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Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday 15 July 2015

1pm

Council Chambers
15 Forth Street
Invercargill

 

Council

 

OPEN MINUTES FOR CONFIRMATION

 

 

 

TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

 

5.1       Meeting minutes of Council, 24 June 2015                                                                 2


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Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 24 June 2015 at 1.05pm.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive Steve Ruru, Chief Information Officer Damon Campbell, General Manager of Policy and Community Rex Capil, Group Manager Services and Assets, Ian Marshall,
Chief Financial Officer Anne Robson, Communications and Governance Manager
Louise Pagan, Human Resources Manager Janet Ellis, Committee Advisor Maree Fyffe, Strategy and Policy Manager Susan Cuthbert, Finance Manager Sheree Marrah,
Roading Asset Management Engineer Hartley Hare and MWH John Laskewitz.

 


1          Apologies

           

            An apology was received from Cr Dobson.

 

Resolution

Moved Cr Baird, seconded Cr Keast  and resolved that Council accept the apology.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

There were no conflicts of interested noted and declared.

 

4          Public Forum

There was no Public Forum.

 

5          Extraordinary/Urgent Items

 

 

Resolution

Moved Cr Bailey, seconded Cr Dillon 

and resolved that subject to 46A of the Local Government Official Information and Meetings Act 1987, Council considers as a matter of urgent business:

 

·                      Report on the Lumsden Community Development Area Subcommittee

 

 

It was agreed that these items should be considered in order that any action required can be effected prior to the next meeting.

 

6          Confirmation of Council Minutes

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Keast 

and resolved that the Meeting minutes of Council, 3 June 2015 be confirmed as true and correct subject to the following amendment:

·                      Leave of absence - Page 3 - amended to show Cr Dobson on leave from
4 June 2015 to 12 July 2015.

 

 


 

The following minutes were brought forward in the agenda and confirmed.

 

9.3

Minutes of the Te Anau Basin Water Supply Subcommittee Meeting dated
3 March 2015

Record No:    R/15/5/8900

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Macpherson 

and resolved that the Council:

a)         Receives the report titled “Minutes for Confirmation by Council” dated
8 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the Minutes of the Te Anau Basin Water Supply Subcommittee Meeting dated 3 March 2015.

 

9.4

Minutes of the Council Meeting dated 19 May 2015

Record No:    R/15/6/10054

 

 

 

Resolution

Moved Cr Macpherson, seconded Cr Ford 

and resolved that the Minutes of the Council Meeting dated 19 May 2015 be confirmed as a true and correct subject to the following amendment:

·                      Page 35 - The submission from Chris Henderson incorrectly identified her as Mr when it should be recorded as Mrs Chris Henderson.

 

9.5

Minutes of the Edendale-Wyndham Community Board Meeting dated 24 March 2015

Record No:    R/15/6/9870

 

 

 

Resolution

Moved Cr Dillon, seconded Cr Kremer 

and resolved that the Minutes of the Edendale-Wyndham Community Board Meeting dated 24 March 2015 be adopted.

 


 

9.6

Minutes of the Forestry Operations Committee Meeting dated 18 February 2015

Record No:    R/15/6/9871

 

 

 

Resolution

Moved Cr Dillon, seconded Cr Kremer 

and resolved that the Minutes of the Forestry Operations Committee Meeting dated 18 February 2015 be adopted and the following recommendations be resolved:

7.1.      Forestry Operations Committee - Financial Report for the period ended
31 December 2014

That the Forestry Operations Committee:

a)         Receives the report titled “Forestry Operations Committee - Financial Report for the period ended 31 December 2014” dated 5 February 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

7.2.      Forest Manager's Report for Period to 31 December 2014

That the Forestry Operations Committee:

a)         Receives the report titled “Forest Manager's Report for Period to
31 December 2014” dated 9 February 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

Council followed the original agenda order from this point onwards.

 

Reports - Policy and Strategy

 

7.1

Revenue and Financing Policy

Record No:    R/15/5/9156

 

1        This report presented the amended Revenue and Financing Policy (the Policy) for adoption by Council.  Its purpose was to outline how Council’s activities were funded.

 

 

Mrs Marrah explained that in accordance with section 109 (2A) of the LGA 2002, Council was required to review its Revenue and Financing policy using a consultation process at least once every six years.  Council’s draft revenue and financing policy was released for public consultation as part of a process that ran parallel to the LTP consultation process.

2        There were no submissions received specifically in relation to the Revenue and Financing Policy.  However, during its meeting on 21 May 2015, Council determined that some changes should be made in line with the Long Term Plan 2015-2025. 

Mrs Marrah outlined the following changes made:

·                      An additional paragraph had been added to the policy to clarify how Council calculated the Uniform Annual General Charge component of the general rate.  This was outlined at the top of page 14 of the agenda.

·                      Minor changes had been made to the funding table for operational and capital expenditure (including funding from depreciation reserves), and

·                      Addition of the finance manager in the roles and responsibility table (page 28 of agenda).

