$38.00

Car tyres (each)

 

$6.00

$6.00

4WD tyres (each)

 

$12.00

$12.00

Resource Management Act

 

 

 

Staff Charge Out Rates for any input into Resource Management Act and Local Government Act Matters

 

 

 

Resource Management staff

 

 

$120.00

Area Engineer

 

 

$120.00

Environmental Health Officer

 

 

$146.00

Water and Waste staff

 

 

$120.00

Building Control staff

 

 

$171.00

Search Fee of Certificate of Title and Appellation Details

Each

$40.00

$40.00

Resource Consents: S.95A - 95F Resource Management Act for Controlled Activity, Discretionary Activity, and Non-Complying Activity

 

 

 

(a)   For applications that can be dealt with under Delegated Authority (ie, Non-Notified)

 

Actual cost plus disbursements, Initial
non-refundable Lodgement and Processing Fee (each)

$675.00

$500.00

(b)   For applications requiring limited notification (Limited Notified)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$1,000.00

$1,000.00

(c)   For applications requiring notice (Notified)

Actual cost plus disbursements which includes advertising costs and preliminary costs in notification process, Initial Lodgement and Processing Fee

$5,000.00

$5,000.00

For processes which will involve hearings of two or more days, a further hearing Lodgement and Processing Fee of $9,300.00 (15 hours at $620.00 per hour GST inclusive) will be required to be paid prior to the matter proceeding to a formal hearing.  This hearing Lodgement and Processing Fee will be subtracted from the overall cost of the hearing for the purposes of calculating any outstanding processing costs at the end of the process.

 

 

 

Change or cancellation of consent conditions (S.127 Resource Management Act)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$360.00

$360.00

Hearings Charge -  Decision-maker(s) and administrative staff time

There is a one hour minimum charge then a pro rata cost in 15 minutes segments of $155.00 plus disbursements

$310.00

 

 

 

$620.00

$620.00

Plan Change Request

Actual cost plus disbursements which includes advertising costs and preliminary costs in notification process, Initial Lodgement and Processing Fee

$3,000.00

$5,000.00

For processes which will involve hearings of two or more days, a further hearing Lodgement and Processing Fee of $9,300.00 (15 hours at $620.00 per hour GST inclusive) will be required to be paid prior to the matter proceeding to a formal hearing.  This hearing Lodgement and Processing Fee will be subtracted from the overall cost of the hearing for the purposes of calculating any outstanding processing costs at the end of the process. 

 

 

 

Monitoring Charges

 

 

 

Compliance Officer

Actual cost plus disbursements (per hour)

$120.00

$120.00

Resource Consent Breaches - Where it has been established that a breach of a resource consent has occurred, the time taken for the Compliance Officer to investigate, visit, research, or attend to correspondence/ administration, shall be charged at the actual cost

 

 

 

Compliance Officer

Actual cost plus disbursements (per hour)

$120.00

$120.00

Requirements and Heritage Orders (per application)

Actual cost plus disbursements, Initial Lodgement and Processing Fee (six hours)

$720.00

$720.00

Information from Files/Plans

Actual cost based on staff time plus disbursements (per hour)

$120.00

$120.00

Subdivision Approvals Fee

Actual cost plus disbursements, Initial Lodgement and Processing Fee

 

 

(i)    Section 223 certification only

 

$120.00

$120.00

(ii)   Section 224(c) certification only

 

$120.00

$120.00

(iii) Sections 223 and 224(c) certification fee

 

$240.00

$240.00

Certification of Plans (S.226 Resource Management Act)

Actual cost plus disbursements, Initial Lodgement and Processing Fee (per plan)

$360.00

$360.00

Certificates of Compliance (S.139 Resource Management Act)

Actual cost plus disbursements, Initial Lodgement and Processing Fee  (each)

$360.00

$360.00

Existing Use Right Certificate (S.139A Resource Management Act)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$360.00

$360.00

Outline Plan Approval (S.176A Resource Management Act)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$240.00

$240.00

Extension of Time (S.125 Resource Management Act)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$120.00

$120.00

Transfer of consent (S.134 Resource Management Act)

Actual cost plus disbursements, Initial Lodgement and Processing Fee  (each)

$120.00

$120.00

Removal of Designation (S.182 Resource Management Act)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$120.00

$120.00

Alteration of Designation (S.183 Resource Management Act)

Actual cost plus disbursements  (per hour)

$120.00

$120.00

Processing of an Objection (S.357 and 357A Resource Management Act)

Actual cost plus disbursements if the objection is not upheld (per hour)

$120.00

$120.00

Legal Consultant (where Council refers matters to its Resource Management legal consultant for legal advice, and/or attendance by the legal consultant at hearings)

 

$287.50

Actual cost plus disbursements

Overseas Investment Certificates

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$240.00

$240.00

Other Legislation relating to subdivision activity

 

 

 

Right of Way Approval (S.348 Local Government Act 1974)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$360.00

$360.00

Cancellation of Building Line Restriction (S.327A Local Government Act 1974)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$360.00

$360.00

Cancellation or variation of easements (S.221,241,348)

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$240.00

$240.00

Removal of Interests on titles

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$240.00

$240.00

Building Act certificates (S.73 and 77)

Actual cost plus disbursements, Initial Lodgement and Processing Fee. (Includes certificate fee of $176 but may be subject to change by LINZ)

$176.00

$240.00

Fees set by the Resource Management Act (Infringement Offences) Regulations 1999

 

 

 

Contravention of Section 9, Resource Management Act (Restrictions on use of land)

 

$300.00

$300.00

Contravention of an Abatement Notice [other than a notice under Section 322(1)(c)]

 

$750.00

$750.00

Contravention of Section 22 Resource Management Act (Failure to provide certain information to an Enforcement Officer)

 

$300.00

$300.00

Contravention of Excessive Noise Direction under Section 327, Resource Management Act

 

$500.00

$500.00

Other Matters

 

 

 

Processing application for exemption under the Subdivision Land Use and Development Bylaw 2012

Actual cost plus disbursements, Initial Lodgement and Processing Fee

$240.00

$240.00

All other activities undertaken by Resource Management staff

Actual cost (per hour)

 

$120.00

Where pre-application meetings are sought for large projects or there are multiple meetings for other consents then the Council can charge the officers’ time to the potential applicant 

per hour

$120.00

 

Notes:

 

 

 

Disbursements recoverable are 100% of actual costs.  This may include vehicle and travel costs, public notification, typing, photocopying, postage, photography and any other incidental expenses attributable to the matter for which a charge is being levied.

 

 

 

The chargeout rate for vehicles is $0.85 per kilometre.

per km

$0.85

 

Please note:

Where an initial “Lodgement and Processing Fee” is required this must be paid at the beginning by the applicant in order for the application to be considered complete and start the processing time clock under the RMA.  However, if there is additional time required to process the application then the actual cost will be charged resulting in a further invoice.

 

 

 

 

 

 

Riverton Harbour Licensing Fees

 

 

 

Wharf fee

per metre

$14.53

$14.96

Transfer fee

 

$150.73

$154.34

Road Reserve and Services Fees

 

 

 

Stock Management

 

 

 

Stock Crossing at Grade - No annual charge + $10.00 replacement tag fee + $50.00 extra site visit

Bond (no GST)

$1,500.00

$1,500.00

 

Fee

$180.00

$180.00

Stock Races

Bond (no GST)

$250.00

$250.00

 

Fee

$180.00

$180.00

Stock Droving

Bond (no GST)

$NIL

$NIL

 

Fee

$65.00

$65.00

Drainage

 

 

 

Lower a Road Culvert

Bond (no GST)

$250.00

$250.00

 

Fee

$180.00

$180.00

Drainage on Roadsides

Bond (no GST)

$250.00

$250.00

 

Fee

$180.00

$180.00

Stormwater connection to Kerb and Channel

Bond (no GST)

$250.00

$250.00

 

Fee

$65.00

$65.00

Crossings/Vehicular Accessways

 

 

 

Urban - Unsealed

Bond (no GST)

$250.00

$250.00

 

Fee

$65.00

$65.00

Urban - Sealed

Bond (no GST)

$500.00

$500.00

 

Fee

$65.00

$65.00

Commercial urban/rural (includes dairy tanker access)

Bond (no GST)

$1,500.00

$1,500.00

 

Fee

$180.00

$180.00

Rural - private

Bond (no GST)

$500.00

$500.00

 

Fee

$180.00

$180.00

Carriageway

 

 

 

Public/Private Utilities and Services on Roadsides (Treat as a Road Opening)

Bond (no GST)

$250.00

$250.00

 

Fee

$180.00

$180.00

Stock Underpasses (+ Deed of Grant at $100.00)

Bond (no GST)

$1,500.00

$1,500.00

 

Fee

$180.00

$180.00

Requests to Physically Form Roads

Bond (no GST)

$NIL

$NIL

 

Fee ($120.00/hr plus disbursements and/or $267.50/hr for special Council meeting and $534/hr thereafter for special Council meeting, plus disbursements).

$460.00

$460.00

Stopping of Roads

Bond (no GST)

$NIL

$NIL

 

Fee ($120.00/hr plus disbursements and/or $267.50/hr for special Council meeting and $534/hr thereafter for special Council meeting, plus disbursements).

$460.00

$460.00

Temporary Closure of Roads for Public Events (Treat as a Road Opening)

Bond (no GST)

$NIL

$NIL

 

Fee

$65.00

$65.00

Temporary Closure of Roads for Roading Purposes (Treat as a Road Opening)

Bond (no GST)

$NIL

$NIL

 

Fee

$65.00

$65.00

Road Margin

 

 

 

Dust Suppression

Bond (no GST)

$NIL

$NIL

 

Fee

$65.00

$65.00

Signs on Roads

Bond (no GST)

$NIL

$NIL

 

Fee (Resource Consents)

$65.00

$65.00

Road Margin Planting

Bond (no GST)

$NIL

$NIL

 

Fee

$65.00

$65.00

Cultivation of Road Margin

Bond (no GST)

$NIL

$NIL

 

Fee

$65.00

$65.00

Storage on the Road Margin (Type 3 roads only)

Bond (no GST)

$NIL

$NIL

 

Fee

$65.00

$65.00

Whitebait Huts

Bond (no GST)

$NIL

$NIL

 

Fee

$65.00

$65.00

Permanent Fencing in the Road Margin

Bond (no GST)

$NIL

$NIL

 

Fee

$180.00

$180.00

RAPID Numbering

Bond (no GST)

$NIL

$NIL

 

Fee

$173.78

$173.78

Roading Utility Applications

 

 

 

Connect drain to kerb and channel

Bond (no GST)

$250.00

$250.00

 

Fee

$107.33

$107.33

Connect to piped utilities (Urban or rural water supply, stormwater/sewerage)

Bond (no GST)

$250.00

$250.00

 

Fee

$311.78

$311.78

Alteration to existing rural water service connection (change in unit allocation only)

Bond (no GST)

$NIL

$NIL

 

Fee

$230.00

$230.00

Fee structures based on the following averaged costs:

 

 

 

•  $50.00  = ¼ hr @ $120.00 + ¼ hr @ $80.00 (excl) (Engineer + Administration)

 

 

 

•  $150.00 = 1 hr @ $120.00 + ¼ hr @ $80.00 (excl) (Engineer + Administration)

 

 

 

Bonds are established to reflect the costs Council might be exposed to if needed to complete works when another party defaults.  However the bonds reflect the likely minimum cost to undertake simple tasks rather than location specific, and to keep such compliance costs to a minimum.

 

 

 

Permits shall have a two year period before expiring. 

 

 

 

Bonds shall be released on satisfactory completion of the permitted activity.

 

 

 

SIESA - Electricity Charges

 

 

 

General Tariffs and Charges for SIESA are to be reviewed each December following an analysis of electricity use on the Island. 

 

 

 

Meter Reading

 

 

 

Invoicing is undertaken on a monthly basis.

 

 

 

All payments are to be made to:

 

 

 

Stewart Island Electrical Supply Authority, PO Box 903, Invercargill, or

 

 

 

Council Office in Ayr Street, Stewart Island

 

 

 

Residential Connections

 

 

 

Standard rate per unit

 

$0.59

$0.59

Night rate per unit

 

$0.51

$0.51

Fixed monthly charge

 

$87.55

$87.55

New Connections

 

 

 

New consumer connection fee

 

$287.50

$287.50

Capital development charge

 

$1,725.00

$1,725.00

All new connections (or load extensions that increase the base load by 2 kW or more) require an “Application for Supply Form” to evaluate potential load and voltage problems.

 

 

 

A “new consumer connection fee” must be paid before the power can be turned on.  This fee covers the installation of one meter in the consumer provided meter box, the connection at the boundary, and administrative costs.

 

 

 

A Capital Development Charge is payable for all new power connections.  The Capital Development Charge will be payable by the owner/applicant at the time an application for a new power connection is made (a small number of properties have paid this fee at the time of subdivision and will not be required to pay the capital development charge at the time of connection).

 

 

 

Note:

 

 

 

*    All costs of connection within the consumer boundary are the responsibility of the consumer.

 

 

 

*    The cost of extensions or upgrades to the network as a result of an “Application for Supply” will be the responsibility of the applicant.  This work must be approved by SIESA before commencing and can only be done by a SIESA approved contractor.

 

 

 

Existing Connections

 

 

 

Water heating/night rate meter installation

 

$287.50

$287.50

Disconnection fee (no monthly charge after)

 

$92.00

$92.00

Reconnection fee (new consumer/applicant)

 

$138.00

$138.00

Connection bond (new consumer, if applicable)

No GST

$300.00

$150.00

Water heating and night rate (suitable for space heaters - small freezers), and special domestic outlet sockets.  Time controlled for a maximum of eight hours between the hours of 10.30 pm and 7.30 am.   Domestic outlets are to be labelled “NIGHT RATE”. 

 

 

 

Vacating consumers must advise the Southland District Council Office, Ayr Street,

 

 

 

Stewart Island (phone 03 219 1049) or the Invercargill office (0800 732 732) to arrange a final meter reading and to advise of the consumer name change.  Four working days’ notice is required.

 

 

 

All installations disconnected for six months or more requires a re-inspection by an Electrical Inspector before re-livening - the consumer is responsible for all costs associated with the re-inspection plus the reconnection fee.

 

 

 

A refundable connection bond will be required for connections where the consumer/applicant is not the property owner, refer to the SIESA Terms and Conditions - BONDS for details.  The bond must be paid prior to connection.  If the power is already connected it will be disconnected if the bond remains unpaid after one month of power consumption.

 

 

 

Commercial Connections

 

 

 

Standard unit rate

 

$0.59

$0.59

Night rate per unit

 

$0.51

$0.51

Fixed monthly charge

 

$238.22

$238.22

New Connections

 

 

 

New consumer connection fee

 

$287.50

$287.50

Capital development charge

 

$1,725.00

$1,725.00

The new consumer connection fee shown is a minimum amount chargeable.  Actual cost may vary depending on the size and complexity of the connection process.  Installation costs may be by negotiation (confirmed in writing by the Authority).

 

 

 

A “new consumer connection fee” must be paid before the power can be turned on. 

 

 

 

This minimum fee covers the installation of one meter in the consumer provided meter box, the connection at the boundary, and administrative costs.

 

 

 

A Capital Development Charge is payable for all new power connections.  The Capital Development Charge will be payable by the owner/applicant at the time an application for a new power connection is made.

 

 

 

NOTE:

 

 

 

*    All costs of connection within the consumer boundary are the responsibility of the consumer.

 

 

 

*    The cost of extensions or upgrades to the network as a result of an “Application for Supply” will be the responsibility of the applicant.  This work must be approved by SIESA before commencing and can only be done by a SIESA approved contractor.

 

 

 

Existing Connections

 

 

 

Disconnection fee (no monthly charge)

 

$460.00

$460.00

Reconnection fee (new consumer/applicant)

 

$460.00

$460.00

All installations disconnected for six months or more require a re-inspection by an Electrical Inspector before re-livening. The consumer is responsible for all costs associated with the re-inspection plus the reconnection fee.

 

 

 

Temporary Supply

 

 

 

Monthly fee (payable in advance)

 

$239.20

$239.20

Standard unit rate (as per residential rate)

per unit

$0.59

$0.59

The applicant/consumer is responsible for all costs related to the temporary supply plus the fees as stated above. 

 

 

 

A temporary supply is valid for 90 days only.  An extension of time requires an Electrical Inspector’s
re-inspection, organised by and actual costs payable by the applicant/consumer.

 

 

 

Electrical Inspector’s re-inspection, organised by and actual costs payable by the applicant/consumer.

 

 

 

Distributed Generation

 

 

 

Subject to its terms and conditions set out in Schedule 1 of the SIESA Domestic Contract, SIESA will buy the electricity generated by you at the rate of $0.20c per kilowatt per hour, inclusive of GST.

 

$0.20

$0.20

Please note that you may be liable for income tax and GST in respect of the sale. 

 

 

 

The accounting for and the payment of those taxes are your responsibility.

 

 

 

Other Chargeable Fees

 

 

 

Not metered and special connections

 

$552.00

$552.00

Late payment fee (+10% if applicable)

 

$97.75

$97.75

Meter testing

 

$97.75

$97.75

Temporary supply and caravan inspection

 

$97.75

$97.75

Dis/re-connection due to non-payment of account

 

$97.75

$97.75

The fee for a “not metered” or special connection is an annual fee (1 July - 30 June) payable in advance.

 

 

 

Payments are due on the 20th of each month.  A late payment fee will be charged if payment is not received before the 20th of the month after the due date (ie: one full month after the original due date). 

 

 

 

Note:

 

 

 

Tariffs for water heating, night rate and commercial connections will apply only to economic installations.

 

 

 

Metered connections cannot be shared across property boundaries.

 

 

 

Individual dwelling on the same property must each have its own meter.

 

 

 

Stewart Island Jetties

 

 

 

Wharf and jetty user annual fee

 

$1,350.00

$1,350.00

Stewart Island/Rakiura Visitor Levy

 

 

 

Inbound levy fee from passengers of Approved Operators

 

$2.50

$2.50

Outbound levy fee from passengers of Approved Operators

 

$2.50

$2.50

Levy fee for freedom travellers

 

$5.00

$5.00

Replacement fee for lost, stolen, or damaged Stewart Island/Rakiura Visitor Levy photo identification cards

 

$5.00

$5.00

Trade Waste Charges

 

 

 

Discharge Charges for trade waste premises (non-domestic) will be assessed as follows:

 

 

 

1.  For all properties that have occupiers who are not required to have a conditional trade waste consent the charge will be based on the accessed number of Units of Demand (UoD) for the property multiplied by the Uniform Annual Charge (UAC) for the local sewerage rate.  The UoD will be assessed in accordance with the Council’s Development Contribution Policy contained within the LTP.

 

 

 

2.  For all properties that have occupiers who are required to have a conditional trade waste consent the charge will be based on the accessed number of Equivalent Units of Demand (EUoD) for the property multiplied by the Uniform Annual Charge (UAC) for the local sewerage rate.  The EUoD will be assessed based on a specific assessment of loadings form the consent holder.  The EUoD assessment will be made by summation weighting of the specific loading characteristics as follows:

 

 

 

      •     Volume (V) 40%, Biological Oxygen Demand (BOD) 30% Suspended Solids (SS) 30% when compared to a 1x UoD characteristic of V = 920 litres/day, BOD = 260 grams/day, SS = 320 grams/day.

 

 

 

For any consent holders who exceed the consent limits, a multiplier of two will be applied to the reassessed EUoD (following the non-compliance) for the remaining consent period. 

 

 

 

This is in addition to any other remedies for consequential cost recovery. 

 

 

 

Council may from time to time undertake review assessments of UoD for individual properties.  Where the assessed UoD differs from the current local rate then the number of units applied to the property will be modified and the property owner will be notified of this in writing.

 

 

 

Demand Capital Charges (for Capacity)

 

 

 

Demand capital costs required for the provision of demand capacity could be charged for in accordance with Council’s Development Contribution Policy contained within the LTP where the proposed loadings can be accommodated within the planned capacity of the sewerage system.  However, where any application for conditional trade waste consent has the potential to impose a significant additional demand on the sewerage system, beyond its planned capacity, then specific demand capital charges will be a condition of the consent.

 

 

 

Administrative Charges

 

 

 

Trade waste application fee - base fee with application

 

$233.07

$236.80

Extra time over two hours will be charged at:

per hour plus disbursements

$116.53

$118.39

Inspection fee - actual cost

per hour plus disbursements

$116.53

$118.39

Compliance monitoring - actual cost

per hour plus analysis plus disbursements (including re-inspection)

$116.53

$118.39

Annual Administration fee for Waste Consent Holder - actual cost

per hour plus disbursements

$116.53

$118.39

Tankered Waste Charge

per tanker load

$61.33

$80.00

Except for the application base fee (required at time of application) all other administrative charges are due for payment by 20th of the month following invoice.

 

 

 

Under Verandah Lighting

per standard fluorescent light per year

 

$45.00

Water Tanker Charges

 

 

 

Fees and charges applicable to the extraordinary supply of water from fire hydrants or tanker filling points on Council reticulated supplies:

 

 

 

Application fee for Tankered Water Permit

(Includes initial inspection of one tanker and backflow prevention)

 

$276.00

$280.41

Annual Administration Fee for Existing Permit Holder

(Includes annual inspection of one tanker and backflow prevention)

 

$232.55

$236.27

Tanker and Backflow Prevention Inspection Fee

(For repeat inspections, when required)

 

$115.00

$116.84

Additional Tanker Inspections

(For inspection of additional tankers, carried out at the same time and location as initial, annual or repeat inspection)

each

$15.33

$15.57

Supervision by Council Contractor while drawing water

(When required by Council, fee per hour, minimum one hour charge)

 

$57.50

$58.42

Standard Charge for supply of water per cubic metre (1,000 L)

 

$1.53

$1.76

Wheelie Bin

 

 

 

New/additional Wheelie Bin administration fee

 

$NIL

$20.00

New/additional Recycling Bin collection fee (per month charge from 1st of the month following request bin to 30 June of the following year)

 

$NIL

$11.50

New/additional Rubbish Bin collection fee (per month charge from 1st of the month following request bin to 30 June of the following year)

 

$NIL

$11.50

 

 


Council

18 March 2015

 

PROPOSAL – SCHEDULE OF FEES AND CHARGES

 

Summary

 

The Schedule of Fees and Charges accounts for all the fees and charges that Council applies to customers for the specific services they provide outside of rates and/or the
Funding Impact Statement.

 

Please note that for dog fees, the bylaw review is currently in consultation and dog fees are being consulted on through the bylaw consultation process.

 

Statutory Context

 

S150 of the Local Government Act (2002) states that Council can set fees and charges either through a bylaw or by consulting with the public.  This Proposal is part of the consultation method Council is using under Section 82 of the
Local Government Act (2002) to consult with the public.

 

Analysis of Options

Option 1:  Approve proposed Fees and Charges document and associated Proposal for public consultation

 

Advantages

Disadvantages

·        The proposed Schedule of Fees and Charges have been updated by staff to be relevant to the cost of Council to undertake these services

·        The Schedule of Fees and Charges have been updated to incorporate services which Council provides which had previously not been stated, such as Alfresco Dining licences, and under-verandah lighting.

·        Promotes user-pays system for people using specific Council services

·        No significant changes in fees

·        None

Option 2:  Not approve proposed Fees and Charges document and associated Proposal for public consultation

 

Advantages

Disadvantages

·        Promotes user-pays system for people using specific Council services

·        Council would have to retain the current Fees and Charges, last updated as part of the 2014-15 Annual Plan.

·        Fees and Charges would not be relevant to 2015-2025 and the costs borne by Council to cover these fees would have to be funded by another source, such as rates.

·        Does not cover services which Council provides, such as Alfresco Dining licences, and under-verandah lighting.

 


 

Proposed changes

 

There have been no significant changes from the 2014-15 Schedule of Fees and Charges; however, minor changes include:

 

·               Updating fees in line with interest rates,

·               Inclusion of Alfresco Dining license fees,

·               Inclusion of under-verandah lighting fees,

·               Removal of Development Contribution charges due to the proposal for Development Contributions to be put into remission.

Making a Submission

 

Submissions are invited on the draft         Schedule of Fees and Charges and must be received by 5.00 pm on Monday, 20 April 2015. Submissions can be made online, via post or by providing a written submission to staff at your local Southland District Council office. All submissions received by Southland District Council will be made available to the public.

 

Online submissions can be made using the submission form available at www.abettersouthland.co.nz

 

Written submissions must:

1.       Be clearly labeled SUBMISSION - FEES AND CHARGES.

2.       Contain the name, address and contact details of the submitter.

3.       Indicate whether the submitter wishes to be heard by the Southland District Council in support of his/her submission. Submitters wishing to speak will be allocated a time by Southland District Council from 19-20 May 2015. 

 

Submissions can be posted to:        Southland District Council

Submissions

PO Box 903

Invercargill   9840

 

 

 

 

 


Council

18 March 2015

Description: sdclogo

 

Consultation: Draft Early Payment of Rates Policy

Record No:        R/15/3/4147

Author:                 Tamara Dytor, Policy Analyst

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report presents the draft Early Payment of Rates Policy and the corresponding Proposal for Council’s consideration.  If approved, these documents will be used for public consultation and hearings will be held concurrently with hearings for the
Long Term Plan 2015/2025 (LTP or 10 Year Plan), from 19-20 May 2015.

Executive Summary

2        This report outlines the draft Early Payment of Rates Policy and seeks Council approval to release the draft policy and the Statement of Proposal (attached) for public consultation.

 

Recommendation

That the Council:

a)         Receives the report titled “Consultation: Draft Early Payment of Rates Policy” dated 9 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the draft Early Payment of Rates Policy for release for public consultation.

e)         Endorses the Statement of Proposal for use in public consultation on this policy.

f)          Undertakes consultation through a process which will run parallel to the consultation process for the Long Term Plan 2012-2025; with hearings from
19-20 May 2015.

 


 

Content

Background

3        Southland District Council allows ratepayers connected to some sewerage and water schemes to choose whether they wish to make early payment of rates rather than pay annually.  Making early payments offers ratepayers the opportunity to reduce their overall costs by reducing the interest which applies if payments are made over a longer period.

4        The proposed Early Repayment of Rates Policy also clarifies the position of Southland District Council on the receipt of other rates as early payments.

Issues

5        The proposed Early Payment of Rates Policy results in some minor changes to rating practice.  If the policy were to be adopted, ratepayers would be required to make early payments by the last Friday in May, rather than the current due date of 30 June.

6        The proposed policy sets interest for water and sewerage loan repayments for a three year period.  If this were to change, Council would need to re-consult through an Annual Plan process. The proposed policy calculates contributions on an annual basis including the annual rate of interest.

Factors to Consider

Legal and Statutory Requirements

 

7                    Under s55 of the Local Government (Rating) Act 2002, a local authority may adopt a policy for the payment of some or all rates that are identified in the rates assessment before the due date(s) for those rates in the current financial year.  A policy adopted under this section may provide for the local authority to discount the amount of the rates if payment is made by a specified date before the due date or dates.

8                    Policies must be adopted using the special consultative procedure outlined in s83 of the Local Government Act (2002).  This Statement of Proposal forms part of Council’s consultation, using the Special Consultative Procedure (SCP).  Councils must use the SCP set out in s83 of the Local Government Act (2002) when making certain decisions. The steps involved in undertaking an SCP include:

·          preparation of a Statement of Proposal and a Summary;

·          public consultation including consideration of written and oral submissions, and

·          deliberation in an open meeting of the Council.

9                    There is no legislative requirement for this policy to be included in the Long Term Plan.  The Statement of Proposal allows the Early Payment of Rates Policy to be released for public consultation in compliance with s83 of the
Local Government Act (2002).

Community Views

10                  The proposed consultation process will allow Council to consider community views regarding the policy.

Costs and Funding

11                  Although the policy relates to the collection of rates, there are no costs associated with its review apart from minor costs associated with consultation (eg advertising).

Policy Implications

12                  This policy does not need to be included in the Long Term Plan 2015-2025 and will not be included in the consultation document for the Long Term Plan.  Consultation will occur through a separate parallel process along with other council policies which are currently being reviewed.

Analysis

Options Considered

13      Council could choose to consult on the draft Early Payment of Rates Policy and corresponding Statement of Proposal in its current form (Option 1); OR Council could choose not to consult on the policy (Option 2). If Option 2 is chosen, Council will not legally be able to accept the early payment of rates under s55 of the Local Government (Rating) Act (2002).

Options

Option 1

Advantages

Disadvantages

·        Provides flexibility for ratepayers to make payments in an appropriate manner.

·        Reduced overall cost to ratepayers as a result of saving on interest.

·        Adopting an Early Payment of Rates Policy allows Council to continue receiving early payment of rates in compliance with legislation.

·      Higher level of administration required.

Option 2

Advantages

Disadvantages

·        Less administration involved for Council staff.

·        Rates would need to be collected on an annual basis and as such ratepayers would pay more annually as a result of interest.

·        There is no flexibility available in how individuals wish to make payments.

Assessment of Significance

14      A decision to approve the draft Early Payment of Rates Policy for release for public consultation has not been assessed as significant.  The financial impacts of either option relate predominantly to the method of collection rather than a significant change in the amounts collected.

Recommended Option

15      It is recommended that Council approve the draft Policy and Statement of Proposal for release for public consultation (Option 1).

Next Steps

16      If Council approves the draft policy and Statement of Proposal for release for public consultation, the public will be able to submit on the draft Policy and hearings for submitters wishing to speak will be held from 19-20 May 2015.

17      Council could then adopt an Early Payment of Rates Policy with any appropriate amendments at its meeting on 24 June 2015.

 

Attachments

a         Statement of Proposal Early Payment of Rates Policy View

b         DRAFT Early Payment of Rates Policy View     


Council

18 March 2015

 

STATEMENT OF PROPOSAL - EARLY PAYMENT OF RATES POLICY

 

Statutory Context

 

Under s55 of the Local Government (Rating) Act (2002), a local authority may adopt a policy for the payment of some or all rates that are identified in the rates assessment before the due date or dates for those rates in the current financial year.  A policy adopted under this section may provide for the local authority to discount the amount of the rates if payment is made by a specified date before the due date or dates.

 

Policies under s55 of the Local Government (Rating) Act (2002) must be adopted using the special consultative procedure outlined in s83 of the Local Government Act (2002).  This Statement of Proposal forms part of Council’s consultation, using the Special Consultative Procedure (SCP).  Councils must use the SCP set out in s83 of the Local Government Act 2002 when making certain decisions. The steps involved in undertaking an SCP include:

·                      preparation of a Statement of Proposal and a Summary;

·                      public consultation including consideration of written and oral submissions, and

·                      deliberation in an open meeting of the council.

 

Background

 

Southland District Council allows ratepayers connected to some sewerage and water schemes to choose whether they wish to make early payments towards these schemes rather than pay them through annual rates.  Providing more flexible options offers ratepayers the opportunity to reduce their overall costs by reducing the interest which applies if payments are made over a longer period.

 

Analysis of Options

 

Option 1:  Adopt the proposed Early Payment of Rates Policy

 

Advantages

Disadvantages

·        Achieves flexibility for ratepayers to make payments in an appropriate manner.

·        Reduced overall cost to ratepayers as a result of saving on interest.

·        Adopting an Early Payment of Rates Policy allows Council to continue receiving early payment of rates in compliance with legislation.

·      There is a higher level of administration required.

 

Option 2: Do not adopt an Early Payment of Rates Policy

 

Advantages

Disadvantages

·        Less administration involved for Council staff.

·        Rates would need to be collected on an annual basis and as such ratepayers would pay more annually as a result of interest.

·        There is no flexibility available in how individuals wish to make payments.

 


 

Proposed changes

The proposed Early Payment of Rates Policy provides more clarity on how rates will be collected and states liabilities over a three year period.  It also clarifies Council’s position on the early payment of other annual rates.

 

Making a Submission

 

Submissions are invited on the draft Early Payment of Rates Policy and must be received by 5.00 pm on Monday, 20 April 2015.  Submissions can be made online, via post or by providing a written submission to staff at your local Southland District Council office.
All submissions received by Southland District Council will be made available to the public.

 

Online submissions can be made using the submission form available at www.abettersouthland.co.nz.

 

Written submissions must:

1.       Be clearly labeled SUBMISSION - EARLY PAYMENT OF RATES POLICY.

2.       Contain the name, address and contact details of the submitter.

3.       Indicate whether the submitter wishes to be heard by the Southland District Council in support of his/her submission. Submitters wishing to speak will be allocated a time by Southland District Council from 19-20 May 2015. 

 

Submissions can be posted to:        Southland District Council

Submissions

PO Box 903

Invercargill 9840

 


Council

18 March 2015

 

 

SOUTHLAND DISTRICT COUNCIL

EARLY PAYMENT OF RATES POLICY

 

 

This policy applies to: 

 

DOCUMENT CONTROL

 

Policy owner:

Chief Financial Officer

TRIM reference number:

r/15/2/3793

Effective date:

«type date»

Approved by:

Council

Date approved:

«type date»

Next review date:

«type date»

 

 

CONTENTS

 

1.           PURPOSE.. 1

2.          BACKGROUND.. 1

3.           POLICY DETAILS.. 1

3.1        Specified rates. 1

3.2        Conditions and criteria. 2

3.3        Liability per unit 2

3.3        Payment 3

4.           ROLES AND RESPONSIBILITIES.. 3

5.           ASSOCIATED DOCUMENTS.. 3

6.           REVISION RECORD.. 3

 

 


Council

18 March 2015

 

EARLY PAYMENT OF RATES POLICY

 

 

1.   PURPOSE

 

In accordance with s55 of the Local Government (Rating) Act 2002, which empowers councils to accept early payment of rates, Council will accept payment in full of all rates assessed in the current year on or before the due date for the first instalment of the year.  Early payment of rates will attract neither a discount, nor interest on the sum paid.

 

 

2.   BACKGROUND

 

The objective of this policy is to assist ratepayers who want to make payment of specified rates in anticipation of liability for the specified rates (Clause 3.1) in subsequent financial years.  This policy is made under Section 56 of the Local Government (Rating) Act 2002.  Its effect is to provide ratepayers with the opportunity to extinguish their liability in relation to the specified rates sooner than under the long term rating option, and at a discount to the amount payable over time.

 

This policy is limited to the specified rates listed in this policy.  Council will accept payment of other rates for subsequent financial years not listed in the conditions and criteria below.  However, early payment of these rates will attract neither a discount, nor interest on the sum paid.

 

 

3.   POLICY DETAILS

 

3.1 Specified rates

 

Definition:  “specified rates” means any one of the following targeted rates:

•      Edendale Sewerage Loan - 10 years (including connection cost)

•      Edendale Sewerage Loan - 15 years (including connection cost)

•      Edendale Sewerage Loan - 25 years (including connection cost)

•      Edendale Sewerage Loan - 10 years (excluding connection cost)

•      Edendale Sewerage Loan - 25 years (excluding connection cost)

 

•      Edendale Water Loan - 10 years

•      Edendale Water Loan - 15 years

•      Edendale Water Loan - 25 years

 

•      Gorge Road Sewerage Loan

 

•      Oban Sewerage - Loan Charge Extension

 

•      Sandy Brown Road Utility Loan

 

•      Tuatapere Sewerage Loan Charge - 15 years

•      Tuatapere Sewerage Loan Charge - 25 years

 

•      Wallacetown Sewerage Loan Charge - 15 years

•      Wallacetown Sewerage Loan Charge - 25 years

 

•      Wyndham Sewerage Loan - 10 years (including connection cost)

•      Wyndham Sewerage Loan - 15 years (including connection cost)

•      Wyndham Sewerage Loan - 25 years (including connection cost)

•      Wyndham Sewerage Loan - 10 years (excluding connection cost)

•      Wyndham Sewerage Loan - 15 years (excluding connection cost)

•      Wyndham Sewerage Loan - 25 years (excluding connection cost)

 

•      Wyndham Water Loan - 10 years

•      Wyndham Water Loan - 15 years

•      Wyndham Water Loan - 25 years

 

3.2 Conditions and criteria

 

            As long as a Rating Unit is subject to one of the specified rates, the ratepayer may, at any time before the due date for the last instalment of rates payable in that financial year, pay an amount calculated in accordance with this policy to clear the rating unit’s liability for the specified rate for all future years.

 

            The sum to clear the Rating Unit’s liability will equal principal outstanding amount (excluding GST) applying to that specified rate, divided by the number of rating units liable for the targeted rate in the financial year (plus GST).

 

3.3 Liability per unit

 

In the 2013/14 financial year, the amount of the payment to clear a Rating Unit's liability will be:

 

Liability per unit per financial year (GST incl)

Schedule of water and wastewater

Capital Contribution Targeted Rates

If paid in 2015/16

If paid in 2016/17

If paid in 2017/18

Edendale Sewerage Loan - 10 years (incl. connection cost)

3,684

2,847

1,899

Edendale Sewerage Loan - 15 years (incl. connection cost)

6,080

5,559

4,970

Edendale Sewerage Loan - 25 years (incl. connection cost)

7,052

6,851

6,624

Edendale Sewerage Loan - 10 years (excl. connection cost)

4,071

3,146

2,099

Edendale Sewerage Loan - 25 years (excl. connection cost)

5,683

5,521

5,338

Edendale Water Loan - 10 years

887

685

457

Edendale Water Loan - 15 years

1,572

1,438

1,285

Edendale Water Loan - 25 years

1,616

1,570

1,518

Gorge Road Sewerage Loan

2,022

1,666

1,263

Oban Sewerage - Loan Charge Extension

2,477

2,041

1,547

Sandy Brown Road Utility Loan

378

292

198

Tuatapere Sewerage Loan Charge - 15 years

3,772

3,397

2,971

Tuatapere Sewerage Loan Charge - 25 years

4,801

4,651

4,482

Wallacetown Sewerage Loan Charge - 15 years

2,351

2,074

1,761

Wallacetown Sewerage Loan Charge - 25 years

3,418

3,301

3,169

Wyndham Sewerage Loan - 10 years (incl. connection cost)

4,088

3,368

2,554

Wyndham Sewerage Loan - 15 years (incl. connection cost)

5,410

5,007

4,551

Wyndham Sewerage Loan - 25 years (incl. connection cost)

5,888

6,709

6,506

Wyndham Sewerage Loan - 10 years (excl. connection cost)

3,321

2,737

2,075

Wyndham Sewerage Loan - 15 years (excl. connection cost)

4,395

4,068

3,697

Wyndham Sewerage Loan - 25 years (excl. connection cost)

5,199

5,064

4,911

Wyndham Water Loan - 10 years

1,022

842

639

Wyndham Water Loan - 15 years

1,578

1,460

1,327

Wyndham Water Loan - 25 years

1,706

1,662

1,611

 

3.3 Payment

 

Elections must be in writing and addressed to the Chief Financial Officer or the Finance Manager.

 

The Council will credit the payment in accordance with the policy.

 

The discount offered by electing to make a payment in accordance with this policy equals the Council's estimate of the cost of interest (plus GST) over the estimated term of the specified rate.

 

 

4.   ROLES AND RESPONSIBILITIES

 

Party/Parties

Roles and Responsibilities

Chief Executive, Chief Financial Officer, Revenue Manager

Decisions about applying the discount will be made by Decisions about applying the discount will be made by the Revenue Manager, the Chief Financial Officer or the Chief Executive.

 

 

5.   ASSOCIATED DOCUMENTS

 

          •        Local Government (Rating) Act 2002 (s56)

          •        Southland District Council Revenue and Financing Policy

 

 

6.   REVISION RECORD

 

Date

Version

Revision Description

 

 

 

 

 


Council

18 March 2015

Description: sdclogo

 

Proposal:  Draft Remission and Postponement of Rates Policy

Record No:        R/15/2/3227

Author:                 Tamara Dytor, Policy Analyst

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report presents the draft Remission and Postponement for Rates Policy and the corresponding Proposal for Council’s consideration.  If approved, these documents will be used for public consultation and hearings will be held concurrently with hearings for the Long Term Plan 2015-2025 (LTP or 10 Year Plan), from 19-20 May 2015.

Executive Summary

2        This report outlines amendments made to the draft Remission and Postponement of Rates Policy since Policy Review Committee on 28 January 2015.  It seeks Council approval to release the draft policy and the Proposal for public consultation (attached).

 

Recommendation

That the Council:

a)         Receives the report titled “Proposal:  Draft Remission and Postponement of Rates Policy” dated 10 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the draft Remission and Postponement of Rates Policy for release for public consultation.

e)         Endorses the Proposal for use in public consultation on this policy.

f)          Consults through a process which will run parallel to the consultation process for the Long Term Plan 2012-2025; with hearings from
19-20 May 2015.

 


 

Content

Background

3        The draft policy was discussed at the Policy Review Committee meeting on 28 January 2015.  Minor amendments have been made since this date.  These amendments are outlined in this report.

4        The Proposal allows the Remission and Postponement of Rates Policy to be released for public consultation in compliance with Section 82(A) of the Local Government Act (2002).  Consultation will occur via a process which will run parallel with consultation for the LTP.  The policy will have the same consultation period as the LTP, so that anyone wishing to speak to their submission can do so at the LTP hearings (19-20 May 2015).

5        The Proposal will be available at Area Offices, and on the Southland District Council website.  Submissions will be able to be made by post, email or on the website.

Issues

6        Since the draft policy was discussed at the Policy Review Committee meeting on
28 January 2015, the following amendments have been made:

•        Clause 4.2.1 (Conditions and Criteria for rating of small community and sports associations with liquor licences) has been amended to include a date by which organisations are required to confirm their eligibility for remission.  Organisations are now required to confirm their eligibility on or before 31 March whereas previously there was merely a requirement for confirmation to occur annually.  This streamlines administrative processes for Council, provides clarity to applicants and increases efficiency.

•        Conditions and criteria for remissions provided for schools has been clarified to ensure that there is parity and equity across the district.  Clause 4.6.1 now specifies that the policy applies “only to educational establishments as defined in the repealed Rating Powers (Special Provision for Certain Rates for Educational Establishments) Amendment Act 2001” and does not apply to any school house, or any part of a school used for residential purposes.  Clause 4.6.1 also states that the number of pans used for calculating remissions will be the lesser of the actual pans or one pan per 20 pupils/staff.

•        The remission category for rating units that can be but are not connected to water and sewerage schemes has been removed.

•        A category has been added to reflect the current practice of remitting the roading rate for rating units classified as ‘Other Utilities’ that do not have a service address (i.e. service the whole District).  This amendment reflects the fact that these rating units (which include district water, wastewater and stormwater supply as well as utility and railway networks) often have high capital values which may not correlate with the demands they place on the roading network.

 

Factors to Consider

            Legal and Statutory Requirements

7                     If Council wishes to provide remissions or postponements to ratepayers, a policy is required under the Local Government (Rating) Act 2002 and the Local Government Act (2002).  Council has discretion in the way that rates are remitted or postponed provided that the applications meet conditions and criteria outlined in the policy.

8                     This policy has been reviewed to meet a requirement of the Local Government Act (2002) (Section 109 (2A)) which states that the policy must be reviewed at least once every six years using a consultation process under s82 of the Local Government Act (2002).

9                     If the draft policy is adopted, additional detail will need to be included in invoices and policies regarding the application of penalties.

10                   There is no legislative requirement for this policy to be included in the Long Term Plan.  The  Proposal allows the Remission and Postponement of Rates Policy to be released for public consultation in compliance with Section 82(A) of the Local Government Act (2002).

Community Views

11                  Criteria used in the draft policy are also consistent with a number of other local authorities throughout New Zealand.  Council has not removed existing categories of exemption or postponement and because the financial impact of this issue is relatively minor.

12                  The proposed consultation process would allow Council to consider community views regarding this issue.

Costs and Funding

13                  There are no costs associated with implementing the draft policy.  Currently, the financial value of remitted and postponed rates is low and the number of ratepayers granted remissions and postponements is small.  This is unlikely to change if the draft policy is adopted.

Policy Implications

14                  This policy does not need to be included in the Long Term Plan 2015/25 and will not be included in the consultation document for the Long Term Plan.  Consultation will occur through a separate parallel process along with other Council policies which are currently being reviewed.

Analysis

Options Considered

15      Council could choose to approve the draft policy and Proposal to be released for public consultation (Option 1).  Alternatively, Council could choose not to approve the documents (Option 2).

Analysis of Options

Option 1

Advantages

Disadvantages

·        Releasing the documents for public consultation will allow the public to provide feedback on the draft policy.

·        Consulting on the policy complies with the Local Government Act (2002) requirement to review the policy every six years.

·        There are some costs associated with undertaking consultation however; these are unavoidable to ensure legislative compliance.

·        Undertaking consultation at this stage increases efficiency by allowing the process to occur concurrently with consultation for the Long Term Plan 2015/25.

 

Option 2

Advantages

Disadvantages

·        There are no notable advantages to not undertaking consultation or reviewing this policy.

·        If Council does not review this policy now, it will need to be reviewed in the near future to ensure compliance with the requirement to review the policy every six years under the
Local Government Act (2002).

Assessment of Significance

16      The implications of a review of this policy have not been assessed as significant because the number of ratepayers currently receiving remissions or postponement of rates (and therefore affected by the policy) is low.  Further, the financial implications of the policy for the Council are relatively minor.

17      This issue is also not significant because Council has not removed any categories of remission or postponement which are currently available under its existing Relief Remission and Postponement of Rates Policy.  The draft Remission and Postponement of Rates Policy merely clarifies the conditions and criteria in which applications for remission or postponement may be considered.  This provides additional clarity to ratepayers and to staff.

Recommended Option

18      It is recommended that Council approve the draft policy and Proposal for release for public consultation (Option 1).

Next Steps

19      If Council approves the draft policy and Proposal for release for public consultation, the public will be able to submit on the draft policy and hearings for submitters wishing to speak will be held from 19-20 May 2015.

20      Council would then adopt a Remission and Postponement of Rates Policy with any appropriate amendments its meeting on 24 June 2015.

Attachments

a         Proposal - Remission and Postponement of Rates Policy View

b         DRAFT Remission and Postponement of Rates Policy View     


Council

18 March 2015

 

PROPOSAL - REMISSION AND POSTPONEMENT OF RATES POLICY

 

Statutory Context

 

This Proposal is made for the purposes of meeting Section 82, Section 102 and Section 109 of the Local Government Act (2002).

 

Under Section 102 of the Local Government Act 2002, councils are able to remit and postpone rates if they adopt an appropriate policy.  Southland District Council is currently consulting on proposed changes to its Relief, Remission and Postponement of Rates on Policy (the Policy).  The Policy is being reviewed due to requirements of Section 108 of the Local Government Act (2002) which states that this policy must be reviewed every six years.

 

Proposed changes to the Policy are intended to provide clarity to the public when Council will consider applications for remission or postponement of rates.

 

Analysis of Options

 

Option 1:  Adopt the proposed Remission and Postponement of Rates Policy

 

Advantages

Disadvantages

·        The proposed policy provides conditions and criteria for each category of remission or postponement.  Conditions and criteria clarify when an application will be considered by Council.  This provides clear guidelines to the public about what to expect from Council and enhances the decision making framework for council staff.

·        The proposed policy increases compliance with the Local Government (Rating) Act 2002 by setting out when Council will consider applications for remission or postponement.

·        This formally establishes categories of remission for schools and for associations such as Agricultural and Pastoral societies, associations for games and sports and associations for any branch of the arts.

·        There are new clauses relating to utilities and wheelie bins, to allow for remissions of the roading rate for rating units categorised as ‘other utilities’ with no primary address, and remissions for cancellation or reduction of service in relation to wheelie bins.

·        There are no significant disadvantages which arise from this option.

 

 

Option 2:  Maintain the existing Relief, Remission and Postponement of Rates Policy

 

Advantages

Disadvantages

·        The proposed policy builds and clarifies the existing policy.  Since the proposed policy does not remove any existing categories of rates remission or postponement, there are no advantages to retaining the existing policy.

·        Maintaining the existing policy does not provide clarity to the public or when Council will consider applications for rates remission and postponement.

 

Proposed changes

 

Council reviewed its current Relief, Remission and Postponement of Rates Policy to meet the requirements of Section 109 (2A) of the Local Government Act (2002).  Section 109 (2a) states that the policy must be reviewed at least once every six years and that public consultation must occur.

 

As a result of the review, the following changes have been proposed:

 

•           That the policy title be changed from Relief, Remission and Postponement of Rates Policy to Remission and Postponement of Rates Policy.

•           That conditions and criteria are included for each category of remission and postponement to indicate when applications will be considered.

•           That guidelines are included regarding the type of evidence which may be requested for applications relating to each category.

•           That a category is included to provide for remission of rates for wheelie bin services reduced or cancelled during the year.

•           That a category is included to provide for remission of the roading rate for rating units with no primary address. These properties generally relate to utility networks and assets.

•           That a category is included to provide for rates remission of school sewerage charges.

•           That a category is included to provide 50% rates remission (with the exception of services rates) in respect of land owned or used by:

            -      a society incorporated under the Agricultural Pastoral Societies Act 1908, or

            -      a society or association (whether incorporated or not) for games or sports,    except galloping races, harness races or greyhound races, or

            -      a society or association (whether incorporated or not) for the purpose of the arts.

 

Making a Submission

 

Submissions are invited on the draft         Remission and Postponement of Rates Policy and must be received by 5.00 pm on Monday, 20 April 2015.  Submissions can be made online, via post or by providing a written submission to staff at your local Southland District Council office.  All submissions received by Southland District Council will be made available to the public.

 

Online submissions can be made using the submission form available at www.abettersouthland.co.nz.

 

Written submissions must:

1.       Be clearly labeled SUBMISSION - REMISSION AND POSTPONEMENT OF RATES POLICY.

2.       Contain the name, address and contact details of the submitter.

3.       Indicate whether the submitter wishes to be heard by the Southland District Council in support of his/her submission. Submitters wishing to speak will be allocated a time by Southland District Council from 19-20 May 2015. 

 

Submissions can be posted to:        Southland District Council

Submissions

PO Box 903

Invercargill  9840

 


Council

18 March 2015

 

 

SOUTHLAND DISTRICT COUNCIL

REMISSION AND POSTPONEMENT OF RATES POLICY

 

 

This policy applies to:  All Southland District ratepayers. 

 

DOCUMENT CONTROL

 

Policy owner:

Chief Financial Officer

TRIM reference number:

r/14/11/17468

Effective date:

«type date»

Approved by:

Council

Date approved:

«type date»

Next review date:

«type date»

 

 

CONTENTS

 

1.           PURPOSE.. 1

2.           DEFINITIONS AND ABBREVIATIONS.. 1

3.          BACKGROUND.. 1

4.           POLICY DETAILS.. 1

4.1         Rating units that can be, but are not connected to water and sewerage schemes. 1

4.2         Rating of small Community and Sports associations with liquor licences. 2

4.3         Community facilities owned by persons, general clubs, societies or associations. 2

4.4         Remission of penalties. 3

4.5         Extreme financial hardship - Remission of rates. 5

4.6         Rates Remission for School Sewerage Charges. 5

4.7         Extreme financial hardship - Postponement of rates. 6

4.8         Grants in lieu of remissions of rates. 7

4.9         Remission of rates in exceptional circumstances. 8

4.10      Making an application. 9

5.           ROLES AND RESPONSIBILITIES.. 10

6.           ASSOCIATED DOCUMENTS.. 10

7.           REVISION RECORD.. 11

 

 


Council

18 March 2015

 

REMISSION AND POSTPONEMENT OF RATES POLICY

 

 

1.   PURPOSE

 

Where it is considered fair and reasonable to do so, Southland District Council can grant a remission or postponement of certain rates.  This policy specifies the circumstances under which rates will be considered for remission or postponement.  The objectives of the policy are to:

 

·        Provide financial assistance and support to ratepayers where it is reasonable          to do so.

·        Address rating anomalies.

·              Provide Council with the ability to act reasonably in administering its rating powers and policies.

·        Address other objectives as detailed in this policy.

 

Southland District Council’s Remission and Postponement of Rates Policy has been developed in accordance with the Local Government (Rating) Act (2002) Sections 85 and 87, and Local Government Act (2002) Sections 102(2), 109 and 110.

 

 

2.   DEFINITIONS AND ABBREVIATIONS

 

Term

Meaning

Service Rates

As referenced in the Funding Impact Statement

Sports Associations

Sports associations include societies, clubs or association of persons (whether incorporated or not) for games or sports, except galloping races, harness races, or greyhound races.

 

 

3.   BACKGROUND

 

This policy is being updated for release in conjunction with the Long Term Plan
2015-2025.  The current policy provides additional clarity regarding the conditions and criteria under which rates will be remitted or postponed.

 

 

4.   POLICY DETAILS

 

4.1       Rating units that can be, but are not connected to water and sewerage schemes

 

This remission policy recognises that the Council considers it reasonable to reduce the full service charge until the rating unit is physically connected to water and sewerage services.  A property is considered able to connect if it is situated within 30 metres of a public sewer or water main to which it is capable of being effectively connected, either directly or through a private drain.

 

4.1.1 Conditions and criteria

 

Council may remit up to 50% of water and sewerage service rates where:

·                      The rating unit is able to be connected to water or sewerage but is not connected to these services.

·                      The remission will not apply to targeted rates for capital or loan charge costs of providing a water or wastewater scheme.

 

Remissions for properties which are able to be connected to Council’s water and sewerage services but are not currently connected will be processed without application based on connection status.

 

4.2     Rating of small Community and Sports associations with liquor licences

 

Council recognises the contribution that Community, Sports and Other Community associations make to their community and acknowledges that small associations may have limited financial resources.

 

Providing rates remission to small community and sports associations facilitates the ongoing provision of non-commercial recreational opportunities and makes participation accessible to our communities.

 

4.2.1    Conditions and criteria

 

Community and Sports associations that hold a liquor licence may apply for partial remission of rates (other than services rates) as follows:

•           Community and Sports associations with a membership of up to 75 full time member equivalents shall be entitled to a 25% remission.

•           Community and Sports associations with a membership of not less than 75 and no greater than 100 full time member equivalents shall be entitled to a 12.5% remission.

•           This policy applies to land owned by Council or owned and occupied by a charitable organisation, which is used exclusively or principally for sporting, recreation, or community purposes other than galloping races, harness races and greyhound races.

•           This policy does not apply to organisations operated for private pecuniary profit.

•           The sporting club or organisation must hold the liquor licence as an incidental activity to the primary purpose of occupancy.

•           Any restaurant, bar and gaming machines areas for Chartered Clubs are excluded from this remission and will be rated at the full commercial rating.

•           The sporting club or organisation will be required to complete a yearly statutory declaration on or before 31 March, confirming that they meet the conditions and criteria under the policy.

 

In all cases, land that is used for the private pecuniary profit of any members of the society or association shall not be eligible for a rates remission. 

4.3       Community facilities owned by persons, general clubs, societies or associations

 

Council owned public halls are not liable for rates under Schedule 1 of the
Local Government (Rating) Act (2002).  However, in addition to Council owned halls, there are a variety of organisations who own public halls, libraries, museums, art galleries or other similar institutions which provide a benefit to the community as a whole.  This policy provides for 100% rates remission (with the exception of services rates) for these organisations.

Part 2 of Schedule 1 also provides for 50% rates remission (with the exception of services rates) in respect of land owned or used by:

 

•      a society incorporated under the Agricultural Pastoral Societies Act (1908), or

•           a society or association (whether incorporated or not) for games or sports, except galloping races, harness races or greyhound races, or

•           a society or association (whether incorporated or not) for the purpose of the arts.

 

4.3.1    Conditions and criteria

 

Rating unit(s) owned by a ratepayer other than Council and used for a public hall, library, museum, art gallery, or other similar institution may apply for a 100% remission on all rates other than service rates on that rating unit.  Applications for remission will be considered if:

 

·              Community facilities do not operate for private pecuniary profit.

·              Community facilities do not receive any funding from government agencies or have any contracts for fee for service with government agencies.  Community facilities which are rated for by Council are not considered to receive government funding under this policy.

·              Community facilities operate on a voluntary basis and have no full-time or part-time paid employees or contractors operating in this capacity.

 

Applications for a 50% rates remission will be considered if the land is owned or used by:

 

•           a society or association of persons (whether incorporated or not) for the purpose of any branch of the arts;

•           a society incorporated under the Agricultural and Pastoral Societies Act (1908) as a showground or place of meeting; or

•           a society or association of persons (whether incorporated or not) for games or sports, except galloping races, harness races, or greyhound races.

 

The 50% remission is on all rates other than service rates on that rating unit.  Under the Local Government (Rating) Act (2002) Schedule 1, Part 2, land used for the private pecuniary profit of any members of the society or association is excluded from this form of remission.  If the land is subject to a licence under the Sale and Supply of Alcohol Act 2012  it is not eligible for this form of remission.

 

4.4     Remission of penalties

 

Penalties applied to outstanding rates instalments and the amount outstanding at the end of each financial year may be applied in accordance with Sections 57 and 58 of the
Local Government (Rating) Act (2002).  Southland District Council recognises that applying penalties may exacerbate financial hardship and that in some instances there may be a fair and reasonable explanation for delays in payment. 

 

Penalties may be remitted in accordance with Section 109 of the Local Government Act (2002) and Section 85 of the Local Government (Rating) Act (2002).  This policy provides for a discretionary right to remit total penalties on rates, or a portion thereof in circumstances which the Council considers it reasonable to do so.


 

4.4.1 Conditions and criteria

 

The practice of a penalty for non-payment of rates by due date is an accepted standard practice for local authorities and delay in mail delivery does not constitute justification for remission.  Remission of penalties will be considered under the following conditions and criteria.

 

Late payments

A payment has been received after the date fixed for imposition of a late penalty charge, provided that none of the previous four instalments were similarly received late.

 

Council has discretion to remit one instalment penalty in any one rating year for lateness where payment is made within five working days of the due date.  In such cases, consideration will be given to the history of payments by the ratepayer. 

 

Payment arrangement made for arrears

Remission will be considered if a ratepayer makes satisfactory arrangements for regular and substantial reduction of arrears. Remission will only occur if arrangements are fully met.  If arrangements are not met, penalties may be re-applied.

