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Notice is hereby given that an Ordinary Meeting of Southland District Council will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 24 June 2015

1pm

Council Chambers
15 Forth Street
Invercargill

 

Council Agenda

 

OPEN

 

 

 

MEMBERSHIP

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel  Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive

Steve Ruru

 

Committee Advisor

Maree Fyffe

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


Delegations of Council/Committee/Community Board/CDA insert text here.


Council

24 June 2015

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TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

Procedural

1          Apologies                                                                                                                        5

2          Leave of absence                                                                                                           5

3          Conflict of Interest                                                                                                         5

4          Public Forum                                                                                                                  5

5          Extraordinary/Urgent Items                                                                                          5

6          Confirmation of Council Minutes                                                                                5

Reports - Policy and Strategy

7.1       Revenue and Financing Policy                                                                                     7

7.2       Adoption of the Long Term Plan (10 Year Plan) 2015-2025                                    29

7.3       Schedule of Fees and Charges                                                                                  37

7.4       Rates Resolution - Setting Rates for the Financial Year 1 July 2015 to 30 June 2016      83

Reports - Operational Matters

8.1       Alcohol Licensing Fee-Setting Bylaw 2015                                                              95

8.2       Council Action Sheet                                                                                                109

8.3       Building Consents and Values for May 2015                                                         113

8.4       Resource Consents and Other Resource Management Act Items - April 2015 123

Reports - Governance

9.1       Bridge Weight Restriction Postings 2015/2016                                                      127

9.2       Manapouri Community Development Area Subcommittee Request Financial Support to Fund Fiordland Sewage Options Inc.                                                                      139

9.3       Minutes of the Te Anau Basin Water Supply Subcommittee Meeting dated 3 March 2015                                                                                                                                     145

9.4       Minutes of the Council Meeting dated 19 May 2015                                              147

9.5       Minutes of the Edendale-Wyndham Community Board Meeting dated 24 March 2015    149

9.6       Minutes of the Forestry Operations Committee Meeting dated 18 February 2015 151

9.7       Minutes for Confirmation by Council                                                                      153

9.8       Minutes for Confirmation by Council                                                                      159

9.9       Minutes for Confirmation by Council                                                                      165

9.10     Minutes for Confirmation by Council                                                                      175

9.11     Minutes for Confirmation by Council                                                                      183   

Public Excluded

Procedural motion to exclude the public                                                                            191

C10.1  Public Excluded Minutes of the Council Meeting dated 19 May 2015                 191

C10.2  Public Excluded Minutes of the Council Meeting dated 3 June 2015                 192

C10.3  Public Excluded Minutes of the Te Anau Basin Water Supply Subcommittee Meeting dated 3 March 2015                                                                                                    192  

 


Council

24 June 2015

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1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

Councillors are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a councillor and any private or other external interest they might have. It is also considered best practice for those members in the Executive Team attending the meeting to also signal any conflicts that they may have with an item before Council.

 

4          Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)    The reason why the item was not on the Agenda, and

(ii)        The reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)   That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6          Confirmation of Council Minutes

6.1         Meeting minutes of Council, 03 June 2015


Council

24 June 2015

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Revenue and Financing Policy

Record No:        R/15/5/9156

Author:                 Sheree Marrah, Finance Manager

Approved by:       Anne Robson, Chief Financial Officer

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report presents the amended Revenue and Financing Policy (the Policy) for adoption by Council.  The Policy will be included in the Long Term Plan 2015-2025.

Executive Summary

2        During its meeting on 21 May 2015, Council determined that some changes should be made to the Revenue and Financing Policy prior to its adoption in line with the Long Term Plan 2015-2025.  These changes have been made and this report requests that Council adopt the amended Revenue and Financing Policy.

 

Recommendation

That the Council:

a)         Receives the report titled “Revenue and Financing Policy” dated 12 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the Revenue and Financing Policy.

 


 

Content

Background

3        The draft Revenue and Financing Policy was released for public consultation as part of a process which ran parallel with consultation for the draft Long Term Plan 2015-2025.

4        The Revenue and Financing Policy reflects the funding of Council’s activities.  
As such, Council’s decisions on submissions received on the Policy and on the
draft Long Term Plan 2015-2025 created the need for the draft Revenue and Financing Policy to be amended.

5        The Policy attached to this report reflects amendments requested by Council at its meeting on 21 May 2015.

Issues

6        No submissions were received in regards to the separate consultation undertaken on the Revenue and Financing Policy.  However, as part of the draft Long Term Plan, a number of submitters requested changes which, if approved by Council would result in changes to the Revenue and Financing Policy.  

7       An additional paragraph has been added to the document to clarify how the Council calculates the Uniform Annual General Charge (UAGC) and the General Rate.  As a result of amalgamating a number of previous district rates into a General Rate and UAGC, it was identified that the Revenue and Financing Policy did not clearly state how Council would calculate the portion of General Rate and the UAGC.  The proposed policy now identifies the categories that are used to calculate the two rates and the percentage of these categories that are to be collected by each method.

8        Minor changes have also been made to the table which explains how operating and capital expenditure will be funded and a change to include the role and responsibility of the Finance Manager.  These have been highlighted within the document. 

Factors to Consider

Legal and Statutory Requirements

9        This Policy has been determined to be significant because it outlines the funding and activities of Council and the rationale behind key funding decisions.

10      The Revenue and Financing Policy allows Council to comply with legislation by operating a balanced budget and being financially prudent.  The funding choices made in the Revenue and Financing Policy balance the requirements of the Local Government Act, Section 101(3). 

11      The Revenue and Financing Policy has been reviewed to meet a requirement of the Local Government Act (2002) [Section 109 (2A)] which states that the policy must be reviewed at least once every six years using a consultation process.

Community Views

12      Being assessed as significant, this policy was subject to a special consultative procedure as required by Section 83 of the Local Government Act 2002.  Council also complied with its requirements under the Significance and Engagement Policy.

13      Hearings for submissions on this policy were held in line with hearings for the draft Long Term Plan 2015-2025, from 19-21 May 2015.

Costs and Funding

14     The Revenue and Financing Policy discusses how the activities of Council will be funded.  It has no direct impact on the amount to be collected but rather sets out the options for how Council activities will be funded.  The cost of drafting, consulting on and adopting the Revenue and Financing Policy forms part of the project costs associated with the development of the Long Term Plan 2015-2025. 

15     The changes which have been made to the Revenue and Financing Policy as a result of the submission process do not change the amount of funds to be collected.  Explaining how the portion to be funded by General Rate and UAGC will be calculated adds only to the understanding of the document.

Policy Implications

16     The Local Government Act 2002 (Clause 10, Schedule 10) requires that this policy be included in the LTP.  The draft Revenue and Financing Policy has been developed to align with Council’s community outcomes and Financial Strategy.

Analysis

Options Considered

17      Council could choose to:

·                      Option 1:   Adopt the amended Revenue and Financing Policy (as attached to this report); or

·                      Option 2:   Adopt a different form of Revenue and Financing Policy. 

Analysis of Options

Option 1 - Adopt amended Revenue and Financing Policy

Advantages

Disadvantages

·      The Revenue and Financing Policy considers efficiency and equity and shows that Council is operating in a financially prudent manner.  It is also legislatively compliant and aligns with good practice in the local government sector.

·        While there are a number of options available to fund Council activities, no significant disadvantages to the overall approach proposed in the draft Revenue and Financing Policy have been identified.

·        Some ratepayers have raised issues through their submissions regarding various aspects of Council’s proposed funding methodology.  However, the funding methods identified within the draft Revenue and Financing Policy have been identified as the most equitable funding mechanisms for the community overall.

 


 

Option 2 - Adopt a different form of Revenue and Financing Policy

Advantages

Disadvantages

·      No advantages have been identified.  

·        Key amendments to the draft Revenue and Financing Policy (including the funding of depreciation and the consolidation of rates) have been carefully considered by staff and elected members.  Changes to the policy at this stage would not be able to be as rigorously considered and debated due to time constraints associated the
Long Term Plan 2015-2025.  Due to the requirement in Clause 10 of the
Local Government Act 2002 to include this policy in the Long Term Plan, amendments would not be able to be released for consultation.  As this is a significant policy, it is not recommended that changes are made without adequate community consultation.

Assessment of Significance

18      The Revenue and Financing Policy is a fundamental policy of Council.  It determines how Council collects revenue and funds activities, services and assets.  The policy affects all ratepayers and raises issues of equity and affordability.  It is therefore determined that the Revenue and Financing Policy is a significant policy. 

Recommended Option

19      It is recommended that Council approve the amended Revenue and Financing Policy for inclusion in the Long Term Plan 2015-2025 (Option 1).

Next Steps

20      If Council adopts the amended Revenue and Financing Policy, the policy will be included in the Long Term Plan 2015-2025 and will determine how Council collects revenue and funds activities, services and assets. 

 

Attachments

a         Draft Revenue and Financing Policy View    

 


Council

24 June 2015

 

 

 

SOUTHLAND DISTRICT COUNCIL

REVENUE AND FINANCING POLICY

 

 

This policy applies to: Council

DOCUMENT CONTROL

 

Policy owner:

Finance

TRIM reference number:

r/15/5/7733

Effective date:

1 July 2015

Approved by:

«type date»

Date approved:

«type date»

Next review date:

«type date»

 

CONTENTS

 

1.           PURPOSE.. 2

2.           POLICY DETAILS.. 2

2.1        Our Funding Approach. 2

2.2        Description of Funding Mechanisms. 3

2.2.1    Types of Expenditure. 3

2.2.2    Funding Mechanisms. 3

2.3        Application of Funding Mechanism to Expenditure. 5

2.4        Funding of Activities. 6

3.           ROLES AND RESPONSIBILITIES.. 17

4.           ASSOCIATED DOCUMENTS.. 17

5.           REVISION RECORD.. 17

 

 


Council

24 June 2015

 

 

REVENUE AND FINANCING POLICY

 

 

1.         PURPOSE

The Revenue and Financing Policy sets out how the Council funds each of its activities and why it funds them in the way it does.  The Council is required by Section 102 of the Local Government Act 2002 to have this Policy, among others, in order to provide predictability and certainty to residents and ratepayers about the sources and levels of funding.

 

The purpose of the Revenue and Financing Policy is to describe how Council funds its operating and capital expenses from the funding sources available to it and why it chooses the various mechanisms to fund the operating and capital expenditure of the Council.

 

The Act requires that the Revenue and Financing Policy is included as part of the 10 Year Plan.  Other funding and financial polices required by Section 102(2) of the Act do not need to be included as part of the Council’s 10 Year Plan. 

 

 

2.         POLICY DETAILS

2.1       Our Funding Approach

In determining how activities are funded, Council has considered the requirements of the Local Government Act 2002 Section 101(3).  The Council is obliged to share the costs of delivering services across different users including across generations.  In deciding how to fund each activity, Council takes into account:

 

·                      The community outcomes to which an activity primarily contributes

·                      The distribution of benefits between the community as a whole, identifiable parts of the community and individuals

·                      The period during which the benefits are expected to occur

·                      The extent to which actions, or inactions, of individuals or groups contribute to the need to undertake the activity

·                      The costs and benefits of funding the activity separately from other activities.

 

It then considers the overall impact of any allocation of liability for revenue needs on the District.

 

Deciding on who should pay for an activity, asset or service is more complex than simply allocating costs to primary users.  Some activities result in benefits for the wider community as well as specifically for the individuals who use them.  For example, recreational facilities contribute to vibrant thriving communities and have impacts on community health, well-being and sustainability.  Council also considers that people should not be excluded from using a service or engaging in an activity because of affordability.  For these reasons, Council has decided to fund several activities using a general rate or a combination of targeted and general rates. 

