Notice is hereby given that a Meeting of
the Limehills/Centre Bush Community Development Area Subcommittee will be held on:
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Date:
Time:
Meeting Room:
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Thursday, 2
July 2015
7.30pm
Limehills Community Centre
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Limehills/Centre Bush Community
Development Area Subcommittee Agenda
OPEN
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MEMBERSHIP
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Chairperson
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David Kean
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Deputy Chairperson
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Garry Cooper
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Members
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Jonathan Cooney
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Alistair Henderson
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Kirsty Rodger
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Neville Stirling
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Councillor
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Neil Paterson
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IN ATTENDANCE
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Area Engineer
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Josh Webb
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Area Officer
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Alyson Hamilton
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Area Officer
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Debbie Williams
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Terms of
Reference for CDAs
This CDA is a subcommittee of Southland
District Council and has delegated responsibility.
The CDA members are elected to represent
and advocate for their community.
It can make decisions on:
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Managing local halls and cemeteries
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Managing reserves, plantings, drainage,
footpaths, street lighting, camping grounds, wharves, jetties, lakeshores and
slipways, litter control
It can make recommendations to Council on:
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Priorities for services and development within
the community
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Local rates
·
Spending outside the approved annual budget
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Limehills/Centre Bush Community Development Area Subcommittee
02 July 2015
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TABLE OF
CONTENTS
ITEM PAGE
Procedural
1 Apologies 5
2 Leave of
absence 5
3 Conflict of
Interest 5
4 Public Forum 5
5 Extraordinary/Urgent
Items 5
6 Confirmation
of Minutes 5
Reports
7.1 Action
Sheet 13
7.2 Works
and Finance Report to Limehills-Centre Bush Community Development Area
Subcommittee for the period ended 31 May 2015 15
7.3 Freedom
Camping 21
UPDATES
8.1 Chairperson’s
Report
The Chairperson, Member Kean, to report on activities with which he
has been involved since the CDA’s last meeting.
8.2 Councillor’s
Report
Councillor Paterson to report on activities from the District
Council table.
At the close of
the agenda no apologies had been received.
2 Leave
of absence
At the close of
the agenda no requests for leave of absence had been received.
3 Conflict
of Interest
Members are reminded
of the need to be vigilant to stand aside from decision-making when a conflict
arises between their role as a CDA member and any private or other external
interest they might have. It is also considered best practice for those members
in the Executive Team attending the meeting to also signal any conflicts that
they may have with an item before the CDA.
4 Public Forum
Notification to
speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz
or phoning 0800 732 732.
5 Extraordinary/Urgent
Items
To consider, and if
thought fit, to pass a resolution to permit the CDA to consider any further
items which do not appear on the Agenda of this meeting and/or the meeting to
be held with the public excluded.
Such resolution is
required to be made pursuant to Section 46A(7) of the Local Government Official
Information and Meetings Act 1987, and the Chairperson must advise:
(i)
The reason why the item was not on the Agenda,
and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“Where an item
is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
6 Confirmation
of Minutes
6.1 Minutes
of Limehills/Centre Bush Community Development Area Subcommittee held on 05 March
2015 to be confirmed.
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Limehills/Centre Bush Community
Development Area Subcommittee
OPEN MINUTES
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Minutes of
a meeting of Limehills/Centre Bush Community Development Area Subcommittee held
in the Limehills Community Centre on Thursday, 5 March 2015 at 7.30pm.
present
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Chairperson
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David Kean
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Deputy Chairperson
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Garry Cooper
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Members
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Kirsty Rodger
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Neville Stirling
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arrived @ 8.25 pm
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Councillor
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Neil Patterson
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IN ATTENDANCE
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Area Engineer
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Josh Webb
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Area Officer
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Alyson Hamilton
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PUBLIC GALLERY
1 Apologies
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Moved by
Member Cooper, seconded by Member Rodger
and resolved
that the apologies for non-attendance lodged by A Henderson and J Cooney be
sustained and the apology for lateness from N Stirling be accepted.