 

Significant family disruption

Remission will be considered if a ratepayer provides sufficient information which, if considered genuine and if substantiated with reasonable excuse for late payment, would justify remission for late penalty charges.  Remission will be considered in the case of death, illness or accident of a family member.

 

Missing payments

Remission will be considered if a remission of one instalment penalty in any one rating year may be granted where it is considered that a cheque or credit card deduction slip may have gone missing through no fault of the ratepayer.  Applications to remit penalties under this section will only be considered providing the missed instalment is paid within seven days of the application.

 

Payment misallocation

Remission of instalment penalties may be granted where instalment payments have been received by Council and applied to an incorrect internal account.

 

            Where payments are repeatedly receipted to incorrect internal accounts due to ratepayer action (such as internet banking errors) Council will advise the ratepayer of the correction necessary for future payments and may refuse to remit any further penalties for this reason.

 

Penalties on Small Overdue Balances

 

When a small balance which is uneconomical to collect is overdue, Council may write off the balance and penalties as it considers appropriate.


 

4.5     Extreme financial hardship - Remission of rates

 

Southland District Council understands that some ratepayers face extreme financial hardship.  Section 109 of the Local Government Act (2002) and Section 85 of the
Local Government (Rating) Act (2002) provides for the Council to remit part of the rates owing on the rating unit in cases of extreme hardship.  This policy allows for the remission of rates in cases of extreme financial hardship, due to any range of factors including, but not limited to illness and natural calamity.

 

4.5.1 Conditions and criteria

 

Each application for remission due to extreme financial hardship will be considered on its own merits.  However, the following conditions and criteria must be met before any remission is granted:

 

•           The applicant must be the owner of the property;

•           The applicant must reside at the property and the property must be classified as residential.  Companies, trusts and other similar ownership structures of these properties do not qualify for this remission;

•           The ratepayer has no assets except a low value property upon which rates are owed and where the ratepayer relies on supplementary benefits;

•           The applicant must declare total household income and their total financial position;

•           Council must be satisfied that the ratepayer will not have sufficient funds remaining after the payment of rates, health care and normal living expenses. In considering the ratepayers position the Council may seek independent verification from a budget advisor or other agency working with the ratepayer.

•           Applications for remission of rates due to extreme financial hardship will be assessed independently from the Government Rates Rebate Scheme. The Council shall consider whether postponement of rates is a more suitable option.

4.6     Rates Remission for School Sewerage Charges

 

This form of remission intends to provides relief and assistance to educational establishments that are subject to multiple pan charges for wastewater services as defined in the since repealed Rating Powers (Special Provision for Certain Rates for Educational Establishments) Amendment Act (2001).

 

4.6.1 Conditions and criteria

 

This part of the policy will apply only to educational establishments as defined in the repealed Rating Powers (Special Provision for Certain Rates for Educational Establishments) Amendment Act (2001).  The Policy does not apply to any school house, or any part of a school used for residential purposes.

 

The calculated number of pans of any educational establishment in any one year subject to the relevant wastewater targeted rate will be the lesser of:

 

•           The actual number of toilet pans in the establishment; or

•           The notional number of toilet pans in the establishment.  The notional number is calculated as one pan per 20 pupils/staff.  A part thereof a notional pan will attract no charge.


 

The charging regime to apply to these educational establishments will be the same as for commercial ratepayers with multiple pans.   That is a fixed amount per Separately Used or Inhabited Part of the education establishment will apply for the first two pans, with the third or more pan attracting a charge for each pan at 50 per cent of the corresponding fixed amount.

 

4.7     Extreme financial hardship - Postponement of rates

 

Southland District Council recognises that the postponement (in total or part) of rates and/or penalties in cases of hardship may be the most appropriate course of action. This policy allows for the postponement of rates in cases of financial hardship where this is the most appropriate option.

 

4.7.1 Conditions and criteria

 

A ratepayer may apply for postponement of rates and/or penalties in cases of financial hardship, due to any range of factors including, but not limited to illness and natural calamity.  Each application for postponement due to financial hardship will be considered on its own merits.  When rates are no longer eligible to be postponed on the property, all postponed rates will be payable immediately.

Postponement of rates due to financial hardship may be considered if:

 

•           The ratepayer is the property owner.

•           The property is used by the ratepayer as his or her permanent place of residence.

•           The property is used solely for residential purposes.

•      The ratepayer has not less than 25% equity in the property.

•      The ratepayer provides a statutory declaration:

 

confirming that they do not own any other property or have a significant interest in a business or shares

detailing the value of the ratepayers property insurance and the value of encumbrances against the property including mortgages and loans.

 

A postponement fee shall be added to all postponed rates to cover, but not exceed the administrative and financial costs of postponement to Council.  Postponement fees must be treated as part of the rates on a rating unit.  Postponement fees will be set annually as part of the rates resolution.

 

All postponed rates shall be registered as a charge on the land under the Statutory Land Charge Registration Act (1928).  No dealing with the land may be registered by the ratepayer while the charge is registered, except with the consent of Council.

 

4.7.2 Process and period of postponement

 

Rates may be postponed:

·                      Until the death of the ratepayer.

·                      The ratepayer ceases to own the rating unit.

·                      For a specified period so defined by Council.

·                      Until the postponed rates equate to 80% of the available equity in the property.

·                      Until a date when the applicant/occupier ceases to use the property as his/her permanent place of residence; or to use the property solely for residential purposes.

 

Rates postponement agreements shall not exceed six years, but the ratepayer may apply for a continuation of the postponement at the termination of the agreement.

 

When an application for postponement is approved, the following provisions will apply:

 

•           Postponement will first apply in the year a completed application is received. 
The amount of rates postponed will not incur additional charges.

•           Instead of the Council requiring payment of the full annual rates bill in the year in which it falls due, the ratepayer will be required to pay to the Council an appropriate minimum amount determined by the Revenue Manager.

•           Any rates postponed shall be registered as a charge on the land.

 

Not less than once annually every ratepayer whose rates have been postponed under this policy, will be provided with a statement showing the total annual rates currently due.  This will be itemised to show year by year the total amount of the postponed rates and postponement fees.

 

Following the end of the financial year, a schedule of rates postponed will also be provided to the Council (annually), listing all the properties for which rates postponements have been granted and which remain outstanding.

 

4.7.3 Any part of postponed rates can be paid at any time

 

The applicant may elect to postpone the payment of a lesser sum than that which they would otherwise be entitled to have postponed under this policy.  Any part of the postponed rates and/or any additional charges may be paid at any time.

 

4.8       Grants in lieu of remissions of rates

 

Where the application for remission does not meet other criteria listed above for remissions, but there is a community benefit gained from providing a remission, the Council or the respective Community Board or Committee of Council, may pay the rates on behalf of the ratepayer. 

 

4.8.1 Conditions and criteria

 

            Where such an application is made to Council or the respective Community Board or Committee of Council the appropriate body of elected representatives may resolve to pay the rates on behalf of the applicant or pay a grant to the applicant for the amount of the rates.

 

            Such applications will be considered on a case by case basis.  Applicants must demonstrate that rates cannot fairly and reasonably be expected to be funded from other sources and that providing a grant to fund rates will result in public benefit.

 

            Any payments made as grants in lieu of remissions of rates shall be recorded as an expense against Council or the respective Community Board or Committee of Council.

 

4.9     Remission of rates in exceptional circumstances

 

Southland District Council recognises that there may be other instances where the collection of rates is not reasonable.  This policy allows for the remission of rates or penalties in exceptional circumstances on a case by case basis.

 

4.9.1    Conditions and criteria

 

Some criteria for consideration for remission of rates in exceptional circumstances include, but are not limited to instances where:

 

·                      Adjustments are required to rates assessments that cannot then be collected under the Local Government (Rating) Act (2002).

·                      Penalties are related to rates that have been remitted.

·                      Collection of rates is uneconomic.

·                      There are special circumstances in relation to the rating unit, or the incidence of the rates (or a particular rate) assessed for the rating unit, which mean that the units rates are disproportionate to those assessed for comparable rating units.

·                      The circumstances of the rating unit or the ratepayer are comparable to those where a remission may be granted under the Council’s other rates remission policies, but are not actually covered by these policies. 

 

Council may of its own volition investigate and grant remission of rates or penalties on any land in the District.  The Council has final discretion to decide whether to grant a rates remission under this policy.

 

4.10   Remission of roading rates on other utilities with no primary address

 

Some rating units classified as ‘Other Utilities’ do not have a primary address. These rating units include infrastructure assets such as district water, wastewater and stormwater supply as well as utility and railway networks. Because of the nature of these rating units, many have high capital value and no recorded land value.

 

Council will remit roading rates for these rating units because their capital values may not correlate with the demands they place on the roading network. Further, these rating units supply services and infrastructure which benefit the community and district as a whole. Council has taken the view that applying additional charges to these rating units is likely to result in costs being passed on to consumers.

 

4.10.1 Conditions and criteria

 

To be considered for remission of the roading rate, rating units must:

 

1.   Be classified by Quotable Value as ‘Other Utilities’; and

2.   Have no primary address.

 

 

4.11   Remission of rates for cancellation or reduction of wheelie bin service

 

Where a ratepayer cancels or reduces their wheelie bin service after they have been charged an annual rate, they may be eligible for a remission. This form of remission reflects the part of the year where the service is cancelled or reduced. A reduction in service refers to instances in which a ratepayer has elected to reduce the number of bins being collected during the year (e.g. moving from two to one).

 

4.10.1 Conditions and criteria

 

To be eligible for this form of remission a ratepayer must inform Council of the cancellation or reduction in wheelie bin service. This must be confirmed by Council’s contractor.

 

A remission will apply from the first day of the month after the wheelie bin has been returned to Council’s contractor. Remissions will be automatically offset against the ratepayers account.

 

 

4.12   Making an application

 

Applications for remissions or grants in lieu of rates must be made prior to the commencement of the rating year.  Applications received during a rating year will be applicable from the commencement of the following rating year.  Applications will not be backdated.  Applications for postponement of rates due to financial hardship can be made at any time.

 

All decisions made under this policy by Council, Southland District Council staff and committees of Council are final. 

 

The following table outlines supporting documents which should accompany applications for remissions, postponement or grants in lieu of remission.  Additional information may also be requested.

 

Application type

Supporting documentation required

Rating units not connected to water and sewerage schemes

No application required.

Small community and sports associations with liquor licences

·          A statement of objectives.

·          Financial accounts.

·          Information on activities and programmes.

·          Details of membership or clients.

Community facilities owned by persons, general clubs, societies or associations

·          Statement of Objectives.

·          Constitution or Trust Deed.

·          Full financial accounts.

·          Information showing extreme financial hardship and operating position.

·          Information on activities and programmes.

·          Information on funding sources.

Remission of penalties

As requested by delegated staff.

Extreme financial hardship – Remission of rates

Remission of rates, or a portion thereof, may only be made after the Revenue Manager is satisfied of the ratepayer’s true financial position. A review of the ratepayer’s financial records and commitments and a declaration from the ratepayer of their financial position should accompany any request made for this form of remission. 

Financial hardship - Postponement of rates

Postponement of rates, or a portion thereof, may only be made after the Revenue Manager is satisfied of the ratepayer’s true financial position.  Applications should include a review of the ratepayer’s financial records and commitments and a declaration from the ratepayer of their financial position. 

Grants in lieu of remissions of rates

Applications must state the reasons a grant is required and provide any supporting documentation appropriate.  Applications must also detail the public benefit which would be gained from providing a grant in lieu of remitting rates.

 

 

5.   ROLES AND RESPONSIBILITIES

 

Party/Parties

Roles and Responsibilities

Revenue Manager

The Revenue Manager has delegated authority to make decisions regarding the remission of rates and penalties.

 

The Revenue Manager also has authority to request any further information and documentation required to make a decision regarding the remission or postponement of rates or penalties.

 

Chief Financial Officer

The Chief Financial Officer has delegated authority to make decisions regarding the remission or postponement of rates and the application of postponement fees.

 

Recommendations to Council regarding the calculation of postponement fees should be made by the Chief Financial Officer.

 

Council or appropriate committee of Council

Southland District Council or the appropriate committee of Council may consider applications relating to grants in lieu of rates remission.

 

Southland District Council Water and Waste staff

Staff from Southland District Council’s Water and Waste Department are responsible for providing information to Rating Officers regarding remittances for rating units that have the capacity to be connected to water and sewerage systems but do not have a physical connection.

 

 

 

6.   ASSOCIATED DOCUMENTS

 

•      Remission and postponement of rates on Māori freehold land Policy.

•      Local Government (Rating) Act (2002).

•      Local Government Act (2002).

•      Staff delegations.

 

 

7.   REVISION RECORD

 

Date

Version

Revision Description

Relief, Remission and Postponement of Rates Policy

2012-2022 LTP Version

r/13/8/11128


Council

18 March 2015

Description: sdclogo

 

Long Term Plan 2015-2025 - Adoption of Supporting Information

Record No:        R/15/3/4537

Author:                 Susan Cuthbert, Strategy and Policy Manager

Approved by:       Steve Ruru, Chief Executive

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1.      This report recommends that Council adopt the Supporting Information for the Long Term Plan 2015/2025 (LTP) for consultation.  The LTP is also called the 10 Year Plan.

Executive Summary

2.      All councils are required by legislation to adopt a Long Term Plan (LTP) and review it every three years.  The process to develop Council’s LTP 2015-2025 began in early 2014.

3.      The Local Government Act 2002 has recently been amended and sets new requirements for consultation.  The new requirements aim to ensure that both the consultation material and process provide a more effective basis for the public to participate in local authority
decision-making processes. 

4.      Instead of a draft LTP, local authorities are required to develop a consultation document for the purpose of consulting with the community as well as making publicly available the information that provides the basis for the preparation of the LTP.

5.      Officers have developed a set of information which reflects the decisions and guidance that has been provided by elected members (the Supporting Information).

6.      The Supporting Information that is relied on by the content of the consultation document and provides the basis for the preparation of the LTP is attached for Council’s review and adoption.

 

Recommendation

That the Council:

a)         Receives the report titled “Long Term Plan 2015-2025 - Adoption of Supporting Information” dated 11 March 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the Asset Management Plan Part A (separate attachment) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

e)         Adopts the Asset Management Plans (separate attachments) as information that provides the  basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

f)          Adopts the Activity Profiles (separate attachments) as information that provides the  basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

g)         Adopts the Financial Strategy (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

h)         Adopts the Infrastructure Strategy (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

i)          Adopts the Prospective Financial Statements (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

j)          Adopts the Accounting Policies (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the
Local Government Act 2002.

k)         Adopts the Activity and Rating Funding Impact Statements (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with
Section 93G of the Local Government Act 2002.

l)          Adopts the Financial Prudence Benchmarks (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

m)        Adopts the Performance Management Framework (separate attachment) as information that provides the  basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

n)         Adopts the Development Contributions Policy (separate attachment) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

o)         Adopts the Activity Funding Needs Analysis (separate attachment) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

p)         Adopts the Revenue and Financing Policy (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

q)         Adopts the Significance and Engagement Policy (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

r)         Adopts the Roading Rate Model (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

s)         Adopts the Schedule of Projects (separate attachment) as information that provides the  basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

t)          Adopts the Proposed New Rating Boundaries (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

u)         Adopts the Proposed Fees and Charges (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

v)         Adopts the Rating Boundary Maps (separate attachment) as information that provides the  basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

w)        Adopts the Schedule of Reserves (included in the draft Long Term Plan) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

x)         Adopts the Draft Long Term Plan (separate attachment) as information that provides the basis for the preparation of the Long Term Plan and consultation document in accordance with Section 93G of the Local Government Act 2002.

y)         Confirms in accordance with section 100 of the Local Government Act 2002 that the Long Term Plan budgets have been prepared based on reasonable judgement and assumptions and that it considers the projected financial results, including the projected operating deficit in 2016/17, over the 10 year period to be financially prudent given its financial position, the cumulative surplus projected over the ten year period and its financial management policies.

z)         Delegates responsibility to the Chief Executive to approve any final edits required to the Supporting Information in order to finalise the documents for distribution. 

 


Content

Background

7.      All councils are required by legislation to adopt a Long Term Plan (LTP) and review it every three years.  The LTP sets out Council’s activities, plans, budgets and policies and must be adopted before the beginning of the first year it relates to, having used a special consultative procedure to consult with the community.

8.      The process to develop Council’s Long Term Plan 2015-2025 began in early 2014.  The LTP process provides the most significant opportunity for Council to take stock and align budgets with the direction that it wishes to go in and ensure Council is delivering the right mix of services for Southland District.

9.      A number of workshops and discussions have been held over the past 12 months in preparation for the LTP.  As part of this, Council’s Financial Strategy has been reviewed and updated and a new Infrastructure Strategy has been prepared.  These documents set out the key challenges facing the District and the approach Council will take in addressing these issues.

10.    Many of the projects and budgets forming part of the Asset Management Plans (AMPs) were discussed with the Community Boards, Community Development Area Subcommittees and Water Supply Subcommittees at their estimates meetings held in November and December 2014.  As a result of these meetings, some amendments were made to the AMPs and associated budgets.

11.    In preparing the budgets for the LTP, individual departmental estimates were prepared by managers and reviewed by finance staff as well as the Executive Leadership Team. 
Council reviewed District estimates and various inputs into its plan at a workshop on
9 February 2015.

12.    The Council’s draft Financial Strategy sets limits for rate increases and borrowing.

13.    The draft prospective financial statements reflect the position reached following review of the budgets for the next 10 years. Rates have been calculated to increase as below:

14.    Local rates have been discussed and recommended by the respective Community Boards and Community Development Subcommittees and are detailed in the funding impact statement (Rates).

15.    There is minimal projected external debt over the 10 years of the plan with a forecast balance of $4.6 million at 30 June 2025.

16.    Accounting surpluses are planned for nine years of the plan, and operating cashflow surpluses for all 10 years.

LTP supporting information

17.    The Local Government Act 2002 has recently been amended and sets new requirements for consultation.  The new requirements aim to ensure that both the consultation material and process provide a more effective basis for the public to participate in local authority
decision-making processes. 

18.    Instead of a draft LTP, local authorities are required to develop a consultation document for the purpose of consulting with the community as well as making publicly available the information that provides the basis for the preparation of the LTP.

19.    Officers have developed the following set of information which reflects the decisions and guidance that has been provided by elected members (the Supporting Information):

·                      Asset Management Plan Part A including the financial and non-financial forecasting assumptions

·                      Asset Management Plans

·                      Activity Profiles

·                      Financial Strategy

·                      Infrastructure Strategy

·                      Prospective Financial Statements

·                      Accounting Policies

·                      Activity and Rating Funding Impact Statements

·                      Financial Prudence Benchmarks

·                      Performance Management Framework

·                      Development Contributions Policy

·                      Revenue and Financing Policy

·                      Significance and Engagement Policy

·                      Roading Rate Model

·                      Schedule of Projects

·                      Proposed Fees and Charges

·                      Proposed New Rating Boundaries

·                      Rating Boundary Maps

·                      Schedule of Reserves.

20.    Council has already adopted some of the above information such as the Significance and Engagement Policy.  Other documents have been reviewed by the Policy Review Committee. A number of the documents have been included in the draft LTP.

21.    The above information has been relied on in the preparation of the consultation document.

Changes to supporting information

22.    A small number of changes have been made to the Supporting Information to correct omissions or errors identified, provide clarification or as a result of new information received since decisions were made.  Apart from these minor changes, further changes are set out below.

23.    Asset Management Plan Part A

·              The Asset Management Plan Part A was presented to the Policy Review Committee on 10 December 2014.  The Committee recommended adoption by Council.

·              Elected members discussed the AMP Part A further at a workshop on 9 February 2015.

·              Statistics New Zealand have released its subnational population projection data. Statistics New Zealand projections are slightly lower than those used by Council.  However, the projections made by Statistics New Zealand do not substantially take into account regional economic forecasts. Given the on-going likelihood of growth in agricultural industries (particularly dairy), Council’s projections remain reasonable.

·              A financial risk assumption has been added to the Around the Mountains Project stating that in the event that grant funding is not secured, Council will fund the amount through loans or reserves.

·              The Asset Management Plan Part A is included as a separate attachment.

 

24.    Asset Management Plans

·              The Asset Management Plans were presented to the Policy Review Committee at their meetings on the 10 December 2014 and the 28 January 2014.  The Committee recommended adoption by Council.

·              Minor changes have been made to ensure the financial data is accurate and the documents are consistent with legislation and the information in Asset Management Plan Part A (including land use, population and dwelling projections).  Documents have also been checked to confirm alignment with Council’s Community Outcomes and the performance framework.

·              The Asset Management Plans are included as separate attachments.

 

25.    Activity Profiles

·              The Activity Profiles were presented to the Policy Review Committee at its meetings on 19 November 2014 and 18 February 2015.  The Committee recommended adoption.

·              The Activity Profiles have been checked to ensure that the financial data is accurate and the documents are consistent with the information in the Asset Management Plan Part A (including land use, population and dwelling projections).  Documents have also been checked to confirm alignment with Council’s Community Outcomes and the performance framework.

·              The Activity Profiles are included as separate attachments.

 

26.    Financial Strategy

·              The Financial Strategy was discussed at Council workshops in November 2014 and February 2015.

·              Minor changes to the Financial Strategy have been made since the
February 2015 workshop as a result of an independent review by Deloitte’s. 
There have also been some changes to improve readability.

·              The Financial Strategy is included in the draft Long Term Plan.

 

27.    Infrastructure Strategy

·              A reference has been inserted about Council’s critical and lifeline assets and Emergency Management’s lifeline project.

·              Further comment has been added around public health and Council’s role in protecting the environment.

·              The Strategy is included in the draft LTP.

 

28.    Prospective Financial Statements

·              These statements have not been previously reviewed by Council.

·              These statements are included in the draft LTP.

1       

29.    Accounting Policies

·              These policies have not been previously reviewed by Council.

·              These policies are included in the draft LTP.

 

30.    Activity and Rating Funding Impact Statements

·              These statements have not been previously reviewed by Council.

·              These statements are included in the draft LTP.

 

31.    Financial Prudence benchmarks

·              These benchmarks have been reviewed by Council in workshops.

·              These benchmarks are included in the draft LTP.

 

32.    Performance Management Framework

·              The Performance Management Framework was considered by the Policy Review Committee on 28 January 2015.  The Committee recommended adoption by Council.

·              Minor wording changes have been made to some key performance indicators (KPIs) to improve readability.

·              The Community Development Activity measures have also since been developed.

·              The Performance Management Framework is included as a separate attachment.

 

33.    Development Contributions Policy

·              Council agreed to put the draft Development and Financial Contributions Policy out for public notice on 1 December 2014 in compliance with Section 102(2) of the
Local Government Act (2002).

·              Although the policy has been approved for release it has not been adopted by Council.

·              The proposed policy puts the collection of development contributions into remission but financial contributions will still be required under the District Plan.  Calculations for development contributions have been completed and the charge per unit of demand reduced compared with that collected in the past. It is, however, subject to remission.

·              Council is consulting on the proposed Development and Financial Contributions Policy as part of the parallel consultation process.

·              The Development Contributions Policy is included as a separate attachment.

 

34.    Activity Funding Needs Analysis

·              The Activity Funding Needs Analysis has not been previously reviewed by Council.

·              It provides an analyses for each Council funding source against the requirements of section 101(3) of the Local Government Act 2002.

·              The Activity Funding Needs Analysis is included as a separate attachment.

 

35.    Revenue and Financing Policy

·              The Revenue and Financing Policy was considered by the Policy Review Committee on 10 December 2014. The Policy Review Committee recommended adoption by Council.

·              Since this time, minor amendments have been made to the policy to ensure that the document is easy to understand and compliant with legislation and good practice.

·              Council is consulting on this policy using the special consultative procedure as part of the parallel consultation process.

·              The Revenue and Financing Policy is included in the draft LTP.

 

36.    Significance and Engagement Policy

·              The Significance and Engagement Policy was adopted by Council on 29 October 2014 and has been used to guide decisions on significance since this date.

·              The policy has not changed since its adoption and is included in the attached draft LTP.

·              The Significance and Engagement Policy is included in the draft LTP.

 

37.    Roading Rate Model

·              The proposed Roading Rate Model has been introduced to elected members through workshops and meetings during 2014 and 2015.

·              Currently, Council is proposing to consult on the model using:

o    A fixed charge of $1.20 per tonne;

o    A minimum tonnage threshold of 200,000 tonnes for commercial and industrial sectors;

o    A multiplier of 1.1 for the dairy and forestry sectors;

o    A multiplier of 0.3 for the ‘other’ sector;

o    A UTR of 10% of the total rate excluding the heavy vehicle component.

·           The roading rate model is included in the draft LTP.

 

38.    Schedule of Projects

·              The Schedule has not previously been reviewed by Council.

·              Information on the capital and maintenance projects has historically been included in the LTP. In order to reduce the size of the LTP, the list of projects has now been collated as a separate Schedule.

·              The Schedule of Projects are included as a separate attachment.

 

39.    Proposed New Rating Boundaries

·              Previewed by Council at the workshop on 9 February 2015.

·              This section, included in the draft Long Term Plan, sets out two proposals 1) to create a rate to fund the Blackmount Community Hall and 2) to realign the Edendale pool rating boundary with the Edendale-Wyndham Community Board boundary.

·              The Proposed New Rating Boundaries are included in the draft LTP.

 

40.    Rating Boundary Maps

·              The Rating Boundary Maps have not previously been reviewed by Council.

·              The maps show the entire set of rating boundaries and will be made available on Council’s website.

·              Maps are included as a separate attachment.

 

41.    Schedule of reserves

·              Council reviewed the Schedule of Reserves at the 9 February 2015 workshop.

·              The Schedule of Reserves are Included in the draft Long Term Plan.

 

42.    Draft Long Term Plan

·              Officers have prepared a draft LTP.  This is not a legislative requirement. It does, however, facilitate the telling of Southland District’s ‘story’ or the presentation of Council’s complete proposals in a single document.  While the draft LTP is not the consultation document, it will be made available on Council’s website and members of the public may wish to read it to access additional information about Council’s planned activities.

·              The draft LTP will be finalised following Council’s deliberations in May 2015.

·              The draft LTP is included as a separate attachment.

Issues

43.    There are no further issues to resolve around the Supporting Information documents unless councillors have issues they wish to raise.

Factors to Consider

Legal and Statutory Requirements

44.                Before adopting a consultation document, the local authority must prepare and adopt    the information that:

•      Is relied on by the content of the consultation document adopted under Section 93A; and

•      Is necessary to enable the Auditor-General to give the required reports.

•      Provides the basis for the preparation of the Long Term Plan.

45.                Officers have been working closely with Audit New Zealand representatives over the development of the Supporting Information.  As a result of a series of audit visits, a number of amendments have already been made to the documentation where necessary and/or further explanations have been included.

Community Views

46.                As part of preparing the LTP and compiling the Supporting Information, consideration of the communities’ view were included.  This was facilitated by the local estimates and ward estimates processes. In addition, discussions occurred with Te Ao Mārama Incorporated on behalf of local iwi.  The Supporting Information will be publicly available on Council’s website during the LTP public consultation period.  As a result of submissions received, Council may decide to amend any of the Supporting Information documents when it adopts the LTP on 24 June 2015.

Costs and Funding

47.                The LTP proposals have been budgeted for and are set out in the Asset Management Plans and Activity Plans.

48.                Section 100 of the Local Government Act 2002 requires Council to ensure that for every year of the 10 Year Plan, its projected operating revenues are set at a level sufficient to meet its projected operating expenditure.  Council may set projected operating revenues at a different level from that required, if Council resolves that it is financially prudent to do so.

 

49.                In assessing a financially prudent position, Council gives consideration to:

 

·              The estimated expenses of achieving and maintaining the predicted levels of service set out in the 10 Year Plan, including the estimated expenses associated with maintaining the service capacity and integrity of the assets throughout their useful life

·              The projected revenue available to fund the estimated expenses associated with maintaining the service capacity and integrity of assets throughout their useful life

·              The equitable allocation of responsibility for funding the provision and maintenance of assets and facilities throughout their useful life

·              The funding and financial policies.

50.                Council is projecting the following operating results for the next 10 years: 

 

Year

2015/16

2016/17

2017/18

2018/19

2019/20

2020/21

2021/22

2022/23

2023/24

2024/25

Surplus/

(Deficit)

3,028

(327)

1,672

3,519

2,794

3,468

3,433

3,664

3,912

3,263

 

51.                Council is forecasting to make an operating surplus in all years except 2016/2017.   The deficit in 2016/2017 arises primarily due to the forecast costs of forestry harvesting in the year, compared to the forestry revenue.  Due to the nature and timing of forestry activities, officers believe this approach is financially prudent. Council needs to confirm this view, however, and therefore in order to meet the requirements of the Act, this report includes a resolution to this effect.

Policy Implications

52.                The LTP is Council’s major mechanism to strategically manage and develop the District.  A number of policies inform the preparation of the LTP and have therefore been reviewed by the Policy Review Committee.  Council will meet on 18 March 2015 to consider the Committee’s recommendation to adopt the policies.  Council is now asked to adopt these policies as Supporting Information to the LTP.

Analysis

Options Considered

53.                Adopt the supporting information, with amendments as required.

 

54.                Not adopt the supporting information.

Assessment of Significance

55.                The LTP is a significant decision as it is the primary way that Council is held accountable for public expenditure.

Recommended Option

56.                That Council adopt the documents described by this report as Supporting Information, with amendments, as required.

Next Steps

57.                Following Council’s adoption of the LTP consultation document, the Supporting Information will be made available on the Council’s website www.abettersouthland.co.nz

 

Attachments

a         Asset Management Plan Part A  (separately enclosed) View

b         Cemeteries Asset Management Plan 2015-2025 (separately enclosed) View

c         Water Structure Asset Management Plan 2015-2025 (separately enclosed) View

d         Council Offices and Buildings Asset Management Plan 2015-2025 (separately enclosed) View

e         Community Centres Asset Management Plan 2015-2025 (separately enclosed) View

f          Community Housing Asset Management Plan 2015-2025 (separately enclosed) View

g         Parks and Reserves Asset Management Plan 2015-2025 (separately enclosed) View

h         Public Toilets Asset Management Plan 2015-2025 (separately enclosed) View

i           Roads and Footpaths Asset Management Plan 2015-2025 (separately enclosed) View

j          Electricity Supply Asset Management Plan 2015-2025 (separately enclosed) View

k         Solid Waste Management Asset Management Plan 2015-2025 (separately enclosed) View

l          Stormwater Asset Management Plan 2015-2025 (separately enclosed) View

m         Te Anau Airport Manapouri Asset Management Plan 2015-2025 (separately enclosed) View

n         Wastewater Asset Management Plan 2015-2025 (separately enclosed) View

o         Water Supply Asset Management Plan 2015-2025 (separately enclosed) View

p         Forestry Estate Investment Strategy Asset Management Plan 2015-2025 (separately enclosed) View

q         Building Control Activity Profile 2015-2025 (separately enclosed) View

r         District Support Activity Profile 2015-2025 (separately enclosed) View

s         Animal Control Activity Profile 2015-2025 (separately enclosed) View

t          Environmental Health Activity Profile 2015-2025 (separately enclosed) View

u         Library Services Activity Profile 2015-2025 (separately enclosed) View

v         Resource Management Activity Profile 2015-2025 (separately enclosed) View

w        Representation and Advocacy Activity Profile 2015-2025 (separately enclosed) View

x         Corporate Support Activity Profile 2015-2025 (separately enclosed) View

y         Community Development Activity Profile 2015-2025 (separately enclosed) View

z          Community Assistance Activity Profile 2015-2025 (separately enclosed) View

aa       Performance Management Framework 2015-2025 (separately enclosed) View

ab       Draft Development Contributions Policy (separately enclosed) View

ac       Activity Funding Needs Analysis (separately enclosed) View

ad       Schedule of projects (separately enclosed) View

ae       Rating Boundary Maps (separately enclosed) View

af       Draft Long Term Plan 2015-2025 (separately enclosed) View     


Council

18 March 2015

Description: sdclogo

 

Long Term Plan 2015-2025 - Adoption of Consultation Document

Record No:        R/15/3/4440

Author:                 Susan Cuthbert, Strategy and Policy Manager

Approved by:       Steve Ruru, Chief Executive

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1.      This report recommends that Council adopt the Consultation Document for the Long Term Plan 2015-2025 (LTP) for public consultation.

Executive Summary

2.      All councils are required to have a Long Term Plan (LTP) and must use the special consultative procedure in adopting the LTP.  A recent amendment to the Local Government Act 2002 requires a consultation document to be prepared and adopted in accordance with Sections 93A(1)(a).  A draft LTP must not be used as an alternative to the consultation document.

3.      A consultation document will be provided as a separate attachment for Council’s review.
This document has been prepared based on the supporting information which Council is asked to adopt at its meeting on 18 March 2015.

4.      The consultation document sets out a number of issues and options around proposals for Council’s Long Term Plan.  It has been prepared to meet all legal requirements under the Local Government Act 2002 (LGA) and aims to capture the key challenges facing
Southland District and the major proposals for moving forward.

5.      The consultation document will be released to the public for comment on 21 March 2015. Submissions will close at 5pm, Monday, 20 April 2015.

1           

 

Recommendation

That the Council:

a)         Receives the report titled “Long Term Plan 2015-2025 - Adoption of Consultation Document” dated 10 March 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Receives the report from Audit New Zealand (to be tabled) regarding the audit of the Long Term Plan 2015-2025 consultation document and supporting information.

e)         Adopts the consultation document for the Long Term Plan 2015-2025 to support the consultation process giving due consideration to Council’s balanced budget requirements.

f)          Delegates authority to the Chief Executive to approve any final edits required to the consultation document in order to finalise the document for printing and distribution.

 


 

Content

Background

6.      All councils are required to have a Long Term Plan (LTP) and must use the special consultative procedure in adopting the LTP.

7.      A recent amendment to the Local Government Act 2002 (LGA) requires a consultation document to be prepared and adopted in accordance with Sections 93A(1)(a).  A draft LTP must not be used as an alternative to the consultation document.  That is to say, the consultation document is the only legal basis for consultation on the LTP.

8.      The purpose of the consultation document is to provide an effective basis for public participation in local authority decision-making processes relating to the content of a LTP.
It aims to enable any person to understand:

·            What important activities and projects Council is proposing to do over the next 10 years

·            How much it will cost

·            How Council is planning on paying for it

·            What changes my happen as a result of the proposals

·            Any options that Council wants feedback on.

9.      The consultation document must include the following:

·                   The key issues

·                   A summary of the financial and infrastructure strategies

·                   Any significant changes proposed to rating or funding systems over the next 10 years

·                   The impacts of proposals in the LTP on rates, debt and levels of services

·                   The impacts of rating proposals across different categories of rating units

·                   The Auditor General’s report.

Issues

10.    Compliance with legislative requirements

11.    A consultation document “Working together for Southland’s future” has been prepared for Council’s review. The consultation document is currently being designed so it will be available on the councillors’ Hub site in a few days as a separate attachment to this report.

12.    The consultation document has been prepared based on the supporting information which Council is asked to adopt at its meeting on 18 March 2015.

13.    Staff have also prepared a draft Long Term Plan which the consultation document relies upon.  The 10 Year Plan provides a broader picture of Council’s plan for the next 10 years.
It is therefore important to ensure that there is alignment between the issues set out in the draft 10 Year Plan and the consultation document.

14.    The consultation document is a summary of the major decisions being proposed by Council.

15.    It aims to:

·              Be a fair representation of matters in the LTP

·              Make clear the effects of possible decisions and/or any choices

·              Be cohesive in that it joins everything together in a way that makes sense

·              Be easy to understand.

16.    The consultation document sets out the key issues facing Southland District as follows:

1)         Southland District’s roading network:

a.         Customer expectation on what Council provides and options on the 80-20 principle.

b.         How we pay for roading and options on the roading rate model

c.         Sealing the last section of the Catlins road.

2)         Southland’s infrastructure

a.         Options for funding depreciation.

17.    The consultation document also includes a summary of the financial and infrastructure strategies, an update on the Around the Mountains Cycle Trail and the Te Anau Wastewater Discharge Proposal, information on the major projects within each ward and financial projections.

18.    The consultation document has been prepared to meet all legislative requirements.  It also tries to balance the needs of including sufficient information to inform the public about what is planned for the District while ensuring the document is quick and easy to read.

19.    Council needs to be satisfied that the consultation document adequately tells Southland District’s story and captures the right debate by setting out the issues and choices clearly and succinctly.

Public Consultation

20.    The consultation document will be released to the public for comment on 21 March 2015. Submissions will close at 5pm on 20 April 2015.

2           

21.    The consultation document will be distributed to all households in the District via
Reach Media. Availability of the consultation document will be advertised via newspaper and radio. A copy of the consultation document will be available on
www.abettersouthland.co.nz after Council’s approval. This website has been developed especially for the LTP consultation process and will host all the supporting information documents to the LTP as well as summaries of the Asset Management Plans. Members of the public will be able to make on-line submissions via this website.  There will be a link to the website from Council’s main website.

3           

22.    Members of the public will also have the opportunity to attend one of the six drop-in sessions to be held across the district.  These are informal sessions and while a report on the discussions will be forwarded to Council for consideration as part of its deliberations, individuals may choose to make a formal submission.  Feedback can also be given via social media on Council’s Facebook page and the comments will be collated into a report and forwarded to Council for its consideration.


 

23.    Submissions received that relate to Community Board (CB) or Community Development Area Subcommittee (CDA) issues will be referred to the appropriate Chair for comment.  It is acknowledged that the submission process may not align with the CB or CDA meeting dates and therefore direct contact will be made with the Chairs.  A memorandum about the LTP process has been sent out to each CB/CDA.

4           

24.    LTP hearings will be held from 19 May to 21 May 2015. Depending on the number of submissions received, a further day of hearings may be held on 22 May 2015.

Factors to Consider

Legal and Statutory Requirements

 

25.                The Local Government Act 2002 sets out the requirements for the consultation document to be prepared and adopted by Council as part of the special consultative procedure.  The consultation document must contain a report from the Auditor-General on –

(a)        Whether the consultation document gives effect to the purpose set out in Section 93B of the Act; and

(b)        The quality of the information and assumptions underlying the information provided in the consultation document.

5     

26.                Council staff have been working closely with Audit New Zealand representatives over the development of the consultation document.  As a result of a series of audit visits, a number of amendments have already been made to the consultation document. Audit New Zealand will submit the consultation document to the Office of the Auditor General for review on 9 March 2015.  There are likely to be some changes to the consultation document which will be tabled at the Council meeting.  On this basis, it is expected that, subject to the meeting to adopt the consultation document, and any changes made by Council at that meeting, an unqualified audit opinion will be received.

6        

Community Views

 

27.                As part of preparing the Long Term Plan consultation document and compiling the supporting information, consideration of the communities’ views were included. This was facilitated by the local estimates and ward estimates processes. In addition discussions occurred with Te Ao Mārama Incorporated on behalf of local iwi.

 

28.                Costs and Funding

 

There are various costs incurred in compiling the LTP including staff costs and budgets. These are included in our annual budgets and funded accordingly.

 

Policy Implications

 

29.                The Long Term Plan is Council’s major mechanism to strategically manage and develop the District.  As part of the Long Term Plan consultation process Council will be consulting on its draft Revenue and Financing Policy, Development Contributions Policy, Remission and Postponement of Rates Policy and Rates Remission Policy on Maori Freehold Land.  These documents will be made publicly available on Council’s website www.abettersouthland.co.nz alongside the Long Term Plan consultation document.

Analysis

 

Options Considered

 

30.                1.         Adopt the consultation document with amendments as required.

7          2.              Not adopt the consultation document.

8           

Assessment of Significance

 

31.                The Long Term Plan is a significant decision as it is the primary way that Council is held accountable for its strategic direction and expenditure proposals.

9               

Recommended Option

 

32.                That Council adopt the consultation document with amendments as required.

10            

Next Steps

 

33.                The consultation document will be finalised for print and made available online by
21 March 2015. Copies will be distributed to libraries, area offices and it will be advertised via newspaper and radio.

11         

12         

 

Attachments

There are no attachments for this report.   


Council

18 March 2015

Description: sdclogo

 

Te Anau Wastewater Discharge Project Committee

Record No:        R/15/3/4573

Author:                 Ian Marshall, GM - Services and Assets

Approved by:       Ian Marshall, GM - Services and Assets

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        The purpose of this report is to recommend to Council the formation of a Te Anau Wastewater Discharge Project Committee to perform the role of governance oversight on behalf of the Council of the Te Anau Wastewater Discharge Project.  The project covers the work necessary to provide a long term consented discharge of the Te Anau sewerage treated effluent.

Executive Summary

2        This report proposes the formation of a Te Anau Wastewater Discharge Project Committee.  The purpose of the committee is to perform the role of governance oversight of the Te Anau Wastewater Discharge Project.    

3        The committee will provide overall direction of the project, ensure the project stays on-time and within approved budgets in accordance with an approved business case.  The committee will also act as a conduit for communication and consultation.  In so doing members will be responsible for keeping their respective parent bodies informed of the issues, progress and decisions of the committee.

4        The proposed committee makeup includes members from the Manapouri Community Development Area Subcommittee, the Te Anau Community Board, Te Ao Mārama Incorporated, two District Council Councillors and the Mayor, who will chair the committee.

 

Recommendation

That the Council:

a)         Receives the report titled “Te Anau Wastewater Discharge Project Committee” dated 10 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the Terms of Reference (r/15/2/3989) for the formation of a Te Anau Wastewater Discharge Project Committee.

e)         Appoints one Councillor from the Mararoa Waimea Ward as a member of the Te Anau Wastewater Discharge Project Committee.

f)          Appoints one Councillor from outside the Mararoa Waimea Ward as a member of the Te Anau Wastewater Discharge Project Committee.

 


 

Content

Background

5        The Southland District Council (SDC) provides sanitary works for the treatment and disposal of wastewater within its District.  The SDC is the owner and operator of the Te Anau Wastewater Treatment Plant (Te Anau WWTP), which is located on land owned by SDC.

6        The Te Anau WWTP was commissioned in 1967.  In 1984 an oxidation pond was constructed at the treatment plant to cater for increased loading resulting from the continued growth in the town.

7        SDC held a permit, pursuant to the Water and Soil Conservation Act 1967, to discharge treated wastewater to the Upukerora River and then to Lake Te Anau (Water Right
No. 91018).  On 30 October 1995, the SDC lodged an application to replace the discharge permit with the Southland Regional Council (SRC).  During public notification of the application a number of submitters expressed opposition to the continued discharge of wastewater to the Upukerora River.  The submitters requested that SDC determine the suitability of the treatment plant site for land disposal, prior to granting resource consent. 

8        A number of investigations took place between February 2001 to July 2002 and as a result of these investigations it was concluded that the land at the Te Anau WWTP was not suitable for the discharge of treated wastewater.  The SDC did however install a wetland adjacent to the Te Anau WWTP as an additional treatment measure prior to discharge to the river.

9        In early 2004 SDC applied for a short term consent (10 years) to continue to discharge treated wastewater to the Upukerora River via the wetland.  The purpose of the short term consent was to allow SDC time to develop a long term improvement strategy for wastewater treatment and disposal (MWH 2004).  A discharge permit (202636) was granted on 8 October 2004 and expires on 8 October 2014. 

10      From early 2005 through to mid-2007 following instruction from the Te Anau Community Board (TACB), SDC embarked on a number of investigations of treatment and disposal options as part of the long term improvement strategy as required by the discharge permit.

11      A structured consultation programme was conducted in tandem with the investigations and included the formation of an infrastructure working group (IWG) at the outset of the investigations.  The IWG comprised representatives from key stakeholder organisations including Te Ao Mārama Incorporated[5], DOC, Southland Fish and Game Council, the Guardians of Lakes Te Anau, Manapouri and Monowai and the TACB. 

12      The investigations on behalf of SDC in conjunction with the IWG included population growth and wastewater flow projections, land and soil investigations across the Te Anau Basin.  The land disposal option investigations initially focussed on 10 sites in the Te Anau Basin where irrigation of treated wastewater was considered practical, including three Landcorp farms.  The investigations ultimately led to the IWG approving more in-depth soil and groundwater investigations in the Manapouri Plains area in late 2006.  These investigations led to the selection of the southern end of Landcorp’s Kepler Farm (known thereafter as the Kepler Block) as the preferred site for wastewater disposal. 

13      The Kepler Block was purchased by the SDC in June 2008.  On-site investigations were conducted in the Kepler Block on the southern block from 2006/07 and the northern side of the airport runway in early 2012 and early 2013 involving pit excavations, infiltration rate tests and irrigation capacity tests.

14      In conjunction with the site investigations SDC and the IWG assessed four treatment upgrade options at the Te Anau WWTP site involving various concepts and processes.  These options were alternatives to the land disposal options.  All of the treatment options however were ultimately discounted on the grounds of cost and visual amenity issues.

15      A consent application based on this work was prepared and submitted.  The recent hearings in Te Anau related to that application.

16      Considerable opposition to the scheme has been raised by Manapouri residents.  One of their main points of contention was that they were not adequately consulted throughout the investigation phase of the work. 

Issues

17      The issue in short is the need to resolve what the governance body will be that is responsible for the delivery of the Te Anau Wastewater Discharge Project. 

18      Considerations must be given to the need to include the stakeholders of this project within a meaningful process for the governance of the project.  It is important that the stakeholders have a voice in the decision-making process and that the representatives actively communicate issues and outcomes back to the stakeholders.  This is necessary to help overcome the feeling in the communities that in the past they have not been involved in the process to the extent they believe they should have been.

19      The stakeholders that feel most disenfranchised at the moment are many of the residents of the Manapouri community.  Other residents of the Te Anau Basin in the Manapouri area are also upset with the level of consultation.

20      A number of the residents of the Te Anau township indicated they too are unhappy with the level of consultation that had preceded the consent hearing process.

21      Although Iwi have made no indication that they are unhappy with the previous level of involvement it is critical they are included as a key stakeholder in any project management structure that allows for better stakeholder interaction.   

Proposal

22      What is proposed in this paper is that a Project Committee is established to provide governance oversight to the project.  The Project Committee will be responsible for development of the overall direction of the project, development of the business case, ensuring the project is delivered on time and within approved budgets and that the quality of deliverables is appropriate.  The Project Committee will also be responsible for ensuring the appropriate level of reporting is carried out to all stakeholders. 

23      The primary planning document for a project of this size and complexity is a formal, structured business case.  The Project Committee will be responsible for the development of the business case. 

24      The overall responsibility for the project remains with the SDC.  The SDC will approve the business case, subsequent variations to the business case and the project budget within that business case. 

Business Case

25      The Project Committee will be responsible for the development of the business case.  A business case is a systematic way for stakeholders to work and think together to provide a business case, with fit for purpose analysis, which gives confidence to decision-makers that investing in a proposed programme or project is justified following the five case model:

 "Strategic case"; "Economic case"; "Commercial case"; "Financial case"; "Management case.

 

Specific Roles of the Project Committee

26     The specific responsibilities of the Project Committee are to:

a)         Provide overall direction for the project.

b)         Ensure a robust business case is developed and submitted to Council for approval.

c)         Ensure that the projects are completed on time, within the approved budgets and in accordance with the respective approved project definitions and business cases.

d)         Monitor project progress, including sub-projects.

e)         Ensure that appropriate reporting systems are maintained to provide accurate and timely information to the Committee and Council.

f)          Act as a conduit for communication and consultation with the Te Anau Community Board and the Manapouri Community Development Area Subcommittee.

g)         Ensure that proper risk assessment is performed and mitigation strategies are developed.

h)         Ensure that appropriate agreements are finalised and to forward, with recommendations, completed agreements to Council for final approval.

i)          Ensure that final business cases are presented to Council for approval prior to the letting of physical works contracts.

j)          Approve project timelines, budget, and deliverables within the Council approved project definitions and business cases.

k)         Recommend, to Council, changes to the project objectives, timelines, budget and deliverables outside the Council approved project definitions and business cases.

l)          Sign off the project deliverables at the relevant milestones.

m)        Ensure that the proper financial checks and professional balances are included.

n)         Ensure that the projects meet Council’s statutory obligations.

o)         Ensure that the projects deliver the required benefits.

p)         Ensure that all decisions and processes are well documented and the communities are kept informed.

q)         Ensure that appropriate quality assurance processes are maintained throughout the projects.

 

27     The SDC will be responsible for approving the business case and approving the project budgets.


 

28      The structure of the relationship between Governance, Management and delivery functions is set out in the following diagram:


Why have a Business Case?

Project Management

29      A business case is essential for good project management.  The definition of a project is “A temporary organisation that is created for the purpose of delivering one or more business products according to an agreed business case.  (PRINCE2)”

30      Project outcomes are defined by a business case and the project management is carried out in terms of that business case.  The business case is approved by the agency with overall responsibility for the project.  In this case that is the SDC. 

Business Case

31      The Project Committee will be responsible for the development of the business case.  A business case is a systematic way for stakeholders to work and think together to provide a business case, with fit for purpose analysis, which gives confidence to decision-makers that investing in a proposed programme or project is justified following the five case model:

1.         there is a compelling case for change "Strategic case”;

2.         the way forward optimises value for money "Economic case";

3.         the potential deal with the market is commercially viable "Commercial case";

4.         the proposal is affordable "Financial case";

5.         the proposal can be delivered successfully "Management case.

 

Description: there is a compelling case for change, 'Strategic case'; the way forward optimises value for money, 'Economic case';
          the potential deal with the market is commercially viable, 'Commercial case'; the proposal is affordable, 'Financial case';
                                     the proposal can be delivered successfully, 'Management case'

 

 

32      The Council will be responsible for approving the business case and approving the project budgets. 

 


 

Strategic Case

33      The strategic case section of a business case is where earlier work (the indicative business case) is further evaluated in terms of significant changes including new technology, changes in underlying assumptions, changes in public attitudes, physical changes, recent research, construction cost changes (high level); basically anything that needs to be considered to check the indicative business case is still relevant. 

34      The strategic case review in this instance will include a form of peer review.  The process will be to engage an independent expert to analyse the process so far.  The peer review will include a review of the methodology used to find, consider and evaluate options for the disposal of treated wastewater effluent.  It will include and assessment of the methodology to identify alternative sites and it will include an assessment of the criteria to include or eliminate alternatives.  It will also include a review of technology improvements over recent years.    

Project Committee Terms of Reference

35      The Terms of Reference of the Project Committee are drafted in the standard template and attached to this report. 

Factors to Consider

Legal and Statutory Requirements

36                 The Local Government Act contains sections that have to be considered in proposing a method for managing a project such as the Te Anau Wastewater Discharge Project.  Section 10 sets out general requirements:

10        Purpose of local government

(1)        The purpose of local government is—

(a)        to enable democratic local decision-making and action by, and on behalf of, communities; and

(b)        to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

(2)        In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are—

(a)        efficient; and

(b)        effective; and

(c)        appropriate to present and anticipated future circumstances.

 


 

37                   Section 39 of the Act contains governance principles:

39        Governance principles

A local authority must act in accordance with the following principles in relation to its governance:

(a)        a local authority should ensure that the role of democratic governance of the community, and the expected conduct of elected members, is clear and understood by elected members and the community; and

(b)        a local authority should ensure that the governance structures and processes are effective, open, and transparent; and

(c)        a local authority should ensure that, so far as is practicable, responsibility and processes for decision-making in relation to regulatory responsibilities is separated from responsibility and processes for decision-making for non-regulatory responsibilities; and

(d)        a local authority should be a good employer; and

(e)        a local authority should ensure that the relationship between elected members and management of the local authority is effective and understood.

38                  There is no statutory requirement for the establishment of a Project Committee but it is good practice to enable effective project management and to enable community and cultural issues to be identified and addressed.

Consent Conditions

39                  Although there are requirements within the conditions of the consent, that has been drafted, that require a Community Liaison Committee to be setup it is not intended that this Project Committee would fulfil that role.

40                  The timing for the roles of the two committees is quite different and it is likely there will only be a short overlap in time.  In effect the need for the Project Committee will be running down at the point when the need for the Liaison committee is starting.  The Liaison Committee will have a different focus and likely be made up of different personnel.  It will be required to fulfil the specific requirements of the consent conditions. 

Community Views

41                  One of the key purposes of the development of a Project Committee is to create a conduit for community views.  The Committee membership should be such that two way flow of information is enhanced both to and from the community.  

Costs and Funding

42                  Costs of the Project Committee’s operations will be met from the Governance budgets.


 

Policy Implications

43                 The most relevant Council policy is the Procurement Policy (2010).  The proposed governance structure supports the objectives and principles within that policy.

44                 The policy contains the following:

1.         Objectives

·                      Ensure purchases are made in an open, fair and transparent manner.

·                      Deliver best value for money over whole of life: considering both cost and quality.

·                      Ensure open and effective competition.

·                      Support good environmental outcomes, where feasible.

·                      Appropriately manage risk.

·                      Promote efficient purchasing practices in a dynamic environment.

 

                     2.         Principles of Good Practice in Procurement Process

                        The Office of the Auditor-General states good practice considerations include:

·                      Clearly articulated procurement policies and procedures.

·                      Regard for the legal implications surrounding procurement, including acting in accordance with the existing enabling legislation, along with wider legal and public law considerations.

·                      Operating with ethical standards covering confidentiality, disclosure and declarations of interest.

·                      Awareness of economic considerations in the procurement process including total cost of ownership, value for money and market impact.

·                      Effective management of risk throughout the procurement process.

Analysis

Options Considered

45      The options considered were either to implement a Project Committee or to use the existing APAC Committee to act as the project governance body. 

46      Analysis of Options

Option 1

Implement a Te Anau Wastewater Discharge Project Committee to act as the project governance body:

 

Advantages

Disadvantages

·        A project specific committee with a focus on the Te Anau project alone.

·        Wide stakeholder membership.

·        Greater local transparency.

·        Better two way communication with community groups.

·        Better understanding of the community issues.

·        Community develops better understanding of the project details including risks and costs.

·        A new committee with a varying range of experiences in governance and project management.

·        Additional personnel resources required to administer the committee functions.

·        Higher additional cost.

·        Risk of conflicts of interest from committee members. 

Option 2

Utilise APAC as the project governance body;

 

Advantages

Disadvantages

·        An existing structure.

·        Experienced committee members well versed in the governance role and familiar with financial and project management.

·        Committee members relatively independent from the local influences. 

·        Low marginal cost to transact the project business.

·        Members more removed from the Community of interest.

·        Community members feel disenfranchised through not having representatives on the committee.

·        The community may feel the Council is not listening to their concerns. 

Assessment of Significance

47      In order to assess the significance of the subject of this report it is essential to be clear about the issue being discussed.

48      The issue is:

-           what governance body should be responsible for the delivery of the Te Anau Wastewater Discharge Project?

49      The issue is not the actual project, its size, its scope, or the degree to which is affects the community.  It is about the governance of the project.  It is not whether to have a project governance body or not.  It is about which governance body should be responsible for the project.  The decision, about which governance body will be responsible, is not significant in terms of the Council’s significance policy. 

Recommended Option

50      The recommended option is that a Project Committee be formed and that the attached Terms of Reference (R/15/2/3989) be adopted for the formation and operation of the committee.

Next Steps

51      If adopted by Council the next step will be to present the proposal to the parties that will nominate members for the committee and initiate the membership selection process.

 

Attachments

a         Te Anau Wastewater Discharge Project Advisory Committee -Terms of Reference View     


Council

18 March 2015

 

 

SOUTHLAND DISTRICT COUNCIL

TE ANAU WASTEWATER DISCHARGE PROJECT COMMITTEE

TERMS OF REFERENCE

 

Authorising Body:

Southland District Council

Title:

Te Anau Wastewater Discharge Project Committee

Approval Date:

 

Delegated to:

 

Alternative Role:

 

Legislation:

 

 

 

1.         PURPOSE

           

The Te Anau Wastewater Discharge Project Committee shall perform the role of governance oversight on behalf of the Southland District Council for the upgrading and discharge of treated wastewater effluent from the Te Anau wastewater treatment plant.

 

 

2.         ROLE OF THE ADVISORY COMMITTEE MEMBERS

 

The Te Anau Wastewater Discharge Project Committee is delegated the role of project management governance for the Te Anau wastewater discharge project, except that:

•      The project business case shall be as approved by Council; and

•           The separate project physical works stages tenders cannot proceed until final business cases have been approved by Council for each respective stage.

 

The specific responsibilities of the Project Committee are to:

a)         Provide overall direction for the project.

b)         Ensure a robust business case is developed and submitted to Council for approval.

c)         Ensure that the projects are completed on time, within the approved budgets and in accordance with the respective approved project definitions and business cases.

d)         Monitor project progress, including sub-projects.

e)         Ensure that appropriate reporting systems are maintained to provide accurate and timely information to the Committee and Council.

f)          Act as a conduit for communication and consultation with the Te Anau Community Boards and the Manapouri Community Development Area.

g)         Ensure that proper risk assessment is performed and mitigation strategies are developed.

h)         Ensure that appropriate agreements are finalised and to forward, with recommendations, completed agreements to Council for final approval.

i)          Ensure that final business cases are presented to Council for approval prior to the letting of physical works contracts.

j)          Approve project timelines, budget, and deliverables within the Council approved project definitions and business cases.

k)         Recommend, to Council, changes to the project objectives, timelines, budget and deliverables outside the Council approved project definitions and business cases.

l)          Sign off the project deliverables at the relevant milestones.

m)        Ensure that the proper financial checks and professional balances are included.

n)         Ensure that the projects meet Council’s statutory obligations.

o)         Ensure that the projects deliver the required benefits.

p)         Ensure that all decisions and processes are well documented and the communities are kept informed; and

q)         Ensure that appropriate quality assurance processes are maintained throughout the projects.

 

The Project Committee members are asked to deliberate dispassionately and thoroughly on information available to them, to give advice and make decisions in the best interests of the people they are representing.  While Project Committee members should reflect the experience and insights of the agency, sector or community from which they are drawn, they are not representatives of any one agency, sector or community.

 

 

5.       MEMBERSHIP

 

The membership of the Te Anau Wastewater Discharge Project Committee shall be:

a)         His Worship the Mayor, who will be the Committee Chair.

b)         One representative from Te Ao Mārama Incorporated.

c)         Two representatives from the Manapouri Community Development Area Committee.

d)         Two representatives from the Te Anau Community Board.

e)         One District Council Councillor representing the Mararoa Waimea Ward.

f)          One District Council Councillor representing the area outside the Mararoa Waimea Ward.