 


 

For a full analysis of Section 101(3) of the Local Government Act 2002 requirements for each activity, please refer to the Activity Funding Needs Analysis, which can be found on Council’s website (www.southlanddc.govt.nz).   

 

2.2       Description of Funding Mechanisms

2.2.1    Types of Expenditure

Broadly speaking, Council has two types of expenses: operating expenditure and capital expenditure.

 

Operating expenditure is used to fund the ongoing day-to-day activities and services of the Council.

 

Capital expenditure is money spent in acquiring or upgrading a business asset such as equipment or buildings.  The Council has three categories of capital expenditure spread across its activities:

·                      Renewals - Defined as capital expenditure that increases the life of an existing asset with no increase in service level.

·                      Increased Level of Service (ILOS) - Defined as capital expenditure that increases the service level delivered by the asset.

·                      Additional Demand (AD) - Defined as capital expenditure that is required to provide additional capacity necessary to accommodate growth, in whole or part under Council’s Development and Financial Contributions Policy.

 

2.2.2    Funding Mechanisms

Council uses different funding sources for different types of expenditure.  The Council funds its expenditure using the funding mechanisms outlined below.

 

2.2.2.1    User Fees and Charges

User Fees and Charges apply to individuals or groups who are directly using a Council service.   Where user fees and charges apply, there is a direct benefit to an individual.  When a decision is made to fund an activity through user fees and charges, the beneficiaries must be able to be identified and charged directly for the service they receive.  The Council also considers issues like the affordability of user charges or how they compare to the market rate for services.  In some cases, user fees and charges may be balanced with other funding sources.  This may occur where the Council believes that setting a charge too high will reduce the use of a service and therefore diminish its value to the community and impose a greater cost on ratepayers. 

 

2.2.2.2    Rates

There are two main types of rates:

·                      Rates with general effect:

o    General Rate

o    Uniform Annual General Charge (UAGC); and

·                      Targeted Rates

 

A General Rate is a rate assessed across all rateable properties in the District based on a property valuation system.  It is used to fund those services where Council believes there is a public benefit to the whole of the community across the District.

 

A Uniform Annual General Charge (UAGC) is a rate assessed across all rateable properties in the District.  It is used to fund those services where the Council believes there is an equal public benefit across the District. 

 

For clarity, the portion of General Rate and the Uniform Annual General Charge will be based on the percentages indicated below.  The category represents the grouping of rates collected in previous years. 

 

Category

General Rate

Uniform Annual General Charge

Representation

 

100%

Strategy Policy & Planning

10%

90%

Development & Promotions

 

100%

Library Services

 

100%

Council Offices & District Support

85%

15%

Public Health Service

 

100%

Building Regulation

100%

 

Civil Defence & Rural Fire

100%

 

Regional Initiative

 

100%

 

 

When using the General Rate, the Local Government (Rating) Act 2002 only allows a choice of one valuation system from three options:

 

1        The annual value of the land; or

2        The capital value of the land; or

3        The land value. 

 

Council has chosen to set a General Rate which is assessed on a capital value basis. 
The general rate is not set on a differential basis. Council has a Uniform Annual General Charge which is assessed per rating unit.

 

A Targeted Rate is a rate set for a specific activity or group of activities.  Some targeted rates are charged to all ratepayers in the District.  Targeted Rates can be set in a number of different ways including:

·                      Capital Value

·                      Land Value

·                      Value of improvements

·                      Property Location (Rating Boundary)

·                      Land Use (as defined by Council’s Valuation Service Provider)

·                      Per Rating Unit (Fixed Charge)

·                      Per Separately Used or Inhabited Part of a Rating Unit (Fixed Charge)

·                      Per supply of service (bins, water, sewerage etc).

 

Policy Statement

 

Where a ratepayer has settled their rates in full for the current financial year, Council will apply any further payments that the ratepayer should chose to make against that assessment to the rates account for that assessment as a credit balance.  It will be held until the ratepayer makes a request in writing for a refund of the credit balance or the subsequent year's rates are assessed.  Once the subsequent year's rates are assessed the credit balance will be applied to the rates.

 

2.2.2.3    Financial and Development Contributions

 

The Council's Policy on Development Contributions and Financial Contributions set out the conditions in which contributions are required and the method used to calculate them.  Development Contributions are currently in remission under this policy, due to low growth in the District. This position will be reviewed again in conjunction with the 2018 Long Term Plan.  Financial Contributions are underpinned by the Operative District Plan.

 

Development Contributions required under the Local Government Act 2002 are generally used to fund growth related capital expenditure on infrastructure provided by the Council as part of its normal capital works programme. 

 

Financial Contributions are required under the Resource Management Act 1991.  They are imposed to address the effects of activities for which resource consent is sought. 

 

Although Council can require both development contributions and financial contributions, it cannot require both from the same development for the same purpose. 

 

2.2.2.4    Grant and Subsidies

Grants and Subsidies are funding received from other agencies, usually for a specific purpose.  As such, they are used to fund those purposes. 

 

2.2.2.5    Reserves

Reserves are funds for specific purposes. 

·                      Retained earnings are used to fund operating or capital expenses at Council's discretion, an example is depreciation reserves.

·                      Special reserves will be used to fund either operating or capital expenses according to the policy applying to those reserves. 

 

2.2.2.6    Investment Interest and Interest on Reserves

Net Investment interest is used to reduce the amount of General rate required.

 

Interest on reserves is calculated on the average balance of each reserve during the year.  Interest is allocated at a prescribed interest rate (typically based on the Reserve Bank rates for six month term deposits over a suitable period).  Both positive and negative reserves get interest charged or applied.  For the Local reserves this interest is added to the reserve, which has no impact on the rate requirement, these reserves are usually positive and are set aside for future projects.  For the majority of District reserves, the interest is allocated to the relevant business unit, which in turn will reduce the rates required or increase the rates required if the reserve has a negative balance.

 

2.2.2.7    Borrowing

Borrowing is not a source of revenue itself.  Rather it is a 'bridging' mechanism to assist with the financing required for the construction of long term assets.  Debt arising from borrowing still needs to be repaid from other sources of revenue (eg rates).  The use of debt allows Council to enjoy the asset in the present while paying the debt back over time.  Borrowing is usually called upon to fund capital works and assets built or provided now before future new consumers use those services.  It is used to ensure fairness or intergenerational equity so that current ratepayers pay for the services they use now, and future ratepayers pay their share too. 

 

2.2.2.8    Lump Sum Contributions

Lump Sum contributions are where ratepayers agree to pay a capital (or lump sum) payment towards meeting the cost of providing a particular asset in their community (eg upgrading of a water supply) rather than paying for these capital costs via an annual targeted rate. 
These contributions will be used to fund the retirement of debt for specific capital activity from time to time.

 

2.3       Application of Funding Mechanism to Expenditure

Funding Mechanism

Operating Expenditure

Capital Expenditure

Additional Capacity

Increased Level of Service

Renewals

General Rates (incl. UAGC)

ü

 

ü*

ü*

Targeted Rates

ü

 

ü*

ü*

Lump Sum Contributions

ü

*

ü*

ü*

Fees and Charges

ü

 

ü*

ü*

Borrowing

 

ü

ü

ü

Asset Sales

 

 

ü

ü

Development Contributions

 

ü

 

 

Financial Contributions

 

ü

 

 

Grants and Subsidies

ü

 

ü

ü

Depreciation

 

 

ü

ü

*      Application depends on how the activity to which capital expenditure relates is funded.

 

2.4       Funding of Activities

 

The Council has considered how to apply the available funding mechanisms to its activities.  The following table is a summary of this approach.  A copy of the detailed assessment, titled Activity Funding Needs Analysis is available on our website.  

 

 For operational expenditure, funding portions contributing to each activity are expressed as ranges, from low to high.  These ranges equate to the following percentages:

Low:   0-33 percent                Medium:    34-66 percent                  High:      67-100 percent

 

Capital expenditure funding contributions are identified.  The proportion of capital costs funded from each source will vary depending upon the nature of each capital works project. 

 


Council

24 June 2015

 

 

 

Activity Group

Activity

Funding of Operating Expenditure

Funding of Capital Expenditure

Catchment(s)**

Detail and Rationale

General Rates (including UAGC)

Targeted Rates

Fees and Charges

Grants Subsidies and other Funding Sources

 

 

 

 

Community Services

Community Assistance

(includes: Grants and Donations, Work Schemes, Roving Museum Officer)

High

Low

 

Med/Low

Asset Sales, Depreciation, Reserves, Borrowing, General rate, Targeted rates, Fees and Charges. 

District

 

District Grants are funded via General rate (high/med) in recognition of the broad public benefits provided.

Local Grants are funded via Targeted Local Rates (low).

All in the District benefit from Council providing this activity as it contributes to the social and economic well-being of our communities.

Grants subsidies and other funding Sources - (med/low).  Funding is sourced from the users of the work scheme service with some government grants provided.  Capital expenditure relates to work schemes. 

 

 

Parks and Reserves

Low

High

Low

 

Borrowing, Targeted Rates, General Rate, Reserves, Development and  Financial Contributions

District, Area of Service for local reserves. 

Targeted Local Rates - (high).  Each community decides whether to charge their local rate on the basis of a fixed charge per rating unit or a rate in the dollar on land value. 

 

Each community funds its own parks and reserves in recognition of the local benefit.

 

 

 

Parks and Reserves continued

 

 

 

 

 

 

District reserves are funded from General Rate (low) in recognition of the district wide public benefits provided by these reserves. 

Some limited user fees (Low) are received from groups that occupy Council reserve. 

 

 

Cemeteries

 

Low

Med

Low

Reserves, Borrowing, Targeted Rates

Area of Service

Targeted Local Rate (low) based on land value per rate in the dollar or fixed charges dependent on location. This allocation recognises broader community benefits from having a local service.

Fees and Charges (med) for the direct costs of burial and other associated costs through interment fees.  This recognises the private benefit to the users of these facilities.

 

 

Community Facilities

(includes: Council Buildings, Community Centres, and Water Structures)

Low

Med

Low

Low

Targeted Rate, Borrowing, Reserves

District for Council Facilities/buildings and Area of Service for Community Centres. 

Council Facilities/Buildings are funded via General rate (low) recognising the district functions performed by Council.

Community Centres funded via Targeted Rate (med) recognising the benefit to local communities. 

Fees and Charges - (low) recognising the direct benefit to users.

Grants and Subsidies (low) may be received from time to time and used for this activity.

 

 

Community Housing

Low

 

High

 

Asset Sales, Grants and Subsidies, Reserves, General rate.

District

General rate - (low) in recognition of broader social benefits associated with this activity. 

Fees and Charges - (high) for direct operating costs via tenant rent. These recognise the private benefit provided to tenants.

 

 

Library Service

High

Low

Low

 

Reserves, Targeted Rates, General Rate

District, Area of Service

General Rate (high)

This reflects that the supply of this service provides a benefit that is available to all ratepayers.

Targeted Local Rate - (low) recognises that communities close to libraries derive a greater benefit than those further away therefore some of the local rate is collected for this service.

Fees and Charges - (low).  Service fees and fines for late return.

 

 

Public Toilets

High

 

 

 

General Rate, Depreciation, Borrowing, Reserves. 

District

 

General Rate (high) reflecting the widespread public benefits associated with this activity.

 

 

Airports

 

High

Low

 

Borrowing, Reserves, Targeted Rate

Area of Service

Local Targeted rate fixed charge per rating unit - (area of service) - (high) recognising that the economic benefits primarily flow to the local community. 

Fees and Charges - (low) operating costs aim to be funded via user charges given that they are readily identifiable.

 

 

Electricity Supply

(SIESA)

 

 

High

 

Borrowing, Asset Sales, Reserves

Area of Service

Fees and Charges - (high).  Electricity generation, distribution, general operations and maintenance are recovered through user pay fees applicable to consumers who are using the supply.