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2 Leave
of absence
Nil
3 Conflict
of Interest
Nil
4 Public
Forum
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Moved by
Chairperson Kean, seconded by Councillor Paterson
and resolved
that the Subcommittee go into public forum to allow members of the public to
speak.
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4.1 John Scully
Mr Scully addressed the subcommittee on the issue relating to ground
water flooding in Ayre Street adjacent the property belonging to Ray
Metternich.
The
Area Engineer responded to Mr Scully advising that work is currently being
undertaken to resolve this issue.
Mr
Scully expressed satisfaction at the Area Engineer’s comment.
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Moved by
Chairperson Kean, seconded by Member Rodger
and resolved
that the Public Forum be closed and the subcommittee return to the formal
meeting.
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5 Extraordinary/Urgent
Items
There were no
Extraordinary/Urgent items.
6 Confirmation
of Minutes
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Resolution
Moved by
Member Cooper, seconded by Member Rodger
That the
minutes of Limehills/Centre Bush Community Development Area Subcommittee
meeting held on 27 November 2014 be confirmed.
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Reports
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7.1
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Action Sheet
Record No: R/15/2/3857
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Township
Water Tables
The Area Engineer reported an onsite
meeting with Councillor Paterson and SouthRoads in regard to the standard of
work carried out by the Contractor to the water tables in the Township which
has resulted in reinstatement work to be undertaken to the western end of
Beauford Street.
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Resolution
Moved by Chairperson Kean, seconded
by Member Rodger
That the Limehills/Centre Bush Community Development Area Subcommittee:
a) Receives
the report titled “Action Sheet” dated 25 February 2015.
b) Determines
that this matter or decision be recognised as
not significant in terms of Section 76 of the Local
Government Act 2002.
c) Determines
that it has complied with the decision making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Notes
the responses from staff on the Action Sheet.
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7.2
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Works and
Finance Report to Limehills-Centre Bush Community Development Area
Subcommittee for the period ended 31 January 2015
Record No: R/15/1/1823
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War Memorial
Mr Webb reported on his discussions with
the Limehills School Year 6 pupils regarding a range of concepts for an
upgrade to the Limehills War Memorial in commemoration of the World War I
Centenary.
Mr Webb advised the school children
produced A3 drawings of what they wanted to see in way of an upgrade. This
included soldier silhouettes, flag poles, steel poppies, new gates and
fences.
The Area Engineer presented to the
meeting copies of these A3 drawings prepared by the Limehills Year 6 school
pupils seeking comment from the Subcommittee on the preferred choice.
Following discussion members commented on
the similarity and high standard of all the options presented and agreed that
the preferred option being the wrought iron gates, soldier silhouettes on
each gate with appropriate fencing to be placed at each side and that steel
poppies be placed along the walkway leading to the Memorial.
The meeting agreed that the pathway to
the Memorial and surrounding area be cleared and tidied and made wheel chair
accessible. This work to be undertaken by local volunteers in conjunction
with the Limehills School pupils.
The meeting further agreed that in
regards to funding of this project $5,000 be allocated from reserves, $5,000
from the Ward and the balance via funding applications from appropriate
agencies.
Beauford Street Water Table
The Area Engineer reported Beauford
Street is in process of having the shoulders reinstated and oversown in grass
with a new 300mm culvert to be installed under the road just east of the
Stirling property to help drain the far eastern end of the sealed section.
Mr Webb commented that this will
hopefully restore the amenity to the area and deliver some drainage benefits.
Limehills School Stormwater Drain
1
The Area Engineer reported there is a steep
sided, 1.8 - 2.0 m deep ditch located on the north side of Pisa Road that
runs along the south boundary of the Limehills School playing fields.
Comment was made that the teachers have raised concerns that children
retrieving balls that have gone astray could fall in and be unable to get
out.