Council adopted the amended Revenue and Financing Policy as recommended.

 

 

 

Resolution

Moved Cr Douglas, seconded Cr Keast 

and resolved that the Council:

a)         Receives the report titled “Revenue and Financing Policy” dated
12 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the Revenue and Financing Policy.

 

 

7.2

Adoption of the Long Term Plan (10 Year Plan) 2015-2025

Record No:    R/15/6/9696

 

1       This report recommended that Council adopt the Long Term Plan (LTP) 2015-2025, also known as the 10 Year Plan. 

2       Council was required to have a LTP in place at all times as it was the primary way that Council was held accountable to its communities.  The plan described the activities and service levels that Council intended providing over the next 10 years and set out the accompanying budgets.  It also highlighted the key issues that the District was facing and the strategies that Council intended to implement to address these issues.  The LTP had been developed over an 18 month period and the views of the communities in the Southland District had been taken into account. 

3        The LTP had been included as a separate document for Council’s review and approval.

Ms Cuthbert spoke to the report advising this had been a long 18 month process. 
The decisions made as part of the LTP process would be incorporated, including with the unqualified audit opinion into the final document before it went to print.

Ms Cuthbert recapped some of the decisions and these were:

·                      Adoption of an 80-20 principle which prioritised spending more money on the 20% of the District’s sealed roads that carried 80% of the vehicles.

·                      Adoption of a new roading rate model.

·                      Agreement to seal the Catlins road from Curio Bay to Haldane, dependant on NZTA funding.

·                      Phasing in the funding of depreciation over the 10 years for Council’s roading, water, wastewater, buildings, information technology, rubbish and recycling bins, public toilets and solid waste activities assets.

·                      Reduction of the roading rate by $831,890 over the first three years of the plan as a result of NZTA’s approval of a smaller than expected works budget. 

·                      Funding 10% of the annual liquor licencing activity costs from rates.

·                      Approval of a grant to Safer Southland Communities of $10,000 per annum for the first three years of the plan.

·                      Setting the rates limit for the 10 years of the plan at Local Government Cost Index plus 2%.

·                      Approval of the consolidation of a number of district rates into a general rate, collected by way of a uniform annual general charge and a rate in the dollar based on capital value.

·                      Setting uniform rates at 25.5% of the total rate.

Ms Cuthbert reported the Chief Executive had been delegated authority to approve any final minor edits required to the Long Term Plan in order to finalise the document for distribution. 

Ms Cuthbert advised a decisions table would be compiled and uploaded to the website, and a copy of this would be sent to each submitter.

Mrs Marrah advised that the number of changes to Council’s financial forecasts resulted in the following:

·                      The draft LTP indicated a forecast rates increase for 2015/16 of 3.44%. 
This had been reduced to 2.91% as a result of these changes.  The table on page 32 outlined a reconciliation of the movement from 3.44% to 2.91%, with the majority of the decrease being as a result of Council’s decision not to collect rates for roading works not approved by NZTA.

·                      An increase of 2.91% equated to total rates collection of nearly $41.8 million.

·                      Rates increases for the remaining 9 years of the LTP were forecast to vary from 3.18% in 2016/17 to 3.59% in 2024/2025.

·                      The statement of comprehensive income (P&L) outlined a surplus in nine of the 10 years of the LTP, with the deficit in 2016/2017 of $894K predominantly arising as a result of the forecast forestry costs outweighing the forecast forestry revenues.  Council was required to confirm that although there was a financial deficit, this was a financially prudent approach.  This was specifically addressed in recommendation (d) of the report.

·                      The statement of financial position was forecast to continue to be strong, with total assets forecast to grow from $1.5 billion to $1.8 billion over the 10 years of the plan.

·                      Minimal external debt was forecast throughout the 10 year period with a forecast balance of $4.8 million at 30 June 2025.

·                      The statement of cashflows forecasts operating cash surpluses for all 10 years of the plan.

·                      Council had disclosed all the necessary requirements in accordance with the financial prudence regulations in Part one of the LTP.  These regulations addressed:

·                      Rates affordability

·                      Total rates increase

·                      Debt affordability

·                      Balances budget

·                      Essential services

·                      Debt servicing

Mrs Marrah acknowledged the receipt of an unmodified audit report on Council’s LTP.

Mrs Marrah advised that this unmodified audit report confirmed the following:

·                      The LTP provided a reasonable basis for:

·                      long term, integrated decision-making and coordination of the Council’s resources; and

·                      accountability of the Council to the community;

·                      The information and assumptions underlying the forecast information in the plan were reasonable; and

·                      The disclosures in the LTP represented a complete list of the disclosures required by Part 2 of the Local Government (Financial Reporting and Prudence) Regulations 2014 and accurately reflected the information drawn from the Council’s audited information.

The Mayor thanked Councillors, submitters and staff, remarking it was a fantastic effort.  Cr Duffy reiterated these sentiments and commented on the accuracy and attention to detail provided in the various documents throughout this process and was certainly grateful.