 

Regulatory Services

Building Control

(includes: Regulation of building work)

 

Low

 

High

 

Asset Sales, Depreciation, General Rate, User fees.

District

General Rate (low)

This links the level of development of a property to its liability for the targeted rate.  Fees and Charges (high) are the main funding source for this activity reflecting that the users are readily identifiable.

 

 

Resource Management

(includes: District Plan, Resource Consents)

High

 

Low

 

Borrowing, Asset Sales, Depreciation, General Rate

District

General Rate - (high).  All ratepayers benefit from this activity given the desirability if managing land use across the district.

Fees and Charges - (low) for the costs associated with resource consent applications recognising that the users are readily identifiable.

 

 

Environmental Health

(includes: Registration an inspection of licenced premises, noise control, liquor licensing)

Med

 

Med

 

Borrowing, Asset Sales, Depreciation, General Rate

District

General Rate - (med) recognises that there is a level of public benefit to all ratepayers from having these activities managed.

 

Fees and charges are applied to ensure that service users fund a reasonable amount of this service (med) as they are readily identifiable. 

 

 

Animal Control

Low

 

Med/High

Low

Borrowing, Asset Sales, Depreciation, General Rate

District

Fees and charges are applied to ensure that service users fund a reasonable amount of this service (med/high). 

 

General Rate (low) - recognises the public benefit to all ratepayers. 

From time to time income is received from other sources (ie fines).

 

Emergency Management

Emergency Management Southland

High

 

 

 

Asset Sales, Depreciation, Borrowing, General Rate

District

General Rate (high).  All people in the District derive a benefit from having appropriate management capability in place. 

 

 

Rural Fire

High

 

 

 

Asset Sales, Depreciation, Borrowing, General Rate

District

General Rate (high). 

All people in the District derive a benefit from having appropriate management capability in place. 

 

District Leadership

Representation and Advocacy

 

High

Low

 

Low

Borrowing, Asset Sales, Depreciation, Reserves, General Rate 

District

General Rate (high). 

All in the District benefit from Council providing this activity and have the opportunity to contact their local elected members and/or Council.  

Targeted Local Rate - (low). This is used to fund CDA and Community Board costs reflecting the local community benefit of these services.

 

 

Community Development

(includes District Development Services, Venture Southland)

High

 

 

 

Not applicable

District

General Rate (high) reflecting the public benefits that flow from this activity.

 

 

 

District Support

(includes: Customer service, Secretarial support for local communities)

High

Low

 

 

Targeted Rate, Borrowing, General Rate

District

General Rate (high) reflecting the desirability of Council providing a district wide customer service centre network.

Fixed Charge plus rate in the dollar on Capital Value.  All ratepayers benefit from this activity.

Targeted Local Rate - (low) funds the costs of providing support to local CDAs and Community Boards.

 

 

Corporate Support (includes: Strategy and Communication, IT, Finance)

High

 

 

 

General Rate, Borrowing, Depreciation, Reserves

District

 

General Rate - (high) reflecting the public benefits associated with this activity.  

 

 

Solid Waste

Solid Waste Management

High

Low

Low

 

General Rate, Targeted Rates, Borrowing, Asset Sales, Depreciation, Reserves

District

General Rate (high) to fund solid waste and landfill rehabilitation costs given the public benefit of this aspect of the activity.  Targeted Rate based on supply of service for bins (low) as the users are readily identifiable.

Fixed charge per bin.  User charges - (low) collected via transfer stations as users are readily identifiable.

 

Roads and Footpaths

Roads and Footpaths

 

Med

 

Med

Development and Financial Contributions, Borrowing, Asset Sales, Depreciation, Targeted Rates, Grants and Subsidies

District

District Wide Targeted Rate (med).  Fixed charge per rating unit plus a differentiated rate in the dollar on capital value. The district wide rate recognises the public benefits associated with having a district wide transportation network that allows for development of the district as a whole.

The differentiated targeted rate recognises the exacerbator costs created by heavy vehicles. 

There are also local targeted rates charged to fund local roading activity which delivers benefits specific to those local communities.  This activity attracts NZTA funding for roading maintenance and capital work.

The funding policy for this activity is applied to the balance of the rating requirement, following the NZTA subsidy.

 

Wastewater

Wastewater

 

High

 

 

Development and Financial Contributions, Borrowing, Asset Sales, Depreciation, Reserves, Targeted Rates,

Area of Service (scheme)

District-wide Targeted rate for operating expenditure reflecting the benefits that those connected or able to connect receive from the service provided.

Local Targeted rates for capital costs funded via lump sum contributions reflecting the benefit that those connected or able to connect receive.

Local Targeted Rate for septic tank cleaning reflecting that the beneficiaries of this service are easily identified.  All rates fixed charged per unit of service.  Rating units outside of the range of reticulation networks or septic tank area of service are not charged these rates.  This enables the costs to be passed onto the ratepayers that benefit from the activity.

 

Stormwater

Stormwater

 

High

 

 

Borrowing, Asset Sales, Depreciation, Reserves, Targeted Rates

Area of Service 

 

Local Targeted Rate by area (high) reflecting that the benefits are primarily derived by the local communities in which the schemes are located.  This activity does not have its own rate but is collected as part of the Community Board and Community Development Area Rates as it is not economic to collect as a separate rate.

 

 

 

Stormwater continued

 

 

 

 

 

 

Development in areas serviced by stormwater will pay the Development Contributions applicable to that stormwater area.

 

Water Supply

Water Supply

 

High

Low

 

Development and Financial Contributions, Borrowing, Asset Sales, Depreciation, Reserves, Targeted Rates

Area of Service (Scheme)

 

 

District -wide Targeted rate for operating expenditure reflecting that those connected or able to connect directly benefit from the service being provided by Council.  Some metered water supply.  Some water charging is via a direct contractual arrangement with the user. 

Development connecting to a water scheme will pay the Development Contribution applicable to that scheme.

Income from other sources is received from time to time.

*       There is a variety of Targeted Rates

**     Unless otherwise stated, Development Contribution catchments are the same as the capital expenditure catchments indicated in the table

 

Explanatory Note:

 

Separately Used or Inhabited Part (SUIP)

 

A Separately Used or Inhabited Part includes any portion of a rating unit used or inhabited for residential purposes by the owner or any other person who has the right to use or inhabit that part for residential purposes by virtue of a tenancy, lease, licence or other agreement.  Examples of a SUIP are any building or part of it which is separately used or inhabited for residential purposes.  For the purposes of this definition, vacant land which is not used or inhabited for residential purposes is not a SUIP. 


 

Background

Under the Local Government (Rating) Act 2002 charging Separately Used or Inhabited Parts of a Rating Unit is an option for both a Uniform Annual General Charge and for targeted rates.  The following are examples of where, under the Council’s definition of a SUIP, there may be application of multiple charges for Separately Used or Inhabited Parts of a Rating Unit:

·                      Single dwelling with flat attached

·                      Two or more houses, flats or apartments on one Certificate of Title (Rating Unit)

·                      Business premise with flat above

·                      Farm property with more than one dwelling.


Council

24 June 2015

 

 

3.         ROLES AND RESPONSIBILITIES

 

Party/Parties

Roles and Responsibilities

Chief Financial Officer

Ensure compliance with the Revenue and Financing Policy.

Finance Manager

Implement and monitor the Revenue and Financing Policy in relation to Funding other than Rating.

Revenue Manager

Implement and monitor the Revenue and Financing Policy in relation to Rating.

 

 

4.         ASSOCIATED DOCUMENTS

·                      Local Government Act (2002).

·                      Local Government (Rating) Act (2002).

·                      Development and Financial Contributions Policy (r/14/11/17513).

 

 

5.         REVISION RECORD

The Revenue and Financing Policy will be reviewed three yearly as part of the 10 Year Plan process.

 

Date

Version

Revision Description

«Type Date»

«Version»

«Revision»

«Type Date»

«Version»

«Revision»

«Type Date»

«Version»

«Revision»

 

 


Council

24 June 2015

Description: sdclogo

 

Adoption of the Long Term Plan (10 Year Plan) 2015-2025

Record No:        R/15/6/9696

Author:                 Susan Cuthbert, Strategy and Policy Manager

Approved by:       Rex Capil, Group Manager, Policy and Community

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1       This report recommends that Council adopt the Long Term Plan (LTP) 2015-2025, also known as the 10 Year Plan. 

Executive Summary

2       Council is required to have a LTP in place at all times as it is the primary way that Council is held accountable to its communities.  The plan describes the activities and service levels that Council intends providing over the next 10 years and sets out the accompanying budgets.  It also highlights the key issues that the District is facing and the strategies that Council intends to implement to address these issues.  The LTP has been developed over an 18 month period and the views of the communities in the Southland District have been taken into account. 

3        The LTP is attached as a separate document for Council’s review and approval. 

 

Recommendation

That the Council:

a)         Receives the report titled “Adoption of the Long Term Plan (10 Year Plan) 2015-2025” dated 15 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms in accordance with Section 100 of the Local Government Act 2002 that the Long Term Plan budgets have been prepared based on reasonable judgement and assumptions and that it considers the projected financial results, including the projected operating deficit in 2016/2017, over the 10 year period to be financially prudent given its financial position, the cumulative surplus projected over the 10 year period and its financial management policies. 

e)         Receives the report from Audit New Zealand regarding the audit of the Long Term Plan 2015-2025.

f)          Adopts the Long Term Plan 2015-2025 including the audit report.  

g)         Delegates authority to the Chief Executive to approve any final minor edits required to the Long Term Plan in order to finalise the document for distribution. 

 


 

Content

Background

4       All councils are required by legislation to adopt a LTP.  When adopted the LTP is Council’s primary organisational planning document and is reviewed every three years.  It also forms the Annual Plan for the 2015/2016 year. 

5       The LTP sets out Council’s activities, plans, budgets and policies and must be adopted before the beginning of the first year it relates to, having used a special consultative procedure to consult with the community.

6        Many of the projects and budgets that form part of the LTP were discussed with the Community Boards, Community Development Area Subcommittees and Water Supply Subcommittees at their estimates meetings held in November and December 2014. 

7        Council released its consultation document “Working Together for Southland’s Future” on 21 March 2015.  The submission period ran from 21 March to 21 April 2015.  The public consultation period was advertised by newspaper and radio, the consultation document was distributed to all households in the District and posted to non-residential ratepayers.  The consultation document and associated supporting information were available on Council’s website, at Council’s offices and community libraries.  Individual letters were also sent to key stakeholders and ratepayers who were substantially affected by the proposals.

8        During the consultation period a series of drop in sessions were held in Wyndham, Lumsden, Otautau, Stewart Island, Te Anau and Winton where people could come and discuss the 10 Year Plan and obtain more information about the issues that they were interested in.  In addition, Council also invited comments via its Facebook page. 

9        A total of 120 submissions were received and 26 submitters spoke at the submissions hearings held on 19 and 20 May 2015. 

10      Council worked through the issues raised in submissions over a two day period on
20-21 May 2015 and made decisions on the submissions received. These decisions have allowed staff to amend the draft LTP that had been developed in preparation for the public consultation process. 

Summary of the LTP

11      The LTP is Council’s key organisational planning document and is reviewed every three years.  It is the primary way that Council is held accountable to its communities. 

12      A draft LTP was adopted by Council for the purpose of public consultation in March 2015.  Following the public consultation process and hearing of submissions, Council made a number of decisions in regards to the raised issues.  These decisions included:

·                      Adoption of an 80-20 principle which prioritises spending more money on the 20% of the District’s sealed roads that carry 80% of the vehicles

·                      Adoption of a new roading rate model

·                      Agreement to seal the Catlins road from Curio Bay to Haldane, dependant on NZTA funding.

