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Limehills/Centre Bush Community Development Area Subcommittee

UNCONFIRMED

OPEN MINUTES

 

 

 

Minutes of a meeting of Limehills/Centre Bush Community Development Area Subcommittee held in the Limehills Community Centre on Thursday, 2 July 2015 at 7.30pm.

 

present

 

Chairperson

David Kean

 

Deputy Chairperson

Garry Cooper

 

Members

Jonathan Cooney

 

 

Alistair Henderson

 

 

Kirsty Rodger

 

 

Neville Stirling

 

Councillor

Neil Paterson

 

 

IN ATTENDANCE

                  

Area Engineer

Josh Webb

 

Environmental Health Manager

Michael Sarfaiti

 

Business Intelligence & Systems

Michelle Geisser

 

Area Officer

Alyson Hamilton

 

Area Officer

Debbie Williams

 

Venture Southland

Tina Harvey

 

 


Limehills/Centre Bush Community Development Area Subcommittee

02 July 2015

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1          Apologies

 

There were no apologies received.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

            There were no conflicts of interest declared.

 

4          Public Forum

 

There were no members of the public seeking speaking rights in the Public Forum section of the meeting.

 

5          Extraordinary/Urgent Items

         

Moved Cr Kean, seconded Cr Cooper

and resolved that the Limehills/Centre Bush Community Development Area Subcommittee consider the following item as a matter of urgent business in order that a decision can be made before the next ordinary meeting, subject to Section 46A of the Local Government Official Information and Meetings Act 1987

§  Dog Control Bylaw and Policy Review 2015

 

6          Confirmation of Minutes

 

Resolution

Moved Member Stirling, seconded Member Cooney  

That the minutes of Limehills/Centre Bush Community Development Area Subcommittee, dated 5 March 2015 be confirmed as a true and correct record.

 

7          Reports

 

7.1

Action Sheet

Record No:         R/15/6/10927

 

The Action Sheet from the Subcommittee’s previous meetings was circulated for Members’ information.

 

Issues arising from the Action Sheet included;

 

Upgrade of War Memorial reserve

 

The meeting was informed the concepts developed by the primary school pupils for the ANZAC centenary has been completed. This included; new ornamental gates, steel soldier silhouettes, flags, steel painted poppies and new fences fronting the reserve.

Upgrade of War Memorial reserve

 

The Area Engineer informed in addition to the upgrade of the war memorial area three smaller projects are to be undertaken. These being:-

 

1)    War Memorial upgrade

 

       Work on the upgrade of the memorial itself is underway with a quote being        received from a monumental mason for approximately $8.000 (incl GST) to        undertake this work.

 

       Mr Webb advised funding for this project has been obtained through the        Southland District Council Initiatives Fund ($5,000) and Southland Regional        Heritage Fund ($3,000).

 

       The meeting was advised work is to proceed with this project.

 

2)    Information Board

 

       A proposed information board is to be placed in the reserve area.

 

       Mr Webb advised the information board is to include a map highlighting the        Limehills/Centre Bush boundaries and the heritage history of the area.

 

       The meeting was advised this project is to funded by reserves and is to be        referred to graphics staff for a draft to be presented to the subcommittee in due        course.

 

3)    Bench Seat

 

The meeting discussed the possibility of a bench seat to be placed at the reserve.

 

       Following discussion it was agreed the Area Engineer investigate seating options        that is in keeping with the area and to progress this project power to act be given        to the Chair and the Area Engineer to agree on suitable seating and positioning of        same. It was confirmed funding of this seating is to be by way of reserves.

 

Upgrade of stormwater drain - Pisa Road

 

The Area Engineer advised a recent meeting with the Principal of the Limehills School has resulted in the developing of a further proposal for a smaller pipe and swale fit out to be presented to the Board of Trustees with the view of a cost share arrangement with the subcommittee for this project.

 

The meeting was informed that the Ministry of Education has declined a funding contribution toward this project.

 

It was agreed that the decision for funding of this project be placed on hold until such time as a response is received from the Board of Trustees whether this project is to be jointly funded between the Board of Trustees and the subcommittee.

 

 

 

Resolution

Moved Member Cooper, seconded Member Henderson  

That the Limehills/Centre Bush Community Development Area Subcommittee:

a)         Receives the report titled “Action Sheet” dated 23 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)        Requests staff progress the development of an information board to be             situated at the War Memorial reserve to include a map highlighting the             Limehills/Centre Bush boundaries and the heritage history of the             area.

 

e)         Requests staff investigate seating options that are in keeping with the             War Memorial reserve area and to progress this project power to act be             given to the Chair and the Area Engineer to agree on suitable seating and             positioning of same. It was confirmed funding of this seating is to be by             way of reserves.

 

7.2

Works and Finance Report to Limehills-Centre Bush Community Development Area Subcommittee for the period ended 31 May 2015

Record No:         R/15/6/10275

 

Issues drawn to the attention of the subcommittee included;

 

    Beauford Street has had the shoulders reinstated and oversown in grass with a new 300mm culvert installed under the road just east of the Stirling property to help drain the far eastern end of the sealed section.  This has restored the amenity to the area and delivered some drainage benefits.

 

    The stormwater channels within the township have been sprayed for noxious weeds.

 

    Two abandoned vehicles situated on Beauford Street have been removed.