2
Mr Webb advised that along this section of
Pisa Road there is no means of access to the ditch and the ditch sides are
steep and overgrown making access dangerous.
3
There were a number of options presented to
the school principal following an onsite meeting pre-Christmas. These being:
4
Option 1 Place farm
gates over the full width of the stormwater channel to stop balls getting
into the drain $25,000
Option 2 Eliminate
the hazard by filling the ditch and providing piped drainage below
ground at the invert. $20,000
Option 3 Raise
the height of the existing fence beside the grain to a standard suitable
for protecting the playing field. Cost unknown.
5
Mr Webb advised that the School Principal
preferred option two. This would eliminate the hazard from around the
accessways and improve the overall maintenance and appearance of the
area. The price is based on forming a 0.6 – 1.0 m deep swale over
the top of the pipe shaped to manage surface run-off and cope with
overflows. It also allows for a guard frame at the pipe inlet to
prevent debris blocking the pipe.
6
The meeting noted the estimated cost to
construct option two is $20,000 and that funding of this project will fall to
the subcommittee and possibly the school.
The Area
Engineer commented funding for this project is available from the stormwater
reserve.
Following
discussion on this issue the meeting concurred with the preferred option
having been suggested by the school principal.
The Chair
reported to the meeting a neighbouring property owner has previously
indicated he would donate the funds for this project if it went ahead. It was
agreed the Chair make an approach to the property owner to ascertain his
support with this project and possible cost sharing options with either the
neighbouring property owner or the School.
In the event no
funding options are received the Subcommittee agreed to fund the entire
project and that the Area engineer progress this project accordingly.
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Resolution
Moved by Chairperson Kean, seconded
by Member Rodger
That the Limehills/Centre Bush Community Development Area Subcommittee:
a) Receives
the report titled “Works and Finance Report to Limehills-Centre Bush
Community Development Area Subcommittee for the period ended 31 January
2015” dated 05 March 2015.
b) Determines
that this matter or decision be recognised as not significant in terms of
Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Support
the upgrade to the local War Memorial area by way of new gates with soldier
silhouettes, fences, flag poles, steel poppies and that funding of this
project be by way of $5,000 allocated from reserves, $5,000 from the Ward and
the balance via an application to the SDC Community Initiatives Fund.
e) Accept
option two to pipe and fill the stormwater drain along Pisa Road adjacent the
Limehills Primary School at a cost of $20,000 and that cost sharing options
be investigated by the Chairperson with either the school or neighbouring
property owner. In the event no cost options are received the
Subcommittee agree to fund the entire project and that the Area Engineer
progress this project accordingly.
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8
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Chairperson's
Report
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§
The Chairperson commented the lawn mowing and
spraying of the township is of a high standard and complimented the
Contractor.
§
The Chair informed of increased usage of the
Community Centre following recent refurbishment.
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9
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Councillor's
Report
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Councillor
Paterson reported on matters from the Council table which included the
following;
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Acknowledgement that the appearance of the
Limehills/Centre Bush township is of a very high standard and congratulated
members on their efforts.
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Te Anau Wastewater Sewerage Consent
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Resource Consents (Cycle Trail, Curio Bay)
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Haast-Hollyford Road proposal
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Long Term Plan (LTP) update
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Meeting closed at 8.45pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Limehills/Centre Bush Community Development
Area Subcommittee HELD ON
DATE:...................................................................
CHAIRPERSON:...................................................
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Limehills/Centre
Bush Community Development Area Subcommittee
02 July 2015
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Action Sheet
Record No: R/15/6/10927
Author: Alyson
Hamilton, Riverton Area Officer
Approved by: Alyson
Hamilton, Riverton Area Officer
☐
Decision ☐ Recommendation ☒ Information
1 The
Action Sheet from the Subcommittee’s previous meetings is circulated for
Members’ information.
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Recommendation
That the Limehills/Centre
Bush Community Development Area Subcommittee:
a) Receives
the report titled “Action Sheet” dated 23 June 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Notes
the responses from staff on the action sheet.