 

 

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Kremer 

and resolved that the Council:

a)         Receives the report titled “Adoption of the Long Term Plan (10 Year Plan) 2015-2025” dated 15 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms in accordance with Section 100 of the Local Government Act 2002 that the Long Term Plan budgets have been prepared based on reasonable judgement and assumptions and that it considers the projected financial results, including the projected operating deficit in 2016/2017, over the 10 year period to be financially prudent given its financial position, the cumulative surplus projected over the 10 year period and its financial management policies. 

e)         Receives the report from Audit New Zealand regarding the audit of the Long Term Plan 2015-2025.

f)          Adopts the Long Term Plan 2015-2025 including the audit report.  

g)         Delegates authority to the Chief Executive to approve any final minor edits required to the Long Term Plan in order to finalise the document for distribution.

 

7.3

Schedule of Fees and Charges

Record No:    R/15/5/9160

 

1        This report presented the Schedule of Fees and Charges (the Schedule) for adoption by Council.  The Schedule would be included in the Long Term Plan 2015-2025.

 

Mrs Marrah advised the Fees and Charges schedule outlined the proposed fees and charges effective from 1 July 2015.  Council’s draft schedule of fees and charges was released for public consultation as part of a process that ran parallel to the LTP consultation process.

 

Submissions were received in relation to alcohol licencing fees, dog control fees and under veranda lighting.  These submissions were considered by Council on
21 May 2015 and as a result some amendments have been made to the draft fees and charges schedule.

 

Mrs Marrah gave a short summary of the changes and these were:

·                      Removal of under veranda lighting charge for Winton.

·                      Agreement to review the liquor licencing fees as a separate process to be undertaken by the Environmental Health team.

·                      Inclusion of the dog control fees as a result of the separate review process undertaken by the Environmental Health team.

In response to a question from Cr Douglas regarding District Licensing fees,
Mrs Marrah advised this would be addressed in a separate report, under item 8.1.

 

 


 

 

Resolution

Moved Cr Douglas, seconded Cr Harpur 

and resolved that the Council:

a)         Receives the report titled “Schedule of Fees and Charges” dated 9 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the Schedule of Fees and Charges and agrees to its inclusion in the Long Term Plan 2015-2025.

 

7.4

Rates Resolution - Setting Rates for the Financial Year 1 July 2015 to
30 June 2016

Record No:    R/15/5/7896

 

1        Council was required to formally set its rates, due dates for the payment of rates, and any details of penalties the Council wished to add in accordance with the
Local Government (Rating) Act 2002.

2        This report listed the various rates that had been calculated for the financial year
1 July 2015 to 30 June 2016.  These rates were included in the Council’s 2015-2025 10 Year Plan.

Ms Robson spoke to the report, and outlined the various resolutions requiring Councils approval in order to set the rates for the Financial Year 1 July 2015 to
30 June 2016.

Ms Robson outlined there was one minor change to resolution (d) under the Edendale Sewerage Loan of $1,048.10 being amended to $868.50.

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Dillon 

and resolved that the Council:

a)         Receives the report titled “Rates Resolution - Setting Rates for the Financial Year 1 July 2015 to 30 June 2016” dated 15 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002 and consultation on this has occurred as part of the 10 Year Plan process.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Sets the following rates under the Local Government (Rating) Act 2002, on rating units in the district for the financial year commencing on
1 July 2015 and ending on 30 June 2016.

Uniform Annual General Charge

            Pursuant to Section 15(1)(a) of the Local Government (Rating) Act 2002, a uniform annual general charge of $360.46 per rating unit on every rateable rating unit within the Southland District.

General Rate

            Pursuant to Section 13(2)(a) of the Local Government (Rating) Act 2002, a general rate of $0.00043466 in the dollar on the capital value of all

            Targeted Rates

Community Facilities Rates

            Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, the following uniform targeted rates in respect of each separately used or inhabited part of a rateable rating unit situated in the following Community Facility Areas:

Community Facility Areas

Charge

Community Facility Areas

Charge

Aparima Hall

$39.13

Myross Bush Hall

$26.09

Athol Memorial Hall

$79.41

Nightcaps Hall

$65.08

Balfour Hall

$34.78

Ohai Hall

$49.03

Blackmount Hall

$50.00

Orawia Hall

$49.68

Browns Hall

$25.84

Orepuki Hall

$56.19

Brydone Hall

$43.48

Oreti Plains Hall

$61.50

Clifden Hall

$43.48

Otahuti Hall

$26.09

Colac Bay Hall

$47.83

Otapiri-Lora Gorge Hall

$130.00

Dacre Hall

$37.39

Otautau Hall

$24.00

Dipton Hall

$42.40

Riversdale Hall

$41.00

Dunearn-Avondale Hall

$8.70

Ryal Bush Hall

$35.70

Eastern Bush Hall

$65.22

Seaward Downs Hall

$36.10

Edendale Hall

$22.53

Stewart Island Hall

$60.87

Five Rivers Hall

$38.00

Thornbury Hall

$68.18

Fortrose Domain

$20.09

Tokanui-Quarry Hills Hall

$58.71

Glenham Hall

$40.00

Fiordland Community Event Centre

$34.78

Gorge Road Hall

$42.23

Tuatapere Hall

$34.38

Heddon Bush Hall

$60.00

Tussock Creek Hall

$26.09

Hedgehope-Glencoe Hall

$46.28

Tuturau Hall

$37.14

Hokonui Hall

$57.88

Waianiwa Hall

$60.00

Limehills Hall

$52.16

Waikaia Recreation Hall

$46.00

Lochiel Hall

$30.43

Waikawa Community Centre

$25.40

Lumsden Hall

$29.63

Waimahaka Hall

$38.55

Mabel Bush Hall

$24.90

Waimatuku Hall

$30.83

Manapouri Hall

$30.85

Wairio Community Centre

$31.59

Mandeville Hall

$42.00

Wallacetown Hall

$34.78

Mataura Island Hall

$23.70

Winton Hall

$19.14

Menzies Ferry Hall

$35.00

Wreys Bush Hall

$79.23

Mimihau Hall

$47.83

Wrights Bush Hall

$26.52

Mokoreta-Redan Hall

$78.54

Wyndham Hall

$36.17

Mossburn Hall

$60.00

 

 

 

Roading Targeted Rate

            Pursuant to Sections 16(3)(a) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $57.43 per rateable rating unit within the Southland District and;

           

            Pursuant to Sections 16(3)(a) and 16(4)(b) of the Local Government (Rating) Act 2002, a differential rate in the dollar of capital value for all rateable rating units:

Commercial

$0.00130601

Dairy

$0.00093907

Farming non-dairy

$0.00053112

Forestry

$0.00690643

Industrial

$0.00130548

Lifestyle

$0.00046780

Mining

$0.01928173

Other

$0.00014034

Residential

$0.00046780

 

Regional Heritage Targeted Rate

Pursuant to Sections 16(3)(a) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $29.67 in respect of each separately used or inhabited part of a rateable rating unit situated in the Southland District.

Waste Management Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $74.48 per rating unit on every rating unit within the Southland District excluding Stewart Island; and

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a rate of $0.00003444 in the dollar of capital value across all rating units within the Southland District excluding Stewart Island.

Local Targeted Rates (Ward, Community Board, Community Development Area, Town)

Pursuant to Sections 16(3)(b), 16(4)(a) or 16(4)(b) of the
Local Government (Rating) Act 2002, the following rates per rateable rating unit/rate in the dollar on the land value of all rateable rating unit within the below areas:

Local Targeted Rates

 

Targeted Rate per rating unit

Rate in the dollar on land value

Mararoa Waimea Ward 

 

$0.00003618

Waiau Aparima Ward 

 

$0.00004740

Waihopai Toetoes Ward 

 

$0.00003119

Winton Wallacetown Ward 

 

$0.00002166

Edendale-Wyndham Community Board 

$121.33

 

Otautau Community Board Residential 

 

$0.02099022

Otautau Community Board Commercial

 

$0.04198043

Otautau Community Board Rural

 

$0.00002099

Riverton/Aparima Community Board (excludes Rural)

 

$0.00322632

Riverton/Aparima Community Board Rural 

 

$0.00032263

Stewart Island/Rakiura Community Board

 

$0.00111419

Te Anau Community Board Residential 

$286.60

 

Te Anau Community Board Commercial 

$573.20

 

Te Anau Community Board Rural 

$71.65

 

Tuatapere Community Board (excludes Rural)

$170.30

 

Tuatapere Community Board Rural 

$34.06

 

Wallacetown Community Board 

$134.61

 

Local Targeted Rates

 

Targeted Rate per rating unit

Rate in the dollar on land value

Winton Community Board 

$211.70

 

Athol Community Development Area

$62.57

 

Balfour Community Development Area

$201.68

 

Browns Community Development Area

$171.88

 

Colac Bay Community Development Area

$74.09

 

Dipton Community Development Area

$78.86

 

Garston Community Development Area

$53.83

 

Gorge Road Community Development Area

$27.11

 

Limehills Community Development Area

$63.65

 

Lumsden Community Development Area

$249.69

 

Manapouri Community Development Area

$217.80

 

Mossburn Community Development Area

 

$0.01059518

Nightcaps Community Development Area

$129.26

 

Ohai Community Development Area

$180.40

 

Orepuki Community Development Area

$83.54

 

Riversdale Community Development Area

$144.80

 

Local Targeted Rates

 

Targeted Rate per rating unit

Rate in the dollar on land value

Thornbury Community Development Area

$89.70

 

Tokanui Community Development Area

$168.47

 

Waikaia Community Development Area

 

$0.00272753

Woodlands Community Development Area

$180.11

 

Drummond Village Local 

$45.11

 

Swimming Pool Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, the following uniform targeted rates in respect of each separately used or inhabited part of a rateable rating unit situated in the following Swimming Pool Areas:

Swimming Pool Area

Charge

Swimming Pool Area

Charge

Edendale

$4.37

Takitimu

$19.47

Fiordland

$14.95

Tuatapere Ward

$12.83

Otautau

$18.26

Winton

$10.00

Riverton

$17.98

 

 

Te Anau-Manapouri Airport Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $111.43 per rateable rating unit within the Te Anau Manapouri Airport Area.