·                      Phasing in the funding of depreciation over the 10 years for Council’s roading, water, wastewater, buildings, information technology, rubbish and recycling bins, public toilets and solid waste activities assets

·                      Reduction of the roading rate by $831,890 over the first three years of the plan as a result of NZTA’s approval of a smaller than expected works budget. 

·                      Funding 10% of the annual liquor licencing activity costs from rates

·                      Approval of a grant to Safer Southland Communities of $10,000 per annum for the first three years of the plan.

·                      Setting the rates limit for the 10 years of the plan at Local Government Cost Index plus 2%.

·                      Approval of the consolidation of a number of district rates into a general rate, collected by way of a uniform annual general charge and a rate in the dollar based on capital value.

·                      Setting uniform rates at 25.5% of the total rate.

13      The LTP has been amended in light of these decisions and is presented to Council for its review.  The LTP is attached as a separate attachment. 

14      Council has previously adopted its Financial Strategy and Infrastructure Strategy which informed the development of the LTP. 

15      The prospective financial statements reflect the position reached following review of the budgets for the next 10 years and the decisions made as a result of submissions.  Rates have been calculated to increase annually as indicated below:

16     The 2015/2016 rates increase has decreased from 3.44% as proposed in the draft
2015-2025 LTP to 2.91% as a result of the following amendments (rounded):

 

Rates ($)

Rates (%)

2015/2016 total rates as per draft LTP

17 

$41,995,836

3.44%

Reduction in the roading rate

($263,393) 

(0.63%)

Southland Safer Communities grant

$10,000

0.02%

10% of liquor licencing activity

$22,284

0.05%

 

Amendments as a result of rating database changes etc

$13,717

0.03%

2015/2016 total rates as per final LTP attached

$41,778,444         

2.91%

18      Local rates have been discussed and recommended by the respective Community Boards and Community Development Subcommittees and are detailed in the Funding Impact Statement (Rates). 

19      There is minimal projected external debt over the 10 years of the plan with a forecast balance of $4.8 million at 30 June 2025.

20      Accounting surpluses are planned for nine years of the plan, and operating cashflow surpluses for all 10 years. 

21     Section 100 of the Local Government Act 2002 requires Council to ensure that for every year of the 10 Year Plan, its projected operating revenues are set at a level sufficient to meet its projected operating expenditure.  Council may set projected operating revenues at a different level from that required, if it resolves that it is financially prudent to do so. 


 

22      In assessing a financially prudent position, Council gives consideration to:

·                      The estimated expenses of achieving and maintaining the predicted levels of service set out in the 10 Year Plan, including the estimated expenses associated with maintaining the service capacity and integrity of the assets throughout their useful life

·                      The projected revenue available to fund the estimated expenses associated with maintaining the service capacity and integrity of assets throughout their useful life

·                      The equitable allocation of responsibility for funding the provision and maintenance of assets and facilities throughout their useful life

·                      The funding and financial policies.

23     Council is projecting the following operating results for the next 10 years (in $000’s):

Year

2015/2016

2016/2017

2017/2018

2018/2019

2019/2020

2020/2021

2021/2022

2022/2023

2023/2024

2024/2025

Surplus/(Deficit)

2,499

(894)

1,040

2,859

2,100

2,747

2,690

2,877

3,122

2,449

24      Council is forecasting to make an operating surplus in all years except 2016/2017.   The deficit in 2016/2017 arises primarily due to the forecast costs of forestry harvesting in the year, compared to the forestry revenue.  Due to the nature and timing of forestry activities, officers believe this approach is financially prudent.  Council needs to confirm this view, however, and therefore in order to meet the requirements of the Act, this report includes a resolution to this effect.

Issues

25      There are no further issues to resolve around the LTP unless Councillors have issues they wish to raise. 

Factors to Consider

Legal and Statutory Requirements

26     A local authority must, at all times, have a LTP. 

27     The purpose of the LTP is to:

·                      Describe the activities of the local authority

·                      Describe the community outcomes of the local authority

·                      Provide integrated decision-making and coordination of the resources of the local authority and provide a long term focus for the decisions and activities of the local authority

·                      Provide a basis for accountability of the local authority to the community.

28      A LTP must cover a period of not less than 10 consecutive financial years, and include the information required by Part 1 of Schedule 10 of the Local Government Act 2002.  It must also include in the plan such detail as the local authority considers on reasonable grounds to be appropriate. 


 

29      Council staff have been working closely with Audit New Zealand representatives during the development of the LTP.  As a result of a series of audit visits, a number of amendments have already been made to the LTP and associated documents.  Audit New Zealand will undertake its final audit on 8-12 June 2015.  There may be further changes to the LTP which will be tabled at the Council meeting.  It is expected that, subject to the meeting to adopt the LTP, and any changes made by Council at that meeting, an unqualified audit opinion will be received. 

Community Views

30      Consideration of the communities’ view were included as part of preparing the LTP and compiling the supporting information.  This was facilitated by the local estimates and ward estimates processes.  In addition, discussions occurred with Te Ao Mārama Incorporated on behalf of local iwi.  The consultation document and the supporting information were made publicly available on Council’s website during the LTP public consultation period.  A series of public drop-in sessions were held throughout the District and Council held submission hearings in May 2015. 

Costs and Funding

31      There are various costs incurred in compiling the LTP including staff costs and budgets.  These are included in Council’s annual budgets and funded accordingly. 

Policy Implications

32      The LTP is Council’s major mechanism to strategically manage and develop the District.  A number of policies have informed the preparation of the LTP and have been previously adopted by Council or been subject to a public consultation process.  Council will meet on 24 June 2015 to adopt these policies prior to adopting the LTP. 

Analysis

Options Considered

33      Adopt the LTP, with amendments as required.

34      Not adopt the LTP.

35      As a LTP must be adopted before the commencement of the first year to which it relates; adopting the LTP is the only viable option. 

Assessment of Significance

36      The LTP is a significant decision as it is the primary way that Council is held accountable for public expenditure. 

Recommended Option

37      The Council adopt the LTP, with amendments as required. 

Next Steps

38      Following Council’s adoption of the LTP it will be made available on the Council’s website www.southlanddc.govt.nz. Hardcopies will be available on request.

 

Attachments

a         10 Year Plan 2015-2025 (separately enclosed) View    

 


Council

24 June 2015

Description: sdclogo

 

Schedule of Fees and Charges

Record No:        R/15/5/9160

Author:                 Sheree Marrah, Finance Manager

Approved by:       Anne Robson, Chief Financial Officer

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        This report presents the Schedule of Fees and Charges (the Schedule) for adoption by Council.  The Schedule will be included in the Long Term Plan 2015-2025.

Executive Summary

2        During its meeting on 21 May 2015, Council determined that some changes should be made to the draft Schedule of Fees and Charges prior to its adoption.  These changes have been made and this report requests that Council adopt the amended Schedule of Fees and Charges.

 

Recommendation

That the Council:

a)         Receives the report titled “Schedule of Fees and Charges” dated 9 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the Schedule of Fees and Charges and agrees to its inclusion in the Long Term Plan 2015-2025. 

 


 

Content

Background

3        The draft Schedule of Fees and Charges was released for public consultation as part of a process which ran parallel with consultation for the draft Long Term Plan 2015-2025. 

4        During consultation, some issues were identified within the draft Schedule of Fees and Charges, creating the need for amendment.  The Schedule of Fees and Charges to this report reflects amendments requested by Council at its meeting on 21 May 2015.

Issues

5        Some issues identified during consultation were:

·                      The removal of the under verandah lighting charge for Winton.  The Winton Community Board expressed a preference for these costs to be covered by the Winton local rate rather than user charges.

·                      Alcohol licensing fees were identified by several submitters as a key area of concern.  Submissions called for a reduction in fees, despite Council prescribing only the default fees set by the Sale and Supply of Alcohol Act 2012.  It was agreed that further assessment of the issues raised in submissions would be assessed as a separate process, undertaken by the Environmental Health team. 

·                      It is also of note that the proposed changes to dog control fees are being addressed as part of a separate process, undertaken by the Animal and Stock Control team. 

Factors to Consider

Legal and Statutory Requirements

6       Under Section 150 of the Local Government Act 2002 and Section 36 of the Resource Management Act 1991, Southland District Council may recover the reasonable costs it incurs in providing certificates, authorities, approvals, permits or consents, or undertaking inspections.  Other acts, such as the Building Act 2004, also authorise the council to apply fees or charges for certain functions and activities.  The Council will also recover as a fee the reasonable costs incurred for responding to and resolving incidents of
non-compliance with the relevant legislation from those responsible for the incident.

7        The regulatory fees and charges included in the Schedule of Fees and Charges are prescribed under various legislation including the:

·                      Building Act 2004

·                      Resource Management Act 1991

·                      Dog Control Act 1996

·                      Local Government Act 2002

·                      Fencing of Swimming Pools Act 1987

·                      Food Hygiene Regulations 1974

·                      Camping Grounds Regulations 1985

·                      Amusement Devices Regulations 1978

·                      Health (hairdresser) Regulations 1980

·                      Food Act 1981

·                      Local Government Auckland Transitional Provisions) Fees and Charges Regulations 2010 (if applicable);

·                      Various Council bylaws.

8        Council has met statutory requirements in relation to consulting on changes to the Schedule of Fees and Charges. 

9        Alcohol licensing fees are prescribed under the Sale and Supply of Alcohol Act 2012.  Council has some room for flexibility in that it can adjust the assessed risk level of a premise however, it is not possible to change the fees listed within this Act unless by way of a Council resolution. 

Community Views

10      The draft Schedule of Fees and Charges has been the subject of public consultation, conducted in parallel with consultation on the draft Long Term Plan 2015-2025.  Hearings for submissions on the draft Schedule of Fees and Charges were held from 19-21 May 2015. 

11      The majority of concerns raised about fees and charges were in reference to alcohol licensing fees.  At its meeting on 21 May 2015, Council determined that this issue would be addressed through a separate piece of work including the investigation of a bylaw to reduce fee categories. 

Costs and Funding

12      The 2015-25 Long Term Plan includes revenue forecasts associated with the various user fees and charges.

Policy Implications

13      The Schedule of Fees and Charges will be included in Council’s Long Term Plan 2015-2025.  Ongoing issues such as alcohol licensing and dog control fees are being addressed through separate bylaw and policy processes and are the subject of separate consultation. 

Analysis

Options Considered

14      Council could choose to:

·                      Option 1: Adopt the Schedule of Fees and Charges (as attached to this report); or

·                      Option 2: Adopt a different Schedule of Fees and Charges. 

Analysis of Options

Option 1 - Adopt the Schedule of Fees and Charges

Advantages

Disadvantages

·        The Schedule of Fees and Charges reflects reasonable costs incurred by Council for various services and activities.  It is legislatively compliant and has been developed to achieve balance between user pays and public good.

·        No notable disadvantages to adopting this Schedule have been identified. 

 


 

Option 2 - Adopt a different Schedule of Fees and Charges

Advantages

Disadvantages

·        The nature of potential changes that Council may wish to make to the Schedule is unknown and as such no advantages have been identified. 

·        The Schedule of Fees and Charges has been developed to achieve balance between user pays and public good.  Amending the draft Schedule of Fees and Charges would require consideration of this balance and should be done in consideration of community views.  Given time constraints which result from the need to include the Schedule in the Long Term Plan 2015-2025, it is unlikely that major changes would be feasible. 

Assessment of Significance

15      Council has met all requirements for consultation under the Local Government Act 2002 and the Significance and Engagement Policy.

Recommended Option

16      It is recommended that Council approve the Schedule of Fees and Charges for inclusion in the Long Term Plan 2015-2025 (Option 1).

Next Steps

17      If Council adopts the Schedule of Fees and Charges, the policy will be included in the Long Term Plan 2015-2025 and will provide the basis for fees and charges from 1 July 2015. 