 

The Project Manager shall be an ex-officio non-voting member of the Committee.

 


 

6.       CHAIRPERSON

 

The Chairperson is responsible for:

a)         The efficient functioning of the Project Advisory Committee; and

b)         Setting the agenda for Project Advisory Committee meetings; and

c)         Ensuring that all members of the Project Advisory Committee receive sufficient timely information to enable them to be effective Project Advisory Committee members.

 

 

7.       QUORUM

 

The quorum at any meeting of the Project Committee shall be not less than five members of the Project Committee.

 

 

8.       FREQUENCY OF MEETINGS

 

The Project Committee shall meet as often is necessary to make decisions in a timely manner so that the project stays on time.

 

 

9.       RELATIONSHIPS WITH OTHER PARTIES

 

The primary relationship of the Project Committee will be with the Project Management Team through the Project Manager.  The Project Committee will report via progress reports and meeting minutes to the Southland District Council.

 

 

10.       CONTACTS WITH MEDIA AND OUTSIDE AGENCIES

 

The Project Committee Chairperson is the authorised spokesperson for the Project  Committee, in all matters where the Project Committee has authority or a particular interest.

 

The Governance and Communications Manager will manage the formal communications between the Committee and its constituents and for the Committee in the exercise of it’s business. 

 

Correspondence with central government, other local government agencies or other official agencies will only take place through Council staff and will be undertaken under the name of the District Council.

 

 

11.     CONDUCT OF AFFAIRS

 

The Committee shall conduct its affairs in accordance with the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the
Local Authorities (Members’ Interests) Act 1968
, Council’s Standing Orders and Code of Conduct.

 

 


 

12.     PUBLIC ACCESS AND REPORTING

 

Notification of meetings to the public and public access to meetings and information shall comply with Standing Orders, but it should be noted that:

•           Any meetings of the Project Committee are subject to Standing Orders.

•           Workshops meetings solely for information and discussions and at which no resolutions or decisions are not subject to Standing Orders.

•           Extraordinary meetings of the Project Committee may be held in accordance with Standing Orders.

•           The public may be excluded from the whole or part of the proceedings of the meeting and information withheld on one or more of the grounds specified in the Local Government Official Information and Meetings Act 1987 Section 48.

 

The Project Committee shall record minutes of all its proceedings and after adoption at it’s next meeting will present the minutes to the next available Council meeting.

 

 

13.     REMUNERATION

 

Remuneration will be in accordance with elected members’ remuneration policy.

 

 

14.     FUNDING AND BUDGETS

 

Funding for Te Anau Wastewater Discharge Project Committee will align with Council’s Revenue and Financing Policy.

 

The Te Anau Wastewater Discharge Project Committee shall have no authority to expend funds.

 

Remuneration and expenses will be funded from the allocated budget within the Council’s Governance budget.

 

 

15. RELEVANT DOCUMENTS

 

No documents to include.

 

 

16.     REVISION OF DELEGATION

 

Date

Version

Revision Description

18 March 2015

Draft

For Council consideration.

 


Council

18 March 2015

Description: sdclogo

 

Dog Control

Record No:        R/15/2/2269

Author:                 Michael Sarfaiti, Environmental Health Manager

Approved by:       Bruce Halligan, GM - Environment and Community

 

  Decision                             Recommendation                        Information

 

  

 

 

Purpose

1        To adopt the draft Dog Control Policy 2015 and draft Dog Control Bylaw 2015.

Executive Summary

2        This report recommends the adoption of the draft Dog Control Policy 2015 and
Dog Control Bylaw 2015. 

1       

 

Recommendation

That the Council:

a)         Receives the report titled “Dog Control” dated 18 March 2015.

 

b)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

c)         Adopts the statement of proposal and summary of information concerning the draft dog control policy and bylaw - Attachment A.

 

d)         Directs that the statement of proposal, summary of information and a description of how persons interested in the proposal can present their views to Council be publicly available at all Council offices libraries and on the Council’s website for a period of not less than one month.

 

e)         Publicly notifies and invites submissions on the proposal closing at 5.00 pm on Thursday, 30 April 2015.

 

f)          Sets the period Tuesday, 2 to Thursday, 4 June 2015 to hear any person who wishes to present his or her views to Council.

 

 


 

Content

 

 

Abbreviations and definitions:

·        The Act:                    Dog Control Act 1996.

·        CB and CDA:           Community Board and Community Development Area     Subcommittee.

·        Schedule 4 Dog:  The breeds and type of dog subject to a ban on importation and muzzling listed in Schedule 4 of the Act, being the American Pit Bull Terrier type, and the breeds Brazilian Fila, Dogo Argentino, Japanese Tosa, and Perro de Presa Canario.

 

Background

3        On 17 September 2014, Council resolved to review the Dog Control Policy 2010 and Dog Control Bylaw 2010; and endorsed seeking pre-draft public feedback.

2       

Public survey

4        A public survey was undertaken from 9 January 2015 to 14 February 2015.

5        The results of the survey are in Attachment B, with 241 responses.  The survey margin of error is about +/- 6%[6] at a confidence interval of 95%.  The total 95% is the most commonly used confidence interval, which means that the same results for the same sized survey would be expected 95% of the time.  About 380 responses would have been needed for the commonly used 5% margin of error. 

6        Council will note that almost 80% of respondents were dog owners; though only about 50% of households in the District have dogs[7]

7        For Council’s interest, I also looked at trends in the survey after filtering to see the views of non-dog owners as a group (down to 52 responses).  While Council cannot make any statistically accurate conclusions from this number, I noted that the results were similar, with the following general differences:

3       

4      •     A greater concern about dogs, in particular wandering dogs, barking dogs, and dog faeces in public places.

5      •     Much stronger support for multiple dog licensing, and a strong preference for two or more dogs requiring a licence.

6      •     Stronger support to neuter menacing dogs by breed or type.

7      •     Stronger support for District monitoring.

8      •     Support for more areas to be designated leash-only or dog prohibited.


 

9       

8        A total of 388 responses were received.  The following respondents were not considered in the survey:

10   •     Those who ticked “No” to the question “Do you live, or have a holiday home, in the Southland District?” [ Please do not complete this survey if you live in the boundary of either the Gore District Council or the Invercargill City Council, unless you have a holiday home in the Southland District. ]”; and

11   •     Those who gave the locations of Invercargill (and suburbs), Gore, Bluff, and Mataura in response to the question “Where do you live, or have a holiday home, in the Southland District?  For example: Riverton, Centre Bush.”  Cross boundary areas such as Makarewa and Kennington were included.  “AO” refers to the written responses received at the area offices.

12   •     A total of 13 responses from the Area Offices did not have all questions completed, which prevented them from being manually entered into the SurveyMonkey website.

9        If Council wished to know the results from all 388 contributors, the results were very similar in any case. 

10      It is reasonable for Council to conclude the following from the survey:

(a)        That a large majority of District residents:

 

            (i)         Believe that responsible dog owners should pay lower dog registration fees.

            (ii)        Believe that classified menacing dogs on the grounds of behaviour should be neutered.

            (iii)       Believe that registration fees should be lower for neutered dogs.

            (iv)       Support dog waste dispensers and waste containers being provided in areas with high dog numbers.

 

(b)        That a majority of District residents:

 

            (i)         Support comprehensive District monitoring.

            (ii)        Believe that wandering dogs and irresponsible owners are of particular concern.

            (iii)       Support multiple dog licensing.

13   Survey of Community Boards, Community Development Area Subcommittees, and Key Stakeholders

11      Two other surveys were also completed in Attachments C and D, details of respondents:

 

Responded

Did not respond

CBs and CDAs

Edendale Wyndham

Lumsden

Manapouri

Dipton

Nightcaps

Balfour

Wallacetown

The remainder of the CBs and CDAs

Key stakeholders

Police

Kennel Club Association

Housing New Zealand

Furever Homes

Southland District Health Board

Federated Farmers

DOC

SPCA

Plunket

ACC

Southland Vets Association

 

12      The CBs and CDAs had similar responses to the public survey, being particularly supportive of multiple dog licensing, lower fees for neutered dogs, and reduced fees for responsible owners.  There was little interest in dog parks.

13      Most key stakeholder feedback was received from the Police (five out of the seven responses), from Te Anau, Ohai, and Rural Offices.  Again, the responses were similar to the public survey.  A feature of the responses from these stakeholders was their belief that dogs are more of a problem than the general public believed.

14    

Issues

14      The draft Dog Control Policy 2015 and Dog Control Bylaw 2015 contain a number of new or changed provisions that are discussed in issues (1) to (14) below.

15      The issues of attacks and wandering dogs are not discussed separately, but are addressed by the provisions discussed below.

15    

16   Issue 1:         Updating District-wide dog access rules.

16      In considering these matters, Section 10(4) of the Act requires of Council:

17       

18         “In adopting a policy under this section, the territorial authority must have regard to—

            (a)        the need to minimise danger, distress, and nuisance to the community generally; and

            (b)        the need to avoid the inherent danger in allowing dogs to have uncontrolled access to public places that are frequented by children, whether or not the children are accompanied by adults; and

            (c)        the importance of enabling, to the extent that is practicable, the public (including families) to use streets and public amenities without fear of attack or intimidation by dogs; and

            (d)        the exercise and recreational needs of dogs and their owners.

19   The default access rule of under control vs. dog exercise areas

17      It is proposed to continue with Council’s Dog Control Policy 2010 default access rule “All dogs are to be kept under effective control in all other parts of the District.  This will permit a dog to be off a leash, provided it is kept under control.”  Examples of areas affected by this rule would be riversides, coastal areas, and unformed roads.

18      The default rule is effectively Section 52(1) of the Act:

20       “The owner of any dog shall keep that dog under control at all times.

19      Section 10(3)(e) enables councils to create dog exercise areas:

21       “Every policy adopted under this section—

(e)        shall identify any places within areas or parts of the district specified in paragraph (c)(ii) of this subsection that are to be designated by a bylaw under section 20(1)(d) as dog exercise areas in which dogs may be exercised at large; and …

20      Both access rules permit dogs to be off leash.  The Government has not defined “under control”, and I have not attempted to do so in the drafts as this would lead to legal problems. 

21      The distinction that Council should consider is that a dog exercise area is a place where dog owners are the priority user.  The default access area is a shared use area. 

22    

23   Roadways, road margins, footpaths

22      Presently, other than in Urban Resource Areas and certain designated dog exercise areas, Council’s Dog Control Policy 2010 by default has the access rule of under control in respect to roadways, road margins, and footpaths.

23      There are several reasons why these places should change to leash only – traffic safety and the safety of the dog, dogs not being able to escape while distracted, dogs not able to enter private property, and creating de-facto dog exercise areas on roads which is not justified as dogs are not the priority user of these public places.  There was strong public support for roadsides to be leash-only.

24      This is clearly a significant change, as there are likely to be some dogs owners who regularly walk their dogs on road sides off-leash.

25      This will also significantly impact on some townships such as Dipton, Fortrose, and Gorge Road, that are largely under the default rule of under control, not having urban zones.

26      While some residents will be unhappy that their dogs will have to be on a leash on a quiet rural road, this has to be reconciled with the current bylaw that allows dogs to be off-leash on roads. An example of an event that would be unacceptable to the public would be a family car swerving to avoid a distracted dog that was roaming off leash on a public road and causing a serious accident.

27      In creating this default access rule that all dogs must be on a leash when on a public road, margin or footpath, local communities may at any time request Council to designate certain quiet roads as either a dog exercise area or off-leash under control through their CB or CDA, by amendment to the bylaw.

28      This proposal is supported by Council’s Strategic Manager Transport, Joe Bourque.

24   Short walks

29      The “A selection of Southland’s short walks” brochure advises of the location of popular walking tracks in the region.  Many are signposted as either on-leash or dogs prohibited.  Unless the walk in a designated DOC dog access area, such signs are currently unenforceable; this is remedied in the draft bylaw.

25   Issue 2:         Updating local township access rules.

30      The surveys indicated a lot of disagreement among respondents with respect to what changes should be made locally, with some wanting leash-only in most places, and others off-leash in most places; and a number are happy with the status quo.

31      The CB and CDA representatives who completed the survey did not request changes.

32      There has not been demand of any significance from the community to change local dog access rules since the 2010 policy and bylaw came into force.

33      The status quo has largely been retained in the drafts, with the following changes:

·                      Balfour - reduction in size of the exercise area to create a buffer between it and the playground. Recommended by staff to protect children. 

·                      Colac Bay - designate the part of the beach adjacent to the urban zone as leash-only. Recommended by staff to protect children and to enable the public to use the beach without fear of attack or intimidation by dogs.


 

·                      Curio Bay - increase the dog prohibited area and designate part of the beach as leash-only.  This was requested by community representatives and recommended by staff, to protect children, wildlife, and to enable the public to use the beach without fear of attack or intimidation by dogs.

·                      Manapouri - updating the table in Schedule 2 to reflect the dog exercise areas in the map.  Recommended by staff to correct wording that is ambiguous in the table.

·                      Riverton - create a buffer between the playground and the Taramea Bay dog exercise area, extend this dog exercise area to the urban zone boundary, and designate the beach line as on-leash only.  Recommended by staff to protect children and to enable the public to use the beach without fear or attack or intimidation by dogs, to enable clear delineation of the areas by signage, and to reflect the current leash-only rule in the Schedule.

·                      Te Anau - updating the table in Schedule 2 to reflect the dog exercise areas in the map. Recommended by staff to correct wording that is ambiguous in the table.  Changing Ivon Wilson Park from a dog exercise area to a default dog access area.  Recommended by staff as the Park is popular and dog owners are not the priority user, though the area will continue to be able to be off-leash.

·                      Tokanui - updating the dog exercise area to reflect the recent land development in the Town; and making the rugby grounds dogs prohibited.  Requested by community representatives and recommended by staff.

·                      Winton - correction of map to include the Anzac Oval as a dog prohibited area. Recommended by staff, this reflects the prohibition for the area in the table.

26   Issue 3:         To introduce discounts in the dog registration fees for fencing, good history, microchipping, and de-sexing.

34      The tiered discounting fee structure is a common way for councils to recognise responsible ownership and to encourage additional controls.

35      The other way to recognise responsible ownership is by offering a responsible dog owner licence (RDOL), mainly used in the big cities in NZ. This was carefully considered, however I believe that this is not the best option for the District as many of our dogs are kept in properties that are not adequately fenced, which is a standard criteria for the RDOL.  If Council made the RDOL incentive high in fees and charges, this would result in a large number of our dog owners feeling aggrieved having to pay double or triple what they are paying now, despite meeting other criteria. 

36      Some residents from Stewart Island supported the recognition of avoidance training, to train dogs to avoid kiwi on Stewart Island.  This has not been incorporated into the discounting, however Council would be free to do so if it wishes. DOC also could provide incentives.

27       

Advantages

Disadvantages

·        Recognises that responsible owners do not create a demand on Dog Control services.

·        Significant public support.

·        May reduce wandering and aggression incidents, and other Dog Control problems.

·        Higher levels of compliance with the Act.

 

 

 

·        Supported in principle by the New Zealand Veterinary Council, refer Attachment E for their Responsible Dog Ownership Policy; and also the Department of Internal Affairs.

·        Advantages of encouraging neutering:

-      Population control.

-      Significant public support.

-      Creates an incentive to neuter.

-      Reduction of wandering and aggression in the dog population.

-      Reduction of euthanasia rates.

-      Improved dog health in the dog population.

-      Recommended in the Code of Welfare (Dogs) 2010.[8]

·        Significant negative feedback expected from a number of dog owners who will not qualify for certain discounts and as a result pay significantly higher fees.

·        Does not require dog owners to demonstrate knowledge or to pass a property inspection, as some RDOL criteria require from other parts of NZ.

·        Fraud could be a problem, that is, dog owners making false entries in the registration form to receive discounts.

 

28          

37      Refer Issue 6 below for transitional arrangements for the discounts. 

29   Issue 4:         Introduction of multiple dog licensing for (non-working) dogs.

38      The multiple dog licence is intended to apply to non-working dogs in the whole District, not just urban areas.  For example, pack attacks on stock are devastating to farmers, and licensing may prevent such attacks, or at least reduce their severity.

39      A draft advisory is attached in Attachment F that explains the multiple dog licence in plain English.

40      To clarify, this rule is not a limit law, as a licence may be obtained to keep more than two dogs.  The American National Canine Research Council explains why limit laws are not recommended:

30    Consider, for example, a community that wants to control nuisance and other dog-related issues. The community's governing body decides the solution is to limit owners to a maximum of three dogs. A limit law would penalize a responsible pet owner with five dogs who is not a nuisance or threat to neighbours. Upon enactment of a limit law, the owner with five dogs may face a loss of one or more of his companions. What is more, a limit law would not address the irresponsible owners who, however many dogs they have, leave them out at night barking, allow them to damage neighbours’ property, or worse - allow them to threaten other animals or people. [9]

31       

Advantages

Disadvantages

·        Enables Council to effectively control the number of dogs on a property where there is a need to do so.

·        Supported by a majority of residents.

·        Increased education of dog owners.

·        May reduce wandering and aggression incidents, and other dog control problems, through meeting conditions of licence.

·        Clearly defines public expectations of multiple dog owners.

·        Higher levels of compliance with the Act.

·        Negative feedback expected from a number of dog owners who may not be granted a licence.

·        Compliance costs.

 

32       

33   Issue 5:         Determining that the multiple dog licence will be needed to keep more than two (non-working dogs) on a property. 

34       

Advantages

Disadvantages

·        Consistent with the number in the New Zealand Standard Model General Bylaws Part 12 - Control of Dogs 1999.

·        Consistent with a number of other councils.

·        The most favoured number in the public survey.

·        Non-dog owners may have a preference for licensing for more than one dog.

 

35   Issue 6:         The need for transitional arrangements to be incorporated with respect to the registration fee discounting and multiple dog licensing implementation.

41      A two year transition is suggested for the discounts, and one year transition for multiple dog licensing.

36    

Advantages

Disadvantages

·        Dog owners have plenty of time to familiarise themselves with new requirements.

·        Prevents a large bottleneck of processing.

·        A delay in implementation and thus a delay in benefits.

37       

38   Issue 7:         To not introduce a comprehensive District Monitoring Programme, involving a Dog Control Officer visiting every property in the District every few years, to identify properties that may pose a risk to the neighbourhood, and to check for unregistered dogs.

39       

Advantages

Disadvantages

·        Identification of properties that may pose a risk to their neighbourhoods.

·        Identification of unregistered dogs, and Schedule 4 dogs.

·        Dog owners can request the Officer to microchip their dogs.

·        The principle of monitoring is supported by a majority of the public. Increased education of dog owners.

·        May reduce wandering and aggression incidents, and other dog control problems, through identification and monitoring of risk properties.

·        ‘Big brother’ concerns from a number of residents.

·        Health and safety risks associated with property visits.

·        As far as I am aware no other Council has this approach, and it would be ‘uncharted waters’.

·        This may be viewed as not the Southland way of doing things.

·        A strong majority may have provided a sufficient mandate to consider such a programme; this was not the case though. To be effective, residents need to be with Council.  Around one property in three visited would not support this programme.

40    


 

41   Issue 8:         Requiring classified menacing dogs on grounds of reported or observed behaviour to be neutered.

Advantages

Disadvantages

·        Prevents breeding of high risk dogs.

·        Overall risk reduction with respect to aggression and wandering.

·        Significant public support.

·        Overall improvement in dog health.

·        Negative feedback from dog owners who object to having to neuter their dogs, for reasons such as cost, or the desire to breed the dogs.  

 

42      The following extract from the New Zealand Veterinary Association’s policy on dangerous dogs[10] is included for Council’s information, and is also relevant to Issues 9 and 10:

42    Recognition of differences between breeds

43    The NZVA recognises that certain breeds feature more prominently in aggressive behaviour statistics.

44    The American Pit Bull Terrier (APBT), which is not a registered breed outside the United States, is capable of inflicting severe injury on humans, dogs and other animals and, while many other breeds may be equally aggressive, the physical ability of the APBT and its crossbreds should be recognised.

45    While a dog's genetic makeup can be exploited to predispose it to attack, the NZVA believes that there is no certainty about ANY dog's response to a perceived threat to itself or to its owner. Dogs which show aggressive traits should not be used for breeding.

46   Issue 9:         Requiring classified menacing dogs on the grounds of belonging to breed or type listed in Schedule 4 of the Act to be neutered.

43      Council must classify as menacing any dog that Council has reasonable grounds to believe belongs wholly or predominantly to one or more breeds or types listed in Schedule 4 of the Act.

44      Currently in the District, there are 37 Schedule 4 dogs known to Council classified as menacing by breed in the District - 4 Dogo Argentinos, and 33 American Pit Bull Terrier types. 

45      While breed specific legislation is controversial, it is recommended to err on the side of caution with Schedule 4 dogs and require neutering. The Government has determined that Schedule 4 dogs pose a threat to New Zealanders and the NZVA does advise as mentioned above that “the physical ability of the APBT and its crossbreds should be recognised”.

47    

Advantages

Disadvantages

·        As for Issue 8, except for public support.

·        A tool to respond to underground breeders of Schedule 4 dogs, when discovered.

·        As for Issue 8.

·        Public opinion split when asked if “Classified menacing by breed or type (for example Pit Bull types)” should be neutered.

·        May force these dogs further underground.

48    


 

49   Issue 10:       Requiring classified menacing dogs on the grounds of any characteristics typically associated with the dog’s breed or type to be neutered.

46      Council may classify as menacing any dog that Council considers may pose a threat to any person, stock, poultry, domestic animal, or protected wildlife because of any characteristics typically associated with the dog’s breed or type.

47      Currently in the District, there are three dogs classified as menacing on these grounds. 

48      An example where neutering would be an effective control measure would be a situation with a property with very aggressive dogs that may be being used to breed cross-bred
Schedule 4 dogs, and Council could use this provision and classify the dogs as menacing, which would mean that this supply of potentially dangerous dogs would cease.  This would proactively protect residents. 

Advantages

Disadvantages

·        As for Issue 8, except for public support.

·        As for Issue 8.

50   Issue 11:       The discretion to require the owner of a dog to cause that dog to be neutered if that dog has not been kept under control on more than one occasion within a 12-month period.

49      This provision is specifically enabled in Section 20 of the Act:

 

20       Dog control bylaws

(1)        Any territorial authority may, in accordance with the Local Government Act 2002, make bylaws for all or any of the following purposes:

 

       ……

 

(k)        requiring the owner of any dog (being a dog that, on a number of occasions, has not been kept under control) to cause that dog to be neutered (whether or not the owner of the dog has been convicted of an offence against section 53): …

 

Advantages

Disadvantages

·        A compliance option that will be available to Council for repeat wandering dogs. This option is in addition to Council’s options of issuing infringement notices, and probationary classification or disqualification.

·        Negative feedback expected from some dog owners who will object to having to neuter their dog.

 

51   Issue 12:       The level of the working dog registration fee being set the same as the fully discounted non-working dog fee.

50      As far as I am aware SDC is the only Council that has not made working dog fees lower than non-working dog fees, by having a flat fee up to now, and also this equality continues in the proposed fees. 

51      The proportion of working dogs to non-working dogs is about 50:50 in the District.

52      Working dogs do not currently create a significant demand on Council’s dog control services.  Likewise, responsible non-working dog owners do not create a demand on services either.

53      It is recognised that working dogs are generally well trained and controlled, and this is reflected in the proposed fees and charges, that do not introduce discounts and sets a flat fee which is the same as the fully discounted fee for non-working dogs.

54      Other reasons to keep working dogs fees low are because they are an essential companion, and that a larger number of working dogs may be required for work purposes.

55      There are concerns about working dogs.  Comments were raised in the public survey about the welfare of some working dogs such as being kept in unsuitable accommodation, and staff would share that concern.  Also historically property visits by Dog Control Officers have discovered unregistered dogs on farms including Schedule 4 dogs, and non-working dogs being registered as working dogs.

56      As an aside, working dog owners ultimately pay less, as they can:

(a)        claim 100% of the GST of all working dog costs including registration.

(b)        deduct the GST exclusive cost of registration from their income tax return. 

57      Any further discounting of working dog fees would result in an equivalent increase in non-working dog fees. Similarly a cap on fees for working dogs (for example, only pay for the first 5 dogs) would also result in an increase in fees.

58      In my view there is not sufficient justification to make working dog fees lower than the fully discounted non-working fee; however Council may consider otherwise and resolve accordingly.

52   Issue 13:       Puppy mills, organised dog fights.

59      Puppy mills have been identified as an issue in New Zealand by SAFE (Save Animals From Exploitation). SAFE is a leading animal advocacy organisation in New Zealand.

60      Their concern is as follows[11]:

53    “Commonly referred to as puppy mills, puppy breeding farms are commercially run dog breeding facilities where as many as one hundred animals of different breeds will be farmed. Many farms have more than one breed. Like in factory farms, animals are often kept in small, overcrowded cages in squalid conditions. Many puppies from mills or backyard breeders are sold in pet shops or online trading sites. Churning out litter after litter, often conditions are very poor with animals, particularly the ones kept for breeding, deprived of proper exercise, bedding and socialisation. Pups can be taken from their mothers too young, while their mothers remain in the barren environment.”

61      Along with puppy mills, another welfare concern that has been raised in the media is organised dog fighting in the region.

62      Council is not aware of any puppy mills or of any organised dog fighting in the District.  Council will have the option of prosecution if such activities are brought to Council’s attention, as will the other statutory welfare agencies.

54   Issue 14:       Financial matters.

63      At Council’s meeting on 3 June 2015, and depending on the outcome of the consultation process, I will invite Council to make resolutions on the following matters.

55   District Dog Control signage

64      Fund District Dog Control signage 100% from the dog control budget.

65      Historically Ward and township budgets have funded most dog control signage, though there are no specific budgets for it. While I do not have data showing the average District spend on dog control signage, each year the costs per township or Ward are low.   

66      Council has not specifically resolved how to fund District dog control signage to my knowledge. It is reasonable that signage is funded from dog control as the signage relates solely to dog owners and is necessary for dog control.

56   Dog parks, dog waste dispensers, and waste containers

67      Fund dog waste dispensers and waste containers as follows:

·                      Installation, ongoing maintenance and waste disposal – 50:50 dog control and the Ward or township budget.

68      There is support for these facilities where there are high numbers of dogs.  These facilities are discretionary, and the demand for these may not be from dog owners but rather the general community. 

69      Residents had mixed views on funding, with around half favouring dog control funding, and half dog control + rates funding.

70      Presently the District does not have these facilities.  Elsewhere, dog waste dispensers and waste containers can be prone to vandalism.

71      The public survey revealed a lot of interest in establishing dog parks in a number of Council’s townships.  Dog parks may add some vibrancy to a local community by being a social hub. It is not expected that more than one or two will be constructed each year, if that; and so the cost will be minimal for both Dog Control and Council each year.

72      Any dog park construction would have to follow due process under the Building Act and the Resource Management Act. In some instances elsewhere in New Zealand, there has been opposition from neighbours to the establishment of such facilities.

57   Donations

73      Authorise an annual $500 donation to Furever Homes funded from the dog control budget. This is in addition to the Council’s current annual $500 donation to the SPCA from the same budget.

74      Thanks to Furever Homes, Council has an enviable 100% rehoming rate of impounded dogs (excluding dogs that are not suitable for rehoming).

58    

Factors to Consider

Legal and Statutory Requirements

75                  Council is enabled under the Dog Control Act 1996 and the Local Government Act 2002 to adopt the recommendations in this report. The Act is very specific as to the content that may be in the policy and bylaw.

76                  Council’s solicitor has reviewed this report and attachments and has no legal concerns with its contents.

77                  As mentioned above, Section 10(4) of the Act requires of Council:

            “In adopting a policy under this section, the territorial authority must have regard to—

            (a)         the need to minimise danger, distress, and nuisance to the community generally; and

            (b)         the need to avoid the inherent danger in allowing dogs to have uncontrolled access to public places that are frequented by children, whether or not the children are accompanied by adults; and

            (c)         the importance of enabling, to the extent that is practicable, the public (including families) to use streets and public amenities without fear of attack or intimidation by dogs; and

            (d)          the exercise and recreational needs of dogs and their owners.

Community Views

78                  From the Department of Internal Affairs:

59                “The development of a Council’s dog policy is an opportunity to discuss and debate dog control issues with the community (including both dog owners and non-dog owners). It will confirm the mandate or level of support for the Council’s approach.” [12]

79                  Pre-draft surveys have been completed as discussed in the background section of this report.  If Council adopts the draft, then the public will be formally consulted using the special consultative procedure, along with the CBs and CDAs.

80                  It is hoped that that the consultation process will prompt discussions in our local communities particularly around dog access rules, and that CB and CDA meetings would be an ideal forum for this.

Costs and Funding

81                  The new and expanded services, and licensing systems, proposed in the drafts will require an increase in registration fee income. 

82                  Council has already resolved that Dog Control is to be funded fully from registration fees, infringement fines, and other user charges.

83                  Staff are aware that registration fee affordability is an issue, and so we would endeavour to implement the new systems with minimal increases in staff hours. 
This will mean that wait times for the multiple dog licenses may be up to two months, as property inspections will be need to be done in area batches.

84                  A sample fee schedule that will take effect from 1 July 2017 is in Attachment G.

Policy Implications

85                  This report proposes to adopt a draft to replace Council’s Dog Control Policy 2010.

86                  The former District Wide Reserve Management Plan (2003) made reference to access rules contained within Council’s now repealed Dog Control Bylaw 1997. 
The historical access rules in this Plan have been retained, such as dogs permitted to exercise in certain reserves and boat harbours, and the specified prohibition of dogs in playgrounds, parks, sports fields, memorial parks, and skateboard parks.

87                  The Parks and Reserves Asset Management Plan 2012-2022 does not have any dog access rules.

Analysis

Options Considered

88      The option is whether to adopt the draft Dog Control Policy 2015 and draft Dog Control Bylaw 2015.

Analysis of Options

60   Option 1:      To adopt the draft Dog Control Policy 2015 and draft Dog Control Bylaw 2015.

61         

Advantages

Disadvantages

·        Reflects Council’s earlier resolution to review the existing policy and bylaw on 17 September 2014.

·        The new policy and bylaw will reflect community expectations, which are not currently met in the existing policy and bylaw.

·        Recent publicity of dog attacks has raised awareness of the terror of dog attacks; and so now is a good time for the community to have a discussion about dog control.

·        Expected to result in the reduced incidence of wandering and dog aggression in the District, less unwanted dogs, and less Schedule 4 dogs.

·        Correction of anomalies and errors in the existing policy and bylaw.

·        Negative feedback from both dog owners and non-dog owners.  Dog control is an emotive, polarising community issue.

·        Costs of implementation.

62      

63   Option 2:      Status quo.

64      

Advantages

Disadvantages

·        A review is legally not required. 

·        Existing Dog Control Policy 2010 and draft Dog Control Bylaw 2010 do not meet current community expectations.

Assessment of Significance

89      This review is considered to be not significant in accordance with Council’s Significance and Engagement Policy.  However as the Bylaw is likely to have a significant impact on the public, due to the introduction of multiple dog licensing and a discounted fee structure, staff have chosen to use the special consultative procedure  in accordance with Section 156(1)(a)(i).

Recommended Options

90      To adopt the draft Dog Control Bylaw 2015 and Dog Control Policy 2015, with any amendments as Council sees fit. 

Next Steps

91      The drafts will go out for public consultation, and feedback will be sought from CBs and CDAs, and staff will write reports to be considered by the CBs and CDAs that meet in the consultation period.  Hearings will be organised once the submission period has closed. 

92      It is proposed that the Dog Control Bylaw 2015 and the Dog Control Policy 2015 will be adopted at Council’s meeting on 3 June 2015 subject to any changes which may result from the public submission process, and come into force on 6 June 2015.

65    

 

Attachments

a         Attachment A - Statement of Proposal, Dog Control Policy and Dog Control Bylaw View

b         Attachment B - Redacted Version - Dog Control Survey Results - SDC - responses only View

c         Attachment C - Redacted Version - Individual responses from CBs and CDAs Dog Control Survey 2015  View

d         Attachment D - Redacted Version - Individual responses from keystakeholders Dog Control Survey 2015  View

e         Attachment E - NZVA Responsible Dog Ownership Policy  View

f          Attachment F - Information Sheet - Owning more than two dogs  View

g         Attachment G - Sample Dog Control Registration Fee Schedule - Discounts effective 1 July 2017  View     


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Owning more than two dogs

 

 

You will need a licence to keep more than two non-working dogs on your property.

 

If there is more than one dog owner on the property, then all the owners can jointly make application, and the licence is issued to the property.

 

 

Qualifying criteria

 

Property inspection

 

When we receive a licence application, a Dog Control Officer will check your property and assess if:

 

•        Your property is appropriate for the size and number of dogs,

•        The dogs are kept in clean and sanitary conditions,

•           That the dogs pose no threat to the neighbourhood (the breed or type of dogs will be considered in this assessment),

•           There is adequate provision for exercise, food, water and shelter (from wind, rain and sun),

•           The dogs are properly confined to the property (a sonic barrier is not sufficient),

•           The dogs are not causing a nuisance for the neighbourhood, eg complaints about barking or howling (the Dog Control Officer will also check if there is a history of complaints against a dog).

 

Neighbourhood feedback

 

A Dog Control Officer may consult with your immediate neighbours, including neighbours at the back of your property and next to your driveway.

 

If concerns are raised, the Officer will investigate why and seek to resolve them.

 

Probationary owners and disqualified owners

 

A licence will not be issued to increase the number of dogs on a property, if one of the dog owners on the property is either a probationary owner or a disqualified owner.

 

 

Applying for a licence

 

To make application:

 

•        Use the application form Link.

•        Include all relevant information with your licence application.

•        Include the $50.00 fee with your application.

 

If there is more than one dog owner on the property, then a nominated person applies for the licence and is responsible for compliance with the conditions of licence.

 

Council issues a licence with standard conditions, eg that your dogs do not create a barking nuisance.

Once you have the licence, you only need to apply for a new licence if:

 

•        You move to another property; or

•        You have more dogs than allowed on your licence for your property.

 

If you move, your new property will need to pass the property inspection.  There is no fee for the inspection of your new property.  

 

Post the application to:

 

Dog Control

Southland District Council

PO Box 903

Invercargill  9840

 

You can also drop a form into any of Council’s customer service centres.

 

 

Transitional arrangements

 

Existing dog owners that have more than two dogs have until 1 July 2016 to get the licence.  The only exceptions are when:

 

•        You change address,

•        You want to increase the number of dogs on the property.

 

 

Revocation

 

Council may withdraw your licence, or reduce the number of dogs on the licence, if you do not meet the conditions of the licence.

 

If your licence is revoked, you may re-apply for a multiple dog licence after 12 months has passed.  There is no right of objection to Council if your licence is revoked.

 

 


Council

18 March 2015

 

SAMPLE DOG CONTROL REGISTRATION FEE SCHEDULE

 

DISCOUNTS EFFECTIVE 1 JULY 2017

 

 

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Registration - Dog (non-working)

$90.00

Less discounts:

 

(a)        Fencing or a fenced enclosure sufficient to contain the dog on the property

$20.00

(c)        The dog is microchipped as required by the Dog Control Act 1996; and there has been no written warning, barking abatement notice, seizure or infringement under the Dog Control Act 1996 within the previous two years relating to any dog owned by the person applying for the registration

$30.00

(c)      The dog is neutered or spayed

$10.00

Registration fee inclusive of (a), (b), and (c)

$30.00

A dog impounded by SDC released to a SDC authorised rehoming provider for either fostering or rehoming (initial registration only)

Free (initial registration only)

Registration - Working Dog

$30.00

Late Registration - All Dogs

50%

Dog Control

 

Dog hearing lodgement fee

$50.00

Multiple dog licence application fee, per owner

$50.00

Sale of collars

$9.00

Microchipping

 

Microchipping of a dog registered by SDC

Free

Commercial breeders that require more than four pups to be microchipped per registration year

$30.00 per dog, for the fifth and subsequent dog

Dog Impounding Fees

 

Impounding of dogs

$100.00

Sustenance of impounded dog per day or part thereof

$15.00

Destruction of impounded dog

$40.00

 

 


Council

18 March 2015

Description: sdclogo

 

Management Report

Record No:        R/15/2/3671

Author:                 Steve Ruru, Chief Executive

Approved by:       Steve Ruru, Chief Executive

 

  Decision                             Recommendation                        Information

 

  

 

Chief Executive

Local Government Funding

1.   LGNZ has recently released a discussion paper titled Local Government Funding Review, which looks at the issues affecting local government funding in the medium to long term.

2.   At present local authorities account for approximately 10.5 per cent of all public expenditure, yet they raise only 8.3 per cent of all public revenue.

3.   In summary the paper argues that the funding gap issues facing the sector are primarily a reflection of:

-        changing demographic trends and patterns of economic growth resulting in some councils being required to invest heavily in infrastructure to accommodate growth, while others are forced to maintain and renew infrastructure with declining populations and funding bases;

-        increasing community and central government expectations; and

-        increasing impacts from natural hazards and environmental challenges.

4.   The paper outlines a number of potential options for addressing these issues including the possibility of new tools being introduced such as local income and/or expenditure taxes.  Some of these options have not received strong support from central government.  LGNZ are inviting submissions on the paper through until 27 March.

1.   

2.         RMA Reform

3.           

5.   The Hon Dr Nick Smith has recently outlined a series of proposed changes to the Resource Management Act 1991.  The expectation is that amended legislation will be introduced and make significant progress through the parliamentary process this calendar year.

 

6.   The RMA is an important piece of legislation for local government and has a significant impact on the way in which we work in our roles as a policy maker, regulatory authority and infrastructure provider.  As a result it is important that Council understands the impact of the changes proposed and then seeks to submit on the legislative proposals.


 

7.   In his speech the Minister outlined the following ten areas as being the major focus for the reform proposals:

 

      •     Add management of natural hazards to the legislation's list of core functions

      •     Recognise urban planning in the act's purposes and principles

      •     Specifically recognise the need for more affordable homes.  This will likely include an   expectation that local authorities will ‘free up’ land for development to meet demand

      •     Acknowledge the importance of infrastructure such as transport, communication,         water or energy in driving economic development

      •     Give greater weight to property rights

      •     Create national planning templates

      •     Speed up plan-making processes

      •     Encourage collaborative resolution of issues to avoid litigation

      •     Strengthen national tools such as policy statements so that they can be implemented    more quickly

      •     Make greater use of technology.

 

Around the Mountains Cycle Trail

 

8.   The hearing for the Stage 2 consent application for this project was completed in the week beginning 2 February. 

 

9.   There were a number of strong submissions lodged against the application particularly from Fish and Game NZ.  A decision is expected to be released in the near future.

 

10. During the last month the construction contracts for Stages 6 and 7 of the Cycle Trail from Mossburn through to Centre Hill have also been let.  Physical works for these two stages are now underway.

 

Mararoa/Waimea Councillor By-election

 

11. The by-election for the vacancy created by the resignation of Councillor Jukes was held on 17 February with Ebel Kramer being declared the successful candidate.  Mr Kramer will be sworn into office at the 18 March Council meeting.

Te Anau Wastewater Project

12. The Commissioners released their decision on the Te Anau Wastewater consent application in late January.  In their decision, Council was granted consent for a 25 year term subject to some 29 individual conditions.  The consent has now been appealed by Fiordland Sewage Options and two private individuals.

 

13. Following release of the decision the Manapouri CDA, who were a submitter to the original consent application, held an Extraordinary Meeting to decide whether to lodge an appeal against the consent decision.  The actions taken by the CDA raise a number of issues given that they are not a legal entity but rather a sub-committee of Council and that they were acting outside of their delegated authority.


 

 

14. To ensure that there is an appropriate governance structure in place to provide strategic oversight of the project, officers are proposing that Council agree to form a
Te Anau Wastewater Project Committee as a committee of Council.  The committee would have representation from the Te Anau Community Board, Manapouri CDA as well as Council itself.  In this way we can ensure that there is a coordinated and consistent approach adopted towards governance control of the project.  Establishment of the Committee is subject to a formal order paper on the 18 March Council meeting agenda.

 

15. It is also proposed that Council look to initiate a peer review of both the current preferred disposal option and other high level options which might exist for addressing the Te Anau wastewater issue.  Such a peer review process is seen as an important part of the process that needs to be followed to develop a business case for the project.  By having the review completed the Council can have a level of confidence that it is proceeding with the ‘most appropriate’ option and that it has a good understanding of the costs and risks associated with the project.  Officers are drafting the terms of reference for such a review.

 

Environment and Community Group

 

16. Further dialogue has been held with the Colac Bay CDA and the Colac Foreshore Protection Group regarding their concerns in relation to coastal erosion along Colac Foreshore Road.  These discussions have been amicable, with both groups keen for Council to commission an expert study of the coastal dynamics in this area.

 

17. The Xmas/New Year period was another busy period for the Animal Control team.  Also, work has been undertaken on the development of a proposed revised Dog Control Policy and Bylaw which can be presented to Council for consideration prior to proceeding to the public consultation stage.

 

18. Building Control Activity was relatively buoyant in the late 2014/ early 2015 period with values running approximately $20 million of the same time in 2013/14.

 

19. The latest expansion at Fonterra Edendale has obtained all necessary resource consents from SDC and is now in the construction phase.

 

20. Resource Management staff have been busy with two significant hearings, being Around the Mountains Stage 2 and the Curio Bay Heritage Centre.  Commissioner Cubitt has subsequently issued a decision approving the Heritage Centre, which is in the appeal period at present.  A decision of Commissioner Nugent on Around the Mountains Stage 2 is pending, at time of writing.

4.         Environmental Health

5.         Alcohol licensing

21. The Southland District Licensing Committee will hold its first hearings on 9 March 2015.  The Committee will determine five applications that have been opposed by either the Police or the Inspector.  The combined list of members that was created by the Gore District Council, Invercargill City Council, and the Southland District Council, is being utilised; with Cr Rebecca Amundsen making up the quorum of three due to Diane Ridley being unavailable.

22. Two appeals have been received by the three Councils against the provisional combined Local Alcohol Policy, from the Medical Officer of Health and the Superliquor Group.  Staff from the three Councils will meet soon to decide the way forward.

6.         Environmental Health

23. The Ministry for Primary Industries is currently consulting on the Proposals for regulations under the Food Act 2014.  Included are the proposals for the implementation of the new Act, from 1 March 2016 to 30 June 2019.  Next year will be a particularly busy year, with all on-licensed premises (food premises that can sell liquor to their customers) required to transition in the first year.

 

24. Environment Southland is calling for further submissions to the Proposed Regional Air Plan, closing 6 March 2015.  795 submissions were received.  The vast majority were from the Gore District.  Those from the Southland District that were opposed to the proposals were generally unfounded as the controversial phase-out rules do not apply to the Southland District.

7.         Dog Control

25. Staff have completed the pre-draft surveys for the review of the dog control policy and bylaw.  While analysis has not been completed at the time of writing, it is expected that Council will be able to make some conclusions from the data with a high degree of confidence.  This survey, along with a draft policy and bylaw documents, will be presented to Council on 18 March 2015.

 

26. Proposed changes include responsible owner licensing, multiple dog licensing, and an incentive to neuter in the fees and charges.

8.         Resource Management

27. The two key resource consent processes have been the Around the Mountain Cycle Trail - Stage 2, and the South Catlins Heritage Trust’s - Heritage Centre at Curio Bay.  Both applications were heard by independent Hearing Commissioners as the Council was closely involved in both projects.  At the time of writing the Heritage Centre decision has been made by Commissioner Alan Cubitt and it was to grant consent, we are yet to hear Commissioner Denis Nugent’s decision on the cycle trail.  All parties have 15 working days to appeal the decisions.

 

28. The appeals on the Proposed District Plan are now being case managed by the Environment Court and we will be proceeding with formal mediation with the parties once the timetable has been set by the Court.  In the meantime we are having advance discussions with appellants to see what may be achieved prior.  The Resource Management Committee will provide guidance on what they consider is an appropriate strategy for mediation.  Officers will, however, be asking Council for delegated authority to enable appeals to be settled where considered appropriate and where the proposals are within the guidelines set by Council. 


 

9.         Area Offices

10.       

11.      Libraries:

12.       

13.      Southland Summer Reading Challenge

14.       

29. This was another successful event with more registrations and completions than last year.  Young people, supported by their parents, from throughout the District participated and many made outstanding efforts to complete the challenges – which were based around Southland events or icons.  A prize for the highest percentage completion from one school has not yet been awarded as a number were very close and we are looking at perhaps a smaller award to all school libraries.

 

15.      WWI Commemoration

16.       

30. People from throughout the District are making the 500 poppies we hope for – to be displayed on a banner at Winton Library and then to be hung in the ANZAC Lounge of the Winton RSA.  During ANZAC week there will be a function in Winton highlighting many aspects of new Zealand’s involvement in both WWI and WWII.

 

17.      People

18.       

31. Morag Gray has resigned from her position of Team leader - Library Support Services. The position is currently being advertised.

 

Information Management Group

 

19.      Information Management Strategy (IMS)

20.       

32. Effectus Limited has been engaged to undertake the development of a new Information Management Strategic Plan.  The plan, which is to be developed over the next three to four months, will form part of a comprehensive strategic planning framework sitting beneath the LTP and Organisational Business Plan.

 

33. The IMS will provide an assessment of the current state of our information management systems, provide a prioritised list of improvement opportunities needed to support achievement of our strategic goals and an action plan to manage their implementation. Development of the strategy will ensure that future projects and areas of business improvement are defined and provide tangible improvements to Council’s overall operation efficiency.

 

21.      Business Process Improvement Initiative

22.       

34. Work is also underway to proceed with the development of a structured approach to business process improvement.  Planning is underway to proceed with the implementation of a new tool called ProMapp, which will be used to document and provide the foundation information for future Business Process Improvements (BPI) activities.  This work will be aimed organisation-wide and allow all staff to contribute and interact with documenting, identifying, and improving Council’s business operations.  This work will be utilised as part for future Core Systems Review Project.  This work will be undertaken by a team within the Information Management group.

Financial Services Group

 

Long Term Plan

 

35. Development of the Long Term Plan (LTP) 2015-2025 continues.  Both the asset and regulatory based Activity Management Plans (AMPs) were reviewed by the Policy Review Committee at its meetings in November and December.

 

36. A workshop was held with Councillors on 9 February 2015 to workshop a number of LTP financial issues including proposed rating movements, confirming the financial and
non-financial assumptions supporting the LTP, funding depreciation, the roading rate model and the Rates Remission on Maori Freehold Land policy.  The content of the consultation document was also discussed.

 

37. A draft LTP is in the process of being developed as well as a consultation document.  The submission and consultation process is also being reviewed and Council is looking to hold a number of ward ‘drop in’ meetings in addition to holding hearings, to allow members of the public to have their say.

 

38. Audit NZ will be onsite for two weeks from 23 February to audit the LTP Consultation Document.

Services and Assets Group

 

General

 

39. The Services and Assets Group enjoyed the summer break and over that time there were no exceptional requests.  On call staff managed issues that arose including cemetery burials.

 

40. Since the holiday break maintenance and construction works in particular are back in full swing.

 

41. The consent hearing for the Upper Oreti section of Stage 2 of the cycle trail has been held and we await the Commissioner’s decision.  In the meantime construction of Sections 6 and 7, going west from Mossburn, has begun.

People

 

42. Staff-wise, one significant change has occurred with the Works Scheme Coordinator, Moira Tinnock, being appointed as an Area Engineer.  Moira did a great job in the Works Scheme role and she brings a lot of skills and knowledge to the Area Engineer team where she will help back-fill for other Area Engineers when they are away as well as allowing them to focus on project completion.

 

Asset Management Plan Project

 

43. All Asset Management Plans have now been recommended by the Policy Committee for adoption by Council.  The first Infrastructure Strategy has been drafted and it also has been recommended by the Policy Committee.  Given the requirement for an Infrastructure Strategy is new it will be interesting to see how the Southland District Council Infrastructure Strategy compares with others across the country. 

 

Te Anau Airport - Manapouri:

 

Safety

 

44. The Civil Aviation Authority Part 139 Aerodrome Operating Certificate expires near the end of April.  This certificate is valid for a five year period and allows the aerodrome to accept large aircraft movement on a regular basis.  The Certificate is also a minimum requirement for most executive and airline operations.  The process of certification will be complete by 1 May 2015.

 

45. All staff have been inducted via an online and practical course into the Australian Alliance Airlines Ground Handling system.  This allows the airport staff to load, unload and refuel Alliance Aircraft and is strategic in maintaining the level of service required.

 

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People

 

46. There have been minor changes to Ground Handling staff with the addition of Ian Clement and Rob Murrell to service Alliance and Bill Black for on-call small aircraft handling.

 

47. All new staff have been inducted into the airport system and specific training for Alliance has been completed.

 

Assets

 

48. There has been very little change to asset condition.  Usage for both the GPS approach and aPAPI approach system lights have been up this summer season due to the large aircraft movements.

 

49. The recently installed AirBP refuelling station has allowed Alliance to upload fuel from Te Anau Airport enabling a direct flight from our airport to Auckland twice a week instead of having to make a technical fuel stop in Christchurch.

 

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50. There has been moderate use of the function centre.

 

SIESA (PowerNet):

 

Assets / Maintenance and Repairs

 

51. The replacement of the power station roof has been finalised as planned.  The building activities on site for the erection of the new shed for the replacement backup generator set are almost finalised.  Due to difficulties in finding accommodation on Stewart Island the builders had to interrupt the building activities for several days.

 

52. The replacement generator set for the backup unit has been ordered and is expected to arrive on site by the end of April.  All the required technical preparation work for the connection of this new generator set to the grid will start as soon as the building work on the shed has been finalised.  When the new generator set arrives it will have to be installed in its new place and fully commissioned.

 

53. Most of the material for the first stage of the “ring feed project” has already been shipped to Stewart Island.  PowerNet will endeavour to finalise the first stage of the project as planned in Financial Year 2014/15.

 

54. The old (non-compliant) “Farm Diesel Tank” which has been used as the running tank for the generator sets for many years will finally be replaced with a modern, 1,500 litre, fully compliant, double skinned fuel tank. The tank has been ordered.

 

55. We have replaced a defective 10,000 litre water tank with a new 25,000 litre water tank.  This has now increased the available water volume for fire fighting measures from previously 40,000 litres to 55,000 litres.

 

Forestry (IFS):

 

Safety

 

56. Three near miss incidents and one lost time injury were reported in Southland District Council forests during the quarter to 31 December 2014.  Two of these near misses were relatively minor, with one involving a mountain biker coming within close proximity of an operational harvest site at Waikaia and another involving a contractor falling over while marking logs.


 

 

57. A more significant near miss occurred at Ohai in November.  A pruning contractor narrowly avoided falling down a mineshaft which was covered by slash and debris on the forest floor.  While the hazard of this specific mine shaft has been mitigated through location and marking, IFS Growth believe it would be prudent for Southland District Council to undertake or facilitate a more thorough investigation of the site to accurately locate old mine shafts and better manage the hazard going forward.

 

58. A lost time incident occurred during pruning at Ohai in December.  Following this incident, the crew discussed correct equipment use and awareness of surroundings to reduce the chance of a similar incident in the future.

 

23.      Assets

24.       

59. The quarter to 31 December 2014 saw the effective completion of harvesting within Southland District Council forests for the 2014/2015 year.  As of October, the 39 hectare Dipton operation had been completed.  This harvesting operation went well, the project achieved just over 100% of budgeted revenue.  The final result for this harvest was $976,000.

 

60. Harvesting at Waikaia was completed in early January.  The harvesting operation performed ahead of its operational budget, despite a small area not being harvested.  This small area of older trees on the bank above Dome Burn was too steep to safely harvest and will be left and mapped out of the future crop.  Overall, the Waikaia harvest for 2014/2015 was a successful operation with final revenue in excess of $987,000.

 

Asset Management Improvement Plan Update

 

61. The draft Forest Estate Management Plan has been provided to the Forestry Operations Committee.

 

Projects

 

·                      Recreational access issues will likely be further addressed as the Forest Estate Management Plan is finalised.

·                      The ownership status of forest land that is not currently held in freehold by Southland District Council is being investigated with a view to transferring these parcels to freehold ownership.  This work will guide decisions around possible disposal of land from the forestry estate (eg, the area occupied by stand 29/1 at Ohai, which is small and isolated from the rest of the forest block).

Property

 

Assets

 

Public Conveniences

 

62. Operations have continued as normal.  The year to date door count at the Lions Park toilets in Te Anau as at 31 December is the highest since the facility opened in the 11/12 financial year.

 

63. The toilet upgrade at Mossburn is completed and work has commenced on the Garston toilet upgrade.

 

Community Centres

 

64. Action is progressing on the completion of the documentation for the disposal of the Otautau Hall.

 

65. Projects are underway to repaint the Tuatapere RSA hall and re-roof the lean-to at the Waikawa hall.  Action is mostly completed for the upgrade at the Browns community centre by the installation of a new additional water tank and reconfiguration of the existing pumping system.

 

Council Offices and Other Buildings

 

66. Internal alterations and painting, as well as external painting has been completed at the Otautau office.  Lumsden office external painting has also been completed.

 

67. Action is currently underway to make alterations at the Te Anau library however this is taking longer than anticipated due to delays in receiving prices to undertake some of the required work.

 

Water and Waste:

 

Curio Bay

 

68. Council are currently working with the Department of Conservation and the South Catlins Development and Environmental Charitable Trust to implement a sustainable long term wastewater treatment solution for the reserve.  This work is part of a wider project to help improve the overall visitor experience at the reserve.

 

69. The treatment solution based on membrane technology would treat the effluent to an extremely high standard which is in keeping with the unique status of the area.  The plant is identical to one operated by the Department of Conservation at their Papatowai campsite further up the Catlins coast.  Resource consent was granted in December with no appeals lodged within the statutory appeal period.  Staff will continue to develop a procurement plan while options for funding the balance of the costs will be outlined in the Long Term Plan.


 

 

Water Treatment Upgrades

 

70. All commissioning work has now been completed on an upgrade of four water treatment plants in order to meet requirements of the Drinking Water Standards for New Zealand.  The work involves installation of dosing equipment for pH correction and ultra violet disinfection along with associated instrumentation, monitoring and control equipment.  The $2.2 million contract was awarded to Downers for these upgrades.  The Mossburn Community Development Area Subcommittee recently had a tour of the new facility, with positive comments from members being received.

 

Riverton Water Supply

 

71. Work has now been completed on the installation of a new borehole for the Riverton water supply.

 

72. Following this, a contract has been awarded to upgrade the treatment plant to meet new Drinking Water Standards.  Stage One will involve installation of chlorine dosing and aeration to correct pH and remove iron.  Aerators have now been constricted and we are awaiting delivery to site.

 

73. Stage Two will see the installation of a membrane filtration plant to reduce the overall ‘hardness’ of the water.

 

Stormwater Consenting

 

74. Environment Southland are currently processing consent applications for 17 of our stormwater schemes.  Site visits for all schemes have been undertaken and at a follow up meeting Council staff tabled what we believe to be appropriate monitoring and consent conditions consistent with the scale of the activities and the potential financial implications for a small ratepayer base.

 

75. An initial set of conditions was amended following a meeting in late September.  Drafted conditions were tabled and consent conditions discussed.  It is anticipated that agreement over conditions that are reflective of the scale of activities can be reached in the near future.

 

Wastewater Resource Consent Renewals

 

76. Applications have been lodged at Environment Southland for the renewal of discharge consents for the Ohai and Riversdale wastewater schemes.  Application for Nightcaps was submitted in October and limited notified on 15 February.  The Riversdale consent application was notified late October with a 20 day period for submissions.  A pre-hearing meeting was held on 12 February, the outcome of which is pending.  Council have also received a draft set of conditions for the discharge at Ohai which are being reviewed.

 

Work Scheme:

 

People

 

77. Chris Klein is currently acting in the Work Scheme Co-ordinator role until an appointment can be made to the new “Work Scheme Team Leader” role which is to replace the previous Coordinator role.

 

Projects

 

·                      Mowing throughout the District

·                      Forth St - office painting

·                      Noxious control – reserves

·                      Invercargill City Council - Playground maintenance  

·                      Invercargill City Council - Otepuni gardens seats (staining and painting)

 

 

 

Recommendation

That the Council:

a)         Receives the report titled “Management Report” dated 9 March 2015.

 

 

Attachments

There are no attachments for this report.   


Council

18 March 2015

Description: sdclogo

 

Mediation of Appeals on the Proposed Te Anau Wastewater Resource Consent Application - Delegated Authority

Record No:        R/15/3/4249

Author:                 Ian Evans, Strategic Manager Water and Waste

Approved by:       Ian Marshall, GM - Services and Assets

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        To grant delegated authority to the Manager - Strategic Water and Waste and the Group Manager - Services and Assets to make decisions on settling appeals to the
Environment Court on the proposed Te Anau wastewater treatment discharge consent, if possible, through Environment Court mediation.

Executive Summary

2        Council has received three appeals to the proposed Te Anau wastewater treatment and Disposal resource consent application, and in accordance with the directions of the Environment Court these will be set down for mediation most likely in May/June 2015. Delegated authority is needed because the Environment Court expects that those parties representing their organisations at mediation have sufficient authority to enter into binding agreements.  It is therefore recommended that the Manager - Strategic Water and Waste and Group Manager - Services and Assets are granted delegated authority to make any decision on behalf of Council.

 

Recommendation

That the Council:

a)         Receives the report titled “Mediation of Appeals on the Proposed Te Anau Wastewater Resource Consent Application - Delegated Authority” dated 9 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Grants delegated authority to the Manager - Strategic Water and Waste and Group Manager - Services and Assets to make decisions on behalf of Council in mediation on the proposed Southland District Plan 2012.  

 


 

Content

Background

3        Appeals on Resource Management Act decisions are subject to rights of appeal to the Environment Court.  Three appeals were received on the independent commissioner’s decision to grant discharge consent for the proposed Te Anau wastewater treatment and disposal upgrade.  Council have already indicated that it is agreeable to enter into Environment Court mediation to try and reach an outcome agreeable to all parties.