Stewart Island Waste Management Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $284.45 in respect of each separately used or inhabited part of a rating unit situated in the Stewart Island Waste Management Area.

Rubbish Bin Collection Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $122.17 per bin where the collection service is actually provided.

 

 

Recycling Bin Collection Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $122.17 per bin where the collection service is actually provided.

Te Anau Rural Water Scheme Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Local Government (Rating) Act 2002, the rates as outlined below:

A connection charge by way of a uniform targeted rate of $484.76 per restricted connection.

In regards to the supply of water, the following rates or combination of below will apply to each rating unit:

•      Pursuant to Section 19(2)(b), a uniform targeted rate of $323.17 for each unit supplied to the rating unit.

•      For rating units with an allocation of multiples of 7.7 units, a uniform targeted rate of $2,488.40 for every 7.7 units allocated.

•      For rating units allocated half a unit, a uniform targeted rate of 50% of a unit being $161.58.  For this to apply, the rating unit must already receive at least 1 unit.

Matuku Rural Water Scheme Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $217.65 for each unit made available to the rating unit. 

Metered Property Water Supply Targeted Rate

Pursuant to Section 19 of the Local Government (Rating) Act 2002, a rate for actual water consumption of $0.93 per cubic metre.

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a fixed charge of $147.83 per meter.

District Water Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, the rates are assessed on a differential basis:

•      For all rating units without meters that are connected to a water supply scheme or are within the scheme rating boundary, a uniform targeted rate of $335.71 for each SUIP of the rating unit for residential properties and for each rating unit for non-residential properties.

•      For rating units with water troughs with direct feed from Council’s water mains, a uniform targeted rate of $67.14 per trough.

•      For vacant non-contiguous rating units within the scheme rating boundary, a uniform targeted rate of $167.85 being half of one unit rate for the provision of the service due to the ability to connect to the scheme. 

Sewerage Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Local Government (Rating) Act 2002, the following rates:

•      For all residential rating units either connected or able to be connected, a uniform targeted rate of $343.30 for each SUIP of the rating unit.

•      Where the rating unit is able to be connected and is vacant land, a uniform targeted rate of $171.65 per rating unit.

•      All other properties either connected or able to be connected, a uniform targeted rate of $343.30 for each pan/urinal.

Woodlands Septic Tank Cleaning Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $32.26 in respect of each separately used or inhabited part of a rating within the Woodlands Septic Tank Cleaning Area.

Water Supply Loan Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate per unit on the option that the ratepayer has previously chosen to pay either a one-off capital contribution for a new scheme or pay it over a selected period as below:

Water Supply Loan Rates

Charge

Edendale Water Loan Charge - 10 years

$252.29

Edendale Water Loan Charge - 15 years

$229.75

Edendale Water Loan Charge - 25 years

$156.37

Wyndham Water Loan Charge - 10 years

$239.59

Wyndham Water Loan Charge - 15 years

$213.42

Wyndham Water Loan Charge - 25 years

$150.04

Sewerage Supply Loan Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate per unit on the option that the ratepayer has previously chosen to pay either a one-off capital contribution for a new scheme or pay it over a selected period as below:

Sewerage Supply Loan Rates

Charge

Edendale Sewerage Loan - 10 years (incl connection cost)

$1,048.10

Edendale Sewerage Loan - 15 years (incl connection cost)

$888.44

Edendale Sewerage Loan - 25 years (incl connection cost)

$636.71

Edendale Sewerage Loan - 10 years (excl connection cost)

$868.50

Edendale Sewerage Loan - 25 years (excl connection cost)

$555.88

Gorge Road Sewerage Loan - 15 years

$473.89

Oban Sewerage  Loan Charge Extension - 15 years

$580.60

Tuatapere Sewerage Loan Charge - 15 years

$602.83

Tuatapere Sewerage Loan Charge - 25 years

$449.94

Wallacetown Sewerage Loan Charge - 15 years

$417.22

Wallacetown Sewerage Loan Charge - 25 years

$327.90

Wyndham Sewerage Loan - 10 years (incl connection cost)

$995.16

Wyndham Sewerage Loan - 15 years (incl connection cost)

$731.67

Wyndham Sewerage Loan - 25 years (incl connection cost)

$605.78

Wyndham Sewerage Loan - 10 years (excl connection cost)

$778.58

Wyndham Sewerage Loan - 15 years (excl connection cost)