 

Attachments

a         Southland District Council's Schedule of Fees and Charges 2015/2016 (10 Year Plan Updates 5.6.15) View    

 


Council

24 June 2015

 

Fees and Charges

 

 

2015/2016

 (GST incl)

Airport - Te Anau-Manapouri

 

 

Landing Fees

 

 

Weight category [1] < or = 2,000

 

$17.26

2,001 - 4,000

 

$34.50

4,001 - 5,700

 

$57.50

5,701 - 10,000

 

$115.00

10,001 - 20,000

 

$230.00

>20,000

 

$322.00

Helicopters

 

$17.26

Honesty Box Landing Fees

 

 

< or = 2,000 (no GST)

 

$15.00

2,001 - 4,000 (no GST)

 

$30.00

4,001 - 5,700 (no GST)

 

$50.00

Helicopters (no GST)

 

$15.00

Overnight Fee

 

 

< or = 2,000

 

NIL

2,001 - 4,000

 

NIL

4,001 - 5,700

 

NIL

5,701 - 10,000

On request

$57.50

10,001 - 20,000

On request

$115.00

>20,000

On request

$172.50

Helicopters

 

NIL


 

Ground Handling Fees

 

 

The ground handling fees include runway inspection, marshalling, toilet servicing as required and security cones

 

 

Without baggage

 

$241.50

With baggage (two persons assist)

 

$322.00

Additional person

 

$80.50

Ground power unit assistance (minimum one hour)

 

$172.50

After hours call out fees

 

$80.50

Function Centre Fees

 

 

Per night fee

 

$350.00

Bond (refundable)

 

$200.00

Optional contract clean

 

$200.00

Alcohol Licensing

 

 

These fees are set by legislation.   The fees collected are those contained in the Sale and Supply of Alcohol (fees) Regulations 2013, and are subject to the fees that may be prescribed by a bylaw authorised by the Sale and Supply of Alcohol (Free-setting Bylaws) Order 2013.

 

 

Application for Class 4 Gambling Venue Certificate

 

$816.50

Alfresco Dining

 

 

Administration/application fee

One-off charge

$120.00

Occupation fee calculated on the area used per square metre per year

 

$20.00

The per square metre charge is an annual fee applied to the applicable area as at 30 June each year. 
For new applications subsequent to this date, the square metre charge will be applied on a pro-rata basis to 30 June.

 

 

Animal Control

 

 

Registration - dog  (non-working)

 

$30.00

A dog impounded by SDC released to a SDC authorised rehoming provider for either fostering or rehoming (initial registration only)

 

NIL

Registration - working dog

 

$30.00

Late registration - all Dogs

 

50%


 

Dog Control Fees

 

 

(a) Dog hearing lodgement fee

 

$100.00

(b)        Multiple dog licence application fee (subject to multiple dog licensing being adopted by Council in the Dog Control Bylaw 2015)

 

$50.00

(c)        Sale of collars

 

$9.00

Microchipping

 

 

(a)        Microchipping of a dog registered by SDC

 

NIL

(b)        Commercial breeders that require more than four pups to be microchipped per registration year

 

$30.00 per dog, for the fifth and subsequent dog

Dog Impounding Fees

 

 

(a)        Impounding of dogs

 

$100.00

(b)        Sustenance of impounded dog per day or part thereof

 

$15.00

(c)        Destruction of impounded dog

 

$40.00

Stock Impounding Fees

 

 

(a)        Fees for impounding of stock:

 

 

      (i) Horses, donkeys, asses, mules, cattle, deer

Per head

$60.00

      (ii) Sheep, goats, pigs, and other stock

Per head

$30.00

      (iii) All stock less than three months of age

Per head

$10.00

(b)        Time taken by Pound Keeper and/or Animal Ranger per hour (inclusive of GST)

 

$75.00

(c)        Travel by Pound Keeper and/or Animal Ranger per kilometre

 

$0.77

(d)        Sustenance

 

Actual Cost

Where stock is conveyed by any vehicle the poundage fee shall include the reasonable costs of the conveyance including the dispatch of the vehicle to the place the stock is found and the return of the vehicle to the place of dispatch.

 

 

Building Consents

 

 

Note:

 

 

•    Where building work and inspections vary from the examples indicated below specific fees will be calculated

 

 

•    National multi-use approval applications will have processing components of the fee deducted

 

 

•    Indicative building consent fees do not include DBH/BRANZ levies for building work equal to or more than $20,000.00 in project value

 

 

•    Council’s preference is for the invoicing of fees at the time of issuing.  The exception being Certificate of Acceptance and Alternative Solution/Waiver applications, or where there is history of poor payment, the fees are to be paid at the time of lodging

 

 

 

 

•    Processing time and inspections in excess of those indicated will be invoiced as additional        charges

 

 

•    Costs associated with review of a PS1 will be invoiced as an additional charge.  Complex  projects may require calculations and/ or a PS2 in support of a PS1.  A PS2 design review statement will be required for projects exceeding $1 million

 

 

•    Fees and charges outstanding at submission of Form 6 “Application for Code Compliance Certificate” will prevent issuing of the Code Compliance Certificate

 

 

Processing time charge-out rate: 

BC Administration (per hour)

$109.00

 

BC Officers (per hour)

$171.00

Inspection charge-out rates - allow a site arrival fee plus time on-site for inspection/compiling field notes and any necessary follow-up.

Per 0.75/hr

$232.00

 

Per 1.0/hr

$275.00

 

Per 1.5/hrs

$360.00

Indicative Building Consent Fees

 

 

Building Work

 

 

Freestanding Solid-Liquid-Gas Fired Heating Unit

 

$274.75

0.25 hrs – Processing

 

 

0.75 hrs - Final inspection

 

 

Inbuilt Solid-Liquid-Gas Fired Heating Unit

 

$506.75

0.25 hrs – Processing

 

 

0.75 hrs - Pre-installation

 

 

0.75 hrs - Final inspection

 

 

Plumbing - Drainage, Swimming - Spa Pool, Fencing, Demolition, Other Minor works

 

$472.50

1.33 hrs - Site-services assessment

 

 

0.50 hrs – Processing

 

 

0.75 hrs - Final inspection

 

 


 

Farm Building, Dairy Shed, Deck, Conservatory, Garage

PS1 design review

$704.50

1.33 hrs - Site-services assessment

Pre-pour block inspection

 

0.50 hrs – Processing

Pre-cast concrete inspection

 

0.75 hrs - Foundation inspection

Pre-lining inspection

 

0.75 hrs - Final inspection

Post-lining inspection

 

Note:  National multi-use approval applications to have processing component of the fee deducted

Drainage inspection

 

Altered Dwelling

 

$790.00

1.33 hrs - Site-services assessment

PS1 design review

 

1.00 hrs – Processing

Plumbing inspection

 

0.75 hrs - Pre-lining inspection

Skeleton inspection

 

0.75 hrs - Final inspection

Post-lining inspection

 

 

Drainage inspection

 

 

Heating unit inspection

 

Relocated Dwelling

 

$1,022.00

1.33 hrs - Site-services assessment

PS1 design review

 

1.00 hrs – Processing

Heating unit inspection

 

0.75 hrs - Foundation inspection

 

 

0.75 hrs - Drainage inspection

 

 

0.75 hrs - Final inspection

 

 

Addition to Dwelling

 

$1,339.50

1.33 hrs - Site-services assessment

PS1 design review

 

1.50 hrs – Processing

Pre-pour block inspection

 

0.75 hrs - Foundation inspection

Skeleton inspection

 

0.75 hrs - Pre-floor inspection

Plumbing inspection

 

0.75 hrs - Pre-lining inspection

Waterproof membrane

 

0.75 hrs - Final inspection

Post-lining inspection

 

 

Pre-plaster inspection

 

 

Half high brickwork

 

 

Drainage inspection

 

 

Heating unit inspection

 

New Dwelling

 

$2,842.00

(< 300 m2 floor area)

PS1 design review

 

1.33 hrs - Site services assessment

Pre-pour block inspection

 

3.00 hrs – Processing

Plumbing inspection

 

0.75 hrs - Foundation inspection

Waterproof membrane

 

0.75 hrs - Pre-floor inspection

Post-lining inspection

 

1.00 hrs - Skeleton inspection

Pre-plaster inspection

 

0.75 hrs - Pre-lining inspection

Half high brickwork

 

0.75 hrs - Cladding option inspection

Heating unit inspection

 

0.75 hrs - Drainage inspection

 

 

1.00 hrs - Final inspection

 

 

Note: National multi-use approval applications to have processing component of the fee deducted

 

 

New Dwelling

 

$3,415.00

(> 300 m2 floor area)

PS1 design review

 

1.33 hrs - Site-services assessment

Pre-pour block inspection

 

4.00 hrs – Processing

Plumbing inspection

 

0.75 hrs - Foundation inspection

Waterproof membrane

 

0.75 hrs - Pre-floor inspection

Pre-plaster inspection

 

1.50 hrs - Skeleton inspection

Half high brickwork

 

0.75 hrs - Pre-lining inspection

Heating unit inspection

 

0.75 hrs - Post-lining inspection

 

 

0.75 hrs - Cladding option inspection

 

 

0.75 hrs - Drainage inspection

 

 

1.50 hrs - Final inspection

 

 


 

Note:  National multi-use approval applications to have processing component of the fee deducted

 

 

Commercial Accommodation, Commercial Crowd, Commercial Working

 

$2,719.00

1.33 hrs - Site-services assessment

PS1 design review

 

3.00 hrs – Processing

Pre-pour block inspection

 

0.75 hrs - Foundation inspection

Pre-cast concrete inspection

 

0.75 hrs - Pre-floor inspection

Plumbing inspection

 

1.50 hrs - Skeleton inspection

Waterproof membrane

 

0.75 hrs - Pre-lining inspection

Post-lining inspection

 

0.75 hrs - Drainage inspection

Pre-plaster inspection

 

1.50 hrs - Final inspection

Half high brickwork

 

 

Heating unit inspection

 

Note:  National multi-use approval applications to have processing component of the fee deducted

 

 

Processing limits:  Occupancy > 1,000

CP-Eng charging rates

 

WH and WF, FHC 4, > 3 floors

(Actual times/ins charged)

 

Inspection limits:  > 4 floors

Standard review charge

$299.00

Specific design review charges

Further information

$97.75

 

Junior Engineer per hour

$264.50

 

Senior Engineer per hour

$336.66

 

Admin:  per hour

$131.39

 

Travel:  per km

$0.92

Other Fees and Charges

 

 

Service Required

Fee/Charges Comprises

 

PIM

Project Information Memorandum (PIM only application)

$171.00

PIM

Project Information Memorandum (issued with consent)

$16.00

Site service assessment

 

$155.00

LIM

Land Information Memorandum (includes single title search)

$338.00

DBH levy

$2.01 per $1,000.00 (for project values equal to or more than $20,000.00)

$2.01

BRANZ levy

$1.00 per $1,000.00 (for project values equal to or more than $20,000.00)

$1.00

Relocatable Building Report

Single inspection charge + 0.50/hr processing  (within SDC area)

$317.50

Tent/Marquee (> 100 m2)

Single inspection charge + 0.50/hr processing

$317.50

Amusement Device Permit

Single inspection charge (subsidised by SDC)

$11.55

Amend issued Building Consent

Processing time + any additional inspections if necessary

Actual cost

Compliance Schedule/Statement

1.00/hr processing

$171.00

Compliance Schedule – Amended

0.50/hr processing

$85.50

Certificate of Public Use

Single inspection charge + 1.50/hrs processing

$488.50

Certificate of Acceptance

Two inspection charges + 1.50/hrs processing (paid on lodging)

$720.50

Alternative Solution or Waiver

Assessment of other than minor alternatives (paid on lodging)

$855.00

Sale of Alcohol Reviews

0.33/hr processing

$57.00

Building Statistics Report

Per monthly report

$40.00

Document Filing or Search

0.33/hr processing

$36.00

Certificate of Title Search

0.33/hr processing

Actual Cost

Copying charge A4

Per sheet

$1.00

Copying charge A3

Per sheet

$1.50

Copying charge A2/A1

Per sheet

$5.00

Community Housing Rents

 

 

Edendale (56 Seaward Road)

Single (per week)

$93.50

 

Double (per week)

$93.50

Edendale (Pioneer Place)

Single (per week)

$80.50


 

 

Double (per week)

$90.50

Lumsden (Tauna Place)

Single (per week)

$80.50

 

Double (per week)

$90.50

Nightcaps

Single (per week)

$77.50

 

Double (per week)

$87.50

Ohai

Single (per week)

$77.50

 

Double (per week)

$87.50

Otautau

Single (per week)

$80.50

 

Double (per week)

$90.50

Riversdale

Single (per week)

$80.50

 

Double (per week)

$90.50

Riverton (111 Havelock Street)

Single (per week)

$93.50

 

Double (per week)

$93.50

Riverton (127 Havelock Street)

Single (per week)

$80.50

 

Double (per week)

$90.50

Tuatapere

Single (per week)

$77.50

 

Double (per week)

$87.50

Winton

Single (per week)

$80.50

 

Double (per week)

$90.50

Wyndham

Single (per week)

$80.50

 

Double (per week)

$90.50

Contributions - Reserves and Roading

 

 

Reserves and roading contributions may be required through the resource consent process.  If contributions are required then they will be taken in accordance with the methodology prescribed in the “Financial Contributions” section of the Proposed District Plan 2012.