Issues

4        Council needs to be represented at the Environment Court mediation by people who have the appropriate authority to settle any appeal if an agreeable position is reached.

Factors to Consider

Legal and Statutory Requirements

5                    In order for Council to be appropriately represented at mediation in accordance with the 2014 practice note issued by the Environment Court it needs to delegate to a person or persons the authority to act on its behalf.  Although Council will continue dialogue with Fiordland Sewage Options it must continue with the current legal process.

Community Views

6                    Community views were sought through the submission process on the Proposed District plan and it is a small number of those people/organisations that have appealed the decisions made to the Environment Court.

Costs and Funding

7                    Indicative funding for this project has been included in the Long Term Plan and Annual Plans for a number of years.

Policy Implications

8                    Any settlement may result in amendment to consent conditions imposed by commissioners through the granting of the resource consent.

Analysis

Options Considered

9        Council must be represented in mediation proceedings and any subsequent
Environment Court hearing.  Therefore the only option to consider is to whom the delegation is made. In this instance it is considered that the delegation should be made to both the Manager - Strategic Water and Waste and the Group Manager - Services and Assets, although it is anticipated that the Manager - Strategic Water and Waste would be the primary representative of Council.

Analysis of Options

10      The key reason for having more than one person with the delegated authority is to ensure that someone is able to represent Council fully in mediation if there are unforeseen circumstances).

11      Council and senior staff will be kept informed of progress on the mediation process and will have an opportunity to discuss with staff the issues that have been raised by appellants and the recommended courses of action/positions that have been considered.

Assessment of Significance

12      The delegation of authority to settle appeals on the Te Anau wastewater treatment and disposal resource consent application is not a decision that will have a major or long term effect on or the district, cultural impact, or level of service. Nor will it have a financial impact that will exceed the threshold of 10% of total revenue (exclusive of investment assets).

Recommended Option

13      The recommended option is to grant delegated authority to the Manager - Strategic Water and Waste and the Group Manager - Services and Assets to make decisions on behalf of Council.  These will be reported back to Council at the next meeting following consent orders being signed.

Next Steps

14      Staff will continue to work with Council’s legal representatives and other staff and consultants in preparation for mediation.

 

Attachments

There are no attachments for this report.   


Council

18 March 2015

Description: sdclogo

 

Proposed Southland District Plan 2012 - Make and Release the Council's Decision on Designation 80

Record No:        R/15/3/4248

Author:                 Simon Moran, Manager - Resource Management

Approved by:       Bruce Halligan, GM - Environment and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report seeks the Council’s decision on the recommendation on Designation 80 in the Proposed Southland District Plan 2012 and approves its public notification. 

Summary

2        Hearing Commissioners Nugent, Potts, and Couch-Lewis heard the submissions on Designation 80 - Te Anau Manapouri Wastewater Treatment Area as part of the joint hearing on the Environment Southland discharge consent application. The Commissioners were delegated the authority to make a recommendation on the designation and it is now up to Council to consider whether to accept or reject that recommendation

 

Recommendation

That the Council:

a)         Receives the report titled “Proposed Southland District Plan 2012 - Make and Release the Council's Decision on Designation 80” dated 11 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Accepts the recommendation of the Hearing Commissioners to confirm with modification and conditions the Notice Of Requirement for Designation 80 from the Southland District Council.

e)         Accepts the recommendations of the Hearing Commissioners on the individual submissions as set out in Appendix 5 of Attachment A.

f)          Approves the public notification of the Decisions on Designation 80 in the Proposed Southland District Plan 2012 in accordance with Schedule 1,
Clause 11 of the Resource Management Act.

 

 

Background

3        The proposed Southland District Plan 2012 (Proposed Plan) was notified on 20 November 2012, and 289 submissions were received.  These submissions were summarised and those summaries were notified on 15 May 2013, with 48 further submissions received.
Staff prepared recommendations on all of the points raised in submissions, and hearings then commenced on 31 March 2014 for those submitters who wanted to speak to their submission.

4        With the exception of Notice of Requirement for Designation 80 the decisions on all other submissions on the Proposed Plan were publicly notified on 15 October 2014 and the appeal period is now closed.

5        Proposed Designation 80: Te Anau Manapouri Wastewater Treatment Area is clearly linked to the discharge consents that were sought from Environment Southland as it relates to the area that is to be used for the irrigation. It was considered that a joint hearing by independent Hearing Commissioners was appropriate in this instance even though the Notice Of Requirement was notified as part of the proposed District Plan and the Council does have the legislative right to make decisions on its own designation applications. The recommendation to confirm the notice of requirement with some modifications was released by the Commissioners January 2015.

 

Decision Making

6        In reaching their recommendation on the Notice Of Requirement the Hearing Commissioners have considered all the points raised by submitters in their submissions and evidence, however, the final decision rests with Council. The Commissioners’ delegation authorised them to make a recommendation rather than a decision.

7        To that end, the Council must decide whether to confirm the Commissioners’ recommendation and also make decisions on the submissions that were received. The Commissioners have already considered the points made in reaching their recommendation and provided recommended decisions on individual submissions in Appendix 5 of their decision which is appended to this report as Attachment A.

8        If the Council confirms the Commissioners recommendation to confirm with modification and conditions the Notice Of Requirement the Council should also approve the Commissioners recommendations on individual submissions.

9        Council is also being asked now to approve the public notification of the decisions because that is a requirement of the Resource Management Act 1991 First Schedule plan making process.

 

Options

10      Under Section 168A of the Resource Management Act Council has the ability to confirm the requirement; modify the requirement; impose conditions; or withdraw the requirement. In taking a decision at variance from the recommendation of the Commissioners however, Council would need to be satisfied that it is fully aware of the issues that have been raised throughout the submissions and hearing process.

 

Effect on the District and Community

11      The Notice Of Requirement seeks to designate an approximately 285 hectare block of land that is located in the rural zone adjacent to the Manapouri airport and about 2.5km from Manapouri township. Council received 37 submissions to the Proposed Southland District Plan 2012 on the Notice of Requirement.

12      The environmental effects of the activity on the surrounding community, including the five immediately adjoining properties and the Te Anau airport, have been addressed as part of the Environment Southland discharge consent. The Hearing Commissioners gave considerable attention in their decision to the points raised by submitters regarding their perception of effects and considered them to be negligible. 

13      Given the localised nature of the activity and the decision of the Commissioners the proposed designation is considered to be of moderate significance to the local community and low significance to the Ward and District as a whole with respect to the test under section 76 of the Local Government Act 2002.

 

Next steps

14      Once the decision is notified submitters have 30 working days to lodge an appeal to the Environment Court.  At the close of the appeal period, staff will report back to the Resource Management Committee to advise of the nature and extent of any appeals and the process forward from there.

 

Attachments

a         Commissioners Recommendation on Designation 80 View

b         Proposed Southland District Plan - Designation 80 (Te Anau Manapouri Wastewater Treatment Area) Recommending Report View     


Council

18 March 2015

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council

18 March 2015

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council

18 March 2015

Description: sdclogo

 

Mediation of the Appeals on the Proposed Southland District Plan 2012 - Delegated Authority

Record No:        R/15/2/3986

Author:                 Simon Moran, Manager - Resource Management

Approved by:       Bruce Halligan, GM - Environment and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        To grant delegated authority to the Manager - Resource Management and the Group Manager – Environment and Community to make decisions on settling appeals to the Environment Court on the Proposed Southland District Plan 2012, if possible, through Environment Court mediation

Executive Summary

2        Council has received nine appeals to the Proposed Southland District Plan 2012 and in accordance with the directions of the Environment Court these will be set down for mediation most likely in late March 2015. Delegated authority is needed because the Environment Court expects that those parties representing their organisations at mediation have sufficient authority to enter into binding agreements. It is therefore recommended that the Manager – Resource Management and Group Manager – Environment and Community are granted delegated authority to make any decision on behalf of Council.

 

Recommendation

That the Council:

a)         Receives the report titled “Mediation of the Appeals on the Proposed Southland District Plan 2012 - Delegated Authority” dated 3 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Grants delegated authority to the Manager – Resource Management and Group Manager – Environment and Community to make decisions on behalf of Council in mediation on the Proposed Southland District Plan 2012.

 


 

Content

Background

3        Appeals on Resource Management Act decisions such as those made by the Resource Management Committee on behalf of Council are subject to rights of appeal to the Environment Court. Nine appeals were received on a relatively confined number of topics out of 289 submissions and 48 further submissions made on the Proposed Southland District Plan 2012.

4        The key areas under appeal are parts of the biodiversity, rural, and natural features and landscapes chapters although there are appeals on other areas as well.

Issues

5        Council needs to be represented at the Environment Court mediation by people who have the appropriate authority to settle appeals if an agreeable position is reached.

Factors to Consider

Legal and Statutory Requirements

6                    Council has received advice that the Resource Management Committee, in its role as the hearing panel for the Proposed District Plan, should not be directly involved in the mediation “the convention is that once a decision maker makes a judicial/quasi judicial decision it takes no part in the subsequent appeal proceedings.” In order for Council to be appropriately represented at mediation in accordance with the 2014 practice note issued by the Environment Court it needs to delegate to a person or persons the authority to act on its behalf.

Community Views

7                    Community views were sought through the submission process on the Proposed District plan and it is a small number of those people/organisations that have appealed the decisions made to the Environment Court.

Costs and Funding

8                    Indicative funding for this part of the plan making process has been included in the LTP and annual plans for a number of years.

Policy Implications

9                    Any settlement may affect the policy framework in the District Plan and not entirely reflect the position that was initially reached in decisions by the hearing panel.

Analysis

Options Considered

10      Council must be represented in mediation proceedings and any subsequent Environment Court hearing. Therefore the only option to consider is to whom the delegation is made. In this instance it is considered that the delegation should be made to both the Manager – Resource Management and the Group Manager – Environment & Community although it is anticipated that the Manager – Resource Management would be the primary representative of Council.

Analysis of Options

11      The key reason for having more than person with the delegated authority is to ensure that someone is able to represent Council fully in mediation if there are unforeseen circumstances.

12      The Resource Management Committee will be kept informed of progress on the mediation process and will have an opportunity to discuss with staff the issues that have been raised by appellants and the recommended courses of action/positions that have been considered.

Assessment of Significance

13      The delegation of authority to settle appeals on the Proposed District Plan is not a decision that will have a major or long term effect on an individual town or the district, cultural impact, or level of service. Nor will it have a financial impact that will exceed the threshold of 10% of total revenue (exclusive of investment assets).

Recommended Option

14      The recommended option is to grant delegated authority to the Manager – Resource Management and the Group Manager – Environment & Community to make decisions on behalf of Council.  These will be reported back to Council at the next meeting following consent orders being signed.

Next Steps

15      Staff will finalise reports on the appeals and discuss the recommendations with Resource Management Committee in preparation for mediation.

 

Attachments

There are no attachments for this report.   


Council

18 March 2015

Description: sdclogo

 

Southland District Council 2015 Scholarship Recipients

Record No:        R/15/3/4185

Author:                 Bronwyn Affleck, Administration Manager

Approved by:       Paul Casson, Chief Executive

 

  Decision                             Recommendation                        Information

 

  

 

2015 Scholarship Applicants

1        Southland District Council scholarship applicant interviews were conducted on 22 January 2015.  No applications were received for the Outward Bound Community, 27 years and over category or the Valmai Robertson Arts Scholarship.

2015 Scholarship Recipients

2        Centennial Bursary ($2,000 each recipient): Jacob Coghlan and Christine Grove

Outward Bound 18 – 27 years (Course fees + travel): Julie Russell

 

 

Recommendation

That the Council:

a)         Receives the report titled “Southland District Council 2015 Scholarship Recipients” dated 10 March 2015.

 

 

Attachments

There are no attachments for this report.   


Council

18 March 2015

Description: sdclogo

 

Resource Consents and Other Resource Management Act Items - December 2014

Record No:        R/15/1/1383

Author:                 Jenny Green, Senior Resource Management Planner - Consents

Approved by:       Bruce Halligan, GM - Environment and Community

 

  Decision                             Recommendation                        Information

 

  

 

Resource Consents and Other Resource Management Act Items - December 2014

1         Attached for the Councillors’ information is a schedule of the non-notified resource consents and other Resource Management Act items processed by the Resource Management Department staff, under delegation from the Council, during December 2014.

2         An average processing time of 17.75 working days from receipt of all required information was achieved for the 24 non-notified consents processed.  There were five consents processed over the 20 working day statutory timeframe and this higher than usual.  Although there was a no significant increase in resource consent numbers during this period, the increase in average processing time and those exceeding the statutory timeframe was due to an increase in other regulatory processes and enquiries during this timeframe and the processing of two large applications (Around the Mountains Cycle Trail and Curio Bay Heritage Centre). 

3         Also processed during this timeframe was (1) withdrawn application; (1) Section 127 Change of Condition application and (1) Notice of Requirement.

4         Please note the number of applications processed continues to be consistent with
24 non-notified consents being processed.

5         If any Councillor has any specific query regarding an individual application, they should contact the relevant staff member who processed the application, as identified on the schedule.

 

 

 

Recommendation

That the Council:

a)         Receives the report titled “Resource Consents and Other Resource Management Act Items - December 2014” dated 18 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

Attachments

a         Report to Council - 18 March 2015 - Resource Consents and Other Resource Management Act Items - December 2014 - Summary Sheet View     


Council

18 March 2015

 

 

Consent Number

Name

Address

Ward

Nature of Consent

Time Taken

Cost

Monitoring

Date of Approval

2013/53268

M Krevalek

905 Pioneer Highway

Brydone

Waihopai Toetoes

Rural subdivision - Two Lots

15

1460.00

Theresa Cameron

18/12/2014

2014/53035

Winton Wonders Limited

15 Albert Street

Winton

Winton Wallacetown

Childcare centre

9

675.00

Theresa Cameron

24/12/2014

2014/53170

Southland District Council

550 Waikawa Curio Bay Road

Slope Point - Curio Bay

Waihopai Toetoes

To establish, operate and maintain a wastewater treatment plant

93

4927.27

Jennifer Green

3/12/2014

2014/53182

Baker Farms 2005 Limited

100 Pollock Road

Waipounamu

Mararoa Waimea

Earthworks - gravel extraction 8,000 m3

20

420.00

Kelwyn Osborn

1/12/2014

2014/53246

P E Turner and

K A Turner

1545 Wreys Bush Mossburn Road

Gowan Hill

Waiau Aparima

Earthworks - gravel extraction 50,000 m3

20

675.00

Kelwyn Osborn

12/12/2014

2014/53254

Willingale Farms Limited

268 Walker Road

Morton Mains

Waihopai Toetoes

Earthworks - gravel extraction 20,000 m3

43

600.00

Kelwyn Osborn

12/12/2014

2014/53257

Bounty Park Limited

1883 Winton Lorneville Highway

Makarewa North

Winton Wallacetown

Erect a new shed, extend and upgrade two other sheds.

34

360.00

Jennifer Green

5/12/2014

2014/53259

A W Egan and

M J Egan

746 Otautau Tuatapere Road

Scotts Gap

Waiau Aparima

Earthworks - gravel extraction

14

675.00

Kelwyn Osborn

11/12/2014

2014/53260

Glenwik Downs

Family Trust and J McKenzie and

E F McKenzie

97 Walker Road

Morton Mains

Waihopai Toetoes

Earthworks - gravel extraction - 20,000 m3 over five years

9

675.00

Kelwyn Osborn

18/12/2014

2014/53262

H J Hollows and S M Hollows

26 Mokonui Street

Te Anau

Mararoa Waimea

Erect a sign promoting Takitimu Tiki Tours

25

420.00

Theresa Cameron

1/12/2014

2014/53263

The Tituiini Family Trust

11 Manse Street

Edendale

Waihopai Toetoes

To build a residential dwelling and to build and overheight garage and to reposition the driveway

31

360.00

Jennifer Green

10/12/2014

2014/53267

A M Johnstone

28 Redan Street

Wyndham

Waihopai Toetoes

To operate a confectionary and second-hand goods store

20

846.77

Luke Place

9/12/2014

2014/53268

N J Hamilton and I F Hamilton

1217 Mossburn Five Rivers Road

Mossburn

Mararoa Waimea

To construct a sixth dwelling

20

420.00

Luke Place

1/12/2014

2014/53269

K D White and

J O White

150 Church Street

Riverton South

Waiau Aparima

Erect an overheight farm shed

28

510.00

Kelwyn Osborn

12/12/2014

2014/53270

The Otago Foundation Trust Board

121 Flora Road

Lumsden

Mararoa Waimea

Construct a dwelling

20

360.00

Theresa Cameron

9/12/2014

2014/53272

Noremac Ag Limited

318 Wyndham Station Road

Mokoreta

Waihopai Toetoes

Earthworks - gravel extraction 20 000 m3 of rock.

0

675.00

Kelwyn Osborn

15/12/2014

2014/53274

J M Kingma

520 Waituna Gorge Road

Ashers

Waihopai Toetoes

Indigenous vegetation modification

8

540.00

Marcus Roy

3/12/2014

2014/53276

Southern Sights Limited

137 Henderson Road

Otapiri

Winton Wallacetown

Rural subdivision - nine new allotments

17

840.00

Theresa Cameron

19/12/2014

2014/53277

A K Hall and

M M Hall

389 Bickley Road

Waimatuku

Waiau Aparima

Coastal subdivision - Boundary adjustment

16

480.00

Theresa Cameron

17/12/2014

2014/53279

R N McCracken and S J McCracken

147 Tuatapere Orepuki Highway

Waihoaka

Waiau Aparima

Construction of a shed

16

630.00

Luke Place

19/12/2014

2014/53280

C J Buchanan and J A G Bisset

202 Great North Road

Winton

Winton Wallacetown

To operate a personal training facility

13

936.00

Luke Place

23/12/2014

2014/53281

D L King and

P A King

136 King Road

Rakahouka

Winton Wallacetown

Rural Subdivision - Two Lots

20

480.00

Theresa Cameron

17/12/2014

2014/53283

D W Barclay and L M Shaw

33 Ballantrae Street

Wallacetown

Winton Wallacetown

Construct an overheight garage that breaches the side-yard setback

15

420.00

Kelwyn Osborn

16/12/2014

2014/53286

JNR Farm (2006) Limited

450 Grove Burn Road

Rowallan

Waiau Aparima

Indigenous vegetation modification

7

840.00

Theresa Cameron

23/12/2014

2014/53292

Southland District Council

180 Centre Hill Road

Centre Hill

Mararoa Waimea

Variation to conditions of Consent 360/10/14/265

10

360.00

Luke Place

18/12/2014

2014/53293

Southland District Council

5196 Te Anau Mossburn Highway

Hamilton Burn - Mossburn

Mararoa Waimea

Earthworks - gravel extraction 3,600 m3 - Around the Mountains Cycle Trail

9

480.00

Luke Place

22/12/2014

2014/53297

B J Wilson

25 Blaydon Street

Waikaia

Mararoa Waimea

Double garage and storage room

6

300.00

Kelwyn Osborn

18/12/2014

 


Council

18 March 2015

Description: sdclogo

 

Resource Consents and Other Resource Management Act Items - January 2015

Record No:        R/15/2/3209

Author:                 Jenny Green, Senior Resource Management Planner - Consents

Approved by:       Bruce Halligan, GM - Environment and Community

 

  Decision                             Recommendation                        Information

 

  

 

Resource Consents and Other Resource Management Act Items - January 2015

1         Attached for the Councillors’ information is a schedule of the non-notified resource consents and other Resource Management Act items processed by the Resource Management Department staff, under delegation from the Council, during January 2015.

2         An average processing time of 16 working days from receipt of all required information was achieved for the 15 non-notified consents processed.  There were two consents processed over the 20 working day statutory timeframe.   

3         Also processed during this timeframe was (1) Section 221(3) Variation of Consent Notice; (1) Certificate of Compliance application; (1) Withdrawn application and (2) Section 348 Right of Way applications.

4         Please note the number of applications processed continues to be consistent with
15 non-notified consents being processed.

5         If any Councillor has any specific query regarding an individual application, they should contact the relevant staff member who processed the application, as identified on the schedule.

 

 

 

Recommendation

That the Council:

a)         Receives the report titled “Resource Consents and Other Resource Management Act Items - January 2015” dated 18 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

Attachments

a         Council - 18 March 2015 - Resource Consents and Other Resource Management Act Items - January 2015

 View     


Council

18 March 2015

 

RESOURCE CONSENT APPLICATIONS AND OTHER RESOURCE MANAGEMENT ACT ITEMS

 

JANUARY 2015

 

Application Number

Applicant

Address

Ward

Description of Application

Working Days (from receipt of all information)

Total Costs Incurred

Processing Officer

Decision Date

2014/53179

Driffield Farming Limited

209 Hamlyn Road

Barnhill

Mararoa Waimea

To build worker accommodation dwelling

21

570.00

Kelwyn Osborn

13/01/2015

2014/53181

TK & A Stevens Contracting Limited

87 Stony Creek Road

Hillside

Mararoa Waimea

Rural subdivision - boundary adjustment

20

445.66

Theresa Cameron

27/01/2015

2014/53243

TK & A Stevens Contracting Limited

87 Stony Creek Road

Hillside

Mararoa Waimea

Certificate of Compliance - Building platform - split consent see 360/10/14/181

8

445.66

Theresa Cameron

27/01/2015

2014/53261

J B Hargest and

A M Hargest

1133 Lorne Dacre Road

Rakahouka

Winton Wallacetown

Subdivision-Rural subdivision - one new allotment

22

1068.00

Luke Place

21/01/2015

2014/53264

Inverneer Farming

80 Gardiner Road

Kennington

Waihopai Toetoes

Gravel Extraction

2

570.00

Kelwyn Osborn

13/01/2015

2014/53275

C O Thomson and

J W Thomson

116 Thomsons Crossing Road West

Thomsons Crossing

Winton Wallacetown

Rural subdivision - three new allotments

11

675.00

Theresa Cameron

26/01/2015

2014/53282

Parawa Farmlands Limited

631 Athol Five Rivers Highway

Five Rivers - Parawa

Mararoa Waimea

Proposed Right of Way for Around the Mountains Cycle Trail

22

360.00

Marcus Roy

12/01/2015

2014/53284

C A Smith Family Trust

555 Collinson Road

Tussock Creek

Winton Wallacetown

Rural Subdivision - boundary adjustment

18

540.00

Theresa Cameron

29/01/2015

2014/53285

D G Addenbrooke and

F M Addenbrooke

2803 Ohai Clifden Highway

Orawia - Pukemaori

Waiau Aparima

Earthworks - gravel extraction - 20,000 m3

18

675.00

Luke Place

26/01/2015

2014/53287

K W Beck and

J L Beck

5 Talboys Drive

Winton

Winton Wallacetown

New dwelling that breaches rear yard set back

13

480.00

Marcus Roy

15/01/2015

2014/53288

New Zealand Motor Caravan Association Inc

15 Alpine Drive

Te Anau

Mararoa Waimea

To operate a NZMCA members only motor caravan park

20

1044.80

Marcus Roy

20/01/2015

2014/53290

M L Sheppard and

K J Sheppard and
Cargill Trustees Limited

593 Masseys Tramway Road

Awarua Wetlands

Waihopai Toetoes

Rural Subdivision - two lots

20

480.00

Marcus Roy

22/01/2015

2014/53291

J A Clark and J A Clark

1521 Dipton Winton Highway

Centre Bush

Winton Wallacetown

Rural Subdivision - boundary adjustment

12

576.00

Luke Place

19/01/2015

2014/53294

G B Taylor and
M J Taylor

277 Gallagher Road

Acton

Mararoa Waimea

Section 226

19

360.00

Marcus Roy

27/01/2015

2014/53295

Silsa Construction Limited

(TEMPORARY ADDRESS ONLY) 35C Poole Road

Waihopai Toetoes

Build new house outside of building platform

12

120.00

Marcus Roy

16/01/2015

2014/53296

G W Coles and

K J Coles

50 Kirkoswald Street

Wallacetown

Winton Wallacetown

Section 226

16

600.00

Luke Place

22/01/2015

2014/53298

Centre Ridge Dairies Limited

94 Armstrong Road

Waipango - Gummies Bush

Waiau Aparima

Boundary adjustment

20

480.00

Marcus Roy

30/01/2015

2014/53303

Southland District Council

29 King Street

Otautau

Waiau Aparima

Section 348 Creation of Right of Way

14

300.00

Theresa Cameron

28/01/2015

2015/53003

Stuart Bros Limited

(TEMPORARY ADDRESS) 670 Riverton Wallacetown Hwy

Winton Wallacetown

Rural Subdivision - two lots

8

600.00

Kelwyn Osborn

28/01/2015

2015/53006

Silsa Construction Limited

(TEMPORARY ADDRESS ONLY) 35C Poole Road

Waihopai Toetoes

Variation to consent notice

4

516.00

Marcus Roy

22/01/2015

 


Council

18 March 2015

Description: sdclogo

 

Building Consents and Values for January 2015

Record No:        R/15/2/2441

Author:                 Kevin  O'Connor, Manager - Building Control

Approved by:       Bruce Halligan, GM - Environment and Community

 

  Decision                             Recommendation                        Information

 

  

 

 

Recommendation

That the Council:

a)         Receives the report titled “Building Consents and Values for January 2015” dated 18 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

 

 

 

 

 

No.

                 2015

                       $

 

No.

                 2014

                       $

 

1.

Dwellings

14

4,844,118

14

3,805,163

2.

Additions to Dwellings

13

746,500

21

786,700

3.

Commercial/Industrial Buildings

8

1,271,000

11

2,059,000

4.

Swimming/Spa Pools

0

0

0

0

5.

Heating Units

6

22,000

3

11,500

6.

Garages

5

137,020

5

133,447

7.

Farm Buildings

18

516,997

18

2,044,691

8.

Houses for Removal

2

3,000

6

150,000

9.

Cowsheds

3

600,650

1

289,000

10.

Miscellaneous

2

6,500

0

0

11.

Certificates of Acceptance

1

40,000

3

1,825,300

 

TOTAL

72

8,187,785

82

11,104,801

 


 

 

 

2015

2014

Variation %

Total consents for month

72

82

12.20-

Total consents for year

648

581

11.53

Total project values for month

8,187,785

11,104,801

26.27-

Total project values for year

72,098,183

55,480,198

29.95

 

 

 

 

Average Residential Cost

346,008

271,797

 

Average House Area (m2)

239.85

259.33

 

 

 

 

 

Number of Inspections Carried Out

350

280

 

 

 

Summary/Comments:

 

Although both consent numbers and project values for the month of January have dropped off by 12% and 26% respectively, overall these figures are still up by 12% and 30% so far for the financial year.  New dwelling, farm building and garage consent numbers remain consistent with those of this time last financial year.  Dwelling alteration numbers have dropped sharply, with a lift in dairy shed consent numbers from that of the same period last year. 

 

 

Attachments

a         Appendix A - Consents Database Graph January 2015 View

b         Appendix B - Building Consents Issued Numbers January 2015 View

c         Appendix C - Building Consents Issued Values January 2015

 View     


Council

18 March 2015

 


 


Council

18 March 2015

 


 


Council

18 March 2015

 


 


Council

18 March 2015

Description: sdclogo

 

Building Consents and Values for February 2015

Record No:        R/15/3/4097

Author:                 Kevin  O'Connor, Manager - Building Control

Approved by:       Bruce Halligan, GM - Environment and Community

 

  Decision                             Recommendation                        Information

 

  

 

 

Recommendation

That the Council:

a)         Receives the report titled “Building Consents and Values for February 2015” dated 18 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

 

 

 

 

 

No.

                 2015

                       $

 

No.

                 2014

                       $

 

1.

Dwellings

13

3,408,000

8

2,032,360

2.

Additions to Dwellings

14

509,000

7

477,651

3.

Commercial/Industrial Buildings

5

3,921,000

3

119,000

4.

Swimming/Spa Pools

0

0

0

0

5.

Heating Units

14

64,900

6

37,700

6.

Garages

1

8,000

4

53,060

7.

Farm Buildings

17

679,000

9

272,000

8.

Houses for Removal

2

240,000

2

50,000

9.

Cowsheds

3

1,000,000

3

852,000

10.

Miscellaneous

4

37,000

1

17,101

11.

Certificates of Acceptance

4

41,000

3

12,850

 

TOTAL

77

9,907,900

46

3,923,722

 


 

 

 

2015

2014

Variation %

Total consents for month

77

46

67.39

Total consents for year

725

627

15.63

Total project values for month

9,907,900

3,923,722

152.51

Total project values for year

82,006,083

59,403,920

38.05

 

 

 

 

Average Residential Cost

262,154

254,045

 

Average House Area (m2)

218.88

225.50

 

 

 

 

 

Number of Inspections Carried Out

443

386

 

 

 

Summary/Comments:

 

Whilst at first glance it would seem there has been a large upswing in consent numbers and project values for February, it needs to be recognised that February 2014 was a particularly quiet month.  In saying that consent numbers for February 2015 are relatively consistent with those of January 2015, so numbers are steady.  Overall consent numbers for the financial year so far are up 15.6%, with total project values up by 38%.

 

 

 

Attachments

a         Appendix A - Consents Database Graph February 2015 View

b         Appendix B - Building Consents Issued Numbers February 2015 View

c         Appendix C - Building Consents Issued Values February 2015

 View     


Council

18 March 2015

 


Council

18 March 2015

 


 


Council

18 March 2015

 


 


Council

18 March 2015

Description: sdclogo

 

Council Action Sheet

Record No:        R/15/3/4688

Author:                 Maree Fyffe, Committee Advisor

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

1        Action item list for Council’s information.

 

Recommendation

That the Council:

a)         Receives the report titled “Council Action Sheet” dated 18 March 2015.

b)         Determines that this matter or decision be recognised not as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

Attachments

a         Council Action Sheet View     


Council

18 March 2015

 

 

Council Action Sheet - Including Public Excluded

 

 

 

 

 

 

Open Action Items

 

 

 

 

 

 

Author

Due Date

Subject

Notes

Ian Evans

24/12/2014

Draft Kerbside Recycling and Rubbish Collection Policy

Education and PR campaign will be undertaken between January and April in the run up to the policy being implemented on 6th April. Council will be provided with further information prior to this time.

Susan Cuthbert

11/02/2015

Te Anau Wastewater Consent Application - Delegated Authority

This was put to the last Council meeting - a new delegated authority.

Ian Evans

11/02/2015

Te Anau Wastewater Consent Application - Delegated Authority

 

Henrietta McNeill

11/02/2015

International Relations Committee - New Member

 

Kevin McNaught

24/12/2014

Purchase of part of the Blackmount School on behalf of the Blackmount community

Second offer been declined. Negotiations ongoing.

 

24/12/2014

General Motion

 

 

 

 

 

 

 

Recently Closed Action Items

 

 

 

 

 

 

 

Author

Completion Date

Subject

Notes

 

 

 


Council

18 March 2015

Description: sdclogo

 

Completion of a historical roading action - Glenburn Road

Record No:        R/15/2/3501

Author:                 Kevin McNaught, Strategic Manager Property

Approved by:       Ian Marshall, GM - Services and Assets

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        Approval of Council is sought to complete a historical road action on Glenburn Road.

Executive Summary

2        In 1902/1903 a road realignment was undertaken by way of a land exchange.  The land for road was taken from the title but the closed road was never added into the title to complete the exchange.

3        Council’s approval is sought to allow action to be taken to complete the exchange.

 

Recommendation

That the Council:

a)         Receives the report titled “Completion of a historical roading action - Glenburn Road” dated 24 February 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Resolves as successor to the former Wallace County Council to take action under the Public Works Act 1981 to have those two portions of closed road as defined on SO 3490 added into the adjoining land title to complete the historical land exchange.

 


 

Content

Background

4        In 1902 and 1903 action was commenced to take land for road on Glenburn Road, to close two portions of road and add them into the adjoining land title by way of exchange. The records are clear, in that the landowner and the Wallace County Council both signed the plans using the words “in exchange”.

5        Recently an agreement between neighbours in this area was entered into, whereby an easement would be granted over one property in favour of another to install electric power lines to service a new house under construction.  Unfortunately this came to a halt when it was discovered that the closed road was not part of the property, even though the landowners thought it was.

6        An investigation was undertaken which found that while the portions of road were closed, they were never added into the adjoining landowners’ title to complete the exchange.  The landowners have been advised of this and this advice and diagram is attached.

7        Given that the Southland District Council is the successor to the former Wallace County Council, a liability exists to complete the exchange given the landowners and Council agreed at the time.  This can be achieved using the provisions of the Public Works Act 1981 but is reliant on both the landowner and LINZ agreeing.  Given the landowner thinks the land is theirs already this is not anticipated as an issue.  LINZ will need to be satisfied that this is an uncompleted action, however since the plans clearly show the words “in exchange”   approval is expected to be granted.

8        Council’s approval is required to proceed and rectify the uncompleted action.

Issues

9        The only issues are obtaining both the landowners and LINZ approval however as set out above, it is anticipated that these approvals will be given.

Factors to Consider

Legal and Statutory Requirements

10                  This is an uncompleted land transaction which can be completed using the provisions of the Public Works act 1981.

Community Views

11                  This is not relevant in this situation however the affected parties will be required as part of the resolution to execute agreement documents.

Costs and Funding

12                  There will be some costs to this however these are not seen as being significant. Provided the existing survey plans can be used this cost is estimated as less than $1000.

Policy Implications

13                  None identified.

Analysis

Options Considered

14      The options are to leave the status quo or take action to rectify the situation.

Analysis of Options

Option 1- take action to rectify

Advantages

Disadvantages

·        Completes a historical liability.

·        Corrects land ownership in line with adjacent landowners thoughts.

·        Allows electricity easement to be completed.

·        Some cost to Council but these will be minor.

Option 2 - status quo

Advantages

Disadvantages

·        No cost to Council.

·        Given research may open Council to criticism for not accepting liabilities.

·        Creates significant additional costs for the parties to supply electricity to the new house under construction.

Assessment of Significance

15      Not significant

Recommended Option

16      Option 1 - take action to rectify

Next Steps

17      These will be actioned after Councils decision.

 

Attachments

a         Letter to J H and S L McKenzie -Uncompleted Roading Action View     


Council

18 March 2015

 

 

When replying please quote:  S2292/106/0     K McNaught

 

 

 

18 February 2015

 

 

J H and  S L McKenzie

106 Glenburn Road

RD 3

Otautau  9683

 

 

 

 

Dear Mr and Mrs McKenzie

 

Uncompleted Roading Action

 

An examination of the status of the two areas of “closed road” that are shown intersecting the western end of your property, (marked green on the attached diagram) has been completed following issues that have arisen regarding the proposed power supply easement over your property in favour of your neighbours Marshall’s Braeside Limited.

 

Council has reviewed the historical records associated with the realignment of
Glenburn Road in 1902/03, and acknowledge that the agreement between the
Wallace County Council and Alexander McKenzie which enabled the road realignment to proceed was conditional on the closed road being exchanged for the land that was taken for road.

 

It is now recognised that while the road closing and taking actions were implemented, the conveyance of ownership of the two areas of closed road has not been completed as intended.

 

I will be recommending in a report to Council, that the Southland District Council as the successor to the former Wallace County Council, agrees it holds responsibility for ensuring that outstanding vesting of the ownership process is completed.  This will mean that the subject strips of closed road are properly recognised as being part of the land comprised in your title.

 

The required actions will take some time to complete however this letter is to advise you what has been discovered and what action is intended to happen.  In due course we will write to you again attaching a document for you to sign which says you, as the landowners, agree to the closed road being amalgamated into your title.  Given the significant time delay since 1902 this will be necessary for the appropriate action to be completed.


 

If you have any queries please contact me.

 

 

Yours faithfully

 

 

 

 

 

Kevin McNaught

MANAGER STRATEGIC PROPERTY

 

Email     kevin.mcnaught@southlanddc.govt.nz

 


 


Council

18 March 2015

Description: sdclogo

 

Southland District Council Speed Limits Bylaw 2015

Record No:        R/15/2/3516

Author:                 James McCallum, Roading Engineer

Approved by:       Ian Marshall, GM - Services and Assets

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report is to consider the recommendation to adopt the new Southland District Council Speed Limits Bylaw 2015, replacing the current Southland District Council Speed Limits Bylaw 2005 and its amendments.

Executive Summary

2        The purpose of the Speed Limits Bylaw is to put into effect a legal means of controlling vehicle speeds within the roading environment.

3        A Speed Limits Bylaw focuses solely on regulatory speed limits within the townships of the district, but it also covers all roads within the Southland District Council region. 

 

Recommendation

That Council resolves:

a)         To receive the report titled “Southland District Council Speed Limits Bylaw 2015” dated 18 March 2015.

 

b)         That the relevant provisions of the Local Government Act 2002 have been complied with in relation to this decision; and that further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter are not needed.

 

c)         Pursuant to Section 155 of the Act that;

 

I.    A bylaw is the most appropriate way to put into effect a legal means of controlling speed limits within the District’s roading environment.

 

II.   The Southland District Council Speed Limits Bylaw 2015 is the most appropriate form of Bylaw.

 

III.  The Bylaw does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

 

d)         That for the purposes of Section 83 of the Local Government Act 2002, the Committee adopts the Statement of Proposal and Summary of Information relating to the proposed Southland District Council Speed Limits Bylaw 2015 and that the special consultative procedure in terms of Sections 82A, 83, 83AA and 86 of the Local Government Act 2002 shall be followed.

 

e)         That public notice be given that the Bylaw is available for inspection at all offices of Council and any person may make submissions in respect to this Bylaw with submissions closing 24 April 2015.

 

f)          That the hearing of any submitters who wish to appear in support of their submissions will be at the Council meeting on 13 May 2015.

 

 


 

Content

Background

4        Section 158 of the Local Government Act 2002 places a statutory obligation for local authorities to review all bylaws created in terms of the Local Government Act 1974. 

5        The Speed Limits Bylaw 2005 commenced 1 July 2005. The following amendments have been made to this bylaw:

·    Amendment No. 1 was adopted and came into effect 1 February 2006.

·    Amendment No. 2 was adopted and came into effect 1 March 2008.

6        A local authority must review a Bylaw no more than 10 years since it was last reviewed (the review is due before 1 March 2018).

7        The Strategic Transport Department have reviewed the current Speed Limits Bylaw 2005 and its amendments, deeming the amount of changes necessary make replacing it with an updated version appropriate.

Issues

8        There are no significant issues to be considered.

9        The bylaw is not obligated for review until 1 March 2018.

10      There have been no significant issues with the existing 2005 bylaw and its amendments which make up the substantial portion of the proposed new 2015 bylaw.

Factors to Consider

Legal and Statutory Requirements

11                  Council is complying with a statutory requirement of the Local Government Act 2002 by initiating this review.

12                  Compliance with the New Zealand Bill of Rights Act 1990.

The New Zealand Bill of Rights Act 1990 confers certain civil and political rights to people in New Zealand.  For the purposes of the Speed Limit Bylaw 2015, the statutory rights which could have relevance include Section 18 conferring a right to freedom of movement and residence in New Zealand.

It is considered that the controls within the Speed Limits Bylaw 2015 do not unreasonably interfere with the aforementioned rights conferred by the
New Zealand Bill of Rights Act 1990.

13                  Section 155 of the Local Government Act 2002 allows councils to make bylaws as a means of addressed perceived problems.  The 2002 Act itself has already been reviewed by the Attorney-General for any inconsistency with the Bill of Rights.

14                  Section 156 of the Local Government Act 2002 allows Council to make minor changes to, or correct errors in the Bylaw.  The Strategic Transport Department have reviewed the 2005 Bylaw and its amendments and found no errors. The 2005 Bylaw and its amendments make up the substantial portion of the proposed new 2015 Bylaw.  

Community Views

15                 The views of the community will be sought as part of the public consultation process with an advertisement calling for submissions in The Southland Times.

16                 All Community Boards and Community Development Area Subcommittees have been notified and support the proposed changes.

17                 Consultation with other potential affected stakeholders such as Automobile Association (Southland Region), NZ Police (Southland Region) and New Zealand Transport Agency (NZTA) has been undertaken. 

18                 Special Consultative Procedure:

The initiation and completion of the special consultative procedure in accordance with the requirements of Sections 82A, 83, 83AA and 86 of the Local Government Act 2002 will be necessary before the Council can make the bylaw.

Costs and Funding

19                  While there have been direct costs associated with the making of the new Bylaw, these costs are outweighed by the need to enhance public safety on roads and streets throughout the District with an enforceable regime.

Policy Implications

20                  There are no substantive Policy or District Plan considerations relevant to this matter.

Analysis

Options Considered

As Council are obligated to review the Bylaw, the options are as follows:

1.         Repeal the current Bylaw and form a new Bylaw.

2.         Amend the current Bylaw.

3.         Continuation of the current Bylaw.

Analysis of Options

Option 1 – Repeal the current Bylaw and form a new Bylaw

Advantages

Disadvantages

·        A new Bylaw provides a fresh start with no amendments to cause any confusion.

·        Various updates to the speed limits within the district have been identified and this provides a good opportunity to formalise these under the full consultative requirements.

·        Not Applicable.

Option 2 – Amend the current Bylaw

Advantages

Disadvantages

·        Not applicable.

·        Time and effort to amend the current Bylaw is essentially the same as creating a new Bylaw e.g. the full consultative requirements are the same for either option.

·        Making another amendment risks making the current 2005 Bylaw confusing as it would have a string of 3 amendments attached.

Option 3 – Continuation of the current Bylaw

Advantages

Disadvantages

·        Not applicable

·        It would not be appropriate to continue the current Bylaw as several speed limit changes across the district have been identified.

Assessment of Significance

21      The recommendation is considered significant as Council is complying with a statutory requirement of the Local Government Act 2002 by initiating this review.

Recommended Option

22      The Strategic Transport Department recommend that the current Bylaw and its amendments are repealed and a new Bylaw is formed, as this is the most appropriate means of addressing legal speed limits within the road corridors of Council roads.

Next Steps

-     The Strategic Transport Department are currently underway with affected stakeholder consultation. This consultation is being undertaken with the Automobile Association (AA Southland Region), NZ Police (Southland Region) and New Zealand Transport Agency, to repeal the current Speed Limits Bylaw 2005 and its amendments and support the proposed new Southland District Council Speed Limit Bylaw 2015.

-     18 March 2015 – Council to review this report and adopt for public consultation.

-     21 March 2015 – Public notification in The Southland Times

-     24 April 2015 – Public submissions close (allows excess of one month minimum notification).

-     13 May 2015 – Council to review submissions (hear submitters if necessary).

-     3 June 2015 – Council Adoption of new 2015 Bylaw.

-     6 June 2015 – Public notice that the 2015 Bylaw has been adopted.

-     1 July 2015 – Southland District Council Speed Limit Bylaw 2015 commences.

-     1 July 2015 – Southland District Council Speed Limit Bylaw 2005 and its amendments are to be repealed and will cease to have effect.


 

Statement of Proposal – Southland District Council Speed Limits Bylaw 2015

 

23      SUMMARY OF STATEMENT OF PROPOSAL

 

The purpose of the Southland District Council Speed Limits Bylaw 2015 is to define a speed limit regime for one of the largest, most diverse and finest roading networks within New Zealand.

 

The Southland District roading network is a vital link for residents, visitors and businesses to manage their everyday requirements across the region.

 

The Southland District Council is able to make bylaws to put into effect a legal means of controlling activities within the roading environment.

 

This summary of the statement of proposal has been prepared in accordance with Section 83 (1) of the Local Government Act 2002.

 

INTRODUCTION

 

The current Speed Limits Bylaw came into effect on 1 July 2005. The Bylaw was subsequently amended on 1 February 2006 with the latest amendment being 1 March 2008.

 

The current Bylaw has been reviewed in compliance with legislative requirement under Section 158 of the Local Government Act 2002.

 

The current Bylaw has been deemed as being no longer appropriate by the Strategic Transport Department due to the amount of updates required. Therefore, the new Southland District Council Speed Limits Bylaw 2015 is proposed.

 

PROPOSAL

 

The review has concluded that the existing 2005 Bylaw and its amendments should be repealed and a new Bylaw be established under Sections 155, 156 and 157 of the Local Government Act 2002.

 

It is proposed the new Southland District Council Speed Limits Bylaw 2015 commences 1 July 2015.


 

IS THE PROPOSED BYLAW THE MOST APPROPRIATE BYLAW?

 

The Strategic Transport Department have reviewed the current Southland District Council Speed Limits Bylaw 2005 and its amendments and deemed that it should be repealed and a new updated Bylaw established.

 

As the original Bylaw has been amended twice already, another amendment could risk complicating it and become a Bylaw with too many strings attached.

 

The process to review a Bylaw and establish a new Bylaw is very similar and both require the full consultative process.

 

ARE THERE ANY IMPLICATIONS UNDER THE NEW ZEALAND BILL OF RIGHTS?

 

It is considered that the controls in the Southland District Council Speed Limits Bylaw 2015 do not unreasonably interfere with the aforementioned rights conferred by the New Zealand Bill or Rights Act 1990.

 

TIMETABLE FOR CONSULTATION

 

-     The Strategic Transport Department are currently underway with affected stakeholder consultation. This consultation is being undertaken with the Automobile Association (AA Southland Region), NZ Police (Southland Region) and New Zealand Transport Agency, to repeal the current Speed Limits Bylaw 2005 and its amendments and support the proposed new Speed Limit Bylaw 2015.

-     18 March 2015 – Council to review this report and adopt for public consultation.

-     21 March 2015 – Public notification in The Southland Times

-     24 April 2015 – Public submissions close (allows excess of one month minimum notification).

-     13 May 2015 – Council to review submissions (hear submitters if necessary).

-     3 June 2015 – Council Adoption of new 2015 Bylaw.

-     6 June 2015 – Public notice that the 2015 Bylaw has been adopted.

-     1 July 2015 – Southland District Council Speed Limit Bylaw 2015 commences.

-     1 July 2015 – Southland District Council Speed Limit Bylaw 2005 and its amendments are to be repealed and will cease to have effect.

 

INSPECTION OF DOCUMENTS AND OBTAINING COPIES

 

Copies of the proposed Bylaw may be inspected and a copy obtained (at no cost) from:

 

Southland District Council

15 Forth Street

Invercargill 9810

 

RIGHT TO MAKE A SUBMISSION AND BE HEARD

 

Any person or organisation has the right to be heard in regard to this proposal and the Council encourages everyone with an interest to do so.

 

The Council would prefer all parties intending to make a submission set those submissions out in writing and submit them to:

 

emailsdc@southlanddc.govt.nz

or:

 

Southland District Council

PO Box 903

Invercargill  9840

 

Submissions must be received no later than Friday, 24 April 2015.

 

Council will then convene a hearing, which it intends to hold on Wednesday, 13 May 2015, at which any person who wishes to do so can present their submission in person.

 

Equal weight will be given to written and oral submissions.

 

The Council will permit parties to make oral submissions (without prior written material) or to make a late submission, only where it considers that special circumstances apply.

 

Every submission made to Council will be acknowledged in accordance with the Act, will be copied and made available to the public, and every submission will be heard in a meeting that is open to the public.

 

Section 82 of the Local Government Act 2002 sets out the obligations of the Council in regard to consultation and the Council will take all steps necessary to meet the spirit and intent of the law.

 

MAKING AN EFFECTIVE SUBMISSION

 

Written submissions can take any form (eg, email, letter etc).  An effective submission references the clauses of the Bylaw you wish to submit on, states why the clause is supported or not supported and states what change to the cause is sought.

 

Submissions on matters outside the scope of the Bylaw cannot be considered by the Hearing Panel.

 

Attachments

a         Proposed Southland District Council Speed Limits Bylaw 2015 View

b         Existing and Proposed Maps - Southland District Council Speed Limit Bylaw 2015 View     


Council

18 March 2015

 

 

SOUTHLAND DISTRICT COUNCIL

 

SPEED LIMITS BYLAW 2015

 

 

Pursuant to Section 155 of the Local Government Act 2002 and Land Transport Rule:  Setting of Speed Limits 2003 the Southland District Council makes the following bylaw:

 

 

THE SOUTHLAND DISTRICT COUNCIL SPEED LIMITS BYLAW 2015

 

Analysis

 

1.      Title and Commencement

2.      Interpretation

3.      Purpose

4.      Speed Limits

5.      Schedules

6.      Offences.

7.      Repealed Bylaws

 

1.      TITLE AND COMMENCEMENT

 

(a)        The title of this Bylaw is the Southland District Council Speed Limits Bylaw 2015. 

 

(b)        This Bylaw shall come into force on the 1st day of July 2015 and the speed limits described in the Schedules come into force on the date specified in the Schedules. 

 

2.      INTERPRETATION

 

In this Bylaw:

 

Road has the meaning given to it in Land Transport Rule:  Setting of Speed Limits 2003.

 

Speed limit has the meaning given to it in Land Transport Rule:  Setting of Speed Limits 2003.

 

Urban Traffic Area has the meaning given to it in Land Transport Rule:  Setting of Speed Limits 2003.

 

3.      PURPOSE

 

The purpose of this Bylaw is to enhance public safety for all users of roads within the district of the Southland District Council and to set the speed limits as specified in the Schedules to this Bylaw.

 

 

4.      SPEED LIMITS

 

The roads or areas described in the Schedules specified in Clause 5 or as shown on a map referenced in the Schedules are declared to have the speed limits specified in the Schedules and maps, which are deemed to be part of this Bylaw.

 

5.      SCHEDULES

 

Schedule 1:    Roads subject to a speed limit of 20 km/hr

Schedule 2:    Roads subject to a speed limit of 30 km/hr

Schedule 3:    Roads subject to a speed limit of 40 km/hr

Schedule 4:    Urban Traffic Areas - roads subject to a speed limit of 50 km/hr

Schedule 5:    Roads subject to a speed limit of 60 km/hr

Schedule 6:    Roads subject to a speed limit of 70 km/hr

Schedule 7:    Roads subject to a speed limit of 80 km/hr

Schedule 8:    Rural areas - roads subject to a speed limit of 100 km/hr.

Schedule 9:    Holiday Speed Limits

 

6.      OFFENCES

 

Every person commits an offence who breaches the speed limits fixed under this Bylaw. 

 

7.      REPEALED BYLAWS

 

The Southland District Council Speed Limits Bylaw 2005 and its amendments are consequently repealed.

 

 

This Bylaw was made and confirmed by a resolution at a meeting of the Southland District Council on 3 June 2015.

 

 

THE COMMON SEAL of the          

SOUTHLAND DISTRICT COUNCIL       

was hereunto affixed in the presence of:       

 

 

 

 

MAYOR

 

 

 

 


CHIEF EXECUTIVE

 

 

 




Council

18 March 2015

 

Schedule 1                          20 km/hr

 

The roads or areas described in this schedule or as indicated on the maps referenced in this schedule are declared to be subject to a speed limit of 20 km/hr.

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

S1/01

20 km/hr

At Curio Bay:

All roads as marked on the map entitled Southland District Speed Limits, map 05 and identified in the legend as being 20 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

 

 


 


Council

18 March 2015

 

Schedule 2                          30 km/hr

 

The roads or areas described in this schedule or as indicated on the maps referenced in this schedule are declared to be subject to a speed limit of 30 km/hr.

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

S2/01

30 km/hr

At Riverton:

All roads as marked on the map entitled Southland District Speed Limits, map 24 and identified in the legend as being 30 km/hr.

1 July 2015

 

 

Southland District Council Speed Limits Bylaw 2015

 

Southland District Council Roading Bylaw 2001, Appendix 1

 

Southland District Council Speed Limits Bylaw 2005

S2/02

30 km/hr

At Manapouri:

All roads as marked on the map entitled Southland District Speed Limits, map 14 and identified in the legend as being 30 km/hr

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

 

S2/03

30 km/hr

At Mavora:

All roads as marked on the map entitled Southland District Speed Limits, map 39 and identified in the legend as being 30 km/hr

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Southland District Council Speed Limits Bylaw 2005

S2/04

30 km/hr

At Te Anau:

All roads within the Central Business District as marked on the map entitled Southland District Speed Limits, map 26A and identified in the legend as being 30 km/hr

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

 

 

 


 

Schedule 3                          40 km/hr

 

The roads or areas described in this schedule or as indicated on the maps referenced in this schedule are declared to be subject to a speed limit of 40 km/hr.

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

S3/01

40 km/hr

No 40km/hr restrictions within district.

N/A

N/A

N/A

 


Schedule 4                          Urban Traffic Areas – 50 km/hr

 

The roads or areas described in this schedule or as shown on a map referenced in this schedule are declared to be Urban Traffic Areas subject to a speed limit of 50 km/hr, except for those roads that are:

 

(a)     Described as having a different speed limit in another schedule to this bylaw; or:

 

(b) Shown on a map to have a different speed limit and are referenced in another schedule to this bylaw.

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

 

S4/01

50 km/hr

At Athol:

All roads as marked on the map entitled Southland District Speed Limits, map 01 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Southland District Council Roading Bylaw 2001, appendix 3

 

Southland District Council Speed Limits Bylaw 2005

S4/02

50 km/hr

At Balfour:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 02 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

Notice in the New Zealand Gazette, 28 July 1983,

No. 109, page 2409.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

 

S4/03

50 km/hr

At Edendale:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 28 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 22 November 1979, No. 107, page 3617.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

S4/04

50 km/hr

At Garston:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 10 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

 

S4/05

50 km/hr

At Lumsden:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 12 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas th at are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

 

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S4/06

50 km/hr

At Manapouri:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 14 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S4/07

50 km/hr

At Monowai:

All roads within the area marked on the map entitled Southland District Speed Limits, map 15 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

 

S4/08

50 km/hr

At Mossburn:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 16 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 2 June 1977, No. 63, page 1566.

 

Southland District Council Speed Limits Bylaw 2005

S4/09

50 km/hr

At Nightcaps:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 17 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S4/10

50 km/hr

At Ohai:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 18 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S4/11

50 km/hr

At Orepuki:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 20 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

 

 

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S4/12

50 km/hr

At Otautau:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 21 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S4/13

50 km/hr

At Piano Flat:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 22 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Southland District Council Speed Limits Bylaw 2005

 

S4/14

50 km/hr

At Riversdale:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 23 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S4/15

50 km/hr

At Riverton:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 24 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S4/16

50 km/hr

At Stewart Island:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 25 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 4 August 1977, No. 83, page 2142.

 

Southland District Council Speed Limits Bylaw 2005

S4/17

50 km/hr

At Te Anau:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 26 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

Notice in the New Zealand Gazette, 12 February 1987, No. 20, page 715.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S4/18

50 km/hr

At Thornbury:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 27 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S4/19

50 km/hr

At Tuatapere:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 29 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

 

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S4/20

50 km/hr

At Waikaia:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 31 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

 

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S4/21

50 km/hr

At Wallacetown:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 35 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 3 March 1983, No. 26, page 572.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S4/22

50 km/hr

At Winton:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 36 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

 

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

S4/23

50 km/hr

At Woodlands:

All roads as marked on the map entitled Southland District Speed Limits, map 37A and identified in the legend as being 50 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Notice in the New Zealand Gazette, 26 May 1988, No. 89, page 2165.

 

Southland District Council Speed Limits Bylaw 2005

S4/24

50 km/hr

At Wyndham:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 38 and identified in the legend as an Urban Traffic Area having a speed limit of 50 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

 

Notice in the New Zealand Gazette, 24 August 1978, No. 73, page 2371.

 

Southland District Council Speed Limits Bylaw 2005

 


Schedule 5                          60 km/hr

 

The roads or areas described in this schedule or as indicated on the maps referenced in this schedule are declared to be subject to a speed limit of 60 km/hr.

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

S5/01

60 km/hr

At Browns:

All roads as marked on the map entitled Southland District Speed Limits, map 03 and identified in the legend as being 60 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Roading Bylaw 2001, Appendix  2

 

Southland District Council Speed Limits Bylaw 2005

S5/02

60 km/hr

At Garston:

All roads as marked on the map entitled Southland District Speed Limits, map 10 and identified in the legend as being 60 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

 

 


 

Schedule 6                          70 km/hr

 

The roads or areas described in this schedule or as shown on the maps referenced in this schedule are declared to be subject to a speed limit of 70 km/hr.

 

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

S6/01

70 km/hr

At Balfour:

All roads as marked on the map entitled Southland District Speed Limits, map 02 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 28 July 1983,  No. 109, page 2409.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S6/02

70 km/hr

At Colac Bay:

All roads as marked on the map entitled Southland District Speed Limits, map 04 and identified in the legend as being 70 km/hr.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S6/03

70 km/h

At Curio Bay:

All roads as marked on the map entitled Southland District Speed Limits, map 05 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 21 February 2002, No. 16, page 483.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S6/04

70 km/h

At Dipton:

All roads as marked on the map entitled Southland District Speed Limits, map 06 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 18 December 1980, No. 146, page 4056.

 

Southland District Council Speed Limits Bylaw 2005

S6/05

70 km/hr

At Drummond:

All roads as marked on the map entitled Southland District Speed Limits, map 07 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

 

S6/06

70 km/h

At Edendale:

All roads as marked on the map entitled Southland District Speed Limits, map 28 and identified in the legend as being 70 km/hr.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

 

Notice in the New Zealand Gazette, 22 November 1979, No. 107, page 3617.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

S6/07

70 km/h

At Fortrose:

All roads as marked on the map entitled Southland District Speed Limits, map 09 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 21 February 2002, No. 16, page 483.

 

Southland District Council Speed Limits Bylaw 2005

S6/08

70 km/h

At Gorge Road:

All roads as marked on the map entitled Southland District Speed Limits, map 11 and identified in the legend as being 70 km/hr.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

Notice in the New Zealand Gazette, 6 April, 1967,

No. 21, page 527.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S6/09

70 km/hr

At Mossburn:

All roads as marked on the map entitled Southland District Speed Limits, map 16 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Notice in the New Zealand Gazette, 2 June 1977, No. 63, page 1566.