$594.50

Wyndham Sewerage Loan - 25 years (excl connection cost)

$457.19

 

 

Sandy Brown Road Utility Loan Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, a uniform targeted rate of $122.79 per rating unit.

e)         Resolves that the rates, detailed in recommendation (d) of this paper for the year commencing 1 July 2015 and concluding on 30 June 2016 are set exclusive of Goods and Services Tax (GST).  GST will be applied when rates are assessed for 2015/16.

f)         Resolves under Section 24 of the Local Government (Rating) Act 2002 that all rates will be payable in four equal instalments with the due dates for payment being:

•           Instalment One - 28 August 2015

•           Instalment Two         - 27 November 2015

•           Instalment Three - 26 February 2016

•           Instalment Four - 27 May 2016

The due date for metered water targeted rates will be the 20th of the month following invoice date.

g)        Resolves under Sections 57 and 58 of the Local Government (Rating) Act 2002 to apply penalties to unpaid rates as follows:

•      A penalty of 10% on the amount of any part of an instalment remaining unpaid after a due date in recommendation (f) above, to be added the next working day following the due date.

•      A further penalty of 10% on any amount of rates assessed in previous years and remaining unpaid at 2 July 2015.

h)        Has delegated authority to remit penalties to the Chief Financial Officer and Revenue Manager.

i)          Resolves that under Section 54 of the Local Government (Rating) Act 2002 where rates charged on a rating unit are less than or equal to ten dollars, Council will not collect these as it believes it to be uneconomic.

j)          Agrees that valuation roll and rate records for the District of Southland are open for inspection by ratepayers at all District offices (as listed below), during normal office hours:

 

-      Invercargill Office

        15 Forth Street, Invercargill 9810

 

-      Te Anau Office

        116 Town Centre, Te Anau 9600

 

-      Lumsden Office

        18 Diana Street, Lumsden 9730

 

-      Winton Office

        1 Wemyss Street, Winton 9720

 

-      Otautau Office

        174 Main Street, Otautau 9610

 

-      Wyndham Library

        41 Balaclava Street, Wyndham 9831

 

-      Riverton Office

        117 Palmerston Street, Riverton 9822

 

-      Mobile Bookbus

-      Stewart Island Office

        Ayr Street, Oban, Stewart Island 9846

 

 

 

 

k)         Agrees the following options be available for payment of rates shall be payable:

•       Direct Debit

•       Credit card (Visa or Mastercard)

•       Internet banking, telephone

•       By cash, cheque or Eftpos

 

 

Reports - Operational Matters

 

 

8.1

Alcohol Licensing Fee-Setting Bylaw 2015

Record No:    R/15/5/9023

 

1       The purpose of this report was for Council to adopt the draft Alcohol Licensing
Fee-Setting Bylaw 2015. 

2       During the Long Term Plan process, Council heard submissions from the hospitality industry that raised concerns with the licensing fee increases which resulted from the default fees set under the Sale and Supply of Alcohol (Fees) Regulations 2013. 
A 10% annual fee discount as discussed during the LTP submission process was affordable/manageable for the Alcohol Licensing Business Unit for a three year term, but could become unaffordable over a longer period if the business unit was to run within budget, although that situation would become clearer over time.

If Council wished, it could adopt the draft Alcohol Licensing Fee-Setting Bylaw 2015 in response to the concerns of industry.

Mr Sarfaiti spoke to the report advising submitters had referred Council to the Gore and Central Otago District Councils that had dropped all of their premises by one risk rating level, resulting in those premises paying less fees. 

1          The increase for a typical tavern with an On and Off Licence over a three year renewal period (licences were renewed every three years, after the initial probationary year), was about threefold:

Fees under 1989 Alcohol Legislation

 

Application for renewal of On Licence                793.24

Application for renewal of Off Licence                 793.24

Total                                                           1,586.48

 

Fees under 2013 Alcohol Legislation

 

Application for renewal of On Licence                           816.50

Application for renewal of Off Licence                           816.50

Annual fees* (6 x $632.50)                                            3,795.00

Total    5,428.00

* each licence is subject to an annual fee

2          Mr Sarfaiti reported if the risk rating was dropped by one level for this tavern, then the total would be $3,565.00.

3          Council agreed to proceed with the Alcohol Licensing Fee-Setting Bylaw 2015 and that this would go out for public consultation.  It was remarked that it expected to receive plenty of feedback from the community on this issue.

 

 


 

 

Resolution

Moved Cr Keast, seconded Cr Baird 

and resolved that the Council:

a)         Receives the report titled “Alcohol Licensing Fee-Setting Bylaw 2015” dated 11 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the statement of proposal and summary of information concerning the draft Alcohol Fee-Setting Bylaw 2015 - Attachment A, that formed part of the agenda.

e)         Directs that the statement of proposal, summary of information and a description of how persons interested in the proposal can present their views to Council be publicly available at all Council offices, libraries and on the Council’s website for a period of not less than one month.

f)          Publicly notifies and invites submissions on the proposal commencing Saturday, 27 June 2015 and closing at 5.00 pm on Monday, 27 July 2015.

g)         Directs that the statement of proposal and summary of information is sent to all holders of alcohol licences in the District.

h)         Sets the period of Tuesday, 15 September 2015, to hear any person who wishes to present his or her views to Council.