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Attachments
a Limehills/Centre
Bush Community Development Area Subcommittee - InfoCouncil Action Sheet - 2
July 2015 View
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Limehills/Centre
Bush Community Development Area Subcommittee
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02 July 2015
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Limehills/Centre Bush Community
Development Area Subcommittee Action Sheet - Including Public Excluded
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Author
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Due Date
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Subject
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Notes
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Josh Webb
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22/06/2015
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Upgrade
of War Memorial
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The
Area Engineer advised the concepts developed by the primary school pupils
for the ANZAC centenary were installed; the new gates, soldiers, flags,
poppies and fence were officially opened by Councillor Paterson. There are
a number of smaller projects to complete such as the information boards and
upgrade of the memorial itself by a monumental mason is underway with
proposals being evaluated.
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Josh Webb
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22/06/2015
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Upgrade
of Stormwater Drain along Pisa Road
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The
Area Engineer advised he has met with the Principal and are in the process
of developing a proposal to the Board of Trustees for a smaller pipe and
swale fit out in a cost share arrangement with options to be presented to
the Board for approval.
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Recently Closed Action Items
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Author
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Completion Date
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Subject
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Notes
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Limehills/Centre
Bush Community Development Area Subcommittee
02 July 2015
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Works and Finance Report to Limehills-Centre Bush
Community Development Area Subcommittee for the period ended 31 May 2015
Record No: R/15/6/10275
Author: Josh Webb, Area Engineer
Approved by: Ian Marshall, GM - Services and Assets
☐
Decision ☐ Recommendation ☒ Information
Area
Engineer’s Report
War Memorial
1 The concepts developed by the
primary school pupils for the ANZAC centenary were installed as per the
breakdown below; the new gates, soldiers, flags, poppies and fence were
officially opened by Councillor Patterson to a large local crowd. The
feedback on the memorial upgrade has been fantastic with nothing but strong
positive comments being received. There are a number of smaller projects
to complete such as the information boards and upgrade of the memorial itself
by a monumental mason is underway with proposals being evaluated:
• Steel
soldier silhouette $1,500
• Ornamental
gates to entrance $2,500
• Square
post and rail fences fronting the reserve 100 m at $38 per metre $2,238
• Information
Sign/board to
be completed
• Four
flag posts and flag costs
absorbed
• Steel
painted poppies edging for memorial (10x) $400
• Costs
to be covered by SDC re-gravel area and paint memorial to be
completed
Beaufort Street
Water Table
2 Beaufort Street has had the
shoulders reinstated and oversown in grass with a new 300 mm culvert installed
under the road just east of the Stirling property to help drain the far eastern
end of the sealed section. This has restored the amenity to the area and
delivered some drainage benefits.
Limehills
School Drainage Ditch
3 There is a steep sided 1.8 -
2.0 m deep ditch located on the north side of Pisa Road that runs along the
south boundary of the Limehills School playing fields. The local teachers
have raised concerns that children retrieving balls that have gone astray could
fall in and be unable to get out. I have met with the Principal and we
are in the process of developing a proposal to the Board of Trustees for a
smaller pipe and swale fit out in a cost share arrangement with options to be
presented to the Board for approval.
4 The stormwater channels within
the township have been sprayed for noxious weeds.
Water and
Waste Engineer’s Report
5 The
monthly operations reports from Downer are provided to the Board secretary as
they are published. They include data on Downer’s district-wide
operations activities which are presented on a town by town basis.
6 For
the year to date, there has been no unplanned expenditure exceeding the
$5,000 threshold.
Project
List
7 The
table below shows all of the projects that are currently planned for 2014/15:
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Activity
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Project
Name
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Type
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Year
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Budget
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Status
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Comments
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Stormwater
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Mechanical cleaning of open drains
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O&M
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14/15
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$11,695
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Construction
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Open channel enhancement continuing by Area
Engineers
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Financial
Considerations
8 We are 92% of the way through the financial year with 121%
spent. This is mainly attributed to costs of the war memorial.