 

Southland District Council Speed Limits Bylaw 2005

S6/10

70 km/hr

At Ohai:

All roads as marked on the map entitled Southland District Speed Limits, map 18 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S6/11

70 km/hr

At Orawia:

All roads as marked on the map entitled Southland District Speed Limits, map 19 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S6/12

70 km/hr

At Otautau:

All roads as marked on the map entitled Southland District Speed Limits, map 21 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S6/13

70 km/hr

At Thornbury:

All roads as marked on the map entitled Southland District Speed Limits, map 27 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S6/14

70 km/hr

At Tokanui:

All roads as marked on the map entitled Southland District Speed Limits, map 28 and identified in the legend as being 70 km/hr.

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

Notice in the New Zealand Gazette, 21 June 1990, No.101, page 2147

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S6/15

70 km/hr

At Waianiwa:

All roads as marked on the map entitled Southland District Speed Limits, map 30 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005

S6/16

70 km/hr

At Waimahaka:

All roads as marked on the map entitled Southland District Speed Limits, map 33 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 11 March 1982, No. 26, page 718.

 

Southland District Council Speed Limits Bylaw 2005

S6/17

70 km/hr

At Wairio:

All roads as marked on the map entitled Southland District Speed Limits, map 34 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 21 July 1983, No. 105, page 2318.

 

Southland District Council Speed Limits Bylaw 2005

S6/18

70 km/hr

At Wallacetown:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 35 and identified in the legend as an Urban Traffic Area having a speed limit of 70 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S6/19

70 km/hr

At Winton:

All roads as marked on the map entitled Southland District Speed Limits, map 36 and identified in the legend as being 70 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Notice in the New Zealand Gazette, 30 April 1992, No. 60, page 1232.

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

 

 


 

Schedule 7                          80 km/hr

 

The roads or areas described in this schedule or as indicated on the maps referenced in this schedule are declared to be subject to a speed limit of 80 km/hr.

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

S7/01

80 km/hr

At Balfour:

All roads as marked on the map entitled Southland District Speed Limits, map 02 and identified in the legend as being 80 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Roading Bylaw 2001, appendix 3

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

S7/02

80 km/hr

At Browns:

All roads as marked on the map entitled Southland District Speed Limits, map 03 and identified in the legend as being 80 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Roading Bylaw 2001, appendix 3

 

Southland District Council Speed Limits Bylaw 2005

S7/03

80km/hr

At Centre Bush:

All roads as marked on the map entitled Southland District Speed Limits, map 39 and identified in the legend as being 80 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

 

S7/04

80 km/hr

At Drummond:

All roads as marked on the map entitled Southland District Speed Limits, map 07 and identified in the legend as being 80 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

 

S7/05

80 km/hr

At Makarewa:

All roads as marked on the map entitled Southland District Speed Limits, map 40 and identified in the legend as being 80 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

 

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 2 2007

 

S7/06

80 km/hr

At Te Anau:

All roads except state highways within the area marked on the map entitled Southland District Speed Limits, map 26 and identified in the legend as an Urban Traffic Area having a speed limit of 80 km/hr, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Speed Limits Bylaw 2005 - Amendment No. 1 2005

 

S7/07

80 km/hr

At Waikawa:

All roads as marked on the map entitled Southland District Speed Limits, map 32 and identified in the legend as being 80 km/hr.

1 July 2015

Southland District Council Speed Limits Bylaw 2015

Southland District Council Roading Bylaw 2001, appendix 3

 

Southland District Council Speed Limits Bylaw 2005

 


 

Schedule 8                          100 km/hr

 

The roads or areas described in this schedule or as shown on the maps referenced in this schedule are declared to be rural areas, subject to a speed limit of 100 km/hr.

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

S8/01

100 km/hr

All Southland District roads outside an Urban Traffic Area listed in Schedule 4 have a speed limit of 100 km/hr, except for roads or areas that are:

(a)      Described as having a different speed limit in the appropriate schedule of this bylaw; or

(b)      Shown on a map as having a different speed limit, as referenced in the appropriate schedule of this bylaw.

1 July 2015

Clause 2.3 Land Transport Rule: Setting of Speed Limits 2003.

 

Southland District Council Speed Limits Bylaw 2015

Regulation 21(1) Traffic Regulations 1976.

 

Southland District Council Speed Limits Bylaw 2005

 

Schedule 9                          Holiday Speed Limits

 

Reference Number

Speed Limit

Description

Date speed limit comes into force

Legal instrument

Previous legal instrument

S9/01

50 km/hr

At Colac Bay:

All roads as marked on the map entitled Southland District Speed Limits, map 04A and identified in the legend as being 50 km/hr for the holiday period of 20 December to 31 January only. At all other times this speed limit will be in accordance with Colac Bay schedule 4 (s6/04, map 04).

1 July 2015

 

 

 

Southland District Council Speed Limits Bylaw 2015

 

 

 

 


Council

18 March 2015

 

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Council

18 March 2015

 

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18 March 2015

 

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18 March 2015

 

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Council

18 March 2015

Description: sdclogo

 

Edendale Community Pool Society

Record No:        R/15/1/1979

Author:                 Maree Fyffe, Committee Advisor

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

AGM REPORT

1        Mr Brent Shepherd had forwarded a copy of its AGM Report for 2014 and asked if this could be put to the next meeting of Council for its information.

 

 

Recommendation

That the Council:

a)         Receives the report titled “Edendale Community Pool Society” dated 18 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         That the AGM Report 2014 for the Edendale Community Pool Society be received as information.  

 

Attachments

a         AGM Report 2014 View     


Council

18 March 2015

 

Annual Report 2014

Where has the year gone? That is my thought as I sit down to write this annual report.

As always I must thank Jenny for all her fantastic work and help throughout the year, getting all the paper work to where it has to be and keeping me on the straight and narrow is no mean feat.  I will steal a bit of her thunder and say that the ECPS will be one of the few pools that has an electronic door, meaning that Jenny can sit in her class room to update the member’s details, also the school having wifi access, and a new and improved membership form for those computer savvy users.

To the committee thank you for your ongoing help and support, attending meetings and the help with running the pool over the last season.

To all the helpers who lock/unlock the pool and to keep it open for the community, thank you, I don’t think the community realizes how much work goes on with operating a pool like ours, and as usual it is always the busy people like yourselves that put your hand up and go that extra mile. Thanks must also go to Juanita Thornton (Venture Southland) and Kushla Tapper (Southland District Council). The help they have provided over the last year has been amazing; To the Edendale – Wyndham Community Board the support you guys have shown has been fantastic.

I must also acknowledge Broni and her team at the School office and Lees Dairy in Wyndham for being the purchasing places for the keys.

Finally a big thank you to Fonterra for their continued support.  Without them it would be even more of a task to stay open.

Some highlights over the last year for me have included;

Ø Jenny being able to programme the door remotely and not by a cord.

Ø Having a great group of people on the committee and the people helping with unlocking/locking.

Ø Teachers having internet access.

Ø Having 113 membership keys.

Ø 31 new members.

Ø Edendale, Wyndham, Glenham, Menzies College, Tuturau schools all using the facility for lessons.

Ø 5 or 6 private bookings, Scouts, Outreach, Fire Brigade to name a few.

Ø Fiona Dooley’s swimming lessons were also attended by a lot of children.

Ø Heat pump and all other equipment working fine.

Ø Reece Cameron completing a water treatment course through Splash Palace.

Ø Some Gorge Road people wanting to have a look at how we are set up to see if they could do the same.

Richard O’Neil our local handyman has been doing a great job painting and doing the odd job which is making the pool look great and an inviting place to use.

I said it in last year’s report but I am still very keen to get the advertising by businesses in the Edendale/Wyndham area around the pool as this will provide further income.  We still need to have in the back of our minds that in the next four - five years we have some pretty big projects to start and having some funds available will be a good thing. These are on the 5 year plan Juanita has made.

I was disappointed not to be able to attend a pool forum that Venture Southland ran in July.  Everyone in Southland seems to have the same problems; it is also a little disappointing that nothing more has come from this. I’m hoping it wasn’t just a one off as I believe that what our strengths are are somebody else’s weaknesses and we can bounce ideas off each other.

Let’s hope for another great swimming season.

 

Brent Shepherd, Chairperson, Edendale Community Pool Society

 

 

 

 

 

 

 


Council

18 March 2015

Description: sdclogo

 

Minutes for Confirmation by Council

Record No:        R/15/1/1558

Author:                 Alyson Hamilton, Riverton Area Officer

Approved by:       Alyson Hamilton, Riverton Area Officer

 

  Decision                             Recommendation                        Information

 

  

 

Minutes for Confirmation

66        Council to adopt and confirm minutes of the following:

·          Five Rivers Water Supply Subcommittee    Ordinary/Estimates       5 December 2013

·          Matuku Water Supply Subcommittee          Ordinary/Estimates       5 December 2013

·          Matuku Water Supply Subcommittee          Extraordinary                19 June 2014

·          Dipton CDA                                                   Inaugural                       16 July 2014

·          Dipton CDA                                                   Ordinary                        16 July 2014

·          Orepuki CDA                                                Inaugural                       29 July 2014

·          Orepuki CDA                                                Ordinary                        29 July 2014

·          Limehills/Centre Bush                                   Inaugural                       31 July 2014

·          Limehills/Centre Bush                                   Ordinary                        31 July 2014

·          Browns CDA                                                 Inaugural                       31 July 2014

·          Browns CDA                                                 Ordinary                        31 July 2014

·          Riverton Harbour Subcommittee                 Ordinary                        4 August 2014

·          Colac Bay CDA                                            Inaugural                       5 August 2014

·          Colac Bay CDA                                            Ordinary                        5 August 2014

·          Thornbury CDA                                            Inaugural                       12 August 2014

·          Thornbury CDA                                            Ordinary                        12 August 2014

67         

 

Recommendation

That the Council:

a)         Receives the report titled “Minutes for Confirmation by Council” dated
18 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the ordinary/estimates minutes of the Five Rivers Water Supply Subcommittee dated 5 December 2013.

 

e)         Confirms the ordinary/estimates minutes of the Matuku Water Supply Subcommittee dated 5 December 2013.

 

f)          Confirms the extraordinary minutes of the Matuku Water Supply Subcommittee dated 19 June 2014.

 

g)         Confirms the inaugural minutes of the Dipton Community Development Area Subcommittee dated 16 July 2014.

 

h)         Confirms the ordinary minutes of the Dipton Community Development Area Subcommittee dated 16 July 2014.

 

i)          Confirms the inaugural minutes of the Orepuki Community Development Area Subcommittee dated 29 July 2014.

 

j)          Confirms the ordinary minutes of the Orepuki Community Development Area Subcommittee dated 29 July 2014.

 

k)         Confirms the inaugural minutes of the Limehills/Centre Bush Community Development Area Subcommittee dated 31 July 2014.

 

l)          Confirms the ordinary minutes of the Limehills/Centre Bush Community Development Area Subcommittee dated 31 July 2014.

 

m)        Confirms the inaugural minutes of the Browns Community Development Area Subcommittee dated 31 July 2014.

 

n)         Confirms the ordinary minutes of the Browns Community Development Area Subcommittee dated 31 July 2014.

 

o)         Confirms the ordinary minutes of the Riverton Harbour Subcommittee dated 4 August 2014.

 

p)         Confirms the inaugural minutes of the Colac Bay Community Development Area Subcommittee dated 5 August 2014.

 

q)         Confirms the ordinary minutes of the Colac Bay Community Development Area Subcommittee dated 5 August 2014.

 

r)         Confirms the inaugural minutes of the Thornbury Community Development Area Subcommittee Inaugural dated 12 August 2014.

 

s)         Confirms the ordinary minutes of the Thornbury Community Development Area Subcommittee dated 12 August 2014.

 

 

Attachments

a         Minutes - Ordinary/Estimates - Five Rivers Water Supply Subcommittee  - 5 December 2013 View

b         Minutes - Ordinary/Estimates -  Matuku Water Supply Subcommittee 5 December 2013 View

c         Minutes - Extraordinary - Matuku Water Supply - 19 June 2014 View

d         Minutes - Inaugural - Dipton Community Development Area - bcommittee 16 July 2014 View

e         Minutes - Ordinary - Dipton Community Development Area Subcommittee 16 July 2014 View

f          Minutes - Inaugural - Orepuki Community Development Area Subcommittee meeting - 29 July 2014 View

g         Minutes - Ordinary - Orepuki Community Development Area Subcommittee meeting - 29 July 2014 View

h         Minutes - Inaugural - Limehills Centre Bush Community Development Area Subcommittee meeting - 31 July 2014 View

i           Minutes - Ordinary - Limehills Centre Bush Community Development Area Subcommittee meeting - 31 July 2014 View

j          Minutes - Inaugural - Browns Community Development Area Subcommittee meeting - 31 July 2014 View

k         Minutes - Ordinary - Browns Community Development Area Subcommittee meeting - 31 July 2014 View

l          Minutes - Ordinary - Riverton Harbour Subcommittee meeting - 4 August 2014 View

m         Minutes - Inaugural - Colac Bay Community Development Area Subcommittee meeting - 5 August 2014 View

n         Minutes - Ordinary - Colac Bay Community Development Area Subcommittee meeting - 5 August 2014 View

o         Minutes - Inaugural - Thornbury Community Development Area Subcommittee meeting - 12 August 2014 View

p         Minutes - Ordinary - Thornbury Community Development Area Subcommittee - Ordinary meeting - 12 August 2014 View     


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

 

FIVE RIVERS WATER SUPPLY SUBCOMMITTEE

 

 

5 DECEMBER 2013

 

 

Minutes of the Ordinary/Estimates Meeting of the Five Rivers Water Supply Subcommittee held in the residence of Mrs J Andrews, on Thursday 5 December 2013, commencing at 3.00 pm.

 

                           

            PRESENT                              J Andrews (Chairperson), P McNamee,

                                                            R Andrews, W Andrews, P Nind and G Marsh

 

IN ATTENDANCE                  Mr B Witham (Technical Officer, Water & Waste Services)

                                                Mrs R Knowles (Area Officer)

 

 

1.0       APOLOGIES:

 

            Moved J Andrews, seconded G Marsh

                            and RESOLVED THAT THE APOLOGIES FOR NON ATTENDANCE LODGED BY B MCNAMEE, D NIND, A & L BAIRD AND COUNCILLOR DOUGLAS BE SUSTAINED.

 

 

2.0       NOTIFICATION OF URGENT BUSINESS:

 

There was no Urgent Business to consider.

 

 

3.0       ACTION SHEET:

           

            There were no Action items arising from previous meetings.

 

4.0       MINUTES:

 

            MINUTES – MEETING 30 JANUARY 2013

            r/13/3/02833

 

            Minutes of the previous Ordinary/Estimates meeting of the Five Rivers Water Supply Subcommittee held on 30 January 2013, was tabled.

 

            Moved R Andrews, seconded J Andrews

            and RESOLVED THAT THE MINUTES OF THE ORDINARY/ESTIMATES MEETING OF THE FIVE RIVERS WATER SUPPLY SUBCOMMITTEE HELD ON 30 JANUARY 2013 BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

 

 

5.0       REPORTS:

 

5.1       WORKS AND FINANCE REPORT FOR THE PERIOD ENDING 31          OCTOBER 2013

            400/30/51/2

 

The Works and Finance Report for the period ended 31 October 2013, prepared by Mr B Witham (Technical Officer, Water & Waste Services), was tabled.

 

Mr Witham advised the Subcommittee that for the year to date there has been no unplanned expenditure exceeding the $5,000 threshold.

 

The Subcommittee requested the following:-

·   Consent expiry date for the water scheme

 

The Area Officer will report back to the Subcommittee with the date.

 

The Subcommittee discussed future meeting dates and would like a meeting in February/April. Staff will investigate the date and meeting time and report back to the Committee.

 

            Moved P McNamee, seconded G Marsh

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR PERIOD ENDED 31 OCTOBER 2013 BE RECEIVED.

 

 

              5.2       UNAUDITED ANNUAL ACCOUNTS FOR YEAR ENDED 30 JUNE 2013 –        FIVE RIVERS WATER SUPPLY SUBCOMMITTEE:

                          400/30/52/2

             

              The Unaudited Accounts for the Five Rivers Water Supply Subcommittee for the year ending 30 June 2013, prepared by Mr B McKenzie (Project Manager, Water & Waste Services), was tabled.

 

              The Subcommittee noted no significant budget variances for 2012/2013.

 

              Moved G Marsh, seconded P McNamee

              and RESOLVED THAT THE UNAUDITED ANNUAL ACCOUNTS FOR THE YEAR ENDING 30 JUNE 2013, FOR THE FIVE RIVERS WATER SUPPLY SUBCOMMITTEE, BE RECEIVED.   

 

 

6.0       ANNUAL PLAN 2014/2015 – DRAFT LOCAL ESTIMATES REPORT

          200/25/1/7  140/15/2/9

 

Report prepared by Mr R Covey (Asset Manager Engineer), and S Marrah (Accountant), outlining the draft estimates and activities for Five Rivers Water supply for 2014/2015, including any variations from what was forecast in year two of the Long Term Plan (LTP) 2012/2022, was tabled.

 

The Committee was advised the draft estimates will be incorporated into the Council’s Draft Annual Plan which will be released for consultation in April 2014.

 

6.0       ANNUAL PLAN 2014/2015 – DRAFT LOCAL ESTIMATES REPORT

 

Once the Plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2014/2015 will be used to set rates for the year beginning 1 July 2014.

 

a)         The Committee was advised that no projects are planned in the LTP for 2014/2015 and there are no projects proposed as part of the Annual Plan for 2014/2015

 

Also the Committee was informed that in addition to the variances outlined any difference in the percentage rate increase may also be due to:-

 

(a)        Any change or additions to project and operating costs since the LTP such as movements in contract/market rates.

(b)        The interest rate applied to borrowings has been held at 5.84% per annum (as per the 2012-2022 LTP).

 

At this point the Five Rivers Rural Water Rate overview was presented to the Committee.

 

Moved R Andrews, seconded P Nind

and RESOLVED:-

 

(a)        THAT THE REPORT ON THE ANNUAL PLAN 2014/2015 - DRAFT LOCAL ESTIMATES REPORT FOR FIVE RIVERS WATER SUPPLY, BE RECEIVED.

68  

69           (b)   THAT THE FIVE RIVERS RURAL WATER SUPPLY ESTIMATES FROM YEAR THREE OF THE LONG TERM PLAN BE APPROVED.

70     

(c)        THAT THE FIVE RIVERS RURAL WATER SUPPLY ESTIMATES FOR THE YEAR COMMENCING 1 JULY 2014 BE ADOPTED FOR INCLUSION IN THE COUNCIL’S DRAFT ANNUAL PLAN.

 

 

 

7.0     CONCLUSION:

 

         

                            The meeting concluded at 3.45pm.

 

 

         

b)     CONFIRMED:

c)         

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

MATUKU WATER SUPPLY SUB-COMMITTEE

 

5 DECEMBER 2013

 

 

Minutes of the Ordinary/Estimates meeting of the Matuku Water Supply Sub-Committee held in the residence of H Boyd, Mossburn, on Thursday 5 December 2013, commencing at 5.00 pm.

 

                           

PRESENT                       Howard Boyd (Chairperson), Helen Boyd, H Ryan, D Thomas, R Pears and Cr J Douglas (Ward Member).

 

 

IN ATTENDANCE          Mr B Witham (Technical Officer, Water & Waste Services)

Mrs R Knowles (Area Officer).

 

 

1.0       APOLOGIES:

 

            There were no apologies received.

 

 

2.0       NOTIFICATION OF URGENT BUSINESS:

 

There was no Urgent Business to consider.

 

 

3.0       ACTION SHEET:

 

            No Action items arising from previous meetings.

 

 

4.0       MINUTES:

 

4.1       MINUTES – MEETING 13 FEBRUARY 2013:

            r/13/3/02833

 

            Minutes of the Ordinary/Estimates meeting of the Matuku Rural Water Supply Sub-Committee held on 13 February 2013, was tabled.

 

            Moved H Ryan, seconded Helen Boyd

            and RESOLVED THAT THE MINUTES OF THE ORDINARY/ESTIMATES MEETING OF THE MATUKU WATER SUPPLY SUB-COMMITTEE HELD ON 13 FEBRUARY 2013 BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

 

 

 

 

 

 

5.0       REPORTS:

 

5.1       WORKS AND FINANCE REPORT FOR THE PERIOD ENDING 31          OCTOBER 2013

            400/35/52/2

 

The Works and Finance Report for the period ended 31 October 2013 prepared by Mr B Witham (Technical Officer, Water & Waste Services), was tabled.

 

            Mr Witham advised the Committee;

 

·       That for the year to date there has been no unplanned expenditure exceeding the $5,000 threshold.

 

Moved D Thomas, seconded H Ryan

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR PERIOD ENDED 31 OCTOBER 2013 BE RECEIVED.

 

 

              5.2       UNAUDITED ANNUAL ACCOUNTS FOR YEAR ENDED 30 JUNE 2013 –        MATUKU WATER SUPPLY SUB-COMMITTEE:

                          400/30/52/2

             

              The Management Accounts for the Matuku Water Supply Sub-Committee for the year ending 30 June 2013, prepared by Mr B Mckenzie (Project Manager, Water & Waste Services), was tabled.

 

The Committee noted that the operating expenditure for the year was $1,828,378 against a budget of $1,862,751 representing an operational under spend for the year of $34,372 across the district.

 

The Committee also noted that the key area that contributed to this underspend was electricity ($68,355) which also helped to offset a number of overspends on other codes, most notably unplanned maintenance ($20,381).

 

Moved H Ryan, seconded R Pears

and RESOLVED THAT THE UNAUDITED ANNUAL ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2013 BE RECEIVED.

 

 

 6.0      ANNUAL PLAN 2014/2015 – DRAFT LOCAL ESTIMATES REPORT

            200/25/1/7  140/15/2/9

 

Report prepared by Mr R Covey (Asset Manager Engineer) and Ms S McNamara (Management Accountant), outlining the draft estimates and activities for Matuku Water Supply for 2014/2015, including any variations from what was forecast in year two of the Long Term Plan (LTP) 2012/2022, was tabled.

 

The Committee was advised the draft estimates will be incorporated into the Council’s Draft Annual Plan which will be released for consultation in April 2014.  Once the Plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2014/2015 will be used to set rates for the year beginning 1 July 2014.

6.0       ANNUAL PLAN 2014/2015 – DRAFT LOCAL ESTIMATES REPORT CONT’D

 

The Committee noted the key matter for the Matuku Water Supply is for the 2014/2015 the Electrical Upgrade for $21,962 (excl GST) which has been carried over from 2013/2014 and will not proceed until additional investigation work is carried out by SDC Engineers and Downer.

 

Also the Committee was informed that in addition to the variances outlined any difference in the percentage rate increase may also be due to:-

 

(a)        Any change or additions to project and operating costs since the LTP such as      movements in contract/market rates.

(b)        The interest rate applied to borrowings has been held at 5.84% per annum (as per the 2012-2022 LTP).

 

Financial Considerations

 

Referring to financial considerations it was explained to the Committee that the proposed percentage rates for the Annual Plan 2014/2015 are as a result of the variances explained in the report.

 

Rate Type

Actual

2013/14

LTP

2014/15

Proposed

2014/15 

Matuku Rural Water

Percentage increase (decrease)

 

$27,076

(0.00%)

 

$31,531

(11.59%)

 

 

$25,799

 (4.72%)

 

 

 

At this point the Rate Type Financial Information and Activity Summary was presented and explained to the Committee. This included;

 

·    Matuku Water Supply Local Rate Overview

·    Reserve Report

 

Moved H Ryan, seconded D Thomas

and RESOLVED:-

 

(a)        THAT THE REPORT ON THE ANNUAL PLAN 2014/2015 - DRAFT LOCAL ESTIMATES REPORT FOR THE MATUKU WATER SUPPLY, BE RECEIVED.

 

(b)        THAT THE MATUKU WATER SUPPLY ESTIMATES FROM YEAR THREE OF THE LONG TERM PLAN BE APPROVED.

 

(c)        THAT THE MATUKU WATER SUPPLY  ESTIMATES FOR THE YEAR COMMENCING 1 JULY 2014 BE ADOPTED FOR INCLUSION IN THE COUNCIL’S DRAFT ANNUAL PLAN.

           

(d)       THAT THE SOUTHLAND DISTRICT COUNCIL BE REQUESTED TO LEVY THE FOLLOWING RATES AND CHARGES (INCLUDING GST) FOR THE YEAR COMMENCING 1 JULY 2014 BASED ON THE APPROVED ESTIMATES IN (b) ABOVE.

 

6.0       ANNUAL PLAN 2014/2015 – DRAFT LOCAL ESTIMATES REPORT CONT’D

 

Rate Description                                                                    Rate (GST incl)

 

Matuku Rural Water Rate                                              $234.54

 

           

7.0       CONCLUSION:

 

         

                          The meeting concluded at 5.45PM.

 

 

         

CONFIRMED:

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

MATUKU WATER SUPPLY SUB-COMMITTEE

 

EXTRAORDINARY MEETING

 

19 JUNE 2014

 

 

Minutes of the Extraordinary meeting of the Matuku Water Supply Sub-Committee held in the residence of H Boyd, Mossburn, on Thursday 19 June 2014, commencing at 4.00 pm.

 

                           

PRESENT                       Howard Boyd, Helen Boyd, H Ryan, M Ryan, D Thomas, L Thomas, R Pears and Cr J Douglas (Ward Member).

 

 

IN ATTENDANCE          Mr B Witham (Technical Officer, Water & Waste Services)

                                        Mr M Keil (Technical Officer, Water & Waste Services)

Mrs R Knowles (Area Officer).

 

 

1.0     APOLOGIES:

 

          There were no apologies received.

 

 

2.0     REPORTS:

 

INSTALLATION OF WATER RESTRICTORS ON CONSUMERS WATER LATERALS – MATUKU WATER SUPPLY RETICULATION:

400/30/52/4

 

The report by Mr M Keil (Technical Officer, Water & Waste Services), outlining the requirements for the introduction of water restrictors on Matuku consumers water connections, was tabled.

 

Mr Keil advised the Committee of the following issues;

 

1.   Matuku Water Supply has recently faced an issue with limited water to some consumers on the local supply.  Council’s incumbent water and waste operations, and maintenance contractor, Downer NZ Ltd, had inspected the local water intake, booster station, reservoir and existing Council reticulation - to which all was operating within correct parameters.

 

2.   The fault was identified on the existing private lateral to 181 Waterloo Road. After an on-site visit completed by Council it was established that the leak was being tracked by an on-site contractor.  It took the leasee the best part of seven days to trace the private leak which resulted in the supply being under significant stress to provide water to the reticulation which resulted in a limited supply to other consumers and the supply comprising our resource consent for extracting water from the Aparima River catchment.

 

3.   The Matuku resource consent allows a maximum daily allowance of 219 m3 at a rate of 9.15 m3 per hour or 2.5 LPS. The current consent is due for renewal on 26 August 2018.

14/01                                                                                                                             r/14/9/12662

2.0     REPORTS CONT’D:

 

   INSTALLATION OF WATER RESTRICTORS ON CONSUMERS WATER LATERALS – MATUKU WATER SUPPLY RETICULATION CONT’D:

400/30/52/4

 

4.   The installation of water restrictors on all consumers lateral(s) will still provide property owners with their daily water allocation which they are currently paying for. Water entering through a restrictor is defined as a unit - one unit equates to 1818 litres restrictors arrive from supplier pre-set under circumstances units can be increased with a larger restrictor installed and a water rate adjustment applied.

 

5.   Matuku is currently running at full capacity so extra units are unavailable.  The exact location of the number of feeds off the main to troughs needs to be determined at each property as these are unknown to Council.

 

          Mr Keil then advised of the different options to protect the scheme and product;

 

1.        All property owners currently on the Matuku Water Supply could have a water   restrictor fitted at their boundary on their lateral(s) or immediately off the water main to provide a consistent volume of water from the existing supply to each address. This would protect the supply from delayed or undetected internal/private leaks that put undue strain on an already limited source and supply whilst remaining within resource consent parameters and daily scheme allowance of 110 units.

 

2.         Other option included a resource consent renewal to increase daily abstraction and intake and booster upgrade to allow for an unrestricted supply to occur, this would be at a significant expense to Matuku Water Supply consumers. The current consent is due for renewal on 26 August 2018.

 

3.         Extra storage at property owners addresses has been suggested some consumers, although it is a requirement to have a minimum of 48 hours storage should there be an unplanned breakdown. When the water supply is an on demand system additional storage at each end of the property does ensure that each property has access to water.

 

       The Committee discuss the issues and options at length and decided on the following options till the end of this year.

 

Moved H Boyd, seconded H Ryan

and RESOLVED THAT;

 

(a)     THE REPORT BE RECEIVED FOR PROPOSED CHANGES TO INSTALL WATER RESTRICTORS TO EACH PROPERTY ON THE MATUKU WATER SUPPLY.

 

(b)     MONITORING OF THE MATUKU PUMP FLOWS MONTHLY BY DOWNER,  WITH A MONTHLY REPORT AT THE ESTIMATES MEETING.  

 

(c)     A RESTRICTOR TO BE INSTALLED ON D LAWRENCE’S PROPERTY.

 

(d)     H BOYD TO INSTALL A NEW WATER LINE ON HIS PROPERTY TO ENSURE HE HAS ACCESS TO WATER AT ALL TIMES.

 

 

 

3.0     CONCLUSION:

 

          The meeting concluded at 5.30pm.

 

 

 

CONFIRMED:

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

DIPTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

16 JULY 2014

- : -

Minutes of the Inaugural meeting of the Dipton Community Development Area Subcommittee held in the Dipton Hall, Dipton, on Wednesday 16 July 2014, commencing at 6.30pm

PRESENT:                 K English, S Melvin, B Russell, M Smith, A Taylor

                                    Cr Bailey (Ward Representative)

 

IN ATTENDANCE:    Mr L Hare (Area Engineer)

Mr C Dolan, (Manager, Area Offices)

Mrs R Knowles (Area Officer)

 

 

1.0     ELECTION OF CHAIRPERSON:

 

Councillor Bailey called for nominations for Chairperson of the Dipton Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee                       1st Nominator                                   2nd Nominator

 

Mike Smith                    Sue Melvin                             Kathleen English

 

There were no further nominations.

 

Mr Mike Smith was duly elected Chairperson of the Dipton Community Development Area Subcommittee for the 2014-2017 term.

 

Mr Smith chaired the meeting from this point.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON:

 

The Chair called for nominations for the position of Deputy Chairperson of the Dipton Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominees                      1st Nominator                                   2nd Nominator

 

Sue Melvin                    Mike Smith                             Kathleen English                    

Mrs Sue Melvin was duly elected Deputy Chairperson of the Dipton Community Development Area Subcommittee for the 2014-2017 term.

 

 

3.0     APOLOGIES:

 

Apology for non-attendance was lodged by K Jukes.

 

Moved S Melvin, seconded K English

and RESOLVED THAT THE APOLOGY FOR NON ATTENDANCE LODGED BY K JUKES, BE SUSTAINED.

 

 

4.0     REPORTS:

 

4.1     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA:

r/14/6/8322

 

Report advising that Community Development Area Sub-Committee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mr Dolan spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1)   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2)   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved K English, seconded S Melvin

and RESOLVED THAT

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE DIPTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

4.2     GOOD GOVERNANCE:

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mr Dolan advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to be conscious of are;

 

•     always be prepared before meetings

•     ability to enhance a collective and co-operative environment

•     seek to achieve consensus amongst members when dealing on issues

•     beneficial to have a good grasp of Standing Orders.

 

 

 

4.2     GOOD GOVERNANCE CONT’D:

 

Moved A Taylor, seconded B Russell

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

 

4.3     STATUTORY EXPLANATIONS:

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters was tabled.

 

·    Local Government Official Information and Meetings Act 1987

·    Local Authorities Members Interest Act 1968

·    Sections 99, 105A of the Crimes Act 1961

·    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mr Dolan gave a brief background to each Act.

 

Moved S Melvin, seconded A Taylor

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

 

4.4     ELECTED MEMBERS CODE OF CONDUCT:

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mr Dolan advised the Code applies to all Members of Community Development Area Subcommittee’s.

 

Mr Dolan explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

 

Moved K English, seconded B Russell

and RESOLVED THAT

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE DIPTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

 

 

 

 

4.5     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s):

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mr Dolan commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved S Melvin, seconded A Taylor

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

5.0     MEETING DATES & TIMES:

 

Area Officer, Mrs R Knowles outlined the dates, meeting times and venue for future meetings of the Dipton Community Development Area Sub-Committee; these being;

 

•     Wednesday 12 November 2014, commencing at 6pm

•     May 2015 (date to be set)

 

The venue to be at the Dipton Hall, Dipton.

 

Moved S Melvin, seconded K English

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT DIPTON HALL AT 6.00AM.

 

6.0     CONCLUSION:

 

The inaugural meeting concluded at 7pm.

 

 

 

 

 

CONFIRMED:

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

 

DIPTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

 

16 JULY 2014

-:-

 

Minutes of the Ordinary meeting of the Dipton Community Development Area Subcommittee held in the Dipton Hall, Dipton on Wednesday 21 May 2014 at 7 pm.

 

 

PRESENT:                 M Smith (Chairman), K English, S Melvin, B Russell, A Taylor

                                    Cr Bailey (Ward Representative)

 

 

IN ATTENDANCE:    Mr L Hare (Area Engineer)

Mr C Dolan, (Manager, Area Offices)

Mrs R Knowles (Area Officer)

 

 

1.0     APOLOGIES

 

          Moved S Melvin, seconded K English

       and RESOLVED THAT THE APOLOGY LODGED BY K JUKES BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

2.0       PUBLIC FORUM

 

Public Forum was not requested.

 

 

3.0       NOTIFICATION OF URGENT BUSINESS

 

There was no Urgent Business presented at the meeting.

 

 

4.0       ACTION SHEET

 

The Action Sheet emanating from the Subcommittee’s previous meetings, and action taken by staff was circulated to Members.

 

14.01.8.0 Dipton Toilets

 

Property Staff are preparing a report on the Dipton toilets.

 

Moved A Taylor, seconded S Melvin

and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

 

 

 

 

 

5.0       MINUTES

 

5.1       MINUTES – MEETING 21 MAY 2014

            r//14/7/9913

 

          The Minutes of the previous Ordinary meeting of the Dipton Community        Development       Area SubCommittee held on 21 May 2014, were tabled.

 

          Moved S Melvin, seconded B Russell

            and RESOLVED THAT THE MINUTES OF THE DIPTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING HELD ON 21 MAY 2014 BE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS SUBJECT TO THE REMOVAL OF PARAGRAPH (B) UNDER THE CHAIRMAN’S CONCERNS IN THE MINUTES 5.1. 

 

           

6.0       REPORTS

 

6.1       WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 MAY 2014

200/25/2/6

 

            The Works & Finance Report for the period ended 31 May 2014, prepared by Mr L Hare (Area Engineer), was tabled.

 

Mr Hare advised the Committee of the following:-

 

·  Bryce Road drainage issues

·  Roading Issues

·  All budget units are under budget.

 

Moved K English, seconded A Taylor

            and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 MAY 2014 FOR THE DIPTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE BE RECEIVED.

 

 

6.2       RESIDENTS’ SATISFACTION AND OPION SURVEY RESULTS – WINTON-WALLACETOWN WARD:

140/15/6/1

 

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014; was tabled.

 

Moved K English, seconded B Russell

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

 

 

 

 

 

 

 

  7.0     COUNCILLORS REPORT

 

Councillor Bailey reported on activities from the District Council table.

These included;

 

·    2014-2015 Council’s Annual Plan

·    Appointment of CEO due shortly

·    District rate increase

·    War Memorials

 

 

  8.0     CONCLUSION:

 

            The meeting concluded at 7.45pm

 

 

          C O N F I R M E D:

 

 

 

          C H A I R P E R S O N:

 

 

 

D A T E D:

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

OREPUKI COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

29 JULY 2014

- : -

 

 

Minutes of the Inaugural meeting of the Orepuki Community Development Area Subcommittee held in the Orepuki Community Centre, Orepuki on Tuesday, 29 July 2014 at 6.00 pm.

 

 

PRESENT:                             B McGrath, M Forde, A McCracken, M McCullough,

                                               J Sellwood and Councillor R Dobson (Ward Member)

 

 

IN ATTENDANCE:                Mr C C Dolan                (Manager, Area Offices)

                                               Mr G Erskine                 (Area Engineer)

                                                                       Mrs A Hamilton    (Area Officer, Riverton)

                                               Mrs J Thornton    (Venture Southland)

 

 

1.0     ELECTION OF CHAIRPERSON

 

Councillor Dobson called for nominations for Chairperson of the Orepuki Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee

1st Nominator

2nd Nominator

 

 

 

B McGrath

J Sellwood

A McCracken

 

 

 

P Black

M McCullough

No seconder

 

Due to Mr Black’s nomination lacking a seconder Mr Brian McGrath was duly elected Chairperson of the Orepuki Community Development Area Subcommittee for the 2014-2017 term.

 

Mr McGrath chaired the meeting from this point.

 

2.0     ELECTION OF DEPUTY CHAIRPERSON

 

The Chair called for nominations for the position of Deputy Chairperson of the Orepuki Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee

1st Nominator

2nd Nominator

 

 

 

P Black

J Sellwood

M McCullough

2.0     ELECTION OF DEPUTY CHAIRPERSON CONT’D

 

There were no further nominations.

 

Mr Peter Black was duly elected Deputy Chairperson of the Orepuki Community Development Area Subcommittee for the 2014-2017 term.

 

 

3.0     APOLOGIES

 

Apology for non-attendance was lodged by Mr P Black.

 

Moved A McCracken, seconded J Sellwood

and RESOLVED THAT THE APOLOGY LODGED BY P BLACK, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

4.0     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA:

r/14/6/8322

 

Report advising that Community Development Area Subcommittee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mr Dolan spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1.   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2.   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved A McCracken, seconded M McCullough

and RESOLVED THAT:-

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE OREPUKI COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

5.0     GOOD GOVERNANCE

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mr Dolan advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to conscious of are;


 

5.0     GOOD GOVERNANCE CONT’D

r/14/5/8299

 

•    always be prepared before meetings

•    ability to enhance a collective and co-operative environment

•    seek to achieve consensus amongst members when dealing on issues

•    beneficial to have a good grasp of Standing Orders.

 

The members agreed that the Chair will be the spokesperson for the CDA in particular with the media.

 

Moved J Sellwood, seconded B McGrath

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

6.0     STATUTORY EXPLANATIONS

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters; was tabled.

 

×    Local Government Official Information and Meetings Act 1987

×    Local Authorities Members Interest Act 1968

×    Sections 99, 105A of the Crimes Act 1961

×    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mr Dolan gave a brief background to each Act.

 

Moved M McCullough, seconded M Forde

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

 

7.0     ELECTED MEMBERS CODE OF CONDUCT

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mr Dolan advised the Code applies to all Community Development Area Sub-Committee Members.

 

Mr Dolan explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

 

Moved B McGrath, seconded M Forde

and RESOLVED THAT:-

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE OREPUKI COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

8.0     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s)

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mr Dolan, commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved J Sellwood, seconded M McCullough

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

9.0     MEETING DATES & TIMES

 

Area Officer, Mrs A Hamilton outlined the dates, meeting times and venue for future meetings of the Orepuki Community Development Area Subcommittee; these being;

 

×      Tuesday, 25 November 2014 commencing 6.00 pm

×      Tuesday, 17 February 2015 commencing 6.00 pm

×      Tuesday, 19 May 2015 commencing 6.00 pm

×      Tuesday, 18 August 2015 commencing 6.00 pm

×      Tuesday, 17 November 2015 commencing 6.00 pm

 

The venue to be at the Orepuki Hall.

 

It was agreed that the Area Officer forward a copy of the meeting dates for the next 12 months to members.

 

Moved J Sellwood, seconded M McCullough

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT THE OREPUKI HALL COMMENCING AT 6.00 PM.

 

 

10.0   CONCLUSION

 

The inaugural meeting concluded at 6.15 pm.

 

         

 

          CONFIRMED

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

OREPUKI COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY MEETING

 

29 JULY 2014

- : -

 

 

Minutes of the Ordinary meeting of the Orepuki Community Development Area Subcommittee held in the Orepuki Community Centre, Orepuki on Tuesday, 29 July 2014 at 6.17 pm.

 

 

PRESENT:                             B McGrath (Chair), M Forde, A McCracken, M McCullough,

                                               J Sellwood and Councillor R Dobson (Ward Representative).

 

 

IN ATTENDANCE:                Mr G Erskine                 (Area Engineer)

                                                                       Mrs A Hamilton    (Area Officer, Riverton)

                                               Mrs J Thornton    (Venture Southland)

 

 

1.0     APOLOGIES

         

          Moved B McGrath, seconded M McCullough

and RESOLVED THAT THE APOLOGY LODGED BY R BLACK, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

2.0     PUBLIC FORUM

 

There was no Public Forum held at the meeting.

 

 

3.0     NOTIFICATION OF URGENT BUSINESS

 

There was no Urgent Business presented at the meeting.

 

 

4.0     ACTION SHEET

 

The Action Sheet from the Subcommittee’s previous meetings was circulated for Members’ information.

 

          Moved B McGrath, seconded M Forde

          and RESOLVED THAT THE ACTION SHEET BE RECEIVED. 

 

          Items discussed included:

 

          11.1.13.2      Stormwater outflow – Aropaki Reserve

 

          The Chair requested that the work that is to be undertaken to the outlet at Aropaki Reserve be placed on hold pending an investigation by staff on alternative stormwater options and given the recent weather conditions in the area the cliff is hazardous for heavy equipment.

 

4.0     ACTION SHEET (CONT’D)

 

          11.1.13.2      Stormwater outflow – Aropaki Reserve (cont’d)

 

          Mr McGrath suggested an investigation of the Orepuki stormwater system be undertaken with the view of a possible alternative outlet being located.

 

          Mr McGrath felt the work to the Aropaki outlet is not going to solve the stormwater issues in the township as there appears to be various outlets that are not recorded and felt it is timely for alternative options for a stormwater outfall to be investigated.

 

          It was agreed the Area Engineer arrange for Council Water and Waste staff to undertake a mapping project to locate and map where the stormwater outlets are located with such information to be presented to the Subcommittee at its next meeting.

 

          Members suggested Council staff liaise with the community for local information on possible stormwater outlets sites.

 

          11.04.8.0      Information Panels

 

          Mrs McCullough reported of the unsuitability of the photos supplied for the information panels, advising she is to source other photographs from the community.

 

          It was agreed Mrs McCullough progress this project prior to the next meeting of the Subcommittee.

 

          Mrs Sellwood advised the path to the kiosk is not wheelchair accessible and requested staff arrange for the pathway to be widened.

 

          12.1.4.0  Gemstone Beach entrance/exit and signage

 

            Members expressed concern at the length of time NZTA were taking to approve signage indicating Gemstone Beach and their proposed decision on a one entrance/exit to the beach. It was pointed out this item has been on the action sheet since 2012.

 

          Members felt this matter be treated with urgency and requested staff write to Opus expressing the CDA concern at the lack of action and suggesting that if the availability of contractors is the issue then Orepuki community has contractors available to undertake this work, if this is appropriate.

 

          Mr McGrath raised the issue of Gemstone Beach being an area of Maori significance and felt that it is timely the public are made aware of the history of the beach by way of adding the historical facts to appropriate brochures and websites.

 

Mr McGrath felt that members of the public should be encouraged to respect the tikanga (culture) and to limit the amount of stones being taken.  He added from the Ngai Tahu perspective we have Kaitiakitanga and that the CDA is in the position of leadership and have the opportunity to exercise good governance environmentally and culturally.

 

          In discussing this issue Members felt that whilst the comments of the Chair had merit, Gemstone beach is widely advertised as a tourist/local attraction and would be very expensive to change websites brochures to include the Historical Maori significance of the area, suggesting that Ngai Tahu may wish to erect a panel outlining the historical significance of the area.

 

 

4.0     ACTION SHEET (CONT’D)

 

          12.1.8.1  Hirstfield Reserve Committee

 

          Members were requested to consider whether a formal agreement with the Hirstfield reserve committee setting out the rules for use of the sportsfield is still required given the new committee has a new secretary and is operating well.

           

          Mrs McCullough reported she is a member of the Hirstfield reserve committee and opposed any agreement between the CDA and the Hirstfield committee stating that currently the CDA are funding the lawn mowing and maintenance of the area and given she as a ratepayer felt her rates could be better spent in other areas.

           

          Mr Erskine explained that the sports field whilst owned by the Southland District Council is administered by the Hirstfield reserve committee and this committee has allowed the CDA use of the sportsfield, however no formal agreement as yet has been prepared.

 

          Mrs McCullough reiterated that the land should be handed back to the Hirstfield committee as they had monies to fund lawn mowing and maintenance work.

 

          Following discussion on this issue it was agreed that the CDA Members hold an informal meeting to discuss this issue with a decision to be brought back to the CDA at its next meeting.

 

          Moved B McGrath THAT A FORMAL AGREEMENT WITH THE HIRSTFIELD RESERVE MANAGEMENT COMMITTEE BE PROGRESSED.

 

          This motion lapsed for want of a seconder.

 

          Moved J Sellwood, seconded M McCullough

          and RESOLVED THAT THE ISSUE REGARDING THE PROPOSED FORMAL AGREEMENT BETWEEN THE OREPUKI COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE AND THE HIRSTFIELD RESERVE MANAGEMENT COMMITTEE REGARDING THE RULES IN RELATION TO THE USE OF THE SPORTS FIELD BE PLACED ON HOLD WHILST AN INFORMAL MEETING OF THE CDA BE HELD TO DISCUSS THIS ISSUE FURTHER WITH THE VIEW OF PRESENTING A DECISION AT THE NEXT MEETING OF THE SUBCOMMITTEE.

 

          13.1.7.0  Memorial Gates

 

          The Area Engineer reported sealing work is to be undertaken at the frontage of the Memorial gates.

 

          Members requested the seal be extended to allow for a turn-a-round area. It was suggested funding be sought from the Ward for this purpose.

 

          The Area Engineer to liaise with Councillor Dobson with the view of possible Ward funding for this project.

 

          13.1.7.0  Historic Shale Tank

 

          The Area Engineer reported installation of the Shale Tank has been completed through voluntary local labour.

 

          Mrs Sellwood suggested a small plaque be placed at the tank and queried the possibility of a footpath leading to the tank.

4.0     ACTION SHEET (CONT’D)

 

          13.1.7.0  Historic Shale Tank (cont’d)

 

          Following discussion on this issue it was agreed the Area Engineer liaise with Mr McCracken to progress this project.

           

          13.2.6.1  Footpath repair work

 

          The Subcommittee requested the Area Engineer liaise with Mr McCracken and the Chair to meet onsite at the Orepuki Hotel to discuss the layout of the kerb and footpath work to be undertaken prior to renewal work commencing due to concerns raised regarding stormwater issues.

 

5.0     MINUTES

 

5.1     MEETING – 8 APRIL 2014

          R/14/6/8689

 

Minutes of an Ordinary Meeting of the Orepuki Community Development Area Subcommittee held on 8 April 2014, were tabled.

 

          Moved A McCracken, seconded M Forde

          and RESOLVED THAT THE MINUTES OF THE OREPUKI DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING HELD ON 8 APRIL 2014 BE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS.

 

6.0     REPORTS

 

6.1     INTERIM WORKS & FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014

200/25/2/20

 

          The Interim Works & Finance Report for the period ended 30 June 2014, prepared by Mr G Erskine (Area Engineer), was tabled.

 

          Issues discussed included;

 

1.   Community hall - The upgrade is an ongoing project that requires projects identified, costed and funding arranged. The funding can be sourced from the local hall rate, local monies and SDC funding options (available to apply in September and March each year).

 

2.   Orepuki Cemetery - This is currently administered by a Cemetery Trust. An approach has been made to the Trust seeking clarification on maintenance issues in the cemetery.

 

It was agreed that prior to any formal communication with the Trust the CDA await the outcome of discussions between the Cemetery Trust and CDA Chair.

 

3.   Cosy Nook Walking Track - Mrs Thornton presented to the subcommittee a map highlighting a proposed walking track area from the east side of Cosy Nook to Mullet Road which would allow easy access to Mullet Bay and the Penny Rock area, which currently is hard to access due to high grass, tussock and rocks.

6.0     REPORTS (CONT’D)

 

6.1     INTERIM WORKS & FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014 (CONT’D)

200/25/2/20

 

3.    Cosy Nook Walking Track (cont’d) The Chair gave an update on a response he has received from an adjoining landowner on the proposed track advising the property owner was opposed to any walking track in the area of his farm citing rubbish being left and vandalism occurring.

 

In discussing this issue it was acknowledged that the proposed area of the walking track is outside the boundary of the CDA, however Members agreed to support this project in principle providing a community group is prepared to undertake this project.

 

Mr Erskine advised that any community group undertaking this project will need to ensure consultation is undertaken with adjoining land owners and clarification is required regarding building costs/consents and ongoing maintenance.

 

4.   Memorial Gates – Comment was made on the high standard of work carried out by Mr Drake to the gates. Furthermore some work is required on the garden and improving the frontage, possibly by sealing the gravel frontage.

 

5.   Dudley Street Beach Access – It was reported the gravel section of the access from the signs warning about a no turning area is in good condition but the final 20 metres of clay on to the beach is rutted and provides limited access.  The Area Engineer advised the Council maintained section of this street presently ends at the signs.

 

6.   Monkey Island Reserve - Water has been restored to the small shed and to the spring outlet near the junction.  The toilets are well maintained and still have an expected life of 10 years but the overall area has not had any major improvement for many years.  The number of visitors and campers at this site is very good and at times the camping area is full, possibly as a result of the low fees to camp in this area.

 

7.   Public toilets – It was reported these are now district funded and to date there have been no toilets added to the Council list.  As discussed at previous meetings there is little likelihood of a toilet at Gemstone Beach due to the closeness of the Orepuki Hall.  The Area Engineer stated Monkey Island has two toilets that are adequate for the current free camping scenario and a toilet at Garden Bay Boat Ramp would have to justify a $25,000 outlay and on-going cleaning costs but this can be looked into.

 

8.   Footpath maintenance – The Members were informed that any renewal is an going issue for Orepuki with the small ratepayer base and limited reserves but some planning and budgeting can achieve the desired results.

 

Members requested staff prioritise areas where footpath maintenance is required with the possibility of using local contractors to progress this work and possibly save monies.

 

9.   Domain amenity building maintenance and upgrade – It was drawn to the attention of Members that initial work on the domain and shed was done as a community project with financial help from fundraising and the Hirstfield Committee.  The Area Engineer stated there has not been any budget set aside for work on the buildings although the Subcommittee is funding the mowing from the beautification budget.  Planning for future work would be a good starting point.

 

 

6.2     LTP 2015/2025 - PLANNING

r/14/5/6504

 

Report prepared by Mrs S Dela Llana (Accountant) requesting the Subcommittee consider plans and projects for the upcoming Long Term Plan 2015–2025, was tabled.

 

The Subcommittee noted at the meeting the budgets and projects will be included as well as funding from reserves or loans to set the rates that the township needs, that is why between now and August is the best time to discuss with the Area Engineer any ideas Members want included and any funding preferences.

 

Moved J Sellwood, seconded M Forde

and RESOLVED THAT THE REPORT ON LTP 2015/2025 BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.3     RESIDENTS’ SATISFACTION AND OPINION SURVEY RESULTS – WAIAU/APARIMA WARD

r/14/5/7871

 

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014, was tabled.

 

Moved B McGrath, seconded A McCracken

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.4     OPEN SPACES STRATEGY

R/14/7/10570

 

Report by Ms H McNeill, Policy Analyst, seeking public feedback on the draft Open Spaces Strategy, was tabled.

 

Councillor Dobson advised the draft Open Spaces Strategy is currently out for a public feedback period from 1 August 2014 to 12 September 2014.

 

Councillor Dobson informed having an Open Space Strategy is not a legal requirement and hence this is a non-statutory document therefore there is no legal requirement to follow a formal consultation process under the Local Government Act 2002.

 

Councillor Dobson explained open spaces are defined as our green spaces – our undeveloped natural areas, stands of bush, parks, esplanades and reserves, gardens and planted areas, sports fields, playgrounds and other recreational areas.

 

The Subcommittee noted the draft Open Spaces Strategy is a document that will guide Reserve Management Plans and management of our open spaces over the next 10 years.

 

Moved A McCracken, seconded M McCullough

and RESOLVED THAT THE REPORT ON THE OPEN SPACES STRATEGY BE RECEIVED AND THE CONTENTS NOTED.

 

 

 

 

 

 

 

6.5     BEACH HORSE RACES

 

Mrs McCullough raised the issue of the possibility of arranging beach horse racing on an annual basis on the Orepuki beach.

 

In discussing this issue Members felt this is a good initiative however agreed that prior to this project being progressed the necessary consents and approvals need to be obtained.

 

It was agreed Mrs McCullough liaise with Mrs Thornton to assist with the necessary applications required from Environment Southland.

 

 

7.0     CHAIRPERSON’S REPORT

           

          The Chair gave an update on his attendance at the Southland District Plan hearings on that section relating to Heritage where he presented the submission lodged by the Subcommittee.

 

          The Chair reported on his attendance at the CDA Workshop recently held at Wallacetown stating it was worthwhile for both current and newly elected members.

 

 

8.0     COUNCILLOR’S REPORT

 

Councillor Dobson reported on matters from the District table.  These included:

 

§ Te Anau waste water disposal scheme

§ District Plan hearings are now complete; responses to submitters expected to be released by end of October 2014.

§ Appointment of new Chief Executive – Steve Ruru.

§ Resignation of Bede Carran (Group Manager Customer & Financial Services).

 

 

9.0     CONCLUSION

 

The meeting closed at 8.25 pm.

 

 

 

 

 

                  

          CONFIRMED

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

LIMEHILLS/CENTRE BUSH COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

31 JULY 2014

- : -

 

 

Minutes of the Inaugural meeting of the Limehills/Centre Bush Community Development Area Subcommittee held in the Limehills Community Centre, Limehills on Thursday, 31 July 2014 at 7.40 pm.

 

 

PRESENT:                             G Cooper, D Kean, K Rodger, N Stirling and Cr N Paterson (Ward Representative)

 

 

IN ATTENDANCE:                Mr C C Dolan                (Manager, Area Offices)

                                               Mr J Webb           (Area Engineer)

                                               Mr K McNaught   (Manager Strategic Property)

                                                                       Mrs A Hamilton    (Area Officer, Riverton)

                                              

 

PUBLIC GALLERY:               John Scully

 

 

1.0     ELECTION OF CHAIRPERSON

 

Councillor Paterson called for nominations for Chairperson of the Limehills/Centre Bush Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee

1st Nominator

2nd Nominator

 

 

 

D Kean

G Cooper

K Rodger

 

There were no further nominations.

 

Mr David Kean was duly elected Chairperson of the Limehills/Centre Bush Community Development Area Subcommittee for the 2014-2017 term.

 

 

Mr Kean chaired the meeting from this point.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON

 

The Chair called for nominations for the position of Deputy Chairperson of the Limehills/Centre Bush Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON (CONT’D)

 

Nominee

1st Nominator

2nd Nominator

 

 

 

G Cooper

K Rodger

D Kean

 

There were no further nominations.

 

Mr Gary Cooper was duly elected Deputy Chairperson of the Limehills/Centre Bush Community Development Area Subcommittee for the 2014-2017 term.

 

 

3.0     APOLOGIES

 

Apology for non-attendance was lodged by Mr A Henderson.

 

Moved N Stirling, seconded G Cooper

and RESOLVED THAT THE APOLOGY LODGED BY A HENDERSON, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

4.0     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA

r/14/6/8322

 

Report advising that Community Development Area Subcommittee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mr Dolan spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1.   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2.   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved G Cooper, seconded K Rodger

and RESOLVED THAT:-

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE LIMEHILLS/CENTRE BUSH COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

5.0     GOOD GOVERNANCE

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mr Dolan advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

 

5.0     GOOD GOVERNANCE (CONT’D)

r/14/5/8299

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to conscious of are;

 

•    always be prepared before meetings

•    ability to enhance a collective and co-operative environment

•    seek to achieve consensus amongst members when dealing on issues

•    beneficial to have a good grasp of Standing Orders.

 

The members agreed that the Chair will be the spokesperson for the CDA in particular with the media.

 

Moved N Stirling, seconded D Kean

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

6.0     STATUTORY EXPLANATIONS

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters; was tabled.

 

×    Local Government Official Information and Meetings Act 1987

×    Local Authorities Members Interest Act 1968

×    Sections 99, 105A of the Crimes Act 1961

×    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mr Dolan gave a brief background to each Act.

 

Moved K Rodger, seconded G Cooper

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

 

7.0     ELECTED MEMBERS CODE OF CONDUCT

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mr Dolan advised the Code applies to all Community Development Area Subcommittee Members.

 

Mr Dolan explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

7.0     ELECTED MEMBERS CODE OF CONDUCT (CONT’D)

          r/14/6/8323

 

Moved N Stirling, seconded G Cooper

and RESOLVED THAT:-

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE LIMEHILLS/CENTRE BUSH COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

8.0     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s)

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mr Dolan, commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved D Kean, seconded G Cooper

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

9.0     MEETING DATES & TIMES

 

Area Officer, Mrs A Hamilton outlined the dates, meeting times and venue for future meetings of the Limehills/Centre Bush Community Development Area Subcommittee; these being;

 

×      Thursday, 27 November 2014 commencing 7.30 pm

×      Thursday, 19 February 2015 commencing 7.30 pm

×      Thursday, 21 May 2015 commencing 7.30 pm

×      Thursday, 20 August 2015 commencing 7.30 pm

×      Thursday, 19 November 2015 commencing 7.30 pm

 

The venue to be at the Limehills/Centre Bush Community Centre.

 

It was agreed that the Area Officer forward a copy of the meeting dates for the next 12 months to members.

 

Moved D Kean, seconded G Cooper

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT THE LIMEHILLS/CENTRE BUSH COMMUNITY CENTRE COMMENCING AT 6.00 PM.

 

 

10.0   CONCLUSION

 

The inaugural meeting concluded at 7.55 pm.