 

 


 

Environmental Health

 

 

Annual Fee for Premises Requiring Registration or Verification:

 

 

(a)   Schedule 1 food premises, eg restaurants, taverns, cafés, grocers that produce food

 

$584.00

(b)   Schedule 2 food premises, eg petrol stations, grocers that do not produce food

 

$292.00

(c)   Schedule 3 food premises, eg some clubs, small accommodation providers, horticultural producers, sellers of pre-packaged, shelf stable products

 

$146.00

(d)   Camping grounds

 

$292.00

(e)   Offensive trades

 

$292.00

(f)    Hairdressers

 

$219.00

(g)   Saleyards

 

$146.00

(h)   Funeral directors

 

$146.00

(i)    A hair salon or camping ground at the same property, and operated by the same licensee, as a food premises that is registered or verified.

 

$146.00

Fee for establishing a new premise of the type in (a) to (i) above

 

$292.00

Penalty for late payments, after 1 January of the registration year of any type in (a) to (i) above

 

$50.00

 

Explanatory Comments

 

 

The owner of the business is required to hold the approval, not the owner of the premises.  For example two food businesses operating from the same premises would need to hold separate approvals.

 

 

Mobile shop operators that are approved in their home district are not required to be approved with Southland District Council; although they will still need to be licensed under the Trading in Public Places Bylaw if that is applicable to their operation.  

 

 

Where a special inspection and report is requested by the owner or intended purchaser of any existing premises described in (c) to (k) above

 

$292.00

Transfer of ownership fee for registered premises

 

$50.00

For each re-inspection of a registered premises, or on site follow up of corrective actions of a premise(s) operating under the Food Act 2014, that determines that there are matters still outstanding from a previous inspection or audit

 

$146.00

For office based evaluation of evidence provided of compliance with corrective actions of a premise(s) under the Food Act 2014, that determines that there are still matters outstanding

 

$73.00

Markets, show days, and similar activities that operate multiple food stalls per event:

 

 

(a)   1-10 food stalls

 

NIL

(b)   11 and above food stalls

 

$292.00

Explanatory comment

 

 

The fees for markets above generally relate to one-off events.  For recurring events such as a regular Sunday market, the fees charged would be those in the “All other activities” category below

 

 

Certificate of fitness of a mortuary

 

$292.00

Licence under the Trading in Public Places Bylaw:

 

 

(a)   Annual fee for trading sites, or any mobile operation

 

$50.00

(b)   Application to consider a location that is not pre-approved, per Community Board or          Community      Development Area Subcommittee approval sought

 

$146.00

E-coli water sampling fee:

 

 

(a)   Each sampling visit of a food premises or camping ground that has a private water supply, for one sample 

 

$50.00

(b)   Each additional sample during the visit in (a) above

 

$25.00

Where it has been established that a property is causing a nuisance and the owner has failed to abate the nuisance, the time taken for the Environmental Health Officer to investigate, visit, research, or attend to correspondence/administration, shall be charged at the actual cost calculated at:

Per hour

$146.00

Monthly sampling of school water supplies, excluding the laboratory costs which are invoiced directly from the laboratory

Per year

$400.00

There shall be a charge for the search and recovery of readily available documents from the health section records plus photocopying, provided that in the event of there being insufficient details provided to allow the file to be readily located the charge to be actual cost calculated at an hourly rate, plus photocopying

Document search

$23.00

 

Photocopying - A4

$1.00

 

Photocopying - A3

$1.50

 

Photocopying - larger copies

$5.00

All other activities undertaken by Environmental Health Staff, shall be charged at the actual cost calculated at:

Per hour

$146.00

Information Management

 

 

Production of maps (excluding requests for property maps from ratepayers for their individual properties)*

 

$75.00**

* This fee applies to external customers where there is a commercial gain to be made by the requestor and/or there is a request for ‘value added’ work.  Value added work is where the customer has requested additional information to be shown on a standard property map.  Examples include the defining of fence lines and calculation of paddock sizes.

 

 

A standard property map (one that shows the property boundary information layer over the aerial photography image) requested by the owner or occupier of the property does not incur this fee

 

 


 

** The fee is standard per property requested, regardless of the size of the printed map or the size of the property

 

 

Interment Fees for Southland District Council Cemeteries

 

 

Standard Interment Five Years Old and Over

 

 

Centre Hill

 

$1,584.47

Dipton

 

$1,584.47

Edendale

 

$1,584.47

Halfmoon Bay

 

$1,584.47

Lumsden

 

$1,584.47

Lynwood

 

$1,584.47

Otautau

 

$1,584.47

Otautau RSA (less $300)

 

$1,284.47

Riverton

 

$1,584.47

Riverton RSA (less $200)

 

$1,384.47

Nightcaps (Wairio)

 

$1,584.47

Wallacetown

 

$1,584.47

Winton

 

$1,584.47

Woodlands

 

$1,584.47

Wreys Bush

 

$1,584.47

Wyndham

 

$1,584.47

Other Cemetery Fees

 

 

Interment one year old and up to five years old

 

$792.23

Interment stillborn and up to one year old

 

$396.12

Purchase of Exclusive Right to Burial - standard or ashes plot

 

$115.00

Cremated ashes into existing ashes or standard plot - Council to prepare:

 

 

•  Grass surface

 

$575.00

•  Hard surface, ie concrete (and actual costs)

 

$115.00

Cremated ashes into existing ashes or standard plot - family or funeral director to prepare and finish site

 

$115.00


 

Stewart Island Cemetery Memorial Wall - placement of plaque

 

$57.50

Library Charges

 

 

Loan from another library within the District

Per item

$0.50

Interloan (New Zealand-wide)

Per item

$5.00

Subject information

Per search

$3.00

DVDs

For seven nights

$2.00

Processing fee - lost/damaged item

 

$7.50

Replacement card

 

$2.00

Photocopying

Per sheet

$0.20

Printing from CD Rom

Per sheet

$0.20

Colour printing A4

Per sheet

$0.50

Colour printing A3

Per sheet

$3.00

Fines (adult) (maximum $6.00 per item)

Per day

$0.20

Fines (under 16) (maximum $1.50 per item)

Per day

$0.10

Reserves

Per item

$0.50

Local Government Official Information and Meeting Requests

 

 

Official information request

 

 

•      First four hours

 

NIL

•      Additional time

Per half hour

$38.00

Photocopying charges

 

 

•      First 50 pages

 

NIL

•      Additional pages

Per page

$0.20

Other charges that includes:

 

Actual costs

•       Producing a document by computer or other like equipment

 

 

•       Reproducing a photograph, film, video, or audio recording

 

 

•       Arranging for the requestor to hear or view an audio or visual recording

 

 

•       Providing a copy of any maps, plans, etc.

 

 


 

Note:  These rates are as outlined in the Ministry of Justice guidelines and this policy will be amended to reflect any changes in the Ministry

 

 

The requestor will be notified of the estimated cost of their request before working on it.
The requestor then has the option of proceeding, withdrawing, or refining their request.

 

 

Refuse and Transfer Station

 

 

Car loads

Refuse

$12.00

 

Recycling and refuse

NIL

Ute type loads and small trailers

Refuse

$28.00

 

Recycling and refuse

$14.00

Tandem trailers and high side trailers

Refuse

$60.00

 

Recycling and refuse

$30.00

Trucks per 1,000 kg gross weight

 

$68.00

Trucks per tonne confirmed by weight docket

 

$136.00

Unstripped car body surcharge

 

$116.00

Stripped car body

 

$38.00

Car tyres (each)

 

$6.00

4WD tyres (each)

 

$12.00

Resource Management Act

 

 

Staff Charge Out Rates for any input into Resource Management Act and Local Government Act Matters

 

 

Resource Management staff

Per hour

$120.00

Area Engineer

Per hour

$120.00

Environmental Health Officer

Per hour

$146.00

Water and Waste Services staff

Per hour

$120.00

Building Control staff

Per hour

$171.00

Search Fee of Certificate of Title and Appellation Details

Each

$40.00

Resource Consents: S.95A - 95F Resource Management Act for Controlled Activity, Discretionary Activity, and Non-Complying Activity

 

 

(a)   For applications that can be dealt with under Delegated Authority (ie Non-Notified)

 

Actual cost plus disbursements, initial
non-refundable lodgement and processing fee (each)

$500.00


 

(b)   For applications requiring limited notification (Limited Notified)

Actual cost plus disbursements, initial lodgement and processing fee

$1,000.00

(c)   For applications requiring notice (Notified)

Actual cost plus disbursements which includes advertising costs and preliminary costs in notification process, initial lodgement and processing fee

$5,000.00

For processes which will involve hearings of two or more days, a further hearing lodgement and processing fee of $9,300.00 (15 hours at $620.00 per hour GST inclusive) will be required to be paid prior to the matter proceeding to a formal hearing.  This hearing lodgement and processing fee will be subtracted from the overall cost of the hearing for the purposes of calculating any outstanding processing costs at the end of the process.