Reserves
9 Please find the reserves report attached.
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Recommendation
That the Limehills/Centre Bush Community Development Area Subcommittee:
a) Receives
the report titled “Works and Finance Report to Limehills-Centre Bush
Community Development Area Subcommittee for the period ended 31 May
2015” dated 02 July 2015.
b) Determines
that this matter or decision be recognised as not significant in terms of
Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
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Attachments
a Limehills-Centre
Bush, Financial Reports, 31 May 2015 View
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Limehills/Centre
Bush Community Development Area Subcommittee
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02 July 2015
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Limehills/Centre
Bush Community Development Area Subcommittee
02 July 2015
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Freedom
Camping
Record No: R/15/6/9808
Author: Michael
Sarfaiti, Environmental Health Manager
Approved by: Bruce
Halligan, GM - Environment and Community
☐
Decision ☒ Recommendation ☐ Information
Purpose
1 To
give the Subcommittee an opportunity to discuss freedom camping in preparation
for an upcoming freedom camping review.
Executive
Summary
2 It
is expected that Council will be carrying out preliminary consultation before
drafting a new Freedom Camping Bylaw 2015, by public survey.
The Subcommittee is invited to discuss freedom camping in light of this
survey.
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Recommendation
That the Limehills/Centre
Bush Community Development Area Subcommittee:
a) Receives
the report titled “Freedom Camping” dated 8 June 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of costs
and benefits or advantages and disadvantages prior to making a decision on
this matter.
d) Discusses
the draft freedom camping public survey.
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Content
Background
3 The
Southland District Council (SDC) will be carrying out preliminary consultation
before drafting a new Freedom Camping Bylaw 2015. A draft bylaw may be
considered by Council on 5 August 2015, and if approved after a formal
consultation process, would be in force in time at the start of summer.
4 The
reason for the early review of Council’s Camping Control Bylaw 2012 is to
resolve serious concerns with the Waikawa freedom camping site, and to
standardise with the New Zealand Motor Caravan Association model bylaw.
5 Freedom
camping means camping in public places, as opposed to camping in a camping
ground.
6 Freedom
camping is defined in the Freedom Camping Act 2011 as follows:
“In this Act, freedom
camp means
to camp (other than at a camping ground) within 200 m of a motor vehicle
accessible area or the mean low-water springs line of any sea or harbour, or on
or within 200 m of a formed road or a Great Walks Track, using one or more of
the following:
(a) a
tent or other temporary structure:
(b) a
caravan:
(c) a car,
campervan, house-truck, or other motor vehicle.”
7 Therefore,
back country freedom camping cannot be regulated under Council’s camping
control bylaw. The kiwi (and local) tradition of taking a tent to a
remote area is not regulated under freedom camping bylaws.
8 Councils
can have different rules for self-contained camping (eg a motor caravan that
has its own toilet, shower, and waste water storage) and non-self-contained
camping (eg a tent, car).
9 Council
can regulate freedom camping on Council controlled land by making a
bylaw. The Department of Conservation manages freedom camping on
Conservation land.
10 Currently
in the Southland District, freedom camping is generally permitted except in
sensitive areas (townships), and also has designated camping sites as follows:
11 Camping
is currently permitted on Council controlled land in Limehills/Centre Bush
(from the Camping Control Bylaw 2012).
Issues
Concerns from Southern Rural Fire (SRF)
12 SRF
has completed a survey that indicates that about half of freedom campers light
open fires. SRF believes that tourists may not be aware of fire rules,
and during a fire ban there is a clear risk that a camping fire has serious
implications for emergency service resources and potential loss of natural
resources to an area.
13 SRF
supports the limitation of freedom camping to designated sites that can be
controlled by signage and safe fire facilities on-site.