 

                  

 

 

 

 

          CONFIRMED

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

LIMEHILLS/CENTRE BUSH COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY MEETING

 

31 JULY 2014

- : -

 

 

Minutes of the Ordinary meeting of the Limehills/Centre Bush Community Development Area Subcommittee held in the Limehills Community Centre, Limehills on Thursday, 31 July 2014 at 7.55 pm.

 

 

PRESENT:                             D Kean (Chair), G Cooper, K Rodger, N Stirling and Cr N Paterson (Ward Representative).

 

 

IN ATTENDANCE:                Mr C C Dolan               (Manager, Area Offices)

                                      Mr J Webb                    (Area Engineer)

                                      Mr K McNaught   (Manager Strategic Property)

                                      Mrs A Hamilton   (Area Officer)

 

 

PUBLIC GALLERY:               John Scully

 

                       

1.0     APOLOGIES

         

Apology for non-attendance was lodged by Mr A Henderson.

 

Moved N Stirling, seconded G Cooper

and RESOLVED THAT THE APOLOGY LODGED BY A HENDERSON, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

         

 

2.0     PUBLIC FORUM

 

          Moved G Cooper, seconded D Kean

and RESOLVED THAT THIS SUBCOMMITTEE GO INTO PUBLIC FORUM TO RECEIVE MEMBERS OF THE PUBLIC.

 

2.1     John Scully – Painting Project - Limehills Community Centre

 

          Mr Scully addressed the meeting expressing concern at the inadequate specifications sent out to contractors prior to the painting work being undertaken to the exterior of the community centre.

 

          Mr Scully advised he requested a copy of the specifications which he noted did not include moss removal and felt the paint work is less than ideal and he hoped Council in the future will be more specific with their specifications.


2.0     PUBLIC FORUM CONT’D

 

2.1     John Scully – Painting Project - Limehills Community Centre cont’d

 

          Mr Scully pointed out issues and faults with the current paint work and recommended the remedial work required to the building.

 

Mr Scully felt that should the paint fail after 10 years that the Council, will at its cost, repair the failure.

 

Further to this Mr Scully commented that he felt there were also issues with the recent external door replacement work undertaken to the community centre, and that as the painting of the roof was an “average job” he felt the Subcommittee is not getting value for money.

 

The Chair expressed appreciation to Mr Scully for his attendance at the meeting and was informed this matter will be discussed by the Subcommittee in the Public Excluded section of the meeting.

 

Moved Councillor Paterson, seconded N Stirling

and RESOLVED THAT THE PUBLIC FORUM BE CONCLUDED AND THE SUBCOMMITTEE RETURN TO THE FORMAL MEETING AND CONSIDER THE NEXT AGENDA ITEM.

 

 

3.0       NOTIFICATION OF URGENT BUSINESS

 

            There was no Urgent Business presented at the meeting.

 

 

4.0       ACTION SHEET

 

The Action sheet from the Subcommittee’s previous meetings was circulated for Members’ information.

 

            Moved K Rodger, seconded N Stirling

            and RESOLVED THAT THE ACTION SHEET BE RECEIVED.        

 

                       

5.0       MINUTES

 

5.1       LIMEHILLS/CENTRE BUSH COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING DATED 29 APRIL 2014

          R/14/6/8608

 

Minutes of the previous Ordinary meeting of the Limehills/Centre Bush Community Development Area Subcommittee held on 29 April 2014, were tabled.

 

          Moved D Kean, seconded G Cooper

            and RESOLVED THAT THE MINUTES OF THE LIMEHILLS/CENTRE BUSH COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING HELD ON 29 APRIL 2014 BE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS.

 

           

6.0       REPORTS

 

6.1       INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014

200/25/2/4

 

            Interim Works & Finance Report for the period ended 30 June 2014, prepared by Mr J Webb (Area Engineer), was tabled.

 

            Items raised by Members for discussion included;

 

            Members expressed concern at the standard of work recently undertaken by Fulton Hogan to the roadside water tables and requested staff arrange for remedial repair work.

 

            The Area Engineer to liaise with the contractor and report back to the subcommittee with the contractors subsequent response.

 

            Moved K Rodger, seconded G Cooper

            and RESOLVED THAT THE INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014 FOR THE LIMEHILLS/CENTRE BUSH COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED.

 

 

6.2     LTP 2015/2025 - PLANNING

r/14/5/6504

 

Report prepared by Mrs S Dela Llana (Accountant) requesting the Subcommittee consider plans and projects for the upcoming Long Term Plan 2015–2025, was tabled.

 

The Subcommittee noted at the meeting the budgets and projects will be included as well as funding from reserves or loans to set the rates that the township needs, that is why between now and August is the best time to discuss with the Area Engineer any ideas Members want included and any funding preferences.

 

Moved D Kean, seconded K Rodger

and RESOLVED THAT THE REPORT ON LTP 2015/2025 BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.3     RESIDENTS’ SATISFACTION AND OPINION SURVEY RESULTS – WINTON/WALLACETOWN WARD

r/14/5/7871

 

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014, was tabled.

 

Moved D Kean, seconded K Rodger

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

 

 

 

6.4     OPEN SPACES STRATEGY

R/14/7/10570

 

Report by Ms H McNeill, Policy Analyst, seeking public feedback on the draft Open Spaces Strategy, was tabled.

 

Councillor Paterson advised the draft Open Spaces Strategy is currently out for a public feedback period from 1 August 2014 to 12 September 2014.

 

Councillor Paterson explained open spaces are defined as our green spaces – our undeveloped natural areas, stands of bush, parks, esplanades and reserves, gardens and planted areas, sports fields, playgrounds and other recreational areas. 

 

Moved Councillor Paterson, seconded N Stirling

and RESOLVED THAT THE REPORT ON THE OPEN SPACES STRATEGY BE RECEIVED AND THE CONTENTS NOTED.

 

 

7.0     CHAIRPERSON’S REPORT

 

          Mr D Kean reported on issues relevant to the Limehills/Centre Bush Township. These being:-

 

§ External doors at the Community Centre to be replaced, primed and painted.

§  Request for staff to investigate the ongoing issue of the blockage of the culvert with subsequent flooding of the stormwater ditch situated adjacent the Limehills School.

 

 

8.0       COUNCILLOR’S REPORT

 

            Councillor Paterson reported on matters from the District table.  These included:-

 

×     Appointment of Chief Executive, Mr Steve Ruru

×     Te Anau sewerage scheme

×     Councillor Paterson congratulated the successful nominees and wished the subcommittee well for the ensuing 3 year-term advising of his availability at any time.

           

 

9.0     EXCLUSION OF PUBLIC

 

          Moved N Stirling, seconded G Cooper

and RESOLVED THAT PURSUANT TO SECTION 48(1) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 THAT THE PUBLIC BE EXCLUDED FROM THE MEETING WHILE THE FOLLOWING BUSINESS IS TRANSACTED:

 

·   PAINTING PROJECT - LIMEHILLS COMMUNITY CENTRE

 

     AND THAT THE REASON FOR THE PASSING OF THIS RESOLUTION IS THAT IT IS THE OPINION OF THE COUNCIL THAT IT IS NECESSARY TO:

 

 

 

9.0     EXCLUSION OF PUBLIC (CONT’D)

 

6(a)        PREJUDICES THE MAINTENANCE OF THE LAW, INCLUDING THE            PREVENTION OF, INVESTIGATION OF, AND DETECTION OF       OFFENCES OR PREJUDICES THE RIGHT TO A FAIR TRIAL;

 

6(b)        ENDANGERS THE SAFETY OF ANY PERSON.

 

7(2)(a)   PROTECT THE PRIVACY OF INDIVIDUALS, INCLUDING THAT OF ANY DECEASED PERSON;

 

7(2)(b)   PROTECT INFORMATION WHERE MAKING IT AVAILABLE WOULD:

 

(i)        DISCLOSE A TRADE SECRET:

 

(ii)        BE LIKELY TO UNREASONABLY PREJUDICE THE COMMERCIAL POSITION OF ANY PERSON WHO SUPPLIED, OR WHO IS THE SUBJECT OF, SUCH INFORMATION.

 

7(2)(c)   PROTECT INFORMATION WHICH IS SUBJECT TO AN OBLIGATION OR CONFIDENCE OR WHICH ANY PERSON HAS BEEN OR COULD BE COMPELLED TO PROVIDE UNDER THE AUTHORITY OF ANY ENACTMENT WHERE THE MAKING AVAILABLE OF THE INFORMATION WOULD BE LIKELY TO:

 

(i)        PREJUDICE THE SUPPLY OF SIMILAR INFORMATION, OR INFORMATION FROM THE SAME SOURCE, AND WHERE IT IS IN THE PUBLIC INTEREST THAT SUCH INFORMATION SHOULD CONTINUE TO BE SUPPLIED;

(ii)        OTHERWISE DAMAGE THE HEALTH OR SAFETY OF THE PUBLIC;

7(2)(d)   PROTECT THE HEALTH OR SAFETY OF THE PUBLIC;

7(2)(e)   PREVENT OR MITIGATE MATERIAL LOSS TO THE PUBLIC;

7(2)(f)    MAINTAIN THE EFFECTIVE CONDUCT OF PUBLIC AFFAIRS ARISING DIRECTLY FROM THE NEED TO PROTECT MEMBERS AND STAFF FROM IMPROPER PRESSURE OR HARASSMENT;

7(2)(g)   MAINTAIN LEGAL PROFESSIONAL PRIVILEGE;

(2)(h)     ENABLE THE COUNCIL TO CARRY OUT COMMERCIAL ACTIVITY WITHOUT PREJUDICE OR DISADVANTAGE;

7(2)(i)     ENABLE THE COUNCIL TO CARRY OUT NEGOTIATIONS WITHOUT PREJUDICE OR DISADVANTAGE (INCLUDING COMMERCIAL AND INDUSTRIAL NEGOTIATIONS);

7(2)(j)     PREVENT THE DISCLOSURE OR USE OF OFFICIAL INFORMATION FOR IMPROPER GAIN OR ADVANTAGE;

9(1)(a)   TO CONSIDER A RECOMMENDATION MADE TO THE COUNCIL BE AN OMBUDSMAN IN TERMS OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, OR THE OFFICIAL INFORMATION ACT 1982, OR THE OMBUDSMAN’S ACT 1975; OR

9.0     EXCLUSION OF PUBLIC (CONT’D)

9(1)(b)   TO ENABLE THE COUNCIL TO DELIBERATE IN PRIVATE ON ITS DECISION OR RECOMMENDATION IN ANY PROCEEDINGS IN WHICH IT HAS A ‘QUASI JUDICIAL’ FUNCTION.

48(1)(d)           THAT THE EXCLUSION OF THE PUBLIC FROM THE WHOLE OR THE RELEVANT PART OF THE PROCEEDINGS OF THE MEETING IS NECESSARY TO ENABLE THE LOCAL AUTHORITY TO DELIBERATE IN PRIVATE ON ITS DECISION OR RECOMMENDATION IN ANY PROCEEDINGS TO WHICH THIS PARAGRAPH APPLIES.

48(2)(a)(i)       A RIGHT OF APPEAL LIES TO THE ENVIRONMENT COURT AGAINST THE FINAL DECISION OF THE LOCAL AUTHORITY IN THOSE PROCEEDINGS;

 

9.1     EXCLUSION OF PUBLIC- STAFF

 

          Moved N Stirling, seconded G Cooper

          and RESOLVED THAT THE COUNCIL OFFICERS AND PUBLIC LISTED BELOW BE PERMITTED TO REMAIN AT THE MEETING AFTER THE PUBLIC HAVE BEEN EXCLUDED BECAUSE OF THEIR KNOWLEDGE OF (a) MEETING PROCEDURE AND/OR (b) THE SUBJECT MATTER UNDER CONSIDERATION;

 

§ AREA ENGINEER

§ AREA OFFICER

§ MANAGER STRATEGIC PROPERTY

 

 

10.0     CONCLUSION

 

 

The meeting concluded at 9.40 pm.

 

 

 

 

 

 

 

 

CONFIRMED:

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

BROWNS COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

31 JULY 2014

- : -

 

 

Minutes of the Inaugural meeting of the Browns Community Development Area Subcommittee held in the Browns Community Centre, Browns on Thursday, 31 July 2014 at 5.30 pm.

 

 

PRESENT:                             O Hudson, L Middleton, R Spencer and Councillor N Paterson (Ward Representative).

 

 

IN ATTENDANCE:                Mr C C Dolan                (Manager, Area Offices)

                                               Mr J Webb           (Area Engineer)

                                               Mr A Toone                   (Project Manager, Water & Waste)

                                                                       Mrs A Hamilton    (Area Officer, Riverton)

                                              

 

1.0     ELECTION OF CHAIRPERSON

 

Councillor Paterson called for nominations for Chairperson of the Browns Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee

1st Nominator

2nd Nominator

 

 

 

O Hudson

L Middleton

R Spencer

 

There were no further nominations.

 

Mr Owen Hudson was duly elected Chairperson of the Browns Community Development Area Subcommittee for the 2014-2017 term.

 

 

Mr Hudson chaired the meeting from this point.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON

 

The Chair called for nominations for the position of Deputy Chairperson of the Browns Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee

1st Nominator

2nd Nominator

 

 

 

R Hamilton

O Hudson

L Middleton

2.0     ELECTION OF DEPUTY CHAIRPERSON (CONT’D)

 

There were no further nominations.

 

Mr Ralph Hamilton was duly elected Deputy Chairperson of the Browns Community Development Area Subcommittee for the 2014-2017 term, subject to his approval.

 

 

3.0     APOLOGIES

 

Apology for non-attendance was lodged by Mr R Hamilton.

 

Moved O Hudson, seconded L Middleton

and RESOLVED THAT THE APOLOGY LODGED BY R HAMILTON, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

4.0     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA

r/14/6/8322

 

Report advising that Community Development Area Subcommittee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mr Dolan spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1.   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2.   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved O Hudson, seconded L Middleton

and RESOLVED THAT:-

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE BROWNS COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

5.0     GOOD GOVERNANCE

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mr Dolan advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to conscious of are;

5.0     GOOD GOVERNANCE (CONT’D)

r/14/5/8299

 

•    always be prepared before meetings

•    ability to enhance a collective and co-operative environment

•    seek to achieve consensus amongst members when dealing on issues

•    beneficial to have a good grasp of Standing Orders.

 

The members agreed that the Chair will be the spokesperson for the CDA in particular with the media.

 

Moved L Middleton, seconded O Hudson

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.0     STATUTORY EXPLANATIONS

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters; was tabled.

 

×    Local Government Official Information and Meetings Act 1987

×    Local Authorities Members Interest Act 1968

×    Sections 99, 105A of the Crimes Act 1961

×    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mr Dolan gave a brief background to each Act.

 

Moved L Middleton, seconded O Hudson

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

7.0     ELECTED MEMBERS CODE OF CONDUCT

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mr Dolan advised the Code applies to all Community Development Area Sub-Committee Members.

 

Mr Dolan explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

 

Moved O Hudson, seconded L Middleton

and RESOLVED THAT:-

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE BROWNS COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

8.0     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s)

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mr Dolan, commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved L Middleton, seconded Councillor Paterson

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

9.0     MEETING DATES & TIMES

 

Area Officer, Mrs A Hamilton outlined the dates, meeting times and venue for future meetings of the Browns Community Development Area Subcommittee; these being;

 

×      Thursday, 27 November 2014 commencing 6.00 pm

×      Thursday, 19 February 2015 commencing 6.00 pm

×      Thursday, 21 May 2015 commencing 6.00 pm

×      Thursday, 20 August 2015 commencing 6.00 pm

×      Thursday, 19 November 2015 commencing 6.00 pm

 

The venue to be at the Browns Community Centre.

 

It was agreed that the Area Officer forward a copy of the meeting dates for the next 12 months to members.

 

Moved O Hudson, seconded L Middleton

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT THE BROWNS COMMUNITY CENTRE COMMENCING AT 6.00 PM.

 

 

10.0   CONCLUSION

 

The inaugural meeting concluded at 5.40 pm.

 

 

          CONFIRMED

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

BROWNS COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY MEETING

 

31 July 2014

- : -

 

 

Minutes of the Ordinary meeting of the Browns Community Development Area Subcommittee held in the Browns Community Centre on Thursday, 31 July 2014 at 5.40 pm.

 

 

PRESENT:                             O Hudson (Chair), L Middleton, R Spencer, Councillor N Paterson (Ward Representative).

 

 

IN ATTENDANCE:                Mr J Webb           (Area Engineer)

                                               Mr A Toone                   (Project Manager, Water & Waste)

                                                                       Mrs A Hamilton    (Area Officer, Riverton)

 

 

1.0     APOLOGIES

         

Apology for non-attendance was lodged by Mr R Hamilton.

 

Moved O Hudson, seconded L Middleton

and RESOLVED THAT THE APOLOGY LODGED BY R HAMILTON, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

         

2.0       PUBLIC FORUM

 

            There were no members of the public requesting speaking rights under Public Forum section of the meeting.

 

 

3.0     NOTIFICATION OF URGENT BUSINESS

 

          Moved O Hudson, seconded L Middleton

and RESOLVED THAT SUBJECT TO SECTION 46A OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, THE FOLLOWING ITEM BE CONSIDERED AS A MATTER OF URGENT BUSINESS:-

 

·    BROWNS WASTEWATER TREATMENT PLANT & IRRIGATION

 

It was agreed that this item be considered in order that any action required can be effected prior to the next meeting.

 

 

 

 

 

 

4.0       ACTION SHEET

 

The Action sheet from the subcommittee’s previous meetings was circulated for Members’ information.

 

            Moved O Hudson, seconded L Middleton

            and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

            Items discussed included:-

 

            13.3.4.0      Browns Heritage Project

 

            Following discussion on this issue it was agreed that staff progress this work with the view of being completed in time for the Browns School Jubilee scheduled Labour weekend 2014.

 

            14.1.6.1      Community Centre Cleaner

           

            In discussing a possible variation to the current cleaning contract with Mrs Cathcart it was agreed that copies of the contract be forwarded to Members to peruse and discuss at an informal meeting with the view of additional hours being included to the variation to the contract.

 

            14.2.6.1      Community Centre Upgrade

 

            E-mail from Graeme Hall (Property Officer-Building Assets) presenting quotes for the following items as requested by the subcommittee:-

 

Ø Concrete Water Tanks

 

                   Harvey Tanks          18,000 litres     $3,650.00 (PLUS GST)

                                                    22,500 litres     $3,800.00 (PLUS GST)

                   Delivery $450.00

 

                   Burford Tanks          22,500 litres     $4,070.00 (PLUS GST)

                                                    24,750 litres     $4,280.00 (PLUS GST)

                   Delivery      $281.00

 

Ø Zip Boiling units (manual types)

 

                   23 litres       $920.00 (PLUS GST)

                   7 litres         $725.00 (PLUS GST)

                   15 litres       $775.50 (PLUS GST)

 

Ø Exterior/Interior painting quotes

 

The meeting was informed quotes are to obtained and presented to the subcommittee at its next meeting with the view of painting work being undertaken over the summer period.

 

Ø Plumbing issues

 

The meeting was informed all fittings including spouting replacement to be undertaken following installation of the water tank.

 

4.0       ACTION SHEET (CONT’D)

 

            14.2.6.1      Community Centre Upgrade (cont’d)

 

Ø Cluster Flies

 

It was suggested to the meeting that borer bombs be placed in the community centre later in the season to attempt to rid the cluster flies. Members to arrange for this work to be undertaken.

 

Ø Polythene Under Floor

 

The meeting was informed a builder is to undertake a site visit to investigate clearance under floor and advise of suitability of placing polythene in that area.

 

            In discussing these issues Members agreed that approval be given for the purchase of the following items:-

 

§ Burford tank 22,500 litres at $4,070

§ Zip boiling unit 23 litre at $920.00

           

Further to this members approved the purchase of a fridge up to the value of $400.00 requesting staff make the necessary arrangements.

 

            Moved O Hudson, seconded R Spencer

and RESOLVED THAT APPROVAL BE GIVEN FOR THE PURCHASE OF A FRIDGE UP TO AN AMOUNT OF $400.00 AND THAT THE QUOTE OF $4,070 PLUS GST FROM BURFORD TANK FOR A 22,500 LITRE TANK BE ACCEPTED AND THAT THE QUOTE FOR A 23 LITRE ZIP BOILING UNIT (MANUAL TYPE) OF $920.00 PLUS GST BE ACCEPTED WITH FUNDING TO BE BY WAY OF RESERVES.

 

 

5.0       MINUTES

 

5.1       BROWNS COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING DATED 29 APRIL 2014

          R/14/6/8700

 

Minutes of the previous Ordinary meeting of the Browns Development Area Subcommittee held on 29 April 2014, were tabled.

 

          Moved O Hudson, seconded L Middleton

            and RESOLVED THAT THE MINUTES OF THE BROWNS COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING HELD ON 29 APRIL 2014 BE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS.

 

 

6.0       REPORTS

 

6.1       INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014

200/25/2/20

 

            Interim Works & Finance Report for the period ended 30 June 2014, prepared by Mr J Webb (Area Engineer), was tabled.

 

6.1       INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014 (CONT’D)

200/25/2/20

 

            Works issues discussed included;

 

§  Township spraying delayed due to wet weather.

 

§  Garden plots have been sprayed and will be rotary hoed when the weather improves prior to being planted out.

 

§  The CDA request the following maintenance work to be undertaken at the community centre;

 

Ø beautification to be undertaken at the bank at the rugby grounds with possible flaxes and silver tussocks.

 

Ø poplars to be topped.

 

            Moved O Hudson, seconded Councillor Paterson

            and RESOLVED THAT THE INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014 FOR THE BROWNS COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED.

 

 

6.2     LTP 2015/2025 - PLANNING

r/14/5/6504

 

Report prepared by Mrs S Dela Llana (Accountant) requesting the Subcommittee consider plans and projects for the upcoming Long Term Plan 2015–2025, was tabled.

 

The Subcommittee noted at the meeting the budgets and projects will be included as well as funding from reserves or loans to set the rates that the township needs, that is why between now and August is the best time to discuss with the Area Engineer any ideas Members want included and any funding preferences.

 

Moved L Middleton, seconded O Hudson

and RESOLVED THAT THE REPORT ON LTP 2015/2025 BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.3     RESIDENTS’ SATISFACTION AND OPINION SURVEY RESULTS – WINTON/WALLACETOWN WARD

r/14/5/7871

 

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014, was tabled.

 

Moved L Middleton, seconded O Hudson

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.4     OPEN SPACES STRATEGY

R/14/7/10570

 

Report by Ms H McNeill, Policy Analyst, seeking public feedback on the draft Open Spaces Strategy, was tabled.

 

Councillor Paterson advised the draft Open Spaces Strategy is currently out for a public feedback period from 1 August 2014 to 12 September 2014.

 

Councillor Paterson informed having an Open Space Strategy is not a legal requirement and hence this is a non-statutory document therefore there is no legal requirement to follow a formal consultation process under the Local Government Act 2002.

 

Councillor Paterson explained open spaces are defined as our green spaces – our undeveloped natural areas, stands of bush, parks, esplanades and reserves, gardens and planted areas, sports fields, playgrounds and other recreational areas. 

 

The Subcommittee noted the draft Open Spaces Strategy is a document that will guide Reserve Management Plans and management of our open spaces over the next 10 years.

 

Moved O Hudson, seconded R Spencer

and RESOLVED THAT THE REPORT ON THE OPEN SPACES STRATEGY BE RECEIVED AND THE CONTENTS NOTED.

           

 

7.0     COUNCILLOR’S REPORT

 

Councillor Paterson reported on matters from the District table.  These included:-

         

×     Appointment of Chief Executive, Mr Steve Ruru

×     Te Anau wastewater disposal scheme

 

Councillor Paterson congratulated the successful nominees and wished the Subcommittee well for the ensuing 3 year-term advising of his availability at any time.

 

Councillor Paterson raised the issue of the nomination of Mr Gordon McDowell as a recipient of Southland District Council’s Community Services Award in recognition of his services to the community.

 

The Subcommittee were supportive of Gordon’s nomination.

 

Moved Councillor Paterson, seconded O Hudson

and RESOLVED THIS COMMITTEE SUPPORT THE NOMINATION OF MR GORDON MCDOWELL AS A RECIPIENT OF COUNCILS COMMUNITY SERVICE AWARD, SUBJECT TO MR MCDOWELL BEING PREPARED TO ACCEPT SUCH NOMINATION.

 

It was agreed the Chairperson approach Mr McDowall to ascertain his willingness to accept this nomination.

 


 

8.0     CONSIDERATION OF URGENT BUSINESS

 

8.1     BROWNS WASTE WATER TREATMENT PLANT AND IRRIGATION

          R/14/7/10965

 

Report by Mr Aaron Toone, Project Manager, Water & Waste Services, updating on the modified Browns Wastewater Treatment Plant (WWTP) which has been operational since March 2012 and was initially discharging effluent to the old disposal point.

 

Mr Toone advised on 21 February 2013 Environment Southland granted a 20-year resource consent for this modified plant and two new disposal points.  Soon after this date Council began discharging to one of either of these new points as follows;

 

1.   Directly into the stream at the Limeworks Road culvert.  This is mostly used during the winter and early spring when the ground is wetter and stream flows usually higher.

 

2.   Irrigating the pine tree plantation This is mostly used during the warmer drier months when the ground is unlikely to become saturated.  The field is split into six areas, these are changed automatically each time the disposal pumps at the plant start.

 

Mr Toone advised Environment Southland prefers the land disposal method when conditions allow but when soils are near “field capacity” or saturated Council has to dispose of the effluent to the stream.

 

Members noted Council has almost completed installing a flow meter and telemetry unit to allow some remote supervision and alarms.

 

Members queried whether there is a smell issue, Mr Toone responded there has been no reported incidents of smell and the system is running well with testing being undertaken 3 times a year in compliance with Environment Southland.

 

Mr Toone reported to the meeting there is a ten year agreement to use the neighbouring property pine trees, currently 2 years into the contract.

 

Mr Toone suggested this project needs to be looked at five years out with the possible view of the purchase of the property.

 

Moved L Middleton, seconded R Spencer

and RESOLVED THAT THE REPORT ON THE BROWNS WASTEWATER TREATMENT PLANT AND IRRIGATION BE RECEIVED AND CONTENTS NOTED.

 

 

9.0     CONCLUSION:

 

The meeting closed at 7.25 pm.

 

 

 

 

 

 

 

 

 

 

 

 

CONFIRMED:

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

RIVERTON HARBOUR SUBCOMMITTEE

 

4 AUGUST 2014

- : -

 

 

Minutes of the Ordinary meeting of the Riverton Harbour Subcommittee held at the Southland District Council, Riverton Office, on 4 August 2014 at 4.30 pm.

 

 

PRESENT:                   Mr N White                 (Chair, Riverton Fisherman’s Association)

                                      Mr I Coard                  (Riverton Fisherman’s Association)

                                      Mr R B Stewart           (Riverton/Aparima Community Board)

                                      Mr T Anderson            (Riverton/Aparima Community Board)

                                      Councillor Dobson      (Ward Representative)

                                     

 

IN ATTENDANCE:       Mr K O’Sullivan          (Environment Southland)

                                      Mrs M Johnstone       (Oraka Aparima Runaka)

                                      Mr C Pemberton         (Property Asset Management Officer)

                                      Mr G Erskine              (Area Engineer)

                                      Mrs A Hamilton           (Area Officer, Riverton)

 

 

1.0     APOLOGIES

 

Apology for non-attendance was lodged by Mr Linscott.

 

Moved Mr Stewart, seconded Mr Anderson

and RESOLVED THAT THE APOLOGY LODGED BY N LINSCOTT, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

2.0     PUBLIC FORUM

 

There were no members of the public requesting speaking rights under the Public Forum section of the meeting.

 

 

3.0     NOTIFICATION OF URGENT BUSINESS

 

          There was no Urgent Business presented at the meeting.

 

 

4.0     ACTION SHEET

 

Action Sheet from the Subcommittee’s previous meetings was circulated for Member’s information.

 

          Moved Councillor Dobson, seconded Mr Coard

          and RESOLVED THAT THE ACTION SHEET BE RECEIVED. 

 

 

 

4.0     ACTION SHEET (CONT’D)

 

          Items discussed included:-

         

          13.2.7.0      Riverton Causeway

 

Members expressed concern at the delay of a response received from LINZ regarding this action item relating to the repair work to be undertaken to the causeway and subsequent transfer of the land from LINZ to Council.

 

It was agreed staff write to LINZ seeking a response to the original letter with a reminder of Environment Southland resource consent conditions and obligations of the original work undertaken to the causeway.

 

Members further requested staff forward a copy of this letter from the Harbour Subcommittee to the Environment Southland Compliance team.

 

            14.1.7.0      Riverton Harbour navigational aids

 

          The Chair sought clarification on land ownership that the harbour navigational aids are located on. Staff were requested to present a map highlighting the location of the navigational aids and confirming property ownership.

 

          14.2.6.1      Berths L 37 and L 38

 

          The Area Engineer reported following an onsite meeting with the owners of Berth L 37 and L 38 to ascertain proposals in the upgrading of their accessways. Mr Erskine advised the owner of Berth L 37 is currently upgrading his berth and the owner of Berth L 38 is planning to replace the decking on his berth.

 

          14.2.6.1      Pleasure Boat wharf steps

 

          The Area Engineer reported repair work has been completed to the steps situated at the Pleasure Boat wharf.

 

 

5.0     MINUTES

 

5.1     MEETING – 10 MARCH 2014

          R/14/3/4201

 

             Minutes of an Ordinary meeting of the Riverton Harbour Subcommittee held on 10 March 2014, were tabled.

          Moved Mr Stewart, seconded Mr White

          and RESOLVED THAT THE MINUTES OF THE RIVERTON HARBOUR SUBCOMMITTEE ORDINARY MEETING HELD ON 10 MARCH 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 


 

6.0     REPORTS SECTION

 

6.1     INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014

          R/14/2/2954

 

The Interim Works and Finance Report for the period ended 30 June 2014, prepared by Mr G Erskine (Area Engineer), was tabled.

 

          Issues raised by the Subcommittee for staff action included:

 

§ Members queried the electricity budget requesting staff provide a break down of this budget.

 

§ Member requested signage be placed on the skip bin situated at the T-wharf advising that the bin is not for public use.

 

          Moved Mr Stewart, seconded Mr White

and RESOLVED THAT THE INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014, BE RECEIVED.

 

 

6.2     RIVERTON HARBOUR STRUCTURES ENGINEERING REPORT

          140/15/1/20

 

Report by Mr C Pemberton, (Property Asset Management Officer), outlining advice provided from Emtech of its proposal and cost to inspect Riverton Harbour structures and to provide engineering reports of same, was tabled.

 

Mr Pemberton informed a quote of $11,970 received from Emtech reflects the condition of the structures and the work required to produce the engineering report.

 

Mr Pemberton advised the assessment will enable a report to be produced ensuring all structures are both recorded uniformly and maintenance deficiencies reported and addressed to a satisfactory level as agreed by Emtech and the Council.

 

Members were informed the scope of works is to include the following;

 

·    Inspect all wharves, slipways and boat ramp in the Riverton Harbour.

 

·    Prepare a brief report on the condition of each structure and recommendations on work required to ensure they are both fit for purpose and safe for the public to access.

 

Mr Pemberton explained the following methodology is to be used to complete the above scope works;

 

Emteck propose to have two personnel on site to inspect the 40 wharves and jetties, 2 slipways and 1 boat ramp over the period of 2-3 days.

 

Members noted on completion of the on-site assessment a report will be prepared for Council.

 

Following discussion on this issue it was agreed that to assist Emtech Engineering with their assessment of the wharf the Chair and Mr Coard mark the meterage indicating the length of each berth owners wharf.

6.2     RIVERTON HARBOUR STRUCTURES ENGINEERING REPORT (CONT’D)

          140/15/1/20

 

Further to this Mr Pemberton advised a letter is to be forwarded to berth owners advising of the date Emtech is to undertake the engineering report and that once the report has been completed the resource consent process with Environment Southland is to commence.

 

Moved Mr Coard, seconded Councillor Dobson

and RESOLVED:-

 

a)   THAT THE RIVERTON HARBOUR STRUCTURES ENGINEERING REPORT COST, BE RECEIVED.

 

b)   THAT THE RIVERTON HARBOUR SUBCOMMITTEE APPROVE THE EMTECH ENGINEERING QUOTE OF $11,970 EXCLUDING GST TO UNDERTAKE ENGINEERING INSPECTIONS OF THE RIVERTON HARBOUR STRUCTURES AND PROVIDE REPORTS ON EACH ONE.

 

 

7.0     CHAIRPERSON’S REPORT

 

The Chair sought clarification from Mr O’Sullivan (Environment Southland) regarding the resource consent application fees to be applied by Environment Southland for the proposed Council global resource consent for the Riverton Harbour wharves.

 

In response Mr O’Sullivan advised Council can apply for fees to be waived at the time the application is lodged.

 

Mr O’Sullivan raised the issue of ongoing wharf inspections following on from the report from Emtech suggesting that it be programmed that the Area Engineer and a Harbour member undertake annual inspections and that Emtech be programmed to undertake inspections 3-5 years.

 

Follow discussion Members concurred with Mr O’Sullivan’s comments requesting staff note this for future reference.

 

 

8.0     EXCLUSION OF THE PUBLIC

 

Moved Mr Coard, seconded Councillor Dobson

and RESOLVED THAT PURSUANT TO SECTION 48(1) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 THAT THE PUBLIC BE EXCLUDED FROM THE MEETING WHILE THE FOLLOWING BUSINESS IS TRANSACTED:

 

·    UNCONFIRMED CONFIDENTIAL MINUTES – 10 MARCH 2014

 

AND THAT THE REASON FOR THE PASSING OF THIS RESOLUTION IS THAT IT IS THE OPINION OF THE COUNCIL THAT IT IS NECESSARY TO:

 

          6(a)            PREJUDICE THE MAINTENANCE OF THE LAW, INCLUDING THE PREVENTION OF, INVESTIGATION OF, AND DETECTION OF OFFENCES OR PREJUDICE THE RIGHT TO A FAIR TRIAL;

 

6(b)            ENDANGER THE SAFETY OF ANY PERSON.

8.0     EXCLUSION OF THE PUBLIC (CONT’D)

 

          7(2)(a)        PROTECT THE PRIVACY OF INDIVIDUALS, INCLUDING THAT OF ANY DECEASED PERSON;

 

          7(2)(b)        PROTECT INFORMATION WHERE MAKING IT AVAILABLE WOULD:

 

                            (i)       DISCLOSE A TRADE SECRET:

 

                            (ii)    BE LIKELY TO UNREASONABLY PREJUDICE THE COMMERCIAL POSITION OF ANY PERSON WHO SUPPLIED, OR WHO IS THE SUBJECT OF, SUCH INFORMATION.

 

          7(2)(c)        PROTECT INFORMATION WHICH IS SUBJECT TO AN OBLIGATION OR CONFIDENCE OR WHICH ANY PERSON HAS BEEN OR COULD BE COMPELLED TO PROVIDE UNDER THE AUTHORITY OF ANY ENACTMENT WHERE THE MAKING AVAILABLE OF THE INFORMATION WOULD BE LIKELY TO:

 

(i)    PREJUDICE THE SUPPLY OF SIMILAR INFORMATION, OR INFORMATION

FROM THE SAME SOURCE, AND WHERE IT IS IN THE PUBLIC INTEREST THAT SUCH INFORMATION SHOULD CONTINUE TO BE SUPPLIED;

 

                            (ii)      OTHERWISE DAMAGE THE HEALTH OR SAFETY OF THE PUBLIC;

 

          7(2)(d)        PROTECT THE HEALTH OR SAFETY OF THE PUBLIC;

 

          7(2)(e)        PREVENT OR MITIGATE MATERIAL LOSS TO THE PUBLIC;

 

          7(2)(f)         MAINTAIN THE EFFECTIVE CONDUCT OF PUBLIC AFFAIRS ARISING DIRECTLY FROM THE NEED TO PROTECT MEMBERS AND STAFF FROM IMPROPER PRESSURE OR HARASSMENT;

 

7(2)(g)        MAINTAIN LEGAL PROFESSIONAL PRIVILEGE;

 

          7(2)(h)        ENABLE THE COUNCIL TO CARRY OUT COMMERCIAL ACTIVITY WITHOUT PREJUDICE OR DISADVANTAGE;

 

          7(2)(i)         ENABLE THE COUNCIL TO CARRY OUT NEGOTIATIONS WITHOUT PREJUDICE OR DISADVANTAGE (INCLUDING COMMERCIAL AND INDUSTRIAL NEGOTIATIONS);

 

          7(2)(j)         PREVENT THE DISCLOSURE OR USE OF OFFICIAL INFORMATION FOR IMPROPER GAIN OR ADVANTAGE;

 

          9(1)(a)        TO CONSIDER A RECOMMENDATION MADE TO THE COUNCIL BY AN OMBUDSMAN IN TERMS OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, OR THE OFFICIAL INFORMATION ACT 1982, OR THE OMBUDSMAN’S ACT 1975; OR

 

          9(1)(b)        TO ENABLE THE COUNCIL TO DELIBERATE IN PRIVATE ON ITS DECISION OR RECOMMENDATION IN ANY PROCEEDINGS IN WHICH IT HAS A ‘QUASI JUDICIAL’ FUNCTION.

8.0     EXCLUSION OF THE PUBLIC (CONT’D)

 

          48(1)(d)      THAT THE EXCLUSION OF THE PUBLIC FROM THE WHOLE OR THE RELEVANT PART OF THE PROCEEDINGS OF THE MEETING IS NECESSARY TO ENABLE THE LOCAL AUTHORITY TO DELIBERATE IN PRIVATE ON ITS DECISION OR RECOMMENDATION IN ANY PROCEEDINGS TO WHICH THIS PARAGRAPH APPLIES.

 

48(2)(a)(i)A RIGHT OF APPEAL LIES TO THE ENVIRONMENT COURT AGAINST THE FINAL DECISION OF THE LOCAL AUTHORITY IN THOSE PROCEEDINGS.

 

 

8.1     EXCLUSION OF THE PUBLIC – STAFF

 

Moved White, seconded Councillor Dobson

and RESOLVED THAT THE COUNCIL OFFICERS AND PUBLIC LISTED BELOW BE PERMITTED TO REMAIN AT THE MEETING AFTER THE PUBLIC HAVE BEEN EXCLUDED BECAUSE OF THEIR KNOWLEDGE OF (a) MEETING PROCEDURE AND/OR (b) THE SUBJECT MATTER UNDER CONSIDERATION. 

 

·      PROPERTY ASSET MANAGEMENT OFFICER

·      AREA ENGINEER

·      AREA OFFICER

·      ENVIRONMENT SOUTHLAND

·      ORAKA APARIMA RUNAKA

 

 

9.0     RETURN TO OPEN MEETING

 

          The Subcommittee returned to open meeting at this point.

 

 

10.0   CONCLUSION

 

          The meeting concluded at 6.00 pm.

 

 

 

 

 

 

CONFIRMED:

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

        


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

COLAC BAY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

5 AUGUST 2014

- : -

 

 

Minutes of the Inaugural meeting of the Colac Bay Community Development Area Subcommittee held in the Colac Bay Community Centre, Colac Bay on Tuesday, 5 August 2014 at 6.00 pm.

 

 

PRESENT:                             L Barclay, N Cleaver, C Elder, J Guise, R Tomlin and Councillor

                                               R Dobson (Ward Representative)

 

 

IN ATTENDANCE:                Mr I Marshall                 (Group Manager, Assets & Services)

                                               Mr C C Dolan                (Manager, Area Offices)

                                               Mr G Erskine                 (Area Engineer)

                                                                       Mrs A Hamilton    (Area Officer, Riverton)

                                               Mrs J Thornton    (Venture Southland)

 

 

PUBLIC GALLERY:               Hannah Bickley

 

 

1.0     ELECTION OF CHAIRPERSON

 

Councillor Dobson called for nominations for Chairperson of the Colac Bay Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee

1st Nominator

2nd Nominator

 

 

 

L Barclay

R Tomlin

J Guise

 

There were no further nominations.

 

Mrs Lynley Barclay was duly elected Chairperson of the Colac Bay Community Development Area Subcommittee for the 2014-2017 term.

 

 

Mrs Barclay chaired the meeting from this point.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON

 

The Chair called for nominations for the position of Deputy Chairperson of the Colac Bay Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

2.0     ELECTION OF DEPUTY CHAIRPERSON (CONT’D)

 

Nominee

1st Nominator

2nd Nominator

 

 

 

C Elder

J Guise

R Tomlin

 

 

There were no further nominations.

 

Mrs Carole Elder was duly elected Deputy Chairperson of the Colac Bay Community Development Area Subcommittee for the 2014-2017 term.

 

 

3.0     APOLOGIES

 

Apology for non-attendance was lodged by Mr W Bevin.

 

Moved C Elder, seconded R Tomlin

and RESOLVED THAT THE APOLOGY LODGED BY W BEVIN, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

4.0     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA

r/14/6/8322

 

Report advising that Community Development Area Subcommittee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mr Dolan spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1.   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2.   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved N Cleaver, seconded J Guise

and RESOLVED THAT:-

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE COLAC BAY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

5.0     GOOD GOVERNANCE

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mr Dolan advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

5.0     GOOD GOVERNANCE (CONT’D)

r/14/5/8299

 

The report then outlined the guiding principles of good governance.

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to conscious of are;

 

•    always be prepared before meetings

•    ability to enhance a collective and co-operative environment

•    seek to achieve consensus amongst members when dealing on issues

•    beneficial to have a good grasp of Standing Orders.

 

The members agreed that the Chair will be the spokesperson for the CDA in particular with the media.

 

Moved J Guise, seconded N Cleaver

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.0     STATUTORY EXPLANATIONS

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters; was tabled.

 

×    Local Government Official Information and Meetings Act 1987

×    Local Authorities Members Interest Act 1968

×    Sections 99, 105A of the Crimes Act 1961

×    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mr Dolan gave a brief background to each Act.

 

Moved C Elder, seconded R Tomlin

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

 

7.0     ELECTED MEMBERS CODE OF CONDUCT

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mr Dolan advised the Code applies to all Community Development Area Sub-Committee Members.

 

Mr Dolan explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.


 

7.0     ELECTED MEMBERS CODE OF CONDUCT (CONT’D)

          r/14/6/8323

 

Moved J Guise, seconded R Tomlin

and RESOLVED THAT:-

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE COLAC BAY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

8.0     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s)

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mr Dolan, commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved J Guise, seconded N Cleaver

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

9.0     MEETING DATES & TIMES

 

Area Officer, Mrs A Hamilton outlined the dates, meeting times and venue for future meetings of the Colac Bay Community Development Area Subcommittee; these being;

 

×      Thursday, 20 November 2014 commencing 6.00 pm

×      Thursday, 26 February 2015 commencing 6.00 pm

×      Thursday, 28 May 2015 commencing 6.00 pm

×      Thursday, 27 August 2015 commencing 6.00 pm

×      Thursday, 26 November 2015 commencing 6.00 pm

 

The venue to be at the Colac Bay Hall.

 

It was agreed that the Area Officer forward a copy of the meeting dates for the next 12 months to members.

 

Moved L Barclay, seconded R Tomlin

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT THE COLAC BAY HALL COMMENCING AT 6.00 PM.

 

 

10.0   CONCLUSION

 

The inaugural meeting concluded at 6.20 pm.

 

                  

 

 

 

 

 

 

          CONFIRMED

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

COLAC BAY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY MEETING

 

5 AUGUST 2014

- : -

 

 

Minutes of the Ordinary meeting of the Colac Bay Community Development Area Subcommittee held in the Colac Bay Rifles Volunteer Hall, Colac Bay on Thursday,  5 August 2014 at 6.00 pm.

 

 

PRESENT:                             L Barclay (Chair), N Cleaver, C Elder, J Guise, R Tomlin and Councillor R Dobson (Ward Representative).

 

 

IN ATTENDANCE:                Mr I Marshall                 (Group Manager, Assets and Services)

                                               Mr C C Dolan                (Manager, Area Offices)

                                               Mr G Erskine                 (Area Engineer)

                                               Mrs J Thornton              (Venture Southland)

                                               Mrs A Hamilton    (Area Officer)

 

 

                        PUBLIC GALLERY:               Hannah Bickley

 

 

1.0     APOLOGIES

         

Apology for non-attendance was lodged by Mr W Bevin

 

Moved C Elder, seconded R Tomlin

and RESOLVED THAT THE APOLOGY LODGED BY W BEVIN, BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

         

 

2.0     PUBLIC FORUM

 

          Moved C Elder, seconded N Cleaver

and RESOLVED THAT THIS SUBCOMMITTEE GO INTO PUBLIC FORUM TO RECEIVE MEMBERS OF THE PUBLIC.

 

2.1     Hannah Bickley

 

Ms Bickley addressed the meeting expressing her disappointment and frustration at the lack of maintenance being undertaken by Council to the eroded section of the Colac Bay Foreshore Road stating the area is becoming worse and the road currently has been reduced to one lane.

 

Ms Bickley informed this is an important road for the Colac Bay township and felt if remedial work is not undertaken by Council it may ultimately led to the closure of this road.


 

2.0     PUBLIC FORUM (CONT’D)

 

2.1     Hannah Bickley (cont’d)

 

Ms Bickley advised the area of erosion is directly opposite an old rubbish dump site which is now a wetlands area maintained by the Oraka Aparima Runaka.

 

Ms Bickley expressed concern that there is unknown waste in this dump site some of which could be toxic and hazardous to the waterways and felt Council is required to undertake preventative measures to ensure the area is nor encroached by the sea.

 

Ms Bickley stressed this issue is important for future generations of families in the area and tourists/visitors alike, to enjoy this part of the Riverton-Aparima Heritage Trail.

 

Ms Bickley also expressed concern at the delay of installing toilet facilities at the surfies corner known as “Trees” advising this area is becoming more popular with various surfie competitions being held at this area. She added the current port-a-loo is insufficient for the public needs.

 

The Chair expressed appreciation to Ms Bickley for her attendance at the meeting and was informed that these matters will be discussed by the Subcommittee later in the meeting.

 

Moved Councillor Dobson, seconded R Tomlin

and RESOLVED THAT THE PUBLIC FORUM BE CONCLUDED AND THE SUBCOMMITTEE RETURN TO THE FORMAL MEETING AND CONSIDER THE NEXT AGENDA ITEM.

 

3.0     NOTIFICATION OF URGENT BUSINESS

 

There was no Urgent Business presented at the meeting.

 

4.0     ACTION SHEET

 

The Action sheet from the Subcommittee’s previous meetings was circulated for Members’ information.

 

Issues arising from the Action Sheet included;

 

10.1.4.2      Trees - Toilet/Changing Shed

 

Mrs Guise presented to the meeting an e-mail from Mr Tom Ellis (Tihaka Sands Ltd) which outlined his undertaken of gifting land situated on the corner of Colac Bay Foreshore road at the area known as “Trees” to the Council with the view of placing toilet facilities on this section.

 

Mrs Guise expressed concern at the length of time this project has taken noting that this item has been on the action sheet since 2010.

 

Mrs Guise requested staff treat this matter with urgency and progress this project.

 

The Area Engineer responded advising of a recent conference call with Derek Brown, Tom Ellis, Graeme Todd representing Tihaka Developments and Simon Moran and Greg Erskine for Council clarifying with Mr Ellis the area of property to be gifted and the legal issues to be undertaken.

 

4.0     ACTION SHEET (CONT’D)

 

10.1.4.2      Surfies Toilet/Changing Shed (cont’d)

 

Mr Erskine explained Council is awaiting for the signed agreement to be forwarded by Mr Ellis then the resource consent process will begin, however Mr Erskine advised this could be a lengthy process due to the site location i.e. close proximity to the beach.

 

Mr Erskine presented to the Subcommittee a plan of the proposed toilet and changing shed with a wheel chair access pathway leading to the toilet and as per the owner’s request that the adjoining trees being trimmed back not removed as previously thought.

 

Members expressed concern at only one toilet being included in the plan stating this was not sufficient.

 

In response Mr Erskine informed the area of land gifted by Mr Ellis is 12 metres by 3 metres which was sufficient room for only one toilet and changing shed.

 

Mr Erskine added that additional toilet facilities will be required for prearranged surfing competitions.

 

10.2.4.0      Township Speed Limit

 

The Subcommittee was informed that Council has approved a reduction in the speed limit to 50km/hr for the 2014/15 Christmas / New Year period.

 

Mr Erskine advised temporary signage is to be erected over the Christmas period.

 

11.02.6.2    Derelict Bus

 

Members queried the possibility of issuing an abatement notice to Mr Thompson for the removal of his derelict bus from the Colac Bay township as they feel it is an eyesore to the public/visitors to the area.

 

Further to this Members requested staff investigate its Bylaws for any rules that may apply to this situation; in the interim it was agreed staff write to Mr Thompson that in the spirit of good community relations he arrange for removal of the bus.

 

Moved N Cleaver, seconded R Tomlin

and RESOLVED THAT A COMMUNICATION BE FORWARDED TO MR THOMSON, SEEKING HIS APPROVAL FOR REMOVAL OF THE BUS FROM COLAC BAY TOWNSHIP.

 

13.1.6.1      Beach Access – Hand Rail

 

The Area Engineer reported the hand rail has been installed at the existing accessway to the beach.

 

13.1.6.1      Pavilion playground equipment

 

The Area Engineer reported the replacement play equipment to be placed in the park adjacent the Pavilion is to be installed in August 2014.


 

4.0     ACTION SHEET (CONT’D)

 

13.3.6.2      Colac Bay Cemetery – Information Board

 

Following discussion on the issue of placing an information board at the cemetery and clarification of ownership of the said cemetery it was agreed that this project be now undertaken by the Colac Bay Progress League.

 

13.3.6.1      Colac Foreshore Road – Erosion Issues

 

Mr Ian Marshall (Group Manager, Assets and Services) reported to the meeting that currently the section of Colac Foreshore Road that has erosion issues due to storm and tide events is to remain as a single lane, Mr Marshall advised a 2-lane option will be too expensive for Council to maintain.

 

Mr Marshall explained Council’s roading fund is inadequate for the maintenance of the Council roading network and added Council cannot justify maintaining this section of road as a two lane sealed road.

 

Members queried what work is going to be undertaken.  Mr Marshall responded that at this point no further rock work is to be undertaken.

 

Members queried if the erosion continues will Council close the road.  Mr Marshall responded that the road will close if the erosion continues highlighting that there is a state highway within close proximity.

 

Members queried whether Council has investigated other options for preventing further erosion in this area by building a rock groin in the sea.  Mr Marshall responded stating any further work to this area will be expensive and reiterated Council has a very large roading network and a tight budget to cover all the maintenance required.

 

Members requested Council undertake investigations in the placement of a rock groin in the sea with the view of not only protecting the road, but preventing the sea entering the adjacent wetlands and eventually the closed refuse site.

 

Mrs Elder advised the Colac Bay Progress League has requested a public meeting be held with all interested parties to discuss the future of the road.

 

Following discussion on this issue Members agreed a public meeting initiated by the CDA be held Thursday, 2 October 2014 at the Colac Bay Hall commencing at 7.00 pm and that staff arrange invitations be forwarded to Mayor Tong, all relevant Council staff and the necessary advertising in the Southland Times.

 

It was further agreed that the Colac Bay Progress League arrange the necessary flyer in regards to this meeting.

 

Moved C Elder, seconded J Guise

and RESOLVED THAT A PUBLIC MEETING BE ARRANGED FOR THURSDAY, 2 OCTOBER 2014 AT THE COLAC BAY HALL COMMENCING 7.00 PM TO DISCUSS THE FUTURE OF THE COLAC BAY FORESHORE ROAD.

 

          Moved J Guise, seconded R Tomlin

          and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

 

 

5.0     MINUTES

 

5.1     COLAC BAY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING DATED 3 APRIL 2014

          R/14/6/8683

 

Minutes of the previous Ordinary meeting of the Colac Bay Development Area Subcommittee held on 3 April 2014, were tabled.

 

          Moved R Tomlin, seconded N Elder

          and RESOLVED THAT THE MINUTES OF THE COLAC BAY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING HELD ON 3 APRIL 2014 BE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS.

 

 

6.0     REPORTS

 

6.1     INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014

200/25/2/5

 

          The Interim Works & Finance Report for the period ended 30 June 2014, prepared by Mr G Erskine (Area Engineer), was tabled.

 

          Issues drawn to the Subcommittee’s attention included;

 

§  Appreciation to Mrs Rowena Tomlin (Past Chair) for her dedication in her role as Chair (2012/2014 term) and commitment to the Colac Bay township.

 

§  The spinner and rocker seat have arrived for the playground and will be installed in August.

 

§  The Foreshore Road has survived the usual round of erosion that occurs at this time of the year.

 

§  A verbal offer of support has been received from Mr McGregor to install a new set of steps on the foreshore, however this offer has been declined due to the risk of providing a weakness in the existing rock wall and the likelihood of a resource consent not being issued.  Mr Erskine added recent cases in Dunedin and further North have highlighted the power of the sea when trying to improve or alter existing structures.

 

Other issues raised by Members included;

 

§ Mrs Guise advised staff of a stormwater issue situated along the Colac Foreshore Road between the Marae and the Pavilion play ground.

 

The Area Engineer to arrange for investigative work and report back to the Subcommittee at its next meeting.

 

§ Mrs Guise queried possible dam work that is being undertaken with a digger at the wetlands area situated on the Colac Foreshore Road.

 

The Area Engineer to investigate and report back to the Subcommittee at its next meeting.

 

6.0     REPORTS (CONT’D)

 

6.1     INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014 (CONT’D)

200/25/2/5

 

§ Mrs Elder to represent the Subcommittee as Hall committee liaison person.

 

          Moved C Elder, seconded J Guise

          and RESOLVED THAT THE INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014 FOR THE COLAC BAY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED.

 

           

6.2     LTP 2015/2025 - PLANNING

r/14/5/6504

 

Report prepared by Mrs S Dela Llana (Accountant) requesting the Subcommittee consider plans and projects for the upcoming Long Term Plan 2015–2025, was tabled.

 

The Subcommittee noted at the meeting the budgets and projects will be included as well as funding from reserves or loans to set the rates that the township needs, that is why between now and August is the best time to discuss with the Area Engineer any ideas Members want included and any funding preferences.

 

Moved R Tomlin, seconded N Cleaver

and RESOLVED THAT THE REPORT ON LTP 2015/2025 BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.3     RESIDENTS’ SATISFACTION AND OPINION SURVEY RESULTS – WAIAU/APARIMA WARD

r/14/5/7871

 

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014, was tabled.

 

Moved C Elder, seconded R Tomlin

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.4     OPEN SPACES STRATEGY

R/14/7/10570

 

Report by Ms H McNeill, Policy Analyst, seeking public feedback on the draft Open Spaces Strategy, was tabled.

 

Councillor Dobson advised the draft Open Spaces Strategy is currently out for a public feedback period from 1 August 2014 to 12 September 2014.

 

Councillor Dobson explained open spaces are defined as our green spaces – our undeveloped natural areas, stands of bush, parks, esplanades and reserves, gardens and planted areas, sports fields, playgrounds and other recreational areas. 

 

6.4     OPEN SPACES STRATEGY (CONT’D)

R/14/7/10570

 

The Subcommittee noted the draft Open Spaces Strategy is a document that will guide Reserve Management Plans and management of our open spaces over the next 10 years.

 

Moved C Elder, seconded J Guise

and RESOLVED THAT THE REPORT ON THE OPEN SPACES STRATEGY BE RECEIVED AND THE CONTENTS NOTED.

 

 

7.0     COUNCILLOR’S REPORT

 

Councillor Dobson reported on matters from the District table.  These included:-

         

§ Te Anau wastewater disposal scheme

§ District Plan hearings are now complete; responses to submitters expected to be released by end of October 2014

§ Appointment of new Chief Executive – Steve Ruru

§ Resignation of Bede Carran (Group Manager Customer & Financial Services)

 

Councillor Dobson reported on his attendance at a recent WasteNet Committee meeting where concern has been expressed at the amount of contamination being placed in the yellow recycling bins i.e. items not being cleaned, ashes etc. Councillor Dobson advised a media launch is to be undertaken to encourage correct recycling.

 

 

8.0     CONCLUSION

 

The meeting closed at 8.30 pm.

 

 

 

 

 

 

          CONFIRMED:

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

THORNBURY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

12 AUGUST 2014

- : -

 

 

Minutes of the Inaugural meeting of the Thornbury Community Development Area Subcommittee held in the Thornbury Community Centre, Thornbury on Tuesday, 12 August 2014 at 6.00 pm.

 

 

PRESENT:                             I Bulling, A Hall, A Horrell, N Ronald, S Shaw, R Wills

                                               and Councillor R Dobson (Ward Member)

 

 

IN ATTENDANCE:                Mr G Erskine                 (Area Engineer)

                                                                       Mrs A Hamilton    (Area Officer, Riverton)

                                              

 

PUBLIC GALLERY:               Mrs L Shaw

 

 

1.0     ELECTION OF CHAIRPERSON

 

Councillor Dobson called for nominations for Chairperson of the Thornbury Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee

1st Nominator

2nd Nominator

 

 

 

A Horrell

N Ronald

A Hall

 

There were no further nominations.

 

Mrs Annette Horrell was duly elected Chairperson of the Thornbury Community Development Area Subcommittee for the 2014-2017 term.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON

 

The Chair called for nominations for the position of Deputy Chairperson of the Thornbury Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee

1st Nominator

2nd Nominator

 

 

 

N Ronald

A Hall

S Shaw

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON CONT’D

 

There were no further nominations.

 

Mr Nathan Ronald was duly elected Deputy Chairperson of the Thornbury Community Development Area Subcommittee for the 2014-2017 term.

 

 

3.0     APOLOGIES

 

There were no apologies.