 

8.2

Council Action Sheet

Record No:    R/15/6/9867

 

Following a short update from Mr Marshall, Council requested the following items be removed from the Action Sheet:

 

- Alfresco Dining Policy - Tamara Dytor

- Roading Stopping - Factory Road Thornbury - Kevin McNaught

- Confirmation of Membership of Te Anau Wastewater Discharge Project Committee - Ian Marshall.

 

 

Resolution

Moved Cr Douglas, seconded Cr Bailey 

and resolved that the Council:

a)         Receives the report titled “Council Action Sheet” dated 24 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

8.3

Building Consents and Values for May 2015

Record No:    R/15/5/9376

 

 

 

Resolution

Moved Cr Ford, seconded Cr Harpur 

and resolved that the Council:

a)         Receives the report titled “Building Consents and Values for May 2015” dated 24 June 2015.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

8.4

Resource Consents and Other Resource Management Act Items - April 2015

Record No:    R/15/6/9591

 

 

 

Resolution

Moved Cr Macpherson, seconded Cr Bailey 

and resolved that the Council:

a)         Receives the report titled “Resource Consents and Other Resource Management Act Items - April 2015” dated 2 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 


 

 Reports - Governance

 

The following report was brought forward.

 

9.2

Manapouri Community Development Area Subcommittee Request Financial Support to Fund Fiordland Sewage Options Inc.

Record No:    R/15/5/9096

 

Chief Executive, Steve Ruru spoke to the report.

The purpose of this report was to enable Council to consider the recommendation of the Manapouri Community Development Area (CDA) Subcommittee to make a contribution of up to $10,000 towards the costs incurred by Fiordland Sewage Options (FSO) Incorporated in that Society’s appeal to the Environment Court, following the decision of the Commissioners to approve the resource consent application concerning the Te Anau wastewater discharge on land located at Manapouri.

The Manapouri CDA Subcommittee did not have the authority under its delegations and responsibilities to commit to spending outside its approved annual budget.  Hence, the need for it to make a recommendation to Council to consider and approve/decline such a recommendation.

While the proposal was being put forward by the Manapouri CDA it was a decision that would need to be implemented by the Council given that the CDA was a Council subcommittee. 

While the Manapouri CDA saw its recommendation as being consistent with the concerns that sections of the Manapouri community had with the consented option, it would be unusual for the Council to agree to partially fund the costs of a group wanting to challenge resource consents that it had sought as applicant.

Councillors unanimously voted against the request.

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Douglas  

and resolved that the Council:

a)         Receives the report titled “Manapouri Community Development Area Subcommittee Request Financial Support to Fund Fiordland Sewage Options Inc.” dated 16 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Declines the recommendation of the Manapouri Community Development Area Subcommittee for the Council to act as a guarantor of up to $10,000 if such funds are called upon by the Fiordland Sewage Options Incorporated for legal costs incurred by the Society in its appeal to the Environment Court against the Commissioners decision to approve the resource consent application for consent to discharge wastewater on a property at Manapouri.

Council resumed the original agenda order.

 

9.1

Bridge Weight Restriction Postings 2015/2016

Record No:    R/15/6/9753

 

1        To comply with the Transport Act 1962 and Heavy Motor Vehicle Regulations 1974, the road controlling authority for any territorial area was required to confirm at least annually any weight limit postings necessary for bridges on the roading network and to revoke any restrictions which no longer applied.  This report provided the information to be able to fulfil this requirement.

2        This report updated the list of posted bridges within the Southland District. 
The posting weight limits were based on detailed six yearly inspections and follow up analysis carried out in 2014.  The  schedule contained changes to bridge postings as a result of bridge upgrade and replacement work carried out in the 2014/2015 financial year.

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Dillon 

and resolved that the Council:

a)         Receives the report titled “Bridge Weight Restriction Postings 2015/2016” dated 15 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the maximum weight and speed limits for heavy motor vehicles on bridges as listed on the attached schedule.

e)         Notifies the weight limits to the New Zealand Police, New Zealand Transport Agency and by public notice in daily newspapers.

 

 

9.7

Minutes for Confirmation by Council

Record No:    R/15/6/9879

 

 

 

Resolution

Moved Cr Dillon, seconded Cr Douglas 

and resolved that the Council:

a)         Receives the report titled “Minutes for Confirmation by Council” dated
8 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the Ordinary minutes of the Balfour Community Development  Area Subcommittee dated 18 February 2015.