 

 

Change or cancellation of consent conditions (S.127 Resource Management Act)

Actual cost plus disbursements, initial lodgement and processing fee

$360.00

Hearings Charge - Decision-maker(s) and administrative staff time

There is a one hour minimum charge then a
pro-rata cost in 15 minute segments of $155.00 plus disbursements

$620.00

Plan Change Request

Actual cost plus disbursements which includes advertising costs and preliminary costs in notification process, initial lodgement and processing fee

$5,000.00

Monitoring Charges

 

 

Compliance Officer

Actual cost plus disbursements (per hour)

$120.00

Resource Consent breaches - Where it has been established that a breach of a resource consent has occurred, the time taken for the Compliance Officer to investigate, visit, research, or attend to correspondence/administration, shall be charged at the actual cost

 

 

Compliance Officer

Actual cost plus disbursements (per hour)

$120.00

Requirements and Heritage Orders (per application)

Actual cost plus disbursements, initial lodgement and processing fee (six hours)

$720.00

Information from files/plans

Actual cost based on staff time plus disbursements (per hour)

$120.00

Subdivision approvals fee:

Actual cost plus disbursements, initial lodgement and processing fee

 

(a)   Section 223 certification only

 

$120.00

(b)   Section 224(c) certification only

 

$120.00

(c)   Sections 223 and 224(c) certification fee

 

$240.00


 

Certification of Plans (S.226 Resource Management Act)

Actual cost plus disbursements, initial lodgement and processing fee (per plan)

$360.00

Certificates of Compliance (S.139 Resource Management Act)

Actual cost plus disbursements, initial lodgement and processing fee (each)

$360.00

Existing Use Right Certificate (S.139A Resource Management Act)

Actual cost plus disbursements, initial lodgement and processing fee

$360.00

Outline Plan Approval (S.176A Resource Management Act)

Actual cost plus disbursements, initial lodgement and processing fee

$240.00

Extension of Time (S.125 Resource Management Act)

Actual cost plus disbursements, initial lodgement and processing fee

$120.00

Transfer of consent (S.134 Resource Management Act)

Actual cost plus disbursements, initial lodgement and processing fee (each)

$120.00

Removal of Designation (S.182 Resource Management Act)

Actual cost plus disbursements, initial lodgement and processing fee

$120.00

Alteration of Designation (S.183 Resource Management Act)

Actual cost plus disbursements (per hour)

$120.00

Processing of an Objection (S.357 and 357A Resource Management Act)

Actual cost plus disbursements if the objection is not upheld (per hour)

$120.00

Legal Consultant (where Council refers matters to its Resource Management legal consultant for legal advice, and/or attendance by the legal consultant at hearings)

 

Actual cost plus disbursements

Overseas Investment Certificates

Actual cost plus disbursements, initial lodgement and processing fee

$240.00

Other Legislation relating to subdivision activity

 

 

Right of Way Approval (S.348 Local Government Act 1974)

Actual cost plus disbursements, initial lodgement and processing fee

$360.00

Cancellation of Building Line Restriction (S.327A Local Government Act 1974)

Actual cost plus disbursements, initial lodgement and processing fee

$360.00

Cancellation or variation of easements (S.221, 241, 348)

Actual cost plus disbursements, initial lodgement and processing fee

$240.00

Removal of Interests on titles

Actual cost plus disbursements, initial lodgement and processing fee

$240.00

Building Act certificates (S.73 and 77)

Actual cost plus disbursements, initial lodgement and processing fee. (Includes certificate fee of $176 but may be subject to change by LINZ)

$240.00


 

Fees set by the Resource Management Act (Infringement Offences) Regulations 1999

 

 

Contravention of S.9 Resource Management Act (Restrictions on use of land)

 

$300.00

Contravention of an Abatement Notice [other than a notice under S.322(1)(c)

 

$750.00

Contravention of S.22 Resource Management Act (Failure to provide certain information to an Enforcement Officer)

 

$300.00

Contravention of Excessive Noise Direction under S.327 Resource Management Act

 

$500.00

Other Matters

 

 

Processing application for exemption under the Subdivision Land Use and Development Bylaw 2012

Actual cost plus disbursements, initial lodgement and processing fee

$240.00

All other activities undertaken by Resource Management staff

Actual cost (per hour)

$120.00

Where pre-application meetings are sought for large projects or there are multiple meetings for other consents then Council can charge the officers’ time to the potential applicant

Per hour

$120.00

Notes:

 

 

Disbursements recoverable are 100% of actual costs.  This may include vehicle and travel costs, public notification, typing, photocopying, postage, photography and any other incidental expenses attributable to the matter for which a charge is being levied

 

 

The chargeout rate for vehicles

Per kilometre

$0.85 

Please note:

Where an initial “lodgement and processing fee” is required this must be paid at the beginning by the applicant in order for the application to be considered complete and start the processing time clock under the Resource Management Act.  However, if there is additional time required to process the application then the actual cost will be charged resulting in a further invoice.

 

 

 

 

Riverton Harbour Licensing Fees

 

 

Wharf fee

Per metre

$14.96

Transfer fee

 

$154.34

Road Reserve and Services Fees

 

 

Stock Management

 

 

Stock crossing at grade - no annual charge + $10.00 replacement tag fee + $50.00 extra site visit

Bond (no GST)

$1,500.00

 

Fee

$180.00

Stock races

Bond (no GST)

$250.00

 

Fee

$180.00


 

Stock droving

Bond (no GST)

NIL

 

Fee

$65.00

Drainage

 

 

Lower a road culvert

Bond (no GST)

$250.00

 

Fee

$180.00

Drainage on roadsides

Bond (no GST)

$250.00

 

Fee

$180.00

Stormwater connection to kerb and channel

Bond (no GST)

$250.00

 

Fee

$65.00

Crossings/Vehicular Accessways

 

 

Urban – unsealed

Bond (no GST)

$250.00

 

Fee

$65.00

Urban – sealed

Bond (no GST)

$500.00

 

Fee

$65.00

Commercial urban/rural (includes dairy tanker access)

Bond (no GST)

$1,500.00

 

Fee

$180.00

Rural – private

Bond (no GST)

$500.00

 

Fee

$180.00

Carriageway

 

 

Public/private utilities and services on roadsides (treat as a road opening)

Bond (no GST)

$250.00

 

Fee

$180.00

Stock underpasses (+ Deed of Grant at $100.00)

Bond (no GST)

$1,500.00

 

Fee

$180.00

Requests to physically form roads

Bond (no GST)

NIL

 

Fee ($120.00/hr plus disbursements and/or $267.50/hr for special Council meeting and $534/hr thereafter for special Council meeting, plus disbursements)

$460.00


 

Stopping of roads

Bond (no GST)

NIL

 

Fee ($120.00/hr plus disbursements and/or $267.50/hr for special Council meeting and $534/hr thereafter for special Council meeting, plus disbursements)

$460.00

Temporary closure of roads for public events (treat as a road opening)

Bond (no GST)

NIL

 

Fee

$65.00

Temporary closure of roads for roading purposes (treat as a road opening)

Bond (no GST)

NIL

 

Fee

$65.00

Road Margin

 

 

Dust suppression

Bond (no GST)

NIL

 

Fee

$65.00

Signs on roads

Bond (no GST)

NIL

 

Fee (resource consents)

$65.00

Road margin planting

Bond (no GST)

NIL

 

Fee

$65.00

Cultivation of road margin

Bond (no GST)

NIL

 

Fee

$65.00

Storage on the road margin (type 3 roads only)

Bond (no GST)

NIL

 

Fee

$65.00

Whitebait huts

Bond (no GST)

NIL

 

Fee

$65.00

Permanent fencing in the road margin

Bond (no GST)

NIL

 

Fee

$180.00

RAPID numbering

Bond (no GST)

NIL

 

Fee

$173.78

Roading Utility Applications

 

 

Connect drain to kerb and channel

Bond (no GST)

$250.00


 

 

Fee

$107.33

Connect to piped utilities (Urban or rural water supply, stormwater and wastewater)

Bond (no GST)

$250.00

 

Fee

$311.78

Alteration to existing rural water service connection (change in unit allocation only)

Bond (no GST)

NIL

 

Fee

$230.00

Fee structures based on the following averaged costs:

 

 

•  $50.00  = ¼ hr @ $120.00 + ¼ hr @ $80.00 (excl) (Engineer + Administration)

 

 

•  $150.00 = 1 hr @ $120.00 + ¼ hr @ $80.00 (excl) (Engineer + Administration)

 

 

Bonds are established to reflect the costs Council might be exposed to if needed to complete works when another party defaults.  However the bonds reflect the likely minimum cost to undertake simple tasks rather than location specific, and to keep such compliance costs to a minimum.

 

 

Permits shall have a two year period before expiring 

 

 

Bonds shall be released on satisfactory completion of the permitted activity

 

 

SIESA - Electricity Charges

 

 

General tariffs and charges for SIESA are to be reviewed each December following an analysis of electricity use on the Island

 

 

Meter Reading

 

 

Invoicing is undertaken on a monthly basis

 

 

All payments are to be made to:

 

 

Stewart Island Electrical Supply Authority, PO Box 903, Invercargill, or

 

 

Council office in Ayr Street, Stewart Island

 

 

Residential Connections

 

 

Standard rate per unit

 

$0.59

Night rate per unit

 

$0.51

Fixed monthly charge

 

$87.55

New Connections

 

 

New consumer connection fee

 

$287.50

Capital development charge

 

$1,725.00

All new connections (or load extensions that increase the base load by 2 kW or more) require an application for supply form to evaluate potential load and voltage problems

 

 

A new consumer connection fee must be paid before the power can be turned on.  This fee covers the installation of one meter in the consumer provided meter box, the connection at the boundary, and administrative costs.

 

 

A capital development charge is payable for all new power connections.  The charge will be payable by the owner/applicant at the time an application for a new power connection is made (a small number of properties have paid this fee at the time of subdivision and will not be required to pay the capital development charge at the time of connection).

 

 

Notes:

 

 

*    All costs of connection within the consumer boundary are the responsibility of the consumer

 

 

*    The cost of extensions or upgrades to the network as a result of an application for supply will be the responsibility of the applicant.  This work must be approved by SIESA before commencing and can only be done by a SIESA approved contractor.

 

 

Existing Connections

 

 

Water heating/night rate meter installation

 

$287.50

Disconnection fee (no monthly charge after)

 

$92.00

Reconnection fee (new consumer/applicant)

 

$138.00

Connection bond (new consumer, if applicable)

No GST

$150.00

Water heating and night rate (suitable for space heaters - small freezers), and special domestic outlet sockets.  Time controlled for a maximum of eight hours between the hours of 10.30 pm and 7.30 am.   Domestic outlets are to be labelled “night rate”.

 

 

Vacating consumers must advise the Southland District Council Office, Ayr Street

 

 

Stewart Island (telephone 03 219 1049) or (0800 732 732) to arrange a final meter reading and to advise of the consumer name change.  Four working days’ notice is required.

 

 

All installations disconnected for six months or more requires a re-inspection by an Electrical Inspector before re-livening. The consumer is responsible for all costs associated with the re-inspection plus the reconnection fee.

 

 

A refundable connection bond will be required for connections where the consumer/applicant is not the property owner, refer to the SIESA Terms and Conditions - bonds for details.  The bond must be paid prior to connection.  If the power is already connected it will be disconnected if the bond remains unpaid after one month of power consumption.

 

 

Commercial Connections

 

 

Standard unit rate

 

$0.59

Night rate per unit

 

$0.51

Fixed monthly charge

 

$238.22


 

New Connections

 

 

New consumer connection fee

 

$287.50

Capital development charge

 

$1,725.00

The new consumer connection fee shown is a minimum amount chargeable.  Actual cost may vary depending on the size and complexity of the connection process.  Installation costs may be by negotiation (confirmed in writing by the Authority).

 

 

A new consumer connection fee must be paid before the power can be turned on

 

 

This minimum fee covers the installation of one meter in the consumer provided meter box, the connection at the boundary, and administrative costs

 

 

A capital development charge is payable for all new power connections.  The charge will be payable by the owner/applicant at the time an application for a new power connection is made.

 

 

Notes:

 

 

*    All costs of connection within the consumer boundary are the responsibility of the consumer

 

 

*    The cost of extensions or upgrades to the network as a result of an application for supply will be the responsibility of the applicant.  This work must be approved by SIESA before commencing and can only be done by a SIESA approved contractor.

 

 

Existing Connections

 

 

Disconnection fee (no monthly charge)

 

$460.00

Reconnection fee (new consumer/applicant)

 

$460.00

All installations disconnected for six months or more require a re-inspection by an Electrical Inspector before re-livening. The consumer is responsible for all costs associated with the re-inspection plus the reconnection fee.