 

 

4.0     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA:

r/14/6/8322

 

Report advising that Community Development Area Subcommittee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mrs Hamilton spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1.   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2.   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved R Wills, seconded N Ronald

and RESOLVED THAT:-

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE THORNBURY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

5.0     GOOD GOVERNANCE

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mrs Hamilton advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to conscious of are;


 

5.0     GOOD GOVERNANCE CONT’D

r/14/5/8299

 

•    always be prepared before meetings

•    ability to enhance a collective and co-operative environment

•    seek to achieve consensus amongst members when dealing on issues

•    beneficial to have a good grasp of Standing Orders.

 

The members agreed that the Chair will be the spokesperson for the CDA in particular with the media.

 

Moved R Wills, seconded N Ronald

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

 

6.0     STATUTORY EXPLANATIONS

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters; was tabled.

 

×    Local Government Official Information and Meetings Act 1987

×    Local Authorities Members Interest Act 1968

×    Sections 99, 105A of the Crimes Act 1961

×    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mrs Hamilton gave a brief background to each Act.

 

Moved R Wills, seconded N Ronald

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

 

7.0     ELECTED MEMBERS CODE OF CONDUCT

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mrs Hamilton advised the Code applies to all Community Development Area Sub-Committee.

 

Mrs Hamilton explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

 

Moved R Wills, seconded N Ronald

and RESOLVED THAT:-

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE THORNBURY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

8.0     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s)

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mrs Hamilton, commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved R Wills, seconded N Ronald

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

9.0     MEETING DATES & TIMES

 

Mrs Hamilton outlined the dates, meeting times and venue for future meetings of the Thornbury Community Development Area Subcommittee; these being;

 

×      Tuesday, 18 November 2014 commencing 6.00 pm

×      Tuesday, 24 February 2015 commencing 6.00 pm

×      Tuesday, 26 May 2015 commencing 6.00 pm

×      Tuesday, 25 August 2015 commencing 6.00 pm

×      Tuesday, 24 November 2015 commencing 6.00 pm

 

The venue to be at the Thornbury Hall.

 

It was agreed that the Area Officer forward a copy of the meeting dates for the next 12 months to members.

 

Moved R Wills, seconded N Ronald

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT THE THORNBURY HALL COMMENCING AT 6.00 PM.

 

 

10.0   CONCLUSION

 

The inaugural meeting concluded at 6.15 pm.

 

 

          CONFIRMED

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

THORNBURY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY MEETING

 

12 AUGUST 2014

- : -

 

 

Minutes of the Ordinary meeting of the Thornbury Community Development Area Subcommittee held in the Thornbury Hall, on Thursday, 12 August 2014 at 6.15 pm.

 

 

PRESENT:                             A Horrell (Chair), I Bulling, A Hall, N Ronald, S Shaw, R Wills

                                               and Councillor R Dobson (Ward Representative)

 

 

IN ATTENDANCE:                Mr G Erskine                (Area Engineer)

                                                         Mrs A Hamilton   (Area Officer, Riverton)

                                     

 

PUBLIC GALLERY:               Mrs L Shaw

 

 

                        1.0     APOLOGIES

         

          There were no apologies.

           

 

2.0       PUBLIC FORUM

 

            There were no members of the public requesting speaking rights under Public Forum section of the meeting.

 

 

3.0       NOTIFICATION OF URGENT BUSINESS

 

There was no Urgent Business presented at the meeting.

 

 

4.0       ACTION SHEET

 

The Action sheet from the Subcommittee’s previous meetings was circulated for Members’ information.

 

            Moved N Ronald, seconded I Bulling

            and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

            Items arising from the Action Sheet included:-

           

            13.3.6.1   Hall roof repair work

 

            The Area Engineer reported the roofing work has been completed.


4.0       ACTION SHEET (CONT’D)

 

            13.3.6.1      Hall Heating

 

            In discussing this issue it was agreed that the hall heating project be deferred until such time as the Hall painting work has been completed with funding options to be discussed at that time.

 

            13.3.6.1      Picnic Tables

 

            The Area Engineer reported the tables have been purchased however installation has been delayed due to the wet weather.

 

            Mr Erskine informed it is anticipated to have the tables installed in September 2014 in time for summer usage.

 

            13.3.6.1      Painting of Hall

 

            Mr Hall presented to the meeting a quote obtained from Wattyl Paints for $2,700 (PLUS GST) for sufficient paint for the Hall roof and walls with the view of the work being undertaken with local volunteers in January / February 2015.

 

            Mr Hall advised a second quote from Resene Paints has yet to be received.

 

            It was agreed funding applications be lodged in respect of funding for this project.

 

            Moved A Hall, seconded Councillor Dobson

            and RESOLVED THAT AN AMOUNT UP TO $3,000 BE ALLOWED FOR THE PAINT FOR THE THORNBURY HALL WALLS AND ROOF AND THAT FUNDING BE BY WAY OF WARD RESERVE AND FUNDING APPLICATIONS.

 

 

5.0       MINUTES

 

5.1       THORNBURY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING DATED 3 APRIL 2014

          r/14/6/8656

 

Minutes of the previous Ordinary meeting of the Thornbury Development Area Subcommittee held on 3 April 2014, were tabled.

 

          Moved S Shaw, seconded R Wills

            and RESOLVED THAT THE MINUTES OF THE THORNBURY DEVELOPMENT AREA SUBCOMMITTEE ORDINARY MEETING DATED 3 APRIL 2014 BE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS.

 

 

6.0       REPORTS

 

6.1       INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014

200/25/2/25

 

            Interim Works & Finance Report for the period ended 30 June 2014, prepared by Mr G Erskine (Area Engineer), was tabled.

 

           

6.0       REPORTS CONT’D

 

6.1       INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014 CONT’D

200/25/2/25

 

            The Area Engineer informed the Subcommittee that;

 

×     The new road maintenance contract with Southroads has completed its first year.

 

×     The lawn mowing contract has one year to run from 1 September 2014.

 

×     Staff to approach local Fire Brigade to spray top of Memorial for mould.

 

×     Staff to arrange for trees at the reserve to be topped.

 

×     Request for reserve area to be tidied following previous tree trimmings not being cleared and areas of vandalism requiring attention.

 

×     Members expressed appreciation to Lynley Shaw (Hall custodian) for her maintenance and cleaning of the hall and for the organisation of the purchase of chairs from the Riverton Rugby Club which was funded by way of local donations.

 

            Moved R Wills, seconded S Shaw

            and RESOLVED THAT THE INTERIM WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 JUNE 2014 FOR THE THORNBURY COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED.

 

 

6.2     LTP 2015/2025 - PLANNING

r/14/5/6504

 

Report prepared by Mrs S Dela Llana (Accountant) requesting the Subcommittee consider plans and projects for the upcoming Long Term Plan 2015–2025, was tabled.

 

The Subcommittee noted at the meeting the budgets and projects will be included as well as funding from reserves or loans to set the rates that the township needs, that is why between now and August is the best time to discuss with the Area Engineer any ideas Members want included and any funding preferences.

 

Moved A Hall, seconded I Bulling

and RESOLVED THAT THE REPORT ON LTP 2015/2025 BE RECEIVED AND THE CONTENTS NOTED.

 

6.3     RESIDENTS’ SATISFACTION AND OPION SURVEY RESULTS – WAIAU/APARIMA WARD

r/14/5/7871

 

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014, was tabled.

 

Moved Councillor Dobson, seconded N Ronald

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

6.4     OPEN SPACES STRATEGY

R/14/7/10570

 

Report by Ms H McNeill, Policy Analyst, seeking public feedback on the draft Open Spaces Strategy, was tabled.

 

Councillor Dobson advised the draft Open Spaces Strategy is currently out for a public feedback period from 1 August 2014 to 12 September 2014.

 

Councillor Dobson informed having an Open Space Strategy is not a legal requirement and hence this is a non-statutory document therefore there is no legal requirement to follow a formal consultation process under the Local Government Act 2002.

 

Councillor Dobson explained open spaces are defined as our green spaces – our undeveloped natural areas, stands of bush, parks, esplanades and reserves, gardens and planted areas, sports fields, playgrounds and other recreational areas. 

 

The Subcommittee noted the draft Open Spaces Strategy is a document that will guide Reserve Management Plans and management of our open spaces over the next 10 years.

 

Moved N Ronald, seconded R Wills

and RESOLVED THAT THE REPORT ON THE OPEN SPACES STRATEGY BE RECEIVED AND THE CONTENTS NOTED.

 

 

7.0     COUNCILLOR’S REPORT

 

Councillor Dobson reported on matters from the District table.  These included:-

         

§ Te Anau wastewater disposal scheme

§ District Plan hearings are now complete; responses to submitters expected to be released by end of October 2014

§ Appointment of new Chief Executive – Steve Ruru

§ Resignation of Bede Carran (Group Manager Customer & Financial Services)

§ Official closing of Factory road, Thornbury

 

Attendance at recent WasteNet Committee meeting where concern has been expressed at the amount of contamination being placed in the yellow bins i.e. items not being cleaned, ashes etc. Councillor Dobson advised a media launch is to be undertaken to encourage correct recycling.

 

 

8.0     CONCLUSION:

 

The meeting closed at 7.20 pm.

 

 

 

 

 

 

 

 

 

 

 

 

          CONFIRMED:

 

           

 

 

CHAIRPERSON

 

 

 

 

 

 

DATE

 

         


Council

18 March 2015

Description: sdclogo

 

Minutes for Confirmation by Council

Record No:        R/15/2/3226

Author:                 Rose Knowles, Lumsden Area Officer

Approved by:       Rose Knowles, Lumsden Area Officer

 

  Decision                             Recommendation                        Information

 

  

 

Minutes for Confirmation

Council to adopt and confirm minutes of the following:

·    Athol CDA                                                                        Inaugural    23 July 2014

·    Athol CDA                                                                        Ordinary     23 July 2014

·    Balfour CDA                                                                    Ordinary     24 September 2014

·    Balfour CDA                                                                    Ordinary    19 November 2014

·    Garston CDA                                                                   Inaugural    23 July 2014

·    Garston CDA                                                                   Ordinary     23 July 2014

·    Lumsden CDA                                                                 Ordinary     13 October

·    Lumsden CDA                                                                 Ordinary     8 December

·    Lumsden/Balfour Water Supply Subcommittee              Ordinary     14 July 2014

·    Mossburn CDA                                                                Inaugural    7 July 2014

·    Mossburn CDA                                                                Ordinary     7 July 2014

·    Riversdale CDA                                                               Ordinary    24 September 2014

·    Riversdale CDA                                                               Ordinary    19 November 2014

·    Waikaia CDA                                                                   Inaugural    8 July 2014

·    Waikaia CDA                                                                   Ordinary     8 July 2014

 

 

Recommendation

That the Council:

a)         Receives the report titled “Minutes for Confirmation by Council” dated 4 March 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the inaugural minutes of the Athol Community Development Area Subcommittee dated 23 July 2014.

e)         Confirms the ordinary minutes of the Athol Community Development Area Subcommittee dated 23 July 2014.

f)          Confirms the ordinary minutes of the Balfour Community Development Area Subcommittee dated 24 September 2014.

g)         Confirms the ordinary minutes of the Balfour Community Development Area Subcommittee dated 19 November 2014.

h)         Confirms the inaugural minutes of the Garston Community Development Area Subcommittee dated 23 July 2014.

i)          Confirms the ordinary minutes of the Garston Community Development Area Subcommittee dated 23 July 2014.

j)          Confirms the ordinary minutes of the Lumsden Community Development Area Subcommittee dated 13 October 2014.

k)         Confirms the ordinary minutes of the Lumsden Community Development Area Subcommittee dated 8 December 2014.

l)          Confirms the ordinary minutes of the Lumsden/Balfour Water Supply Subcommittee dated 14 July 2014.

m)        Confirms the inaugural minutes of the Mossburn Community Development Area Subcommittee dated 7 July 2014.

n)         Confirms the ordinary minutes of the Mossburn Community Development Area Subcommittee dated 7 July 2014.

o)         Confirms the ordinary minutes of the Riversdale Community Development Area Subcommittee dated 24 September 2014.

p)         Confirms the ordinary minutes of the Riversdale Community Development Area Subcommittee dated 19 November 2014.

q)         Confirms the inaugural minutes of the Waikaia Community Development Area Subcommittee dated 8 July 2014.

r)         Confirms the ordinary minutes of the Waikaia Community Development Area Subcommittee dated 8 July 2014.

 

Attachments

a         Minutes - Inaugural - Athol Community Development Area Subcommittee - meeting - 23 July 2014 View

b         Minutes - Ordinary - Athol Community Development Area Subcommittee meeting - 23 July 2014 View

c         Minutes - Ordinary - Balfour Community Development       Area Subcommittee meeting - 24 September 2014 View

d         Minutes - Ordinary - Balfour Community Development       Area Subcommittee meeting - 19 November 2014 View

e         Minutes - Inaugural - Garston Community Development Area Subcommittee meeting - 23 July 2014 View

f          Minutes - Ordinary - Garston Community Development     Area Subcommittee meeting - 23 July 2014 View

g         Minutes - Ordinary - Lumsden Community Development   Area Subcommittee meeting - 13 October 2014 View

h         Minutes - Ordinary - Lumsden Community Development   Area Subcommittee meeting - 8 December 2014 View

i           Minutes - Ordinary - Lumsden/Balfour Water Supply  Community Development  Area Subcommittee meeting - 14 July 2014 View

j          Minutes - Inaugural - Mossburn Community Development  Area Subcommittee meeting - 7 July 2014 View

k         Minutes - Ordinary - Mossburn Community Development  Area Subcommittee meeting - 7 July 2014 (separately enclosed) View

l          Minutes - Ordinary - Riversdale Community Development  Area Subcommittee meeting - 24 September 2014 View

m         Minutes - Ordinary - Riversdale Community Development Area Subcommittee meeting - 19 November 2014 View

n         Minutes - Inaugural - Waikaia Community Development  Area Subcommittee meeting - 8 July 2014 View

o         Minutes - Ordinary - Waikaia Community Development Area Subcommittee meeting - 8 July 2014 View     


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

ATHOL COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

23 JULY 2014

- : -

Minutes of the Inaugural meeting of the Athol Community Development Area Subcommittee held in the Athol Hall, Athol, on Wednesday 23 July 2014, commencing at 5.30 pm

PRESENT:                 N Black, K Durling, J Peterson, J Shaw, Ian Ussher,

                                    Cr Douglas (Ward Representative)

 

IN ATTENDANCE:    Mr B Millar (Area Engineer)

            R Knowles (Area Officer)

B Brown (Venture Southland)

J Russell (Venture Southland)

 

 

1.0     ELECTION OF CHAIRPERSON:

 

Councillor Douglas called for nominations for Chairperson of the Athol Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee                       1st Nominator                                   2nd Nominator

 

Johnathan Shaw           Kylie Durling                                     John Peterson

 

There were no further nominations.

 

Mr Johnathan Shaw was duly elected Chairperson of the Athol Community Development Area Subcommittee for the 2014-2017 term.

 

Mr Shaw chaired the meeting from this point.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON:

 

The Chair called for nominations for the position of Deputy Chairperson of the Athol Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominees                      1st Nominator                                   2nd Nominator

 

Ian Ussher                     John Peterson                                  Kylie Durling

 

Mr Ian Ussher was duly elected Deputy Chairperson of the Athol Community Development Area Subcommittee for the 2014-2017 term.

 

3.0     APOLOGIES:

 

Apology for non-attendance was lodged by S Wilkins.

 

Moved Cr Douglas, seconded I Ussher

and RESOLVED THAT THE APOLOGY LODGED BY MEMBER WILKINS BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

4.0     REPORTS:

 

4.1     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA:

r/14/6/8322

 

Report advising that Community Development Area Sub-Committee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mrs Knowles spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1)   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2)   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved J Shaw, seconded K Durling

and RESOLVED THAT

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE ATHOL COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

4.2     GOOD GOVERNANCE:

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mrs Knowles advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to conscious of are;

 

•     always be prepared before meetings

•     ability to enhance a collective and co-operative environment

•     seek to achieve consensus amongst members when dealing on issues

•     beneficial to have a good grasp of Standing Orders.

 

 

4.2     GOOD GOVERNANCE CONT’D:

 

Moved K Durling, seconded J Shaw

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

 

4.3     STATUTORY EXPLANATIONS:

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters; was tabled.

 

·    Local Government Official Information and Meetings Act 1987

·    Local Authorities Members Interest Act 1968

·    Sections 99, 105A of the Crimes Act 1961

·    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mrs Knowles gave a brief background to each Act.

 

Moved J Shaw, seconded I Ussher

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

 

4.4     ELECTED MEMBERS CODE OF CONDUCT:

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mrs Knowles advised the Code applies to all Community Development Area Sub-Committee.

 

Mrs Knowles explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

 

Moved J Shaw, seconded N Black

and RESOLVED THAT

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE ATHOL COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

 

 

 

 

4.5     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s):

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mrs Knowles commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved K Durling, seconded I Ussher

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

5.0     MEETING DATES & TIMES:

 

Area Officer, Mrs R Knowles outlined the dates, meeting times and venue for future meetings of the Athol Community Development Area Sub-Committee; these being;

 

•     Wednesday 26 November 2014, 5.30pm

•     Month of May 2015 (date to be set)

 

The venue to be at the Athol Hall, Athol.

 

Moved J Shaw seconded I Ussher

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT ATHOL HALL  AT 5.30PM.

 

 

6.0     CONCLUSION:

 

The inaugural meeting concluded at 6.00pm.

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

ATHOL COMMUNITY DEVELOPMENT AREA SUB-COMMITTEE

 

23 JULY 2014

 

 

Minutes of the Ordinary meeting of the Athol Community Development Area Subcommittee held at the Athol Community Centre, on Monday 23 July 2014, commencing at 5.30 pm.

 

 

PRESENT:                   J Shaw (Chairman), N Black, K Durling, J Peterson, I Ussher, and Councillors J Douglas (Ward Representative).

 

                                              

IN ATTENDANCE:        Mr B Miller (Area Engineer)

                                       Mrs R Knowles (Area Officer)

                                       Mrs B Brown (Venture Southland)

                                       Ms J Russell (Venture Southland

 

1.0     APOLOGIES:

 

Moved J Shaw, seconded K Durling

and RESOLVED THAT THE APOLOGY LODGED BY S WILKINS BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

   

2.0     PUBLIC FORUM:

·                                                                      

·  There were no persons seeking speaking rights in Public Forum.

·   

·                                                                      

3.0     NOTIFICATION OF URGENT BUSINESS:

 

Moved K Durling, seconded I Ussher

and RESOLVED THAT SUBJECT TO SECTION 46A OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, THE FOLLOWING ITEM BE CONSIDERED AS A MATTER OF URGENT BUSINESS:

 

·    Report on Around the Mountains Cycle Trail Interpretation Project

 

It was agreed this matter be considered in view of the Committee’s two yearly meeting cycle and that responses are required before the next ordinary meeting of the Committee.

 

 

4.0    ACTION SHEET:

 

The Action Sheet emanating from the Subcommittee’s previous meetings, and action taken by staff was circulated to Members.

 

Items arising from the Action Sheet included:

 

 

4.0    ACTION SHEET:

 

          12.02.2.0 Lease Agreement of the Athol Rugby Pavilion and grounds

 

The Committee and other interested parties requested a meeting with Mr K McNaught (Property Manager), and Mrs B Brown (Venture Southland) to discuss the lease of the pavilion, grounds and funding.

 

          11.03.4.0 Upgrade of Electrical fittings and lights at the Athol Hall

         

          Mr Shaw advised that he will obtain the local electricians contact information for the Area Engineer.

 

14.05.6.1 Rebel Sports Advertisement

 

Mr Ussher advised that the donation of $1500.00 has not yet been received from Rebel Sports for the advertisement.

 

          Moved J Shaw, seconded Councillor Douglas

          and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

 

5.0    MINUTES:

 

5.1     MEETING – 19 MAY 2014

r/14/7/10184

 

Minutes of the previous Ordinary meeting of the Athol Community Development Area Subcommittee held on 19 May 2014, were tabled.

 

Moved J Shaw, seconded Councillor Douglas

and RESOLVED THAT THE MINUTES OF THE PREVIOUS ORDINARY MEETING OF THE ATHOL COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON 19 MAY 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS.

 

 

6.0     REPORTS SECTION:

 

6.1     INTERIM WORKS & FINANCE REPORT FOR PERIOD ENDED 30 JUNE 2014:

200/25/2/1

 

The Works & Finance Report by Mr B Miller (Area Engineer), for the period ended 30 June 2014, was tabled.

 

Mr Miller advised the Committee of the following:-

 

·    All financial business units are under budget at this stage.

·          

·    The Jollies public toilet will be removed once the upgrade of the Garston toilets is complete. It was suggested that the Committee look at options for using the Athol Hall toilets for public usage.

·                K Durling advised that she will obtain another quote for the 2014-15 Estimates meeting for the Hall painting project.

6.0     REPORTS SECTION:

 

6.1     INTERIM WORKS & FINANCE REPORT FOR PERIOD ENDED 30 JUNE 2014 CONT’D

·                 

· Moved J Shaw, seconded K Durling

and RESOLVED THAT THE WORKS & FINANCE REPORT FOR THE PERIOD 30 JUNE 2014, BE RECEIVED.

 

 

6.2     RESIDENTS’ SATISFACTION AND OPINION SURVEY RESULTS – MARAROA-WAIMEA WARD:

r/14/5/7871

 

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014, was tabled.

 

Moved K Durling, seconded J Shaw

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

 

         

  7.0    COUNCILLOR’S REPORT:

 

Councillor Douglas reported on activities from the District Council table.

These included;

 

·    2014-2015 Council’s Annual Plan

·    Appointment of CEO due shortly

·    District rate increase

·    First Edition

·    Update on the Cycletrail

·    Roading issues

·   

·   

·                    10.0     URGENT BUSINESS:

·                 

·                    10.1     AROUND THE MOUNTAINS CYCLE TRAIL INTERPRETATION PROJECT

·                       910/150/9/10

·                 

·                   Report by Mrs B Brown (Venture Southland) requesting feedback from the Athol CDA Subcommittee regarding possible sites of interest to be interpreted on the Around the Mountains Cycle Trail Interpretation Project, was tabled.

·                 

·                   Mrs Brown advised that now that Stage 1 of the Trail is completed, the next phase is developing interpretation panels to be placed on the trail.

·                 

·                   Mrs Brown advised that Venture Southland is requesting that the Subcommittee review the document presented and submit feedback on the history, people and landscapes of the Athol and surrounding areas.

·                    10.1     AROUND THE MOUNTAINS CYCLE TRAIL INTERPRETATION PROJECT CONT’D

·                     

·                       Moved J Shaw, seconded K Durling

·                       and RESOLVED THAT THE ATHOL CDA SUBCOMMITTEE REVIEW THE INTERPRETATION PROJECT DOCUMENT AND LIAISE WITH VENTURE SOUTHLAND TO ENSURE THE SUBCOMMITTEE’S FEEDBACK IS INCLUDED IN THE PROPOSED INTERPRETATION PANELS.

·                     

·                  

11.0    CONCLUSION

 

Meeting closed: 7.15pm

         

          C O N F I R M E D:

 

CHAIRPERSON:

 

DATED


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

BALFOUR COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY MEETING

 

24 SEPTEMBER 2014

 

 

Minutes of the Ordinary meeting of the Balfour Community Development Area Subcommittee held in the Balfour Hall, on Wednesday 24 September 2014, commencing at 8.00 pm.

 

 

PRESENT:

 

R Baird (Chairman), S Black, R Dawson, P Eaton, J Turner

                                              

IN ATTENDANCE:

 

Mr B Miller (Area Engineer)

Mrs R Knowles (Area Officer)

 

PUBLIC GALLERY

 

Mr A Roberts (NZ Police)

 

 

1.0     APOLOGIES:

 

Moved P Eaton, seconded J Turner

and RESOLVED THAT THE APOLOGY LODGED BY COUNCILLOR DILLON BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

                  

 

2.0     PUBLIC FORUM:

 

There were no persons seeking speaking rights in Public Forum.

 

 

3.0     NOTIFICATION OF BUSINESS OF AN URGENT NATURE:

·                                    

·                Moved P Eaton, seconded J Turner

·                and RESOLVED THAT SUBJECT TO SECTION 46A OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, THE FOLLOWING ITEM BE CONSIDERED AS A MATTER OF URGENT BUSINESS:

·                 

·        SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION

 

 

4.0     NOTIFICATION OF BUSINESS OF AN URGENT NATURE CONT’D:

·       

·                It was agreed this matter be considered in view of the Subcommittees meeting cycle and that responses are required before the next ordinary meeting of the Subcommittee

·       

·       

5.0     ACTION SHEET:

 

The Action Sheet emanating from the Subcommittee’s previous meetings was tabled.

 

         Moved, J Turner seconded R Dawson

and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

Issues arising from items on the Action Sheet included;

 

12.01.8.0 Playground Equipment

 

The new playground equipment will be installed tomorrow.

 

12.03.8.0 Balfour Signs

 

The Balfour Township signs have been completed and installed.

 

13.03.6.1 NZTA attendance at CDA meeting

 

The roading department is negotiating with NZTA re attendance at CDA meetings.

 

14.02.8.0 Balfour Water Connections

 

Mr McKenzie (Project and Programme Manager, Water & Waste Services), advised that if the Balfour Township was upgraded to direct connections there could be considerable water loss causing some farms to run out of water and leaving no room for other farms to join the scheme. Mr McKenzie recommended that the Balfour Township connections remain on restricted usage.

 

Mr M Keil (Technical Officer, Water & Waste Services), advised that letters had been sent to the property owners that are not connected to the scheme in the Balfour Township on 25 March 2014, outlining the costs to connect to the scheme. No responses have been received back from the property owners. Mr Keil has reissued a letter to the property owners with options of connecting with different tank sizes, and with payment for the connection through a loan on their rates with a deadline for responses.

 

6.0   MINUTES:

·       

6.1    INAUGURAL MEETING-18 JUNE 2014

     r/14/8/11760

 

  Minutes of the Inaugural meeting of the Balfour Community Development Area        Subcommittee held on 18 June 2014, were tabled.

6.0   MINUTES:

·       

6.1    INAUGURAL MEETING-18 JUNE 2014 CONT’D

     r/14/8/11760

 

  Minutes of the Inaugural meeting of the Balfour Community Development Area        Subcommittee held on 18 June 2014, were tabled.

 

Moved J Turner, seconded P Eaton

and RESOLVED THAT THE MINUTES OF THE INAUGURAL MEETING OF THE BALFOUR COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON THE 18 JUNE 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

 

6.2     ORDINARY MEETING-18 JUNE 2014

          r/14/8/11759

 

Minutes of the Ordinary meeting of the Balfour Community Development Area Subcommittee held on 18 June 2014, were tabled.

 

Moved P Eaton, seconded J Turner

and RESOLVED THAT THE MINUTES OF THE ORDINARY MEETING OF THE BALFOUR COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON THE 18 JUNE 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

         

7.0     REPORTS SECTION

 

7.1     WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 July 2014:

200/25/2/21

 

The Works and Finance Report for the period ended 31 July 2014, prepared by Mr B Miller (Area Engineer), was tabled.

 

Mr Miller advised the Subcommittee of the following;

 

·   The footpath has been completed by the Balfour School

·            

·   LED bulbs are being investigated to replace the Christmas Lights. The Area Engineer will report to the Chairman with pricing so as lights can be installed before December.

 

·       

Moved R Dawson, seconded J Turner

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR PERIOD ENDED 31 JULY 2014, BE RECEIVED.

 

 

7.0     REPORTS SECTION

 

7.2     UNAUDITED ANNUAL ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2014:

          200/25/2/21

 

          The Unaudited Annual Accounts for the Balfour Community Development Area Subcommittee for the year ended 30 June 2014, prepared by Mr B Miller (Area Engineer) was tabled.

 

          The Subcommittee noted the budget variances for 2013/2014 presented underspent funds of $6,278, which has been transferred to the Subcmmittee’s reserves.  The variances included general projects, operating costs, and beautification.

 

          The Subcommittee also noted that the total funds held in reserves is $73,014 and that interest had been allocated to the reserve accounts based on an interest rate of 4.54% calculated on the average balance of the reserves for the year.

 

          Moved J Turner, seconded S Black

          and RESOLVED THAT THE UNAUDITED ANNUAL ACCOUNTS FOR THE BALFOUR COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE FOR THE YEAR ENDED 30 JUNE 2014, BE RECEIVED.

 

 

7.3     SPEED LIMIT REVIEWS:

          r/14/8/11257

 

Report prepared by Mr J McCallum (Roading Engineer), advising Council is currently reviewing the Speed Limit Bylaw and seeking the support of this Subcommittee to retain the existing speed limit in the township of Balfour, was tabled.

 

The Subcommittee was advised that the Speed Limit Bylaw 2005 was introduced in compliance with the statutory requirements under the Land Transport Rule 54001:  Setting of Speed Limits 2003, and all road speed limits that were gazetted at that time were taken over by Southland District Council as the Local Roading Authority. 

 

The Speed Limit Bylaw was subsequently introduced to correctly record the speed limit restrictions within the District.

 

The Subcommittee was informed this Bylaw and its amendments are now being reviewed.

 

In discussing the report the Subcommittee requested that the Balfour Township speed limits be revisited in regards to the relocating of the 50km sign at the Balfour School at least 200 meters and reducing the speed from 80km to 50km on Queens Street, from the Lumsden/Riversdale Highway to Old Balfour Road.

 

 

 

 

 

 

7.0     REPORTS SECTION

 

7.3     SPEED LIMIT REVIEWS CONT’D

 

Moved S Black, seconded J Turner

and RESOLVED:

 

(a)     THAT THE REPORT ON SPEED LIMIT REVIEWS, BE RECEIVED

 

(b)       THAT THE BALFOUR COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

·           RECOMMENDS THAT THE BALFOUR TOWNSHIP SPEED LIMITS BE REVISITED IN REGARDS TO;

·            

·    THE RELOCATING OF THE 50KM SIGN AT THE BALFOUR SCHOOL TO AT LEAST 200 METERS FROM THE SCHOOL ACCESSWAY

·                  

·    REDUCING THE SPEED FROM 80KM TO 50KM ON QUEENS STREET, FROM THE LUMSDEN RIVERSDALE HIGHWAY TO OLD BALFOUR ROAD.

 

·            

 

8.0     CHAIRMAN’S REPORT:

 

          The Chairman reported on Committee activities with which she had been involved with over the past month, these included;

 

·    Installing new Balfour Township signs

·           

·    Request to paint Balfour on the former Railway Shed

·            

·                                 Mr Black will obtain a quote for the painting and report back to the Subcommittee.

·                                  

·                                 The Chairman will contact B Brown (Venture Southland) for any funding avenues available for the project.

·          

 

·                9.0     COUNCILLOR’S REPORT:

 

Councillor Dillon was absent from the meeting, hence no report.

 

 

 10.0    COMMITTEE REPORT:

 

         Cemetery – R Dawson advised that the Cemetery was sprayed AT the weekend; a new    beam is to be installed and the names board to be updated.

 

 

 

  11.0     URGENT BUSINESS:

 

11.1     SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION:

            r/14/9/13400

 

            Report by Ms H McNeill (Policy Analyst), seeking feedback from this Subcommittee on the Significance and Engagement Policy Consultation, was tabled.

 

            The Subcommittee note that the draft Significance and Engagement Policy is currently out for a public consultation from 20 September to 13 October 2014. 

 

The Subcommittee also noted that the community is being invited to submit to Council on how they want to be engaged with on issues that they see as important. This is particularly relevant for all communities and demographics, who may engage in different ways.

 

Moved R Dawson, seconded J Turner

and RESOLVED THAT THE REPORT ON THE SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION BE RECEIVED AND THIS SUBCOMMITTEE OFFER NO COMMENTS ON THE DRAFT POLICY.

 

 

12.0   CONCLUSION

 

Meeting closed: 9.40pm

         

C O N F I R M E D:

 

 

CHAIRPERSON:

 

 

DATED

 

 

 

 


Balfour Community Development Area Subcommittee

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

BALFOUR COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY & ESTIMATES MEETING

 

19 NOVEMBER 2014

 

 

Minutes of the Ordinary/Estimates - LTP meeting of the Balfour Community Development Area Subcommittee held in the Balfour Hall, on Wednesday 19 November 2014, commencing at 6.18 pm.

 

 

PRESENT:

 

R Baird (Chairperson), D Black, S Black, R Dawson, P Eaton, J Turner and Councillor B Dillon (Ward Member)

                                              

IN ATTENDANCE:

 

Mr B Miller                              (Area Engineer)

Mr B McKenzie                      (Water & Waste Engineer)

Mrs S Dela Llana                   (Accountant)

Mrs K Tagg                             (Area Officer)

 

 

1.0     APOLOGIES:

 

There were no apologies.

                  

 

2.0     PUBLIC FORUM:

 

There were no persons seeking speaking rights in Public Forum.

 

 

3.0     NOTIFICATION OF BUSINESS OF AN URGENT NATURE:

 

There was no Urgent Business presented for consideration by the Board.

 

 

4.0     ACTION SHEET:

 

The Action Sheet emanating from the Subcommittee’s previous meetings was tabled.

 

         Moved, P Eaton, seconded J Turner

and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

Issues arising from items on the Action Sheet included;

 

 

 

 

13.03.6.1 NZTA attendance at CDA meeting

 

The Area Engineer informed the meeting that Transit New Zealand have been given a list of meeting dates for the CDA in order that they might attend.

 

14.03.8.0 Painting Balfour on former Railway Shed

 

The meeting was informed that a quote in the amount of $269 has been received to make two “Balfour” signs to be placed on the Railway Shed.  The meeting discussed this quote and suggested that laser cut individual letters may be a better solution.  Mr Black agreed to pursue a quotation for this option.

 

The Chairperson suggested Venture Southland may be able to assist with a funding application to assist towards this project.

 

 

5.0   MINUTES:

 

5.1    MEETING – 24 SEPTEMBER 2014:

      r/14/10/16063

 

  Minutes of an Ordinary meeting of the Balfour Community Development Area        Subcommittee held on 24 September 2014, were tabled.

 

Moved R Dawson, seconded J Turner

and RESOLVED THAT THE MINUTES OF THE ORDINARY MEETING OF THE BALFOUR COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON 24 SEPTEMBER 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

 

6.0     REPORTS SECTION

 

6.1     WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 SEPTEMBER 2014:

200/25/2/2

 

The Works and Finance Report for the period ended 30 September 2014, prepared by

Mr B Miller (Area Engineer), was tabled.

 

The Area Engineer advised the meeting as follows;

 

·        The Area Engineer will arrange a meeting with the spraying contractor to ensure familiarity with all areas requiring spraying.

·        The budget is tracking as expected; year to date there is an overspend in the beautification budget however this will even out over the remainder of the year.

 

Moved P Eaton, seconded J Turner

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR PERIOD ENDED 30 SEPTEMBER 2014, BE RECEIVED.

 

 

 

 


 

6.2     BALFOUR SPEED LIMIT REVIEW:

          300/10/16/1  240/20/2/1

 

          Report prepared by Mr J McCallum (Roading Engineer) advising the outcome of the Subcommittee’s request for the speed limit to be revisited in regards to relocating the 50km sign at Balfour School and reducing the speed limit on Queen Street, was tabled.

 

The meeting was advised the Strategic Transport Department reviewed the areas of concern and reported the following;

 

The existing 50 km/hr signage is currently 240 m from the main gate to the school and
190 m from the school’s southernmost accessway.  Moving the sign any further is not warranted under this speed limits rule.  The signs are currently extended to a distance that already does not warrant a 50km/hr speed limit.  If road users are exceeding 50 km/hr past the school this could be a case of liaising with Police around more enforcement, particularly at critical times.

 

The Strategic Transport Department suggest 50 km/hr advance warning signs are to be installed 100 m prior to the existing signage as an aide to warn road users they are approaching a lower speed environment.

 

Furthermore, the meeting was informed that a secondary speed review has been carried out on 6 October 2014 of the 80km/hr section of Queen Street in accordance with Land Transport Rule 54001: Setting of Speed Limits 2003. 

 

This section of Queen Street scored a rating of 5.30.

 

The meeting was informed of the rating scores required for a speed limit change as follows;

 

·                 50 km/hr requires a rating score of 11.0 and greater,

·                 70 km/hr requires a rating score of 6.0 >11.0,

·                 80 km/hr requires a rating score of 3.0 > 6.0,

·                 100 km/hr requires a rating score of <0.3.

 

The CDA was informed that the results of this review concluded that the existing speed limit of 80km/hr was appropriate, and a reduction to 50km/hr was not warranted under this rule.

 

Moved D Black, seconded J Turner

and RESOLVED:

 

a)         THAT THE REPORT ON THE BALFOUR SPEED LIMIT REVIEW QUERIES, BE RECEIVED.

 

b)         THAT THIS SUBCOMMITTEE SUPPORTS RETAINING THE EXISTING 50KM/HR SIGNAGE LOCATION NEAR THE SCHOOL AND RETAINING THE EXISTING 80KM/HR SPEED LIMIT ON QUEEN STREET BETWEEN LUMSDEN RIVERDALE HIGHWAY AND OLD BALFOUR ROAD.

c)         THAT THIS SUBCOMMITTEE REQUEST THAT FURTHER INVESTIGATIONS CONCERNING THRESHOLD WORK FOR THE SOUTH ENTRY TO THE TOWNSHIP BE CARRIED OUT.

 

 

 

 

 


 

7.0     ESTIMATES SECTION:

 

7.1     DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR THE DRAFT LONG TERM PLAN (LTP 2015-2025):

          200/25/1/8  140/15/4/8

 

Report by B Miller, B McKenzie and S Dela Llana providing an overview of the local activities and services for Balfour for 2015-2025 which are provided under the governance of the Balfour Community Development Area Subcommittee, was tabled.

 

The Subcommittee noted the report details the estimated costs of these activities over the 10 years as well as the draft rates. 

 

It was further noted that the draft estimates will be incorporated into the Council’s draft Long Term Plan (LTP) which will be released for consultation in March 2015.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2015/2016 will be used to set rates for the year beginning 1 July 2015 (LTP year 1).

 

The Subcommittee was also informed that the objective of the report is to highlight issues, confirm priorities and plan expenditure and funding for the next 10 years as part of the Council’s LTP.  Furthermore the report outlined a summary of all planned projects for the Balfour community for the next 10 years as extracted from the Asset Management Plans (AMPs). 

 

The subcommittee noted that the report is organised into four main sections as follows:

 

a)         Overview; this section includes details of the proposed rates for the Balfour community (compared to the previous year). 

b)        Type Information; this section is organised by rate type.

c)         Planned projects; this section includes a list of the maintenance and capital projects planned for the Balfour community for the next 10 years. 

d)         Appendices which contains detailed reports in support of information in the body of the report.

 

The Subcommittee was informed that the proposed key matters for the Balfour Community for the next 10 years are;

 

·        several sewerage projects in the 10 years funded by the district rates.  The two main ones relate to renewal of pumps and switchgear in and SCADA in 2024/2025, and a refurbishment of the current trickling filter. The discharge permit for the sewerage scheme expires in 2024 and an amount is budgeted for application for a new consent.

 

Other issues drawn to the attention of the Subcommittee members and outlined in the report included;

 

·        Options available to the Subcommittee regarding the budgets as presented

·        Stormwater monitoring costs

·        Funding depreciation

 

·        Consideration of community views; any significant issues affecting local communities may be included in the official consultation document which will be publicly available form 21 March 2015 to 20 April 2015.  The consultation document will be posted out to each household throughout the District.

·        Financial considerations including funding of depreciations used in preparing the 10 year forecast.

·        Population and Dwelling projections which outlines assumptions about future population, use of land and occupied dwellings based upon data from the 2013 census.  These assumptions allow Council to take a consistent approach to planning its activities over the next 10 years and what the likely demand for services will be across the District.  They also inform the setting of levels of service for each activity.

 

At this point, Ms Dela Llana explained the rate proposed for 2015/2016 with the recommended proposed rate to be collected being $20,294 ($229.31 per unit) representing a decrease of 6.52% from the rates collected in 2014/15.

 

Moved P Eaton, seconded R Dawson 

and RESOLVED THAT

 

(a)     THAT THE REPORT ON THE DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR BALFOUR BE RECEIVED.

 

(b)     THAT THE BALFOUR DRAFT ESTIMATES FOR 2015-2025 BE ADOPTED FOR INCLUSION IN THE COUNCIL’S DRAFT LONG TERM PLAN WITH ONE AMENDMENT BEING THAT THE VIEW STREET LOAN OF $53,068 BE REPAID IN 2014-15 FROM GENERAL RESERVES.

 

(c)     THAT THE SOUTHLAND DISTRICT COUNCIL BE REQUESTED TO INCLUDE A PROPOSAL TO SET THE FOLLOWING RATES AND CHARGES (INCLUDING GST) FOR THE YEAR COMMENCING 1 JULY 2015 BASED ON THE APPROVED ESTIMATES IN (B) ABOVE IN THE DRAFT 2015-2025 LONG TERM PLAN.

 

RATE

RATE GST INCLUSIVE

BALFOUR CDA RATE

$20,294

 

 

 

8.0     CHAIRMAN’S REPORT:

 

          The Chairperson reported on Committee activities with which she had been involved with over the past month, which included her attendance at a Southland District Health Board Meeting in Gore.

 

          The Chairperson also requested the Area Engineer arrange for a ditch to be cleared on Queen Street and expressed concern at the safety of a house in Kruger Street that has recently been damaged by fire.

 

 

 

 

 


 

9.0     COUNCILLOR’S REPORT:

 

Councillor Dillon reported on matters from the District Council table which included the following;

 

·        Council’s new Chief Executive, Mr Steve Ruru, has commenced his employment

·        Mr Bede Carran, Group Manager, Corporate and Financial Services has left Council to take on the role of Chief Executive with Waimate District Council

·        Attendance at the opening of the Around the Mountain Cycle Trail

·        Attendance at the Council Forestry Tour

·        Councillor Jukes has resigned due to ill-health; a by-election will be held in the New Year.

·        Council has largely declined a request to allow 50 max and super single tyre vehicles on Council roads however, there are some exceptions in some areas.

 

At this point, Mr Eaton queried Council’s position on the maintenance of the edge of the roads and enquired if the edges could be sprayed instead of graded.  Councillor Dillon and the Area Engineer advised with recent funding cuts to the roading budget, cost savings needed to be made.

 

 

10.0     CONCLUSION

         

          Meeting closed: 7.54 pm

         

 

 

 

 

 

C O N F I R M E D:

 

 

CHAIRPERSON:

 

 

DATED

 

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

GARSTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

23 JULY 2014

- : -

Minutes of the Inaugural meeting of the Garston Community Development Area Subcommittee held in the Garston School, Garston, on Wednesday 23 July 2014, commencing at 8pm.

PRESENT:                 I Huffadine, P Naylor, T O’Brien, L Wright

                                    Cr Douglas (Ward Representative)

 

IN ATTENDANCE:    Mr B Millar (Area Engineer)

            R Knowles (Area Officer)

B Brown (Venture Southland)

J Russell (Venture Southland)

 

 

1.0     ELECTION OF CHAIRPERSON:

 

Councillor Douglas called for nominations for Chairperson of the Garston Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee                       1st Nominator                                   2nd Nominator

 

Pam Naylor                            Ian Huffadine                                   Louise Wright

 

There were no further nominations.

 

Mrs Pam Naylor was duly elected Chairperson of the Garston Community Development Area Subcommittee for the 2014-2017 term.

 

Mrs Naylor chaired the meeting from this point.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON:

 

The Chair called for nominations for the position of Deputy Chairperson of the Garston Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominees                      1st Nominator                                   2nd Nominator

 

Tom O’Brien                           Louise Wright                                   Pam Naylor

 

Mr Tom O’Brien was duly elected Deputy Chairperson of the Garston Community Development Area Subcommittee for the 2014-2017 term.

3.0     APOLOGIES:

 

Apologies for non-attendance was lodged by B Abernethy and T Sparks

 

Moved L Wright, seconded I Huffadine

and RESOLVED THAT THE APOLOGIES LODGED BY MEMBERS ABERNETHY AND SPARKS BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

4.0     REPORTS:

 

4.1     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA:

r/14/6/8322

 

Report advising that Community Development Area Sub-Committee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mrs Knowles spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1)   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2)   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved T O’Brien, seconded I Huffadine

and RESOLVED THAT

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE GARSTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

4.2     GOOD GOVERNANCE:

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mrs Knowles advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to conscious of are;

 

•     always be prepared before meetings

•     ability to enhance a collective and co-operative environment

•     seek to achieve consensus amongst members when dealing on issues

•     beneficial to have a good grasp of Standing Orders.

 

 

4.2     GOOD GOVERNANCE CONT’D:

 

Moved L Wright, seconded T O’Brien

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

 

4.3     STATUTORY EXPLANATIONS:

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters; was tabled.

 

·    Local Government Official Information and Meetings Act 1987

·    Local Authorities Members Interest Act 1968

·    Sections 99, 105A of the Crimes Act 1961

·    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mrs Knowles gave a brief background to each Act.

 

Moved L Wright, seconded I Huffadine

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

 

4.4     ELECTED MEMBERS CODE OF CONDUCT:

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mrs Knowles advised the Code applies to all Community Development Area Sub-Committee.

 

Mrs Knowles explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

 

Moved T O’Brien, seconded L Wright

and RESOLVED THAT

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE GARSTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

 

 

 

 

4.5     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s):

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mrs Knowles commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved L Wright, seconded T O’Brien

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

5.0     MEETING DATES & TIMES:

 

Area Officer, Mrs R Knowles outlined the dates, meeting times and venue for future meetings of the Garston Community Development Area Sub-Committee; these being;

 

•     Wednesday 26 November 2014, 8pm

•     Month of May 2015 (date to be set)

 

The venue to be at the Garston School, Garston.

 

Moved P Naylor seconded L Wright

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT GARSTON SCHOOL  AT 8PM.

 

 

6.0     CONCLUSION:

 

The inaugural meeting concluded at 8.30pm.

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

 GARSTON COMMUNITY DEVELOPMENT AREA SUB-COMMITTEE

 

23 JULY 2014

 

 

Minutes of the Ordinary Meeting of the Garston Community Development Area Subcommittee held in the Garston School on Wednesday 23 July 2014, commencing at 8.00pm.

 

 

PRESENT:                   T O’Brien, I Huffadine, P Naylor, L Wright, and Councillor J     Douglas (Ward Representative).

 

IN ATTENDANCE:        Mr B Miller (Area Engineer)

                                       Mrs R Knowles (Area Officer)

                                       Mrs B Brown (Venture Southland)

                                       Ms J Russell (Venture Southland

 

1.0 APOLOGIES:

 

Moved L Wright, seconded I Huffadine

and RESOLVED THAT THE APOLOGIES LODGED BY B ABERNETHY, T SPARKS AND COUNCILLOR JUKES BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

   

2.0     PUBLIC FORUM:

·                                                                      

·  There were no persons seeking speaking rights in Public Forum.

·   

·                                                                      

3.0     NOTIFICATION OF URGENT BUSINESS:

 

Moved T O’Brien, seconded L Wright

and RESOLVED THAT SUBJECT TO SECTION 46A OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, THE FOLLOWING ITEMS BE CONSIDERED AS A MATTER OF URGENT BUSINESS:

 

·    Report on Around the Mountains Cycle Trail Interpretation Project

 

It was agreed these matters be considered in view of the Subcommittee’s two yearly meeting cycle and that responses are required before the next ordinary meeting of the Subcommittee.

 

 

4.0    ACTION SHEET:

 

No action items arising from previous meetings.

 

 

 

 

5.1     MEETING – 12 MAY 2014

r/14/7/10122

 

Minutes of the previous Ordinary meeting of the Garston Community Development Area Subcommittee held on 12 May 2014, were tabled.

 

Moved L Wright, seconded I Huffadine

and RESOLVED THAT THE MINUTES OF THE PREVIOUS ORDINARY MEETING OF THE GARSTON COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON 12 MAY 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS.

 

 

6.0     REPORTS SECTION:

 

6.1     INTERIM WORKS & FINANCE REPORT FOR PERIOD ENDED 31 JUNE 2014:

200/25/2/1

 

The Works & Finance Report by Mr B Miller (Area Engineer), for the period ended 31 June 2014, was tabled.

 

Mr Miller advised the Committee of the following:-

 

·   A proposed final layout plan for the public toilets has been completed for Council which involves changing the mens to women’s and the addition of a separate handicap cubical. This will double the user capacity of both toilets.

·           

·   Quotes are being obtained for the replacing of the wooden surrounds with a concrete nib at the playground.

·            

·  Committee requested a breakdown of the Reserves monies, showing what grant monies have been received.

·          

·  Moved I Huffadine, seconded T O’Brien

and RESOLVED THAT THE WORKS & FINANCE REPORT FOR THE PERIOD 31 JUNE 2014, BE RECEIVED.

 

 

6.2     RESIDENTS’ SATISFACTION AND OPION SURVEY RESULTS – MARAROA-WAIMEA WARD:

r/14/5/7871

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014, was tabled.

 

Moved L Wright, seconded T O’Brien

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

 

 

 

 

 

7.0     COUNCILLOR’S REPORT:

 

Councillor Douglas reported on activities from the District Council table.

These included;

 

·    2014-2015 Council’s Annual Plan

·    Appointment of CEO due shortly

·    District rate increase

·    First Edition

·    Update on the Cycetrail

·    Roading issues

·   

·   

·                      8.0     URGENT BUSINESS:

·                 

·                      8.1     AROUND THE MOUNTAINS CYCLE TRAIL INTERPRETATION PROJECT

·                       910/150/9/10

·                 

·            Report by Mrs B Brown (Venture Southland) requesting feedback from Garston CDA Subcommittee regarding possible sites of interest to be interpreted on the Around the Mountains Cycle Trail, was tabled.

·          

·            Mrs Brown advised that now that Stage 1 of the Trail is completed, the next phase is developing interpretation panels to be placed on the trail.

·          

·            Mrs Brown advised that Venture Southland is requesting that the Subcommittee review this document and submit feedback on the history, people and landscapes of the Garston and surrounding areas.

·                 

·                       Moved P Naylor, seconded L Wright

·           and RESOLVED THAT THE GARSTON CDA SUBCOMMITTEE REVIEW THE DOCUMENT AND WORK ALONGSIDE VENTURE SOUTHLAND TO ENSURE THEIR FEEDBACK IS INCORPORATED.

·  

·                  

  9.0    CONCLUSION

 

Meeting closed: 9.30pm

         

 

C O N F I R M E D:

 

 

CHAIRPERSON:

 

DATED

 

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

LUMSDEN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

13 OCTOBER 2014

 

 

Minutes of the Ordinary meeting of the Lumsden Community Development Area Subcommittee held at the Southland District Council Office, Diana Street, Lumsden, on Monday 13 October 2014 at 6.30 pm.

 

 

PRESENT:                   R Scott (Chair), K Blakemore, E Hankey (arrived 7.30pm), C Palmer,

                                      C Walker and Councillor Douglas (Ward Representative) 

 

                                              

IN ATTENDANCE:       Mr B Miller (Area Engineer)

                                      Mrs R Knowles (Area Officer)

                                      Mrs B Brown (Venture Southland)

 

 

1.0     APOLOGIES:

 

Moved C Walker, seconded C Palmer

and RESOLVED THAT THE APOLOGY LODGED BY COUNCILLOR JUKES BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

2.0     PUBLIC FORUM:

 

There were no persons seeking speaking rights in Public Forum.

  

 

3.0     NOTIFICATION OF BUSINESS OF AN URGENT NATURE:

         

          Moved Councillor Douglas, seconded C Walker

and RESOLVED THAT SUBJECT TO SECTION 46A OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, THE FOLLOWING ITEM BE CONSIDERED AS A MATTER OF URGENT BUSINESS:

 

·    8 Vaga St and Lumsden Recreation Ground Lease

                      

It was agreed this matter be considered in view of the Subcommittees meeting cycle and that responses are required before the next ordinary meeting of the Subcommittee.

 

 

4.0    ACTION SHEET:

 

          The Action Sheet emanating from the Committee’s previous meetings was tabled.

                                               

          Items arising from the Action Sheet included:

4.0    ACTION SHEET (CONT’D):

 

          14.02.5.0 Asphalting railway platform

 

          The Area Engineer advised that the platform will be asphalted by the middle of October by Southroads.

 

          13.06.6.1 Upgrade of water tower

 

          The Area Engineer advised that Task Force will paint the tower once weather is warmer

 

          14.02.6.1 Helena Street Footpath

 

          The Area Engineer advised that the concreting to be completed next week.

 

          14.02.5.1 Street Lighting at Lumsden College

 

          The Area Engineer advised that the request has been lodged with Power Services.

 

          Moved K Blakemore, seconded C Walker

          and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

5.0    MINUTES:

 

5.1     ORDINARY MEETING – 1 SEPTEMBER 2014

r/14/10/14716

 

Minutes of the Ordinary meeting of the Lumsden Community Development Area Subcommittee held on 1 September 2014, were tabled.

 

Moved K Blakemore, seconded R Scott

and RESOLVED THAT THE MINUTES OF THE ORDINARY MEETING OF THE LUMSDEN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON THE 1 SEPTEMBER 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

 

6.0     REPORTS SECTION:

 

6.1     WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 AUGUST 2014

          200/25/2/12

 

The Works and Finance report for the period ended 31 August 2014, prepared by Mr

B Miller (Area Engineer), was tabled.

 

Mr Miller advised the Subcommittee of the following issues:-

 

·   Planting to be completed around the old jail site.

·   Painting of the street furniture, bins, seats and posts is nearly completed.

·   Southroads have been engaged to complete the footpath to the Child Care Centre at a cost of $1,234. Payment will be from the footpath reserves account.

6.0     REPORTS SECTION (CONT’D):

 

6.1     WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 AUGUST 2014 (CONT’D)

 

The Subcommittee requested that the Area Engineer investigate a road side non organic collection for the Lumsden Township.

 

Moved Councillor Douglas, seconded C Walker

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 AUGUST 2014, BE RECEIVED.

 

 

6.2     UNAUDITED ANNUAL ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2014:

          200/25/2/21

 

          The Unaudited Annual Accounts for the Lumsden Community Development Area Subcommittee for the year ended 30 June 2014, prepared by Mr B Miller (Area Engineer) was tabled.

 

          The Subcommittee noted the budget variances for 2013/2014 presented underspent funds of $59,680, which has been transferred to the Subcommittee’s reserves.  The variances included general projects, operating costs, street works and beautification.

 

          The Subcommittee also noted that the total funds held in reserves is $308,712.00 and that interest had been allocated to the reserve accounts based on an interest rate of 4.54% calculated on the average balance of the reserves for the year.

 

          Moved K Blakemore, seconded C Palmer

          and RESOLVED THAT THE UNAUDITED ANNUAL ACCOUNTS FOR THE LUMSDEN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE FOR THE YEAR ENDED 30 JUNE 2014, BE RECEIVED.

 

 

6.3     SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION:

             r/14/9/13400

 

          Report by Ms H McNeill (Policy Analyst), seeking feedback from this Subcommittee on the Significance and Engagement Policy Consultation, was tabled.

 

            The Subcommittee note that the draft Significance and Engagement Policy is currently out for a public consultation from 20 September to 13 October 2014. 

 

The Subcommittee also noted that the community is being invited to submit to Council on how they want to be engaged with on issues that they see as important. This is particularly relevant for all communities and demographics, who may engage in different ways.

 

Moved K Blakemore, seconded C Walker

and RESOLVED THAT THE REPORT ON THE SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION BE RECEIVED AND THIS SUBCOMMITTEE OFFER NO COMMENTS ON THE DRAFT POLICY.

 

6.0     REPORTS SECTION (CONT’D):

 

6.4     VACANCY

 

          The Subcommittee discuss the options available to fill the vacancy on the CDA as a result of the passing of Committee Member Ted Menlove.

 

          Moved Councillor Douglas, seconded K Blakemore

          and RESOLVED THAT THE CDA APPOINT A SUITABLE PERSON TO FILL THE VACANCY.

 

 

7.0     CHAIRMAN’S REPORT:

 

          The Chairman reported on Committee activities with which he had been involved with over the past month, these included;

 

·    Cycletrail Opening day on 1 November

·    Lumsden Heritage Trust Projects

·    Information panels for new kiosk

 

 

8.0     COMMITTEE REPORTS:

 

Hall

 

C Walker advised that the toilet areas are being painted and E Hankey will upgrade the plumbing work.

 

The Subcommittee discussed the issues of user not cleaning the hall after their functions.  The Area Officer will draw up an agreement for all hall users, stating what hirers responsibilities are with a 50% penalty on the hire rate if these responsibilities are not met.

 

Moved R Scott, seconded Councillor Douglas

and RESOLVED THAT A 50% PENALTY BE CHARGED ON THE HIRE RATE FOR HIRER’S NOT COMPLYING WITH THE CONDITIONS OF HIRE IN PARTICULAR CLEANING OF THE HALL.

 

Community Housing

 

Mr C Walker advised that the shrubs at the flats need pruning. Area Officer will advise the local gardener.

 

 

  9.0     COUNCILLOR’S REPORT:

 

 Councillor Douglas reported on activities from the District Council table.

 These included;

·    Adoption of Annual Plan

·    Forestry

·    Rating Invoice structure

  9.0     COUNCILLOR’S REPORT (CONT’D):

 

·    Te Anau Sewerage Scheme

·    Dog control changes

·    Roading Issues

·    Attendance at Community Service Award – M Menlove

·    Opening day of Cycletrail

 

 

 10.0    URGENT BUSINESS:

 

 10.1    8 VAGA ST AND LUMSDEN RECREATION GROUND LEASE

 

            The Subcommittee discussed the lease agreements for 8 Vaga Street and the Lumsden Recreation Ground due to the passing of the present leasee Mr T Menlove.

 

            Moved R Scott, seconded K Blakemore

            and RESOLVED THAT;

 

(a)        THE SUBCOMMITTEE DISCUSSED THE OPTIONS OF SELLING THE SURPLUS LAND AT THE JUNE 2014 MEETING AND RECOMMENDED TO KEEP LEASING THE PROPERTIES AS THE SUBCOMMITTEE HAS NO NEED AT PRESENT FOR THE PROCEEDS FROM SELLING THE SURPLUS LAND.