 

 

9.8

Minutes for Confirmation by Council

Record No:    R/15/6/9876

 

 

 

Resolution

Moved Cr Dillon, seconded Cr Douglas 

and resolved that the Council:

a)         Receives the report titled “Minutes for Confirmation by Council” dated
8 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the Ordinary minutes of the Riversdale Community Development Area Subcommittee dated 18 February 2015.

 

9.9

Minutes for Confirmation by Council

Record No:    R/15/6/10345

 

 

 

Resolution

Moved Cr Douglas, seconded Cr Dillon 

and resolved that the Council:

a)         Receives the report titled “Minutes for Confirmation by Council” dated
15 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the Ordinary/Estimates minutes of the Athol Community Development Area Subcommittee dated 26 November 2015.

 

9.10

Minutes for Confirmation by Council

Record No:    R/15/6/10347

 

 

 

Resolution

Moved Cr Douglas, seconded Cr Dillon 

and resolved that the Council:

a)         Receives the report titled “Minutes for Confirmation by Council” dated
15 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the Ordinary/Estimates minutes of the Garston Community Development Area Subcommittee dated 26 November 2014.

 

9.11

Minutes for Confirmation by Council

Record No:    R/15/6/10349

 

Resolution

Moved Cr Dillon, seconded Cr Macpherson 

and resolved that the Council:

a)         Receives the report titled “Minutes for Confirmation by Council” dated
            15 June 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the Ordinary/Estimates minutes of the Waikaia Community Development Area Subcommittee dated 10 November 2014.

 

LATE ITEM

 

9.12

Lumsden Community Development Area Subcommittee

Record No:    R/15/6/10991

 

The purpose of this report was to enable the Council to consider what action, if any, should be taken to address issues arising from the resignation of the Lumsden Community Development Area Subcommittee (CDA) Chair.

The Lumsden CDA held its last meeting on 15 June 2015.  Chair Rob Scott was an apology for this meeting due to other commitments.

It was reported that during the 15 June meeting, and in forums outside of the meeting,
a number of concerns were raised about the performance of Council staff and
Mr Scott.  Given the nature of the matters raised it was considered appropriate that they be investigated and appropriate follow-up action taken. This included consideration as to whether there had been a possible breach of the Council Code of Conduct.

It was proposed that Councillor Douglas and Councillor Kremer be appointed to investigate the background to the concerns and consider what action, if any, needed to be taken.  Given that the matters raised also related to a staff member it was proposed that the Human Resources Manager assist with the review process.

Under the Council’s Code of Conduct any breach or alleged breach was to be investigated by the Executive Committee. At this stage no complaints about a possible breach had been received. It was possible, however, that a breach may be identified through the investigation process. To ensure that the investigation process could be completed in a timely and practical manner it was proposed that Councillor Douglas and Councillor Kremer also be given authority to investigate and make a recommendation to Council on any such breach.

 

 

Resolution

Moved Mayor Tong, seconded Cr Dillon 

and resolved that the Council:

Receives the report titled “Lumsden Community Development Area Subcommittee” dated 24 June 2015.

Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

Delegates authority to Councillor Douglas and Councillor Kremer to investigate issues arising from the resignation of the Lumsden CDA Chair and other related matters including any potential breaches of the Council Code of Conduct.

Asks that Councillor Douglas and Councillor Kremer jointly report back to Council with recommendations on the actions, if any, that might be taken as a result of their investigation.

Determines that its decision to appoint Councillor Douglas and Councillor Kremer to investigate a potential breach of the Code of Conduct constitutes an inconsistent decision in accordance with section 80 of the Local Government Act 2002

Determines that it is making this decision as it represents a practical approach to investigation of the issues arising from this matter.

Determines that it will not be reviewing its Code of Conduct as a result of making this decision.

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Harpur, seconded Cr Baird 

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Public Excluded Minutes Council dated 19 May 2015

 

C10.2 Public Excluded Minutes of Council dated 3 June 2015

 

C10.3 Public Excluded Minutes of the Te Anau Basin Water Supply dated
3 March 2015.

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Public Excluded Minutes of the Council Meeting dated 19 May 2015

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Council Meeting dated 3 June 2015

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the
Te Anau Basin Water Supply Subcommittee Meeting dated
3 March 2015

s48(1)(d) - Check to make report confidential.

 

That the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

 

Permit the Chief Executive, Group Manager Services and Assets, Group Manager Policy and Community, Chief Information Officer, Chief Financial Officer, Communications and Governance Manager and Committee Advisor to remain at this meeting, after the public has been excluded because of their knowledge of C10.1 Public Excluded Minutes Council dated 19 May 2015, C10.2 Public Excluded Minutes of Council dated 3 June 2015,
C10.3 Public Excluded Minutes of the Te Anau Basin Water Supply dated 3 March 2015. 
This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to that matter because of their specialist knowledge.

 

The public went into public excluded at 2.14pm and returned to open session at 2.15pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.  There were no items to be recorded in open session.

 

The meeting closed at 2.15pm.

 

                                                           CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON 24 JUNE 2015.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................