 

 

Resolution

Moved Member Stirling, seconded Member Rodger  

That the Limehills/Centre Bush Community Development Area Subcommittee:

a)    Receives the report titled “Works and Finance Report to Limehills-Centre Bush Community Development Area Subcommittee for the period ended 31 May 2015” dated 02 July 2015.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

7.3

Freedom Camping

Record No:         R/15/6/9808

 

Report by M Sarfaiti (Environmental Health Manager) which gives the Subcommittee the opportunity to discuss freedom camping for an upcoming freedom camping review and also to discuss Limehills/Centre Bush becoming a New Zealand Motor Caravan “motorhome friendly town”, was tabled.

 

The report outlined Council will be carrying out preliminary consultation before drafting a new Freedom Camping Bylaw 2015, by public survey.

 

Members were advised that the Subcommittee is invited to discuss freedom camping in light of this survey and also motorhome friendly town status, and provide feedback to Council.

 

Issues drawn to the attention of the Subcommittee included;

 

§  Council will be carrying out preliminary discussions before drafting the new Freedom Camping Bylaw 2015.

 

§  A draft bylaw may be considered by Council on 5 August 2015, and if approved after a formal consultation process, would be in force in time for the start of the summer.

 

§  One of the reasons for the review is to standardise with the NZ Motor Caravan Association model bylaw.

 

§  Freedom Camping means camping in public places, as opposed to camping in a camping ground.

 

§  Back country freedom camping cannot be regulated under Council’s Camping Control Bylaw.

 

§  Councils can have different rules for self-contained camping (eg a motor caravan that has its own toilet, shower, and wastewater storage) and non-self-contained camping (eg a tent, car).

 

§  Council can regulate freedom camping on Council controlled land by making a bylaw and that camping is currently permitted on Council controlled land in Limehills/Centre Bush township.

 

 

§  Currently in the Southland District, freedom camping is generally permitted except in sensitive areas in townships, and also has designated camping sites at Nightcaps, Mandeville, Dunsdale, Otautau, Thornbury, Orepuki, Colac Bay, Fortrose, Haldane and Waikawa.

 

Mr Sarfaiti explained to the meeting that currently freedom camping of non-self-contained vehicles is permitted within the Limehills/Centre Bush CDA boundary and that Council has no power to prosecute offenders.

 

The meeting expressed concern at the absence of a bylaw to deter freedom camping of non-self-contained vehicles within the township and following discussion it was agreed that the following comments be included in the camping survey noting that the survey closing date is 6 July 2015. These being:-

 

§  Freedom Camping for non-self-contained vehicles be banned within the Limehills/Centre Bush township.

 

§  Freedom camping for certified self-contained vehicles be permitted to be permitted in the car park area of the community centre.

 

It was further agreed that the following response will form the basis of the Subcommittee’s submission to the freedom camping review.

 

 

Resolution

Moved Member Henderson, seconded Member Cooney  

That the Limehills/Centre Bush Community Development Area Subcommittee:

a)         Receives the report titled “Freedom Camping” dated 8 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees that the following comments be included in the camping survey.             These being:-

 

    Freedom Camping for non-self-contained vehicles be banned within the Limehills/Centre Bush township.

 

    Freedom camping for certified self-contained vehicles be permitted at the north side of the car park at the community centre.

    

8

Extraordinary/Urgent Items

 

Draft Dog Control Policy/Bylaw 2015

Report prepared by Mr Michael Sarfaiti (Environmental Heath Manager) advising  Council is consulting on the Draft Dog Control Bylaw 2015, and Dog Control Policy, was tabled.

The meeting was informed that within the current Dog Control Bylaw for Limehills/Centre Bush township within the urban zone is designated as a dogs under control on a leash only.

 

Mr Sarfaiti advised there are currently no rules in place for dog exercise areas within the Limehills/Centre Bush township.

 

Mr Sarfaiti explained these rules apply to pet dogs only and does not apply to working dogs.

 

Mr Sarfaiti explained the subcommittee can retain the current bylaw or make changes by way of forwarding a submission to the Draft Control Policy/Bylaw 2015 review.

 

Following discussion the meeting agreed that a dog exercise area within the Limehills/Centre Bush township be established between the areas of Ayre Street and Avon Road at lower Avon road and that the Limehills/Centre Bush township within the urban zone as a dogs under control on a leash only.

 

The Chair, Member Kean, advised that in regard to the proposed exercise area for Limehills/Centre Bush township permission from the adjoining land owners has been received.

 

 

Resolution

Moved Member Henderson, seconded Member Stirling 

That the Limehills/Centre Bush Community Development Area Subcommittee:

a)         Receives the report titled “Draft Control Bylaw/Policy 2015” dated 5 June 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)        Agrees that the Limehills/Centre Bush township as highlighted in the             Dog Control Policy 2015 be classed as dogs on lead with the             exception of lower Beauford Street be classed as a dog exercise area.

 

9        Updates

 

9.1

Chairperson's Report

 

The Chair, Member Kean expressed appreciation to Member Rodger and the Limehills School Pupils for their initiative in the upgrading of the War Memorial area and to staff for ensuring this project was completed by ANZAC day.

 

 

9.2

Councillor's Report

 

Councillor Paterson reported on matters from the Council table which included the following;

    Adoption of the Long Term Plan (10 Year Plan) 2015-2025

    Update on the Haast-Hollyford road project

    Cycle Trail update

    Bypass for State Highway 1 - Edendale

 

 

Meeting Closed 8.45pm                     CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Limehills/Centre Bush Community Development Area Subcommittee HELD ON 2 JULY 2015

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................