 

            THE SUBCOMMITTEE RECOMMENDS THAT THE LEASE AGREEMENT FOR 8 VAGA STREET BE ASSIGNED TO W MENLOVE.

 

(b)        THE SUBCOMMITTEE RECOMMENDS THAT THE LEASE OF THE RECREATION GROUNDS ALSO BE ASSIGNED TO W MENLOVE FOR THE AREA HE WISHES TO GRAZE.

 

 

(c)        THE SUBCOMMITTEE MAINTAIN THE AREA NOT LEASED AT THE RECREATION GROUNDS.

 

 

  11.0     CONCLUSION

 

            Meeting closed: 8.30 pm

 

 

 

            C O N F I R M E D:

 

 

 

            CHAIRPERSON:

 

 

            DATED:


Lumsden Community Development Area Subcommittee

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

LUMSDEN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

8 DECEMBER 2014

 

 

 

Minutes of the Ordinary/Estimates - LTP meeting of the Lumsden Community Development Area Subcommittee held at the Southland District Council Office, Diana Street, Lumsden, on Monday 8 December 2014 at 6.00 pm.

 

 

PRESENT:                   R Scott (Chair), K Blakemore, E Hankey, C Walker and Councillor Douglas (Ward Representative) 

 

                                              

IN ATTENDANCE:       Ms S Dela Llana (Accountant)

                                      Mr C Dolan (Manager, Area Offices)

                                      Mr B Miller (Area Engineer)

                                      Mr M Simpson (Water & Waste)

 

1.0     APOLOGIES:

 

Moved K Blakemore, seconded E Hankey

and RESOLVED THAT THE APOLOGY FOR NON-ATTENDANCE LODGED BY C PALMER BE SUSTAINED.

 

 

2.0     PUBLIC FORUM:

 

          Moved C Walker, seconded K Blakemore

and RESOLVED THAT THIS BOARD GO INTO PUBLIC FORUM TO RECEIVE MEMBERS OF THE PUBLIC.

 

Angus Cowie

 

Mr Cowie appeared before the Subcommittee expressing his opposition to the extension of the Lumsden rating boundary to the north. 

 

Mr Cowie outlined the reasons for his request stating;

 

1.   Lumsden Hills is the largest contributor of land and approximately 15% of his property is in the proposed extension.  Mr Cowie advised the area proposed includes a large area of steep hill country.  Mr Cowie stated this land will never have any relevance to the development of Lumsden and would not be suitable for 10 acre blocks.

 

2.   Looking to the future, Mr Cowie believes that the proposed boundaries could expose farmers to inequitable ratings in the future.

 

3.   Mr Cowie informed the meeting that he supports the Lumsden CDA’s vote to charge a fixed rate per rating unit. 

 

Mr Cowie advised he is not opposed to paying rates but wishes to seek an amendment to the boundary which is reasonable and fair. 

2.0     PUBLIC FORUM (CONT’D):

 

Mr Cowie added that he agreed with a proportion of his farm being included in the new boundary but requested that the boundary line be adjusted so that less of the farm land is included.

 

4.   Mr Cowie proposed that the northern boundary be reduced to only include land in line with Lot 7, Blk XXVII, DP 98D SL178/103.

 

Mr Cowie explained that his property is on one title and the reason for his submission is to ensure he is future proofing against capital value rating being introduced at a later date.

 

Moved E Hankey, seconded K Blakemore

and RESOLVED THAT PUBLIC FORUM BE CONCLUDED AND THE SUBCOMMITTEE RETURN TO THE FORMAL MEETING AND CONSIDER THE NEXT AGENDA ITEM.

 

  

3.0     NOTIFICATION OF BUSINESS OF AN URGENT NATURE:

         

          Moved Councillor Douglas, seconded R Scott

and RESOLVED THAT SUBJECT TO SECTION 46A OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, THE FOLLOWING ITEMs BE CONSIDERED AS MATTERS OF URGENT BUSINESS:

 

·    Angus Cowie – Lumsden CDA Rating Boundary

·    Vacancy – Lumsden CDA Subcommittee

·    Lumsden Camping Ground

                      

It was agreed these matters be considered in view of the Subcommittee’s meeting cycle and that responses are required before the next ordinary meeting of the Subcommittee.

 

 

4.0    ACTION SHEET:

 

          The Action Sheet emanating from the Committee’s previous meetings was tabled.

                                               

          Items arising from the Action Sheet included:

 

          14.02.5.1 Street Lighting – Northern Southland College Carpark

 

          The Subcommittee noted that a works order has been issued to Power Services to complete the installation which will be carried out over the next two months.

 

          14.05.6.1 Non-organic road collection

 

          The Area Engineer advised he will arrange for this to occur in late January or February 2015. 

 

          Moved K Blakemore, seconded C Walker

          and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 


 

5.0    MINUTES:

 

5.1     ORDINARY MEETING – 13 OCTOBER 2014:

r/14/11/18332

 

Minutes of the Ordinary meeting of the Lumsden Community Development Area Subcommittee held on 13 October 2014, were tabled.

 

Moved E Hankey, seconded C Walker

and RESOLVED THAT THE MINUTES OF THE ORDINARY MEETING OF THE LUMSDEN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON THE 13 OCTOBER 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

 

6.0     REPORTS SECTION:

 

6.1     WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 OCTOBER 2014:

          200/25/2/12

 

The Works and Finance report for the period ended 31 October 2014, prepared by Mr

B Miller (Area Engineer), was tabled.

 

Issues reported to the Subcommittee included;

 

·   Footpath to Child Care:

 

SouthRoads has not had the best of weather for the constructing of this job but will have the work completed by the end of November.

 

·   Railway Station:

 

The platform paving has been completed and the lights have been upgraded to LED lighting and operate on a day switch system.  The lights that will come on at darkness will serve as a very economical security system, equivalent to having a 60 watt bulb on overnight.

 

The transplanting of shrubs that were moved from the front of the railway station to the area around the jail has been successful.  Further landscaping is to be carried out in this area.

 

·   Kiosk:

 

The kiosk has had the lighting completed and will also operate off a day switch; there is some minor finishing work on the kiosk to be completed.

 

Members were advised of the projects that are currently planned for 2014/15 including carry forward from previous years and an update on their progress.

 

Moved E Hankey, seconded K Blakemore 

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 OCTOBER 2014, BE RECEIVED.

 

 


 

6.0     REPORTS SECTION (CONT’D):

 

6.2     LUMSDEN COMMUNITY SWIMMING POOL – REQUEST FOR FINANCIAL ASSISTANCE:  

         

          Communication from the Lumsden Community Swimming Pool Trust seeking financial assistance from the Subcommittee to assist with running costs of the Lumsden Community Pool, was tabled.

 

          The Trust submitted that the pool currently runs at a cost of $25,000 to $30,000 per year and has approximately 100-120 paying users and raises approximately $5,000 from these users.  The meeting was advised local schools use the pool and pay approximately $7,000 per year towards the running costs.  The swim club and other pool users contribute $1,500 towards the Pool. The Pool Trust is heavily reliant on grants and fundraising to meet the running costs shortfall.

 

          The Trust advised it is exploring options to make the pool more financially sustainable, to ensure longevity and hence, long term benefits for the community.  This will in turn require capital investment in a more efficient heating system and meanwhile, the less money is pulled towards running costs, the more can be shifted towards achieving this goal.

 

          Furthermore, the Trust submitted that given the high usage of the aquatic facility in Lumsden, on-going financial assistance from the Southland District Council would be an investment in community well-being.  The Trust would greatly appreciate the Council’s support to give the Trust’s vision traction towards its realisation.

 

          In discussing the request, Members were concerned at issues such as the lack of financial information, details of capital expenditure and opening hours of the pool.

 

          Moved C Walker, seconded K Blakemore

          and RESOLVED:

 

(a)       THAT THE COMMUNICATION FROM THE LUMSDEN COMMUNITY SWIMMING POOL, BE RECEIVED.

 

(b)       THAT BEFORE THE SUBCOMMITTEE CAN CONSIDER PROVIDING FUNDING ASSISTANCE THE TRUST IS REQUIRED TO PROVIDE A DETAILED LONG TERM BUSINESS PLAN TOGETHER WITH THE TRUST’S LATEST SET OF ANNUAL ACCOUNTS.

 

 

7.0     ESTIMATES SECTION:

 

7.1     DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR THE DRAFT LONG TERM PLAN (LTP) 2015-2025:

 

          Report by B Miller, M Simpson and S Dela Llana, providing an overview of the local activities and services for Lumsden for 2015-2025 which are provided under the governance of the Lumsden Community Development Area Subcommittee, was tabled.

 

The subcommittee noted the report details the estimated costs of these activities over the 10 years as well as the draft rates. 

 


 

7.0     ESTIMATES SECTION (CONT’D):

 

7.1     DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR THE DRAFT LONG TERM PLAN (LTP) 2015-2025 (CONT’D):

 

It was further noted that the draft estimates will be incorporated into the Council’s draft Long Term Plan (LTP) which will be released for consultation in March 2015.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2015/2016 will be used to set rates for the year beginning 1 July 2015 (LTP year 1).

 

The Subcommittee was also informed that the objective of the report is to highlight issues, confirm priorities and plan expenditure and funding for the next 10 years as part of the Council’s LTP.  Furthermore the report outlined a summary of all planned projects for the Lumsden community for the next 10 years as extracted from the Asset Management Plans (AMPs).

 

a)         Overview; this section includes details of the proposed rates for the Manapouri community (compared to the previous year). 

b)         Type Information; this section is organised by rate type.

c)         Planned projects; this section includes a list of the maintenance and capital projects planned for the Manapouri community for the next 10 years. 

d)         Appendices which contains detailed reports in support of information in the body of the report.

 

The Subcommittee was informed that the proposed key matters for the Lumsden Community for the next 10 years are;

 

·                 Plan to replace some footpaths in 2015/2016 at a cost of $68,000 funded from reserves.

·                 The cemetery will, depending on numbers, be due for a new beam in 2019/2020 at a cost of $8,891 which will be funded from reserves.

·                 Exterior and roof repaint on the hall is scheduled for 2016/2017 for $19,456 and funded from the hall reserves.

·                 Stormwater has two projects, an investigation next year of $20,000 and a projected reticulation upgrade in 2019/2020 for $465,547 which has been funded from the stormwater reserve till it runs out and the balance $406,594 from a loan.

·                 A number of water mains are programmed for renewal in 2024/25 subject to a prior condition survey.

·                 Preparation for a new consent for the wastewater discharge will begin in 2025.  The other significant project within the wastewater activity is an upgrade of the oxidation in 2021/22 which will also be subject to a condition survey.  It is possible that this work can be extended beyond this date.

·                 Rates are projected for an increase, this is due to small increases in all business units and a $6,000 increase in refuse collection to allow for the extra empties over the summer period this year.  The new budget is based on actual costs in 2013/2014 so it is predicted this business unit will be well overspent in the current year.

 

 


 

7.0     ESTIMATES SECTION (CONT’D):

 

7.1     DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR THE DRAFT LONG TERM PLAN (LTP) 2015-2025 (CONT’D):

 

In discussing the projects, the Subcommittee made the following changes and additions;

 

1.      Repaint of the Hall roof not to proceed

2.      Exterior repaint of the hall to be brought forward to 2015/16

3.      Staff requested to consider the possibility of relocating public toilets to the railway station by 2017/18

4.      Upgrade interior of railway station in 2016/17; $25,000 to be allocated for this project from general reserve account.

 

Other issues drawn to the attention of the Subcommittee members and outlined in the report included;

 

·    Options available to the Subcommittee regarding the budgets as presented

·    Stormwater monitoring costs

·    Funding depreciation

·    Consideration of community views; any significant issues affecting local communities may be included in the official consultation document which will be publicly available form 21 March 2015 to 20 April 2015.  The consultation document will be posted out to each household throughout the District.

·    Financial considerations including funding of depreciations used in preparing the 10 year forecast.

·    Population and Dwelling projections which outlines assumptions about future population, use of land and occupied dwellings based upon data from the 2013 census.  These assumptions allow Council to take a consistent approach to planning its activities over the next 10 years and what the likely demand for services will be across the District.  They also inform the setting of levels of service for each activity.

 

At this point, Ms Dela Llana explained the rate proposed for 2015/2016 with the recommended proposed rate to be collected being $108,298 ($314.59 per unit) and the hall rate to be $11,481 ($34.17 per unit).

 

The meeting discussed the rates calculations recommended with some members considering the suggested increase of $314.59 per unit for the local rate should be reduced.  At the conclusion of the discussion members agreed for the local rate of 2015/16 be increased by 2.5% (rate of inflation) and that $10,000 reserve funds be channelled towards the new proposed rates to collect (now $98,848) with the hall rate to remain as recommended.

 

          Moved E Hankey, seconded K Blakemore

          and RESOLVED:

 

a)         THAT THE REPORT ON THE DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR LUMSDEN BE RECEIVED.

 

 

 


 

7.0     ESTIMATES SECTION (CONT’D):

 

7.1     DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR THE DRAFT LONG TERM PLAN (LTP) 2015-2025 (CONT’D):

 

b)         THAT THE LUMSDEN DRAFT ESTIMATES FOR 2015-2025 BE ADOPTED FOR INCLUSION IN THE COUNCIL’S DRAFT LONG TERM PLAN SUBJECT TO THE FOLLOWING AMENDMENTS; 

·        REPAINT OF HALL ROOF NOT TO PROCEED

·        EXTERIOR REPAINT TO HALL TO BE BROUGHT FORWARD TO 2015/16

·        PROVISION TO BE MADE TO UPGRADE INTERIOR OF RAILWAY STATION IN 2016/17 WITH $25,000 TO BE ALLOCATED FROM GENERAL RESERVES.

 

(c)       THAT THE SOUTHLAND DISTRICT COUNCIL BE REQUESTED TO INCLUDE A PROPOSAL TO SET THE FOLLOWING RATES AND CHARGES (INCLUDING GST) FOR THE YEAR COMMENCING 1 JULY 2015 BASED ON THE APPROVED ESTIMATES IN (B) ABOVE IN THE DRAFT 2015-2025 LONG TERM PLAN.

 

RATE

RATE GST INCLUSIVE

LUMSDEN CDA RATE

$98,848

LUMSDEN HALL RATE

$11,481

 

(d)       THAT THE LUMSDEN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE IDENTIFY THE FOLLOWING PRIORITY PROJECTS FOR THE LOCAL AREA FOR INCLUSION IN THE
2015-2025 LONG TERM PLAN CONSULTATION PROCESS:

·          REPAINT OF EXTERIOR OF LUMSDEN HALL

·          UPGRADE OF RAILWAY HERITAGE AREA

 

 

7.0     CHAIRMAN’S REPORT:

 

          The Chairman reported on Subcommittee activities with which he had been involved since the last meeting; these included;

 

·    Security Cameras

·    Opening of Cycle Trail

·    Lumsden Recreation Reserve

·    Camping Ground Lease (see item under Urgent Business)

 

 

 

 

 

 

 

 


 

8.0     COMMITTEE REPORTS:

 

Hall

 

The Chairman will pursue a replacement for the vacant Custodian position and together with the Area Officer have power to act on this matter.

 

Community Housing

 

Mr C Walker advised that the shrubs at the flats need pruning. Area Officer will advise the local gardener.

 

 

  9.0     COUNCILLOR’S REPORT:

 

Councillor Douglas reported on activities from the District Council table which included the following;

 

·    Finance Assistance Rate i.e. roading rate

·    Venture Southland activities

·    Opening of Around the Mountain Cycle Trail

·    Amalgamation of Rating Types

·    Te Anau Wastewater hearing

·    Resource Consent Application for Stage 2, Around the Mountain Cycle Trail

·    Rating Invoice structure

 

 

 10.0    URGENT BUSINESS:

 

 10.1    ANGUS COWIE – LUMSDEN RATING BOUNDARY

 

            The Subcommittee considered the submission from Mr Cowie who wrote opposing the extension of the Lumsden rating boundary.

 

            It was drawn to the attention of the Subcommittee that the property in question is on one title and it is not possible to split a property on one title to accommodate rating boundary changes.  Another issue the Committee noted was the concern held by Mr Cowie that capital value rating may be introduced in future years which he considers would affect the rating liability on his property.  The meeting felt that as the CDA “of the day” they can only deal with the rating system it currently has to work with.

 

            Moved R Scott, seconded E Hankey

            and RESOLVED THAT;

 

(a)        THE COMMUNICATION FROM MR COWIE, BE RECEIVED.  

 

(b)        THE SUBCOMMITTEE AGREES THAT THE STATUS QUO PREVAIL AND MR COWIE’S REQUEST BE DECLINED.

 

 

 

 

 


 

10.0     URGENT BUSINESS (CONT’D):

 

10.2     VACANCY – LUMSDEN CDA SUBCOMMITTEE (CONT’D):

 

The Subcommittee discussed the options available to have the vacancy on the Subcommittee filled.

 

It was agreed that the Area Office arrange for a notice to be inserted in the Lumsden Light inviting nominations for the vacant position on the CDA, such nominations to be placed before the Subcommittee at its next meeting.

 

 

10.3   LUMSDEN CAMPING GROUND:

 

The Chairman raised concerns with the Camping Ground, in particular the leasee not complying with the conditions in the Agreement for lease.

 

The Chairman outlined the conditions he is referring to and requested staff pursue his concerns.

 

 

  11.0   CONCLUSION

 

          Meeting closed: 8.10 pm

 

 

 

            C O N F I R M E D:

 

 

 

            CHAIRPERSON:

 

 

            DATED:

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

LUMSDEN/BALFOUR WATER SUPPLY SUBCOMMITTEE

 

14 JULY 2014

 

 

Minutes of the Ordinary meeting of the Lumsden/Balfour Water Supply Subcommittee held at the Southland District Council Office, Lumsden, on Monday 14 July 2014 at 6.30pm.

 

 

PRESENT:                   K Blakemore, P Clarke, E Hankey, D Henderson and Councillor

B Dillon (Ward Representative)

         

IN ATTENDANCE:       Mr B McKenzie (Project & Programme Manager, Water & Waste Services)

                                      Mr B Witham (Operations Manager, Water & Waste Services)

                                      Mr M Keil (Operations Technician, Water & Waste Services)

                                      Mrs R Knowles (Area Officer)

 

 

1.0     ELECTION OF CHAIRPERSON:

 

Councillor Dillon called for nominations for Chairperson of the Lumsden/Balfour Water Supply Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee                       1st Nominator                                   2nd Nominator

 

David Henderson                   E Hankey                               P Clarke

 

There were no further nominations.

 

Mr David Henderson was duly elected Chairperson of the Lumsden/Balfour Water Supply Subcommittee for the 2014-2017 term.

 

Mr Henderson chaired the meeting from this point.

 

2.0     ELECTION OF DEPUTY CHAIRPERSON:

 

The Chair called for nominations for the position of Deputy Chairperson of the Lumsden/Balfour Water Supply Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominees                      1st Nominator                                   2nd Nominator

 

E Hankey                      P Clarke                                 K Blakemore

 

Mr Evan Hankey was duly elected Deputy Chairperson of the Lumsden/Balfour Water Supply Committee for the 2014-2017 term.

3.0     APOLOGIES:

 

Apologies for non-attendance was lodged by Councillor Douglas and P Eaton.

 

Moved Councillor Dillon, seconded K Blakemore

and RESOLVED THAT THE APOLOGIES LODGED BY COUNCILLOR DOUGLAS AND P EATON BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

4.0     NOTIFICATION OF URGENT BUSINESS:

 

          There was no urgent business presented for consideration.

 

 

5.0     ACTION SHEET:

 

          The Action Sheet from the Committee’s previous meetings was tabled.

 

          Moved E Hankey, seconded Councillor Dillon

          and RESOLVED THAT THE ACTION SHEET FROM THE SUBCOMMITTEE’S PREVIOUS MEETINGS BE RECEIVED.

 

14.03.4.0 Upgrade of Balfour Direct Connections

 

Mr McKenzie explained to the Committee that if the Balfour Township was upgraded to direct connections there could be considerable water loss causing some farms to run out of water.  Mr McKenzie also advised that there would be no room for other farms to join the scheme.

 

Mr McKenzie recommended that the Balfour Township connections remain on restricted connections. The Committee agreed with the recommendation.

 

11.08.5.1 Balfour Water connections

 

          Mr Keil (Technical Officer, Water & Waste Services) advised that letters had been sent to the property owners that are not connected to the scheme in the Balfour Township on the 25 March 2014, outlining the costs to connect to the water scheme. No response has been received back from the property owners.

 

          The Committee requested the Mr Keil reissue letters to the property owners not on the scheme  the options of connecting with a different tank sizes, and with payment for the connection through a loan on their rates. The Subcommittee also requested staff set a date for responses from the property owners to be received by Water Services. 

 

 

6.0     MINUTES:

 

6.1     MINUTES – MEETING 10 MARCH 2014

          r/14/4/5851

 

          Minutes of the Lumsden/Balfour Water Supply SubCommittee Ordinary meeting held on the 10 March 2014, were circulated.

 

6.0     MINUTES (CONT’D):

 

6.1     MINUTES – MEETING 10 MARCH 2014 (CONT’D)

 

          Moved Councillor Dillon, seconded R McGregor

and RESOLVED THAT THE MINUTES OF THE LUMSDEN/BALFOUR WATER SUPPLY SUBCOMMITTEE ORDINARY MEETING HELD ON 10 MARCH 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

 

7.0     REPORTS:

 

7.1     WORKS & FINANCE REPORT TO 31 MAY 2014

          400/30/62/2

 

The Works & Finance Report for the period ended 31 May 2014, prepared by Mr B Witham (Operations Manager Water & Waste Services), was tabled.

 

Mr Witham advised the Committee of the following;

 

·    McCale Road will have the tree removed that is interfering with the waterline.

 

·    A new water pipe is being investigated at present, to be installed across the Oreti River Bridge.

 

Councillor Dillon advised that there have been requests for extensions on the water scheme along the Nine Mile Road.

 

After a lengthy discussion on extending the Lumsden/Balfour Water scheme along the Nine Mile Road and extending the scheme on the 26km to Riversdale Township the Subcommittee decided to add the projects to the Long Term Plan.

 

Moved D Henderson, seconded Councillor Dillon

and RESOLVED THAT;

 

(a)        WATER & WASTE STAFF INVESTIGATE THE EXTENSION OF THE LUMSDEN/BALFOUR WATER SCHEME ALONG THE WAIMEA VALLEY.

  

(b)        WATER & WASTE STAFF CARRY OUT A FEASIBILITY STUDY ON EXTENDING THE LUMSDEN/BALFOUR WATER SCHEME THE 26KMS FROM BALFOUR TO THE RIVERSDALE TOWNSHIP.

 

(c)        BOTH PROJECTS (A) & (B) ABOVE BE INCLUDED FOR CONSIDERATION IN THE 2015-2025 LONG TERM PLAN.

 

          Mr McKenzie advised that if large extensions were considered the Council’s Development Contributions could be used for installing a bigger well at the plant.

 

          The Subcommittee requested a copy of the six monthly Downers Quality test results for the Lumsden/Balfour Water Scheme.

 

 

7.0     REPORTS (CONT’D):

 

7.1     WORKS & FINANCE REPORT TO 31 MAY 2014 CONT’D

 

Moved K Blakemore, seconded E Hankey

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 MAY 2014, BE RECEIVED.

 

 

8.0     CONCLUSION:

         

The meeting closed at 7.50pm.

 

 

 

CONFIRMED

 

 

CHAIRMAN:

 

 

DATED:

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

MOSSBURN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

7 JULY 2014

- : -

Minutes of the Inaugural meeting of the Mossburn Community Development Area Subcommittee held in the Mossburn Fire Station, Mossburn, on Monday 7 July 2014, commencing at 6.35 pm

PRESENT:                 J Guyton, A MacDonald, G Newlands, J Mackenzie, B Taylor

                                    Cr Jukes (Ward Representative)

 

IN ATTENDANCE:    Mr B Miller (Area Engineer)

Mr C Dolan (Manager, Area Offices)

 

 

 

1.0     ELECTION OF CHAIRPERSON:

 

Councillor Jukes called for nominations for Chairperson of the Mossburn Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee                       1st Nominator                                   2nd Nominator

 

Jim Guyton                             Ged Newlands                        Bruce Taylor

 

There were no further nominations.

 

Mr Jim Guyton was duly elected Chairperson of the Mossburn Community Development Area Subcommittee for the 2014-2017 term.

 

Mr Guyton chaired the meeting from this point.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON:

 

The Chair called for nominations for the position of Deputy Chairperson of the Mossburn Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominees                      1st Nominator                                    2nd Nominator

 

Ged Newlands                        John MacKenzie                    Bruce Taylor

Lance Hellewell                      Ged Newlands                        Alister MacDonald

 

 

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON CONT’D:

 

Due to their being two nominations for the position an election was necessary.

It was decided the election be held on ‘show of hands’ format.

 

On a ‘show of hands’ Mr Ged Newlands was duly elected as the Deputy Chairperson of the Mossburn Community Development Area Subcommittee for the 2014-2017 term.

 

 

3.0     APOLOGIES:

 

Apology for non-attendance was lodged by Councillor Douglas and L Hellewell.

 

Moved J Guyton, seconded G Newlands

and RESOLVED THAT THE APOLOGY LODGED BY COUNCILLOR DOUGLAS AND LANCE HELLEWELL BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

 

 

4.0     REPORTS:

 

4.1     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA:

r/14/6/8322

 

Report advising that Community Development Area Sub-Committee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mr Dolan spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1)   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2)   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved G Newlands, seconded J Mackenzie

and RESOLVED THAT

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE MOSSBURN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

4.2     GOOD GOVERNANCE:

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mr Dolan advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

4.2     GOOD GOVERNANCE CONT’D:

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to be conscious of are;

 

•     always be prepared before meetings

•     ability to enhance a collective and co-operative environment

•     seek to achieve consensus amongst members when dealing on issues

•     beneficial to have a good grasp of Standing Orders.

 

Moved G Newlands, seconded B Taylor

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

 

4.3     STATUTORY EXPLANATIONS:

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters, was tabled.

 

·    Local Government Official Information and Meetings Act 1987

·    Local Authorities Members Interest Act 1968

·    Sections 99, 105A of the Crimes Act 1961

·    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mr Dolan gave a brief background to each Act.

 

Moved J Mackenzie, seconded A MacDonald

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

4.4     ELECTED MEMBERS CODE OF CONDUCT:

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mr Dolan advised the Code applies to all Community Development Area Sub-Committee.

 

Mr Dolan explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

 

Moved B Taylor, seconded A MacDonald

and RESOLVED THAT

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE MOSSBURN COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

4.5     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s):

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mr Dolan commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

Moved A MacDonald, seconded J Mackenzie

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

5.0     APPOINTMENT OF LOCAL LIAISON PERSONS:

 

          The Subcommittee decided that the areas of responsibility will be decided upon at the next meeting.

 

 

6.0     MEETING DATES & TIMES:

 

The Committee discussed the meeting days, time and venue. The outcome of this discussion was;

 

·    Meetings to be held at the Mossburn Fire Station

·    Meeting commencement time 6.30pm

·    Meetings to be held on the third Thursday of the month, 3 times a year

 

 

7.0     CONCLUSION:

 

The inaugural meeting concluded at 7.05pm.

 

 

 

C O N F I R M E D:

 

 

CHAIRPERSON:

 

 

DATED

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

RIVERSDALE COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY MEETING

 

24 SEPTEMBER 2014

 

 

Minutes of the Ordinary meeting of the Riversdale Community Subcommittee held in the Riversdale Hall, on Wednesday 24 September 2014, commencing at 6pm.

 

 

PRESENT:

 

Members P Langford (Chairman), R Clarkson, C Elder, R Horrell, B O’Connor

 

 

IN ATTENDANCE:

                                      

Mr B Miller (Area Engineer)

Mrs R Knowles (Area Officer)

 

 

1.0    APOLOGIES:

 

Moved C Elder, seconded R Horrell

and RESOLVED THAT THE APOLOGIES LODGED BY COUNCILLOR DILLON AND D WILL BE GRANTED AS LEAVE OF ABSENCE FOR THIS MEETING.

         

 

2.0    PUBLIC FORUM:

·                 

There were no persons seeking speaking rights in Public Forum.

 

 

3.0    NOTIFICATION OF BUSINESS OF AN URGENT NATURE:

·               

·              Moved R Horrell, B O’Connor

·                and RESOLVED THAT SUBJECT TO SECTION 46A OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987, THE FOLLOWING ITEM BE CONSIDERED AS A MATTER OF URGENT BUSINESS:

·                 

·    SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION

4.0    NOTIFICATION OF BUSINESS OF AN URGENT NATURE CONT’D:

·       

·                It was agreed this matter be considered in view of the Subcommittees meeting  cycle and that responses are required before the next ordinary meeting of the Subcommittee

·       

·       

5.0    ACTION SHEET:

 

The Action Sheet emanating from the Committee’s previous meetings was tabled.

 

         Moved, P Langford seconded R Clarkson

and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

Issues arising from items on the Action Sheet included;

 

10.06.3.0  NZTA attendance at committee meeting

 

Council staff is working with NZTA to attend CDA meetings.

 

14.02.14 Poplar on Railway Reserve

 

The Committee were advised that the poplar will be removed and the tree on Norfolk Street.

 

14.02.6.1 New footpaths in township

 

The Committee and the Area Engineer discussed the areas that require a footpath and decided on Lincoln Street to the Sports Ground, Hull Street and York Street to Kent Street.

 

The Area Engineer will send the pricing for all the footpaths to the Chairman to confirm with the Committee, so work can commence before Christmas.

 

 

6.0   MINUTES:

·       

6.1   INAUGURAL MEETING-18 JUNE 2014

    r/14/7/10758

 

    Minutes of the Inaugural meeting of the Riversdale Community Development Area Subcommittee held on 18 June 2014, were tabled.

 

 

 

 

6.0    MINUTES CONT’D:

         

6.1   INAUGURAL MEETING-18 JUNE 2014

 

Moved C Elder, seconded B O’Connor

and RESOLVED THAT THE MINUTES OF THE INAUGURAL MEETING OF THE RIVERSDALE COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON THE 18 JUNE 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

 

6.2    ORDINARY MEETING-18 JUNE 2014

          r/14/7/10796

 

Minutes of the Ordinary meeting of the Riversdale Community Development Area Subcommittee held on 18 June 2014, were tabled.

 

Moved P Langford, seconded B O’Connor

and RESOLVED THAT THE MINUTES OF THE ORDINARY MEETING OF THE RIVERSDALE COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON THE 18 JUNE 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

         

7.0    REPORTS SECTION

 

7.1    WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 31 July 2014:

200/25/2/21

 

The Works and Finance Report for the period ended 31 July 2014, prepared by Mr B Miller (Area Engineer), was tabled.

 

Mr Miller advised the Subcommittee of the following;

 

·   Resealing on York, Berwick and Boston Street to be completed

·            

·   Large rocks have been placed on the Reserve to prevent vehicles driving across it.

·            

·   The new soak hole is working well.

·       

Moved C Elder, seconded R Horrell

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR PERIOD ENDED 31 JULY 2014, BE RECEIVED.

 

 

7.0    REPORTS SECTION

 

7.2    UNAUDITED ANNUAL ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2014:

          200/25/2/21

 

          The Unaudited Annual Accounts for the Riversdale Community Development Area Subcommittee for the year ended 30 June 2014, prepared by Mr B Miller (Area Engineer was tabled.

 

          The Subcommittee noted the budget variances for 2013/2014 presented underspent funds of $22,092 which has been transferred to the Committee’s reserves.  The variances included general projects, operating costs, refuse collection, mowing, spraying, and maintenance gardening.

 

          The Subcommittee also noted that the total funds held in reserves is $141,210 and that interest had been allocated to the reserve accounts based on an interest rate of 4.54% calculated on the average balance of the reserves for the year.

 

          Moved P Langford, seconded B O’Connor

          and RESOLVED THAT THE UNAUDITED ANNUAL ACCOUNTS FOR THE RIVERSDALE COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE FOR THE YEAR ENDED 30 JUNE 2014, BE RECEIVED.

 

 

7.3    SPEED LIMIT REVIEWS:

          r/14/8/11257

 

Report prepared by Mr J McCallum (Roading Engineer), advising Council is currently reviewing the Speed Limit Bylaw and seeking the support of this Subcommittee to retain the existing speed limit in the township of Riversdale, and reduce the speed limit on Berwick Street to 50km, was tabled.

 

The Subcommittee was advised that the Speed Limit Bylaw 2005 was introduced in compliance with the statutory requirements under the Land Transport Rule 54001:  Setting of Speed Limits 2003, and all road speed limits that were gazetted at that time were taken over by Southland District Council as the Local Roading Authority. 

 

The Speed Limit Bylaw was subsequently introduced to correctly record the speed limit restrictions within the District.

 

The Subcommittee was informed this Bylaw and its amendments are now being reviewed.

 

The Subcommittee noted staff recommended that the existing speed limited be retained within the township of Riversdale and that the speed limit on Berwick Street be reduced to 50km.

7.0    REPORTS SECTION

 

7.3    SPEED LIMIT REVIEWS CONT’D

 

Moved P Langford, seconded R Clarkson

and RESOLVED:

 

(a)     THAT THE REPORT ON SPEED LIMIT REVIEWS, BE RECEIVED

 

(b)       THAT THE RIVERSDALE COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE SUPPORTS RETAINING THE EXISTING SPEED LIMIT FOR ROADS WITHIN THE TOWNSHIP AND REDUCING THE SPEED LIMIT ON BERWICK STREET TO 50KM.

·            

 

8.0    CHAIRMAN’S REPORT:

 

          The Chairman reported on Committee activities with which he had been involved with over the past month, these included;

 

·    Attendance at building levels meeting for Riversdale Township

·          

·    BMX Track issues

·            

·    Lawn mowing

·          

·    Rubbish bin issues in the township.

·            

·                                 The Committee requested that the township rubbish bins be emptied twice a week over the summer period, from October to May.

 

 

·                9.0    COUNCILLOR’S REPORT:

 

Councillor Dillon was absent from the meeting, hence no report.

 

 

  10.0    URGENT BUSINESS:

 

10.1    SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION:

            r/14/9/13400

 

            Report by Ms H McNeill (Policy Analyst), seeking feedback from this Subcommittee on the Significance and Engagement Policy Consultation, was tabled.

 

  10.0    URGENT BUSINESS:

 

10.1    SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION CONT’D

 

            The Subcommittee note that the draft Significance and Engagement Policy is currently out for a public consultation from 20 September to 13 October 2014. 

 

The Subcommittee also noted that the community is being invited to submit to Council on how they want to be engaged with on issues that they see as important. This is particularly relevant for all communities and demographics, who may engage in different ways.

 

Moved P Langford, seconded R Clarkson

and RESOLVED THAT THE REPORT ON THE SIGNIFICANCE AND ENGAGEMENT POLICY CONSULTATION BE RECEIVED AS INFORMATION.

 

 

11.0   CONCLUSION

 

Meeting closed: 7.50pm

         

C O N F I R M E D:

 

 

CHAIRPERSON:

 

 

DATED


Riversdale Community Development Area Subcommittee

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

RIVERSDALE COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

ORDINARY MEETING

 

19 NOVEMBER 2014

 

 

Minutes of the Ordinary/Estimates – LTP meeting of the Riversdale Community Subcommittee held in the Riversdale Hall, on Wednesday 19 November 2014, commencing at 6pm.

 

 

PRESENT:

 

Members P Langford (Chairman), R Clarkson, C Elder, R Horrell, B O’Connor and Councillor B Dillon (Ward Member)

 

 

IN ATTENDANCE:

                                       Mr B Miller                   (Area Engineer)

                                       Mr B McKenzie            (Water & Waste Services)

                                       Mrs S Dela Llana         (Accountant)

                                       Mrs K Tagg                  (Area Officer)

 

 

1.0     APOLOGIES:

 

Moved R Clarkson, seconded B O’Connor

and RESOLVED THAT THE APOLOGIES FOR NON-ATTENDANCE LODGED BY C ELDER AND D WILL BE SUSTAINED. 

         

 

2.0     PUBLIC FORUM:

 

          There were no persons seeking speaking rights in Public Forum.

 

 

3.0     NOTIFICATION OF BUSINESS OF AN URGENT NATURE:

 

There was no Urgent Business presented for consideration by the Board.

 

 

4.0     ACTION SHEET:

 

The Action Sheet emanating from the Committee’s previous meetings was tabled.

 

         Moved, B O’Connor, seconded R Clarkson 

and RESOLVED THAT THE ACTION SHEET BE RECEIVED.

 

Issues arising from items on the Action Sheet included;

 

 


 

10.06.3.0  NZTA attendance at committee meeting

 

The Area Engineer informed the meeting that Transit New Zealand have been given a list of meeting dates for the CDA in order that they might attend.

 

14.02.6.1 New footpaths in township

 

The Area Engineer informed the meeting the new footpath work has been programmed for February 2015; to date one quote has been received. 

 

14.02.14 Poplars on Railway Reserve

 

The Area Engineer informed the meeting the trees will be removed once the weather improves; some additional trees around the Township have also been identified for removal.

 

14.03.6.1 Riverdale Street Bins

 

The meeting was informed that the Area Engineer has arranged for the street rubbish bins to be emptied twice weekly from October to May each year.

 

 

5.0   MINUTES:

 

5.1     ORDINARY MEETING – 24 SEPTEMBER 2014:

             r/14/10/16142

 

Minutes of the Ordinary meeting of the Riversdale Community Development Area Subcommittee held on 24 September 2014, were tabled.

 

Moved R Clarkson, seconded P Langford

and RESOLVED THAT THE MINUTES OF THE ORDINARY MEETING OF THE RIVERSDALE COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON THE 24 SEPTEMBER 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF THE PROCEEDINGS.

 

         

6.0     REPORTS SECTION

 

6.1     WORKS AND FINANCE REPORT FOR THE PERIOD ENDED 30 SEPTEMBER 2014:

200/25/2/21

 

The Works and Finance Report for the period ended 30 September 2014, prepared by Mr B Miller (Area Engineer), was tabled.

 

Mr Miller advised the Subcommittee of the following;

 

·        Fiskens have a purchase order to remove the trees on the railway reserve and will complete the work under suitable conditions

·        The footpath work will be constructed after the Christmas break; final prices will be presented to the Chairman

·        The Township budget is tracking as expected.

 

 

 


 

At this point, Mr McKenzie provided updates on the following projects;

 

·        Sludge Removal Project – contract documents have been prepared and this project is currently out for tender

·        Scheme Capacity Upgrade Project – extensive investigations in relation to disposal field options have been carried out.  The discharge consent renewal has been lodged with Environment Southland, currently awaiting consent to determine final design solution

·        Rectify infiltration issues in reticulation and at pump station – Downer has been instructed to carry out manual minimum night flow investigation.

 

The Chairman enquired as to who is responsible for maintain the gardens; the Area Engineer believes it is done by a local person but will investigate and report back to the Subcommittee’s next meeting.

 

Moved R Horrell, seconded B O’Connor

and RESOLVED THAT THE WORKS AND FINANCE REPORT FOR PERIOD ENDED 30 SEPTEMBER 2014, BE RECEIVED.

 

 

7.0     ESTIMATES SECTION:

 

7.1     DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR THE DRAFT LONG TERM PLAN (LTP) 2015 – 2025:

 

Report by B Miller, B McKenzie and S Dela Llana providing an overview of the local activities and services for Riversdale for 2015-2025 which are provided under the governance of the Riversdale Community Development Area Subcommittee, was tabled.

 

The Subcommittee noted the report details the estimated costs of these activities over the 10 years as well as the draft rates. 

 

It was further noted that the draft estimates will be incorporated into the Council’s draft Long Term Plan (LTP) which will be released for consultation in March 2015.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2015/2016 will be used to set rates for the year beginning 1 July 2015 (LTP year 1).

 

The Subcommittee was also informed that the objective of the report is to highlight issues, confirm priorities and plan expenditure and funding for the next 10 years as part of the Council’s LTP.  Furthermore the report outlined a summary of all planned projects for the Riversdale community for the next 10 years as extracted from the Asset Management Plans (AMPs). 

 

The subcommittee noted that the report is organised into four main sections as follows:

 

a)         Overview; this section includes details of the proposed rates for the Riversdale community (compared to the previous year). 

b)        Type Information; this section is organised by rate type.

c)         Planned projects; this section includes a list of the maintenance and capital projects planned for the Riversdale community for the next 10 years. 

d)         Appendices which contains detailed reports in support of information in the body of the report.

The Subcommittee was informed that the proposed key matters for the Riversdale Community for the next 10 years are;

 

·        several sewerage projects in the 10 years funded by the district rates.  The bulk of expenditure relates to a significant planned upgrade in 2018/2019 to meet expected discharge consent conditions.  The application for consent was lodged with Environment Southland in 2013/2014.

 

Other issues drawn to the attention of the Subcommittee members and outlined in the report included;

 

·        Options available to the Subcommittee regarding the budgets as presented

·        Stormwater monitoring costs

·        Funding depreciation

·        Consideration of community views; any significant issues affecting local communities may be included in the official consultation document which will be publicly available form 21 March 2015 to 20 April 2015.  The consultation document will be posted out to each household throughout the District.

·        Financial considerations including funding of depreciations used in preparing the 10 year forecast.

·        Population and Dwelling projections which outlines assumptions about future population, use of land and occupied dwellings based upon data from the 2013 census.  These assumptions allow Council to take a consistent approach to planning its activities over the next 10 years and what the likely demand for services will be across the District.  They also inform the setting of levels of service for each activity.

 

At this point, Ms Dela Llana explained the rate proposed for 2015/2016 with the recommended proposed rate to be collected being $36,841 ($167.27 per unit) representing a decrease of 6.06% from the rates collected in 2014/15.

 

The Area Engineer raised for discussion the issue of additional footpaths and street lights in the Riversdale Township.  The Subcommittee agreed to install new footpaths in York Road and Berwick Streets at a cost of $60,000 in 2016/17, such costs to be a charge against the Township’s general reserves account.  The meeting also agreed to install four new street lights in the Township at a cost of $12,000 in 2015/16, such costs to be a charge against general reserves.  The Area Engineer requested the Subcommittee give consideration to potential locations for the new street lights.

Moved P Langford, seconded R Horrell

and RESOLVED THAT

 

(a)     THAT THE REPORT ON THE DRAFT ESTIMATES AND LOCAL ACTIVITY PLAN INFORMATION FOR RIVERSDALE BE RECEIVED.

 

(b)     THAT THE RIVERSDALE DRAFT ESTIMATES FOR 2015-2025 BE ADOPTED FOR INCLUSION IN THE COUNCIL’S DRAFT LONG TERM PLAN. 

 

(c)     THAT THE SOUTHLAND DISTRICT COUNCIL BE REQUESTED TO INCLUDE A PROPOSAL TO SET THE FOLLOWING RATES AND CHARGES (INCLUDING GST) FOR THE YEAR COMMENCING 1 JULY 2015 BASED ON THE APPROVED ESTIMATES IN (B) ABOVE IN THE DRAFT 2015-2025 LONG TERM PLAN.

 

RATE

RATE GST INCLUSIVE

RIVERSDALE CDA RATE

$36,841

(d)     THAT THE RIVERSDALE COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE IDENTIFY THE FOLLOWING PRIORITY PROJECTS FOR THE LOCAL AREA FOR INCLUSION IN THE 2015-25 LONG TERM PLAN CONSULTATION PROCESS;

 

·        NEW FOOTPATHS IN YORK ROAD AND BERWICK STREET IN 2016/17 AT A COST OF $60,000, TO BE FUNDED FROM RESERVES

·        FOUR ADDITIONAL STREET LIGHTS IN RIVERSDALE TOWNSHIP IN 2015/16 AT A COST OF $12,000, TO BE FUNDED FROM RESERVES.

 

 

8.0     CHAIRMAN’S REPORT:

 

          The Chairman reported on Subcommittee activities with which he had been involved with since the CDA’s last meeting, these included;

 

·    BMX Track – there is no longer a Committee in the Township to look after the track; sheep are required to keep the grass at a lower level.  The Subcommittee noted this area could be included in the mowing contract if the logs are removed.

·    Issues with the green waste area in the Township, now resolved.

·    Recent power outage in Berwick Street, power resolved swiftly by contractors

 

 

9.0     COUNCILLOR’S REPORT:

 

Councillor Dillon reported on matters from the District Council table which included the following;

 

·        Council’s new Chief Executive, Mr Steve Ruru, has commenced his employment

·        Mr Bede Carran, Group Manager, Corporate and Financial Services has left Council to take on the role of Chief Executive with Waimate District Council

·        Attendance at the opening of the Around the Mountain Cycle Trail

·        Attendance at the Council Forestry Tour

·        Attendance at LTP Workshop

·        Councillor Jukes has resigned due to ill-health; a by-election will be held in the New Year.

 

At this point the Subcommittee discussed the issue of vehicles driving on the Memorial Reserve and discussed installing wire or posts as a way to prevent this from occurring.  Area Engineer to investigate options and report back to the Subcommittee.

 

 

10.0   CONCLUSION

 

Meeting closed: 5.20pm

         

 

 

 

C O N F I R M E D:

 

 

CHAIRPERSON:

 

 

DATED


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

 

WAIKAIA COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

 

8 JULY 2014

 

 

Minutes of the Ordinary meeting of the Waikaia Community Development Area Subcommittee held in the Waikaia Community Centre, Waikaia, on Tuesday 8 July 2014 commencing at 6.00pm.

 

 

PRESENT                  R Dickson (Chairman), J Cresswell, P Dickson, B Lawrence,

                                    M Shirley, S Walker and Cr Dillon (Ward Representative)

 

IN ATTENDANCE:    Mayor Gary Tong

            Mr B Millar (Area Engineer)

            Mrs R Knowles (Area Officer)

 

                                      

1.0     APOLOGIES:

 

          There were no apologies received.

 

   

2.0     PUBLIC FORUM:

×                                                                        

×    There were no persons seeking speaking rights in Public Forum.

×     

×                                                                        

3.0     NOTIFICATION OF URGENT BUSINESS:

 

There was no urgent business presented for consideration.

 

4.0    ACTION SHEET:

 

No action items arising from previous meetings.

 

 

5.0     MINUTES:

 

5.1     MEETING – 5 May 2014

r/14/6/09272

 

Minutes of the previous Ordinary meeting of the Waikaia Community Development Area Subcommittee held on 12 May 2014, were tabled.

 

Moved Councillor Dillon, seconded A Dickson

and RESOLVED THAT THE MINUTES OF THE PREVIOUS ORDINARY MEETING OF THE WAIKAIA COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE HELD ON 5 MAY 2014, BE RECEIVED AND CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS.

 

6.0     REPORTS SECTION:

 

6.1     WORKS & FINANCE REPORT FOR PERIOD ENDED 31 MAY 2014:

200/25/2/28

 

The Works & Finance Report by Mr B Miller (Area Engineer), for the period ended 31 May 2014, was tabled.

 

Mr Miller advised the Committee of the following:-

 

·   An extra wheelie bin has been ordered and will be delivered to the store

×            

·   The funding for the toilet at the Museum has been submitted.

×              

·   Rock protection at the Winding Creek Road was completed by Environment Southland for the Council at a cost of $7,000.

×              

·   The sealing has been completed at the reserve and the levelling of the swales and regrassing has been completed.

×              

·   Environment Southland will be spreading 1080 poison in August, through the Cattleflat area.

×              

×                  Committee members discussed the plans for a cycle/walk track in Waikaia and decided to form a working party to discuss the options available.

×                   

×                  Moved S Walker, seconded R Dickson

×                  and RESOLVED THAT M SHIRLEY, J CRESSWELL, B LAWRENCE AND A DICKSON BE APPOINTED TO THE WORKING PARTY FOR THE CYCLE/WALK TRACK IN WAIKAIA.

×  

×   Moved A Dickson, seconded S Walker

and RESOLVED THAT THE WORKS & FINANCE REPORT FOR THE PERIOD 31 MAY 2014, BE RECEIVED.

 

 

6.2     LTP 2015/2025 - PLANNING:

r/14/5/6504

 

Report prepared by Mrs S Dela Llana (Accountant) requesting the Subcommittee consider plans and projects for the upcoming Long Term Plan 2015–2025, was tabled.

 

The Committee noted at the meeting the budgets and projects will be included as well as funding from reserves or loans to set the rates that the township needs, that is why between now and August is the best time to discuss with the Area Engineer any ideas Members want included and any funding preferences.

 

Moved B Lawrence, seconded M Dickson

and RESOLVED THAT THE REPORT ON LTP 2015/2025 BE RECEIVED AND THE CONTENTS NOTED.

 

 

 

6.3     RESIDENTS’ SATISFACTION AND OPION SURVEY RESULTS – MARAROA-WAIMEA WARD:

r/14/5/7871

 

Report prepared by Ms S Oliver (Policy and Planning Analyst), advising that Council’s Residents’ Satisfaction and Opinion Survey was undertaken by Research First in February/March 2014, was tabled.

 

Moved S Walker, seconded R Dickson

and RESOLVED THAT THE REPORT ON THE WARD RESULTS FROM THE RESIDENTS’ SATISFACTION AND OPINION SURVEY 2014 BE RECEIVED AND THE CONTENTS NOTED.

 

 

  7.0    COUNCILLOR’S REPORT:

 

Councillor Dillon reported on activities from the District Council table.

These included;

 

·    2014-2015 Council’s Annual Plan

·    Appointment of CEO due shortly

·    Roading issues

·    Attendance at the opening of Stadium Southland

·    New agreement with Venture Southland and Council

·    Forestry update

·    Council meeting held at Stewart Island

 

×                   

  8.0    CONCLUSION

 

Meeting closed: 7.20pm

         

 

C O N F I R M E D:

 

 

CHAIRPERSON:

 

DATED

 

 

 

 

 


Council

18 March 2015

 

SOUTHLAND DISTRICT COUNCIL

 

WAIKAIA COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE

 

INAUGURAL MEETING

 

8 JULY 2014

- : -

Minutes of the Inaugural meeting of the Waikaia Community Development Area Subcommittee held in the Waikaia Community Centre, Waikaia, on Wednesday 8 July 2014, commencing at 6pm.

PRESENT:                 J Cresswell, P Dickson, R Dickson, B Lawrence, M Shirley, S Walker

                                    Cr Dillon (Ward Representative)

 

IN ATTENDANCE:    Mayor Gary Tong

            Mr B Millar (Area Engineer)

            Mrs R Knowles (Area Officer)

 

 

1.0     ELECTION OF CHAIRPERSON:

 

Councillor Dillon called for nominations for Chairperson of the Waikaia Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominee                       1st Nominator                                   2nd Nominator

 

Ray Dickson                           Andrew Dickson                     John Cresswell

 

There were no further nominations.

 

Mrs Ray Dickson was duly elected Chairperson of the Waikaia Community Development Area Subcommittee for the 2014-2017 term.

 

Mr Dickson chaired the meeting from this point.

 

 

2.0     ELECTION OF DEPUTY CHAIRPERSON:

 

The Chair called for nominations for the position of Deputy Chairperson of the Waikaia Community Development Area Subcommittee for the 2014-17 term, adopting the “first past the post” system.

 

Nominations received were;

 

Nominees                      1st Nominator                                   2nd Nominator

 

Andrew Dickson                     Barry Lawrence                      Mark Shirley

 

Mr Andrew Dickson was duly elected Deputy Chairperson of the Waikaia Community Development Area Subcommittee for the 2014-2017 term.

 

 

3.0     APOLOGIES:

 

There were no apologies received.

 

 

4.0     REPORTS:

 

4.1     ADOPTION OF STANDING ORDERS, INCLUDING DEALING WITH ITEMS NOT ON THE AGENDA:

r/14/6/8322

 

Report advising that Community Development Area Sub-Committee (CDA) meetings are regulated by NZ Standard Model Standing Orders, was tabled.

 

Mrs Knowles spoke to the report advising that at its meeting held on 30 October 2013 the Southland District Council approved two amendments to Standing Orders namely:

 

1)   That the voting system for appointing certain positions be a majority vote, with lots used in the event of a tie (Section 2.6).

 

2)   That public forum speakers be allowed ten minutes, rather than three minutes to speak.

 

Moved A Dickson, seconded S Walker

and RESOLVED THAT

 

a)   THE REPORT ON STANDING ORDERS, BE RECEIVED.

 

b)   THE NZ STANDARD MODEL STANDING ORDERS BE AND ADOPTED BY THE WAIKAIA COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

4.2     GOOD GOVERNANCE:

r/14/5/8299

 

Report on guidelines for Good Governance, was tabled.

 

In speaking on behalf of the report Mrs Knowles advised that members of the CDA are responsible for the governance and direction of the CDA activities, while staff manage the activities.

 

The report then outlined the guiding principles of good governance.

 

The report also referred to the role of the Chairperson and how important the role is mentioning that issues the Chair needs to be conscious of are;

 

•     always be prepared before meetings

•     ability to enhance a collective and co-operative environment

•     seek to achieve consensus amongst members when dealing on issues

•     beneficial to have a good grasp of Standing Orders.

 

Moved M Shirley, seconded J Cresswell

and RESOLVED THAT THE REPORT BE RECEIVED AND THE CONTENTS NOTED.

 

4.3     STATUTORY EXPLANATIONS:

r/14/6/8321

 

Report outlining a summary explanation on the following legislative matters; was tabled.

 

·    Local Government Official Information and Meetings Act 1987

·    Local Authorities Members Interest Act 1968

·    Sections 99, 105A of the Crimes Act 1961

·    Secret Commissions Act 1910

 

This report together with the Paper entitled “Information for Members on Statutory Explanation,” was circulated to members.

 

Mrs Knowles gave a brief background to each Act.

 

Moved B Lawrence, seconded S Walker

and RESOLVED THAT THE REPORT ON THE STATUTORY EXPLANATIONS BE RECEIVED AND CONTENTS NOTED.

 

 

4.4     ELECTED MEMBERS CODE OF CONDUCT:

          r/14/6/8323

 

Report advising the Council’s Code of Conduct has been reviewed, was tabled.

 

A copy of the adopted Code of Conduct was circulated to each member.

 

Mrs Knowles advised the Code applies to all Members of Community Development Area Subcommittees.

 

Mrs Knowles explained that it is important for the CDA to have a Code of Conduct and that, although it has been sparsely used, it is an important day to day working document and for members to be aware of its contents.

 

Moved S Walker, seconded J Cresswell

and RESOLVED THAT

 

a)   THE REPORT ON THE CODE OF CONDUCT, BE RECEIVED.

 

b)   THE COUNCIL’S CODE OF CONDUCT BE ADOPTED BY THE WAIKAIA COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE.

 

 

4.5     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s):

r/14/6/8326

 

Report outlining purposes, functions, duties and powers of Community Development Area Subcommittees, was tabled.

 

Mrs Knowles commented that the report outlines the delegated or recommendatory delegations that CDAs within Southland District Council have.

 

 

 

4.5     FUNCTION AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEES (CDA’s) CONT’D:

 

Moved, A Dickson seconded R Dickson

and RESOLVED THAT THE REPORT ON FUNCTIONS AND POWERS OF COMMUNITY DEVELOPMENT AREA SUBCOMMITTEE, BE RECEIVED AND CONTENTS NOTED.

 

 

5.0     MEETING DATES & TIMES:

 

Area Officer, Mrs R Knowles outlined the dates, meeting times and venue for future meetings of the Waikaia Community Development Area Subcommittee; these being;

 

•     Monday 10 November 2014, 6.30pm

•     Month of May 2015 (date to be set)

 

The venue to be at the Waikaia Community Centre, Waikaia.

 

Moved R Dickson seconded S Walker

and RESOLVED THAT THE MEETING DATES AS LISTED ABOVE BE CONFIRMED AND THAT EACH MEETING BE HELD AT WAIKAIA COMMUNITY CENTRE  AT 6.30PM.

 

 

6.0     CONCLUSION:

 

The inaugural meeting concluded at 6.30pm.

 

   

 


Council

18 March 2015

Description: sdclogo

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

Recommendation

 

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

C10.1  Public Excluded minutes for Confirmation by Council

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Public Excluded minutes for Confirmation by Council

s6(b) - The making available of the information would be likely to endanger the safety of a person.

 

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

 

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 


 

C10.2  Proposed Road Stopping - Upper Scotts Gap Road

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Proposed Road Stopping - Upper Scotts Gap Road

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

 

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 



[1] The Council notified its decisions on submissions relating to the financial contribution rules in the Proposed Southland District Plan on 26 November 2014 . Pursuant to Section 86B(1) of the Resource Management Act 1991, those rules have legal effect. 

[2] Water Performance Benchmarks for New Zealand: an approach to understanding water consumption in commercial office buildings, Bint, Isaacs and Vale, School of Architecture, Victoria University Wellington

[3] MCTOW in kg

[4] Council is currently reviewing the Dog Control Bylaw and these fees will be set as part of this process.

[5]     Resource Management Consultants representing Te Rūnanga o Awarua, Te Rūnanga o Hokonui, Te Rūnanga o Oraka/Aparima and Te Runaka o Waihopai. 

[6] From the Raosoft online sample size calculator, using a population size of 20,000. For a 5% margin of error, population size does not matter much above 20,000. The adult population of the District is about 22,000 according to Council’s Asset Management Plan - Part A 2015-2025 (document R/14/10/14744).

[7] About 6,000 dog owners and 12,000 occupied dwellings. In reality the estimate will be less than 50% because some households have multiple dog owners. Number of occupied dwellings sourced also from document R/14/10/14744.

[8] Refer discussion in the Code of Welfare (Dogs) 2010 – Report;

 http://www.biosecurity.govt.nz/animal-welfare/codes/dogs

 

[9] http://www.nationalcanineresearchcouncil.com/dog-legislation/effective-v-ineffective-laws/

[10] http://www.nzva.org.nz/policies/dangerous-dogs

[11] http://safe.org.nz/issues/companion-animals#description

[12] Enforcement Guidelines under the Dog Control Act 1996.