Waikawa
14 There
is evidence to suggest that the use of the Waikawa Domain for
non-self-contained camping should be discontinued (rubbish, effluent disposal
problems, associated costs). The freedom camping problem is expected to
worsen in Waikawa.
Non-self-contained
camping
15 There
are a number of councils that prohibit non-self-contained camping, locally
including Clutha and Queenstown. Other examples are Hastings, Kapiti,
Thames Coromandel, Tararua, and Tasman. As described in the
‘Background’ above, SDC’s current Camping Bylaw is very
permissive in comparison.
Release
of a model bylaw
16 In
November 2013, the New Zealand Motor Caravan Association (NZMCA) prepared a
Model Freedom Camping Bylaw in consultation with Local Government New Zealand
(LGNZ), Department of Conservation and Department of Internal Affairs, and is
available for download from the LGNZ website. Council’s lawyer has
advised that the model bylaw is well written, and the proposed review process
would be a good opportunity to standardise Council’s Camping Bylaw.
This would provide a foundation for progressing motorhome friendly status of
those towns that wish to have it in due course.
Draft
public SDC freedom camping survey
17 The
draft public survey is in Attachment A. At the time of the
Subcommittee’s meeting, this survey will be live. The meeting of the
Subcommittee is an opportunity to discuss freedom camping and to complete the
survey.
Staff
comments
18 The
Subcommittee may consider the following:
· Make
a decision whether a designated site for freedom camping should be established
in or near the town. These sites can have their problems (refer Waikawa
above) but also may attract visitors. A toilet would be a prerequisite, but not
necessarily rubbish facilities. A discussion on cost-benefit is in
‘Costs and Funding’ below.
· To
incorporate any amendments into the proposed draft Freedom Camping Bylaw 2015,
these areas would need to be finalised by around the first week of July.
Factors to Consider
Legal
and Statutory Requirements
19 There
are no legal considerations.
Community
Views
20 Feedback
is currently being sought from some Community Boards and Community Development
Area Subcommittees. A public survey is proposed. A draft bylaw
would go through the special consultative process.
Costs
and Funding
21 Decisions
to restrict freedom camping in our district have a range of economic impacts,
including:
· Costs
to ratepayers to maintain facilities and pay for rubbish collection.
· Reduction
in demand for the services of local accommodation providers.
· As
well as owners of commercial accommodation sites, others in the local community
can benefit. Commercial accommodation sites employ local people, pay
local rates, and buy goods and services locally. This creates a flow on
effect into the broader business community in the local area through the
purchase of supplies and services.
· Concerns
that users of free camping areas contribute far less to the local community
than users of commercial caravan parks. Such users may come with supplies
purchased in other areas and may not contribute to the local economy at all.
· Conversely,
there is an argument that although commercial accommodation providers may
benefit from additional restrictions to freedom camping, communities may
benefit from the camper expenditure.
22 As
well as the economic costs, social impacts should also be considered.
Social impacts include the limited use of reserves and facilities for locals as
a result of fouling and other camping related activities.
Policy
Implications
23 There
are no policy implications.
Analysis
Options Considered
24 The
options are whether or not to complete the survey.
Analysis of Options
Option 1 - To complete a survey (note - do not use
the draft in Attachment A as it may not be the same as the live version)
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Advantages
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Disadvantages
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· It
would be helpful for the Council to know the views of the Subcommittee with
respect to these matters.
· An
opportune time to have a say on local freedom camping issues.
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· None
identified.
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Option 2 - To not complete a survey
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Advantages
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Disadvantages
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· Inverse
of the above.
|
· Inverse
of the above.
|
Assessment of Significance
25 This
issue is not significant in accordance with Council’s Significance and
Engagement Policy.
Recommended Option
26 Option
1 is recommended.
Next Steps
27 If
the Subcommittee accepts the recommendation of this report, then this issue can
be progressed by staff.
Attachments
a Draft
Public Survey View
|
Limehills/Centre
Bush Community Development Area Subcommittee
|
02 July 2015
|