 

 

Temporary Supply

 

 

Monthly fee (payable in advance)

 

$239.20

Standard unit rate (as per residential rate)

Per unit

$0.59

The applicant/consumer is responsible for all costs related to the temporary supply plus the fees as stated above

 

 

A temporary supply is valid for 90 days only.  An extension of time requires an Electrical Inspector’s
re-inspection, organised by and actual costs payable by the applicant/consumer.

 

 

Electrical Inspector’s re-inspection, organised by and actual costs payable by the applicant/consumer

 

 

Distributed Generation

 

 

Subject to its terms and conditions set out in Schedule 1 of the SIESA Domestic Contract, SIESA will buy the electricity generated by residents at the rate of $0.20c per kilowatt per hour, inclusive of GST

 

$0.20


 

Please note that residents may be liable for income tax and GST in respect of the sale 

 

 

The accounting for and the payment of those taxes are residents responsibility

 

 

Other Chargeable Fees

 

 

Not metered and special connections

 

$552.00

Late payment fee (+10% if applicable)

 

$97.75

Meter testing

 

$97.75

Temporary supply and caravan inspection

 

$97.75

Dis/re-connection due to non-payment of account

 

$97.75

The fee for a not metered or special connection is an annual fee (1 July - 30 June) payable in advance

 

 

Payments are due on the 20th of each month.  A late payment fee will be charged if payment is not received before the 20th of the month after the due date (ie one full month after the original due date). 

 

 

Notes:

 

 

Tariffs for water heating, night rate and commercial connections will apply only to economic installations

 

 

Metered connections cannot be shared across property boundaries

 

 

Individual dwelling on the same property must each have its own meter

 

 

Stewart Island Jetties

 

 

Wharf and jetty user annual fee

 

$1,350.00

Stewart Island/Rakiura Visitor Levy

 

 

Inbound levy fee from passengers of approved operators

 

$2.50

Outbound levy fee from passengers of approved operators

 

$2.50

Levy fee for freedom travellers

 

$5.00

Replacement fee for lost, stolen, or damaged Stewart Island/Rakiura Visitor Levy photo identification cards

 

$5.00

Trade Waste Charges

 

 

Discharge charges for trade waste premises (non-domestic) will be assessed as follows:

 

 

1.  For all properties that have occupiers who are not required to have a conditional trade waste consent the charge will be based on the accessed number of Units of Demand (UoD) for the property multiplied by the Uniform Annual Charge (UAC) for the local sewerage rate.  The UoD will be assessed in accordance with Council’s Development Contribution Policy contained within the 10 Year Plan.

 

 


 

2.  For all properties that have occupiers who are required to have a conditional trade waste consent the charge will be based on the accessed number of Equivalent Units of Demand (EUoD) for the property multiplied by the Uniform Annual Charge (UAC) for the local sewerage rate.  The EUoD will be assessed based on a specific assessment of loadings form the consent holder.  The EUoD assessment will be made by summation weighting of the specific loading characteristics as follows:

 

 

      •     Volume (V) 40%, Biological Oxygen Demand (BOD) 30% Suspended Solids (SS) 30%
when compared to a 1x UoD characteristic of V = 920 litres/day, BOD = 260 grams/day, SS = 320 grams/day

 

 

For any consent holders who exceed the consent limits, a multiplier of two will be applied to the reassessed EUoD (following the non-compliance) for the remaining consent period 

 

 

This is in addition to any other remedies for consequential cost recovery 

 

 

Council may from time to time undertake review assessments of UoD for individual properties.  Where the assessed UoD differs from the current local rate then the number of units applied to the property will be modified and the property owner will be notified of this in writing.

 

 

Demand capital charges (for capacity)

 

 

Demand capital costs required for the provision of demand capacity could be charged for in accordance with Council’s Development Contribution Policy contained within the 10 Year Plan where the proposed loadings can be accommodated within the planned capacity of the sewerage system.  However, where any application for conditional trade waste consent has the potential to impose a significant additional demand on the sewerage system, beyond its planned capacity, then specific demand capital charges will be a condition of the consent.

 

 

Administrative Charges

 

 

Trade waste application fee - base fee with application

 

$236.80

Extra time over two hours will be charged at:

Per hour plus disbursements

$118.39

Inspection fee - actual cost

Per hour plus disbursements

$118.39

Compliance monitoring - actual cost

Per hour plus analysis plus disbursements (including re-inspection)

$118.39

Annual Administration fee for Waste Consent Holder - actual cost

Per hour plus disbursements

$118.39

Tankered Waste Charge

Per tanker load

$80.00

Except for the application base fee (required at time of application) all other administrative charges are due for payment by 20th of the month following invoice

 

 

Water Tanker Charges

 

 

Fees and charges applicable to the extraordinary supply of water from fire hydrants or tanker filling points on Council reticulated supplies:

 

 

Application fee for tankered water permit

(Includes initial inspection of one tanker and backflow prevention)

 

$280.41


 

Annual administration fee for existing permit holder

(Includes annual inspection of one tanker and backflow prevention)

 

$236.27

Tanker and backflow prevention inspection fee

(For repeat inspections, when required)

 

$116.84

Additional tanker inspections

(For inspection of additional tankers, carried out at the same time and location as initial, annual or repeat inspection)

Each

$15.57

Supervision by Council contractor while drawing water

(When required by Council, fee per hour, minimum one hour charge)

 

$58.42

Standard charge for supply of water per cubic metre (1,000 L)

 

$1.76

Wheelie Bin

 

 

New/additional wheelie bin administration fee

 

$20.00

New/additional recycling bin collection fee (per month charge from 1st of the month following request bin to 30 June of the following year)

 

$11.50

New/additional rubbish bin collection fee (per month charge from 1st of the month following request bin to 30 June of the following year)

 

$11.50

 

 

 

 


Council

24 June 2015

Description: sdclogo

 

Rates Resolution - Setting Rates for the Financial Year 1 July 2015 to 30 June 2016

Record No:        R/15/5/7896

Author:                 Shelley Dela Llana, Accountant

Approved by:       Anne Robson, Chief Financial Officer

 

  Decision                             Recommendation                        Information

 

  

 

Purpose

1        Council is required to formally set its rates, due dates for the payment of rates, and any details of penalties the Council wishes to add in accordance with the Local Government (Rating) Act 2002.

Executive Summary

2        This report lists the various rates that have been calculated for the financial year 1 July 2015 to 30 June 2016.  These rates are included in the Council’s 2015-2025 10 Year Plan.

 

Recommendation

That the Council:

a)         Receives the report titled “Rates Resolution - Setting Rates for the Financial Year 1 July 2015 to 30 June 2016” dated 15 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002 and consultation on this has occurred as part of the 10 Year Plan process.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Sets the following rates under the Local Government (Rating) Act 2002, on rating units in the district for the financial year commencing on 1 July 2015 and ending on 30 June 2016.

Uniform Annual General Charge

            Pursuant to Section 15(1)(a) of the Local Government (Rating) Act 2002, a uniform annual general charge of $360.46 per rating unit on every rateable rating unit within the Southland District.

General Rate

            Pursuant to Section 13(2)(a) of the Local Government (Rating) Act 2002, a general rate of $0.00043466 in the dollar on the capital value of all rating units within the Southland District.

            Targeted Rates

Community Facilities Rates

            Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, the following uniform targeted rates in respect of each separately used or inhabited part of a rateable rating unit situated in the following Community Facility Areas:

Community Facility Areas

Charge

Community Facility Areas

Charge

Aparima Hall

$39.13

Myross Bush Hall

$26.09

Athol Memorial Hall

$79.41

Nightcaps Hall

$65.08

Balfour Hall

$34.78

Ohai Hall

$49.03

Blackmount Hall

$50.00

Orawia Hall

$49.68

Browns Hall

$25.84

Orepuki Hall

$56.19

Brydone Hall

$43.48

Oreti Plains Hall

$61.50

Clifden Hall

$43.48

Otahuti Hall

$26.09

Colac Bay Hall

$47.83

Otapiri-Lora Gorge Hall

$130.00

Dacre Hall

$37.39

Otautau Hall

$24.00

Dipton Hall

$42.40

Riversdale Hall

$41.00

Dunearn-Avondale Hall

$8.70

Ryal Bush Hall

$35.70

Eastern Bush Hall

$65.22

Seaward Downs Hall

$36.10

Edendale Hall

$22.53

Stewart Island Hall

$60.87

Five Rivers Hall

$38.00

Thornbury Hall

$68.18

Fortrose Domain

$20.09

Tokanui-Quarry Hills Hall

$58.71

Glenham Hall

$40.00

Fiordland Community Event Centre

$34.78

Gorge Road Hall

$42.23

Tuatapere Hall

$34.38

Heddon Bush Hall

$60.00

Tussock Creek Hall

$26.09

Hedgehope-Glencoe Hall

$46.28

Tuturau Hall

$37.14

Hokonui Hall

$57.88

Waianiwa Hall

$60.00

Limehills Hall

$52.16

Waikaia Recreation Hall

$46.00

Lochiel Hall

$30.43

Waikawa Community Centre

$25.40

Lumsden Hall

$29.63

Waimahaka Hall

$38.55

Mabel Bush Hall

$24.90

Waimatuku Hall

$30.83

Manapouri Hall

$30.85

Wairio Community Centre

$31.59

Mandeville Hall

$42.00

Wallacetown Hall

$34.78

Mataura Island Hall

$23.70

Winton Hall

$19.14

Menzies Ferry Hall

$35.00

Wreys Bush Hall

$79.23

Mimihau Hall

$47.83

Wrights Bush Hall

$26.52

Mokoreta-Redan Hall

$78.54

Wyndham Hall

$36.17

Mossburn Hall

$60.00

 

 

 

Roading Targeted Rate

            Pursuant to Sections 16(3)(a) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $57.43 per rateable rating unit within the Southland District and;

            Pursuant to Sections 16(3)(a) and 16(4)(b) of the Local Government (Rating) Act 2002, a differential rate in the dollar of capital value for all rateable rating units:

Commercial

$0.00130601

Dairy

$0.00093907

Farming non-dairy

$0.00053112

Forestry

$0.00690643

Industrial

$0.00130548

Lifestyle

$0.00046780

Mining

$0.01928173

Other

$0.00014034

Residential

$0.00046780

 

Regional Heritage Targeted Rate

Pursuant to Sections 16(3)(a) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $29.67 in respect of each separately used or inhabited part of a rateable rating unit situated in the Southland District.

Waste Management Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $74.48 per rating unit on every rating unit within the Southland District excluding Stewart Island; and

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a rate of $0.00003444 in the dollar of capital value across all rating units within the Southland District excluding Stewart Island.

Local Targeted Rates (Ward, Community Board, Community Development Area, Town)

Pursuant to Sections 16(3)(b), 16(4)(a) or 16(4)(b) of the Local Government (Rating) Act 2002, the following rates per rateable rating unit/rate in the dollar on the land value of all rateable rating unit within the below areas:

Local Targeted Rates

 

Targeted Rate per rating unit

Rate in the dollar on land value

Mararoa Waimea Ward 

 

$0.00003618

Waiau Aparima Ward 

 

$0.00004740

Waihopai Toetoes Ward 

 

$0.00003119

Winton Wallacetown Ward 

 

$0.00002166

Edendale-Wyndham Community Board 

$121.33

 

Otautau Community Board Residential 

 

$0.02099022

Otautau Community Board Commercial

 

$0.04198043

Otautau Community Board Rural

 

$0.00002099

Riverton/Aparima Community Board (excludes Rural)

 

$0.00322632

Riverton/Aparima Community Board Rural 

 

$0.00032263

Stewart Island/Rakiura Community Board

 

$0.00111419

Te Anau Community Board Residential 

$286.60

 

Te Anau Community Board Commercial 

$573.20

 

Te Anau Community Board Rural 

$71.65

 

Tuatapere Community Board (excludes Rural)