Minutes of a meeting of Council held in the Council Chambers, 15
Forth Street, Invercargill on Wednesday, 28 October 2015 at 1.05pm.
present
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Mayor
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Mayor Gary Tong
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Deputy Mayor
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Paul Duffy
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Councillors
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Lyall Bailey
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Stuart Baird
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Brian Dillon
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Rodney Dobson
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John Douglas
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Bruce Ford
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George Harpur
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Julie Keast
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Ebel Kremer
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Gavin Macpherson
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Neil Paterson
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IN ATTENDANCE
Chief Executive Steve Ruru, Group Manager
Policy and Community Rex Capil, Chief Financial Officer Anne Robson, Group
Manager Environment and Policy Bruce Halligan, Group Manager Services and
Assets Ian Marshall, Chief Information Officer Damon Campbell, Communications
and Governance Manager Louise Pagan and Committee Advisor Fiona Dunlop.
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Council
28 October
2015
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1 Apologies
There were no
apologies.
2 Leave
of absence
There were no
requests for leave of absence.
3 Conflict
of Interest
There were no
conflicts of interest declared.
4 Public Forum
There was no public
forum.
5 Extraordinary/Urgent
Items
There were no
Extraordinary/Urgent items.
6 Confirmation
of Council Minutes
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Resolution
Moved Cr
Douglas, seconded Cr Kremer and
resolved:
That
Council confirms the minutes of Council, held
on 7 October 2015 as a true and correct record of that meeting.
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(Councillor Dobson joined the meeting at
1.06pm.)
Reports -
Policy and Strategy
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7.1
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Community Planning
Approach
Record No: R/15/8/15756
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Rex Capil Group Manager
Policy and Community was in attendance for this item.
He advised that the purpose
of the report was to update Council on the community planning review process
undertaken and adoption of the proposed community planning approach going
forward.
Council noted that the report
considered the work undertaken to review the current approach to community
planning in the past and to consider an approach going forward. The
suggested community planning approach aligns with the approach to community
leadership and engagement that the Council wishes to advance in the future.
4 Council
also noted that the approach is based on the following work undertaken:
• Evaluation of
the existing community planning approach.
• Development
of a proposed community planning approach.
• Preparation
of an Analysis and Assessment Paper.
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Resolution
Moved Cr Ford, seconded Deputy Mayor
Duffy and resolved:
That the Council:
a) Receives
the report titled “Community Planning Approach” dated 1 September
2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Adopts
the proposed Community Planning Approach incorporating:
- Future
Approach Principles
- Revised
Approach and Framework
- Methodology
- Community
of Interest
- Process
Timeframe
- Proposed
Schedule
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7.2
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Venture Southland Letter
of Expectation 2016-2017
Record No: R/15/10/17689
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Rex Capil Group Manager
Policy and Community was in attendance for this item.
Mr Capil advised that the purpose
of the report was to review the Southland District Council draft Letter of
Expectation to Venture Southland for 2016-2017. This is part of the requirements
detailed in the Heads of Agreement.
Council noted that as part of the
planning process, each of the councils is to provide a Letter of Expectation
to Venture Southland by late October to detail and inform of their council’s
expectations for the upcoming financial year.
Southland District Council has
two distinct roles with Venture Southland being an owner and a purchaser of
services. It is important that these two roles are acknowledged and
understood.
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Resolution
Moved Cr Ford, seconded Cr Douglas
and resolved:
That the Council:
a) Receives
the report titled “Venture Southland Letter of Expectation
2016-2017” dated 5 October 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Approves
the Venture Southland Letter of Expectation 2016-2017 with any agreed
amendments.
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7.3
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Alcohol Fee-Setting
Bylaw 2015
Record No: R/15/9/17027
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Bruce Halligan Group Manager Environment and Community and
Michael Sarfaiti Environmental Health Manager were in attendance for this
item.
He
advised that the purposed of the report was to obtain Council approval to adopt
the Alcohol Fee-Setting Bylaw 2015.
Council noted that it had heard and deliberated on the
submissions to the draft bylaw.
Council also recognised that the costs of alcohol licensing have increased
and noted that submitters were concerned about the impact of the new fees on
their businesses, and they requested a greater reduction in fees.
Council agreed by increasing the discount to 30% and also requested that staff
develop discount criteria for possible insertion into the bylaw at a later
stage.
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Resolution
Moved
Cr Dobson, seconded Cr Bailey and resolved:
That
the Council:
a) Receives the
report titled “Alcohol Fee-Setting Bylaw 2015 ” dated 19 October
2015.
b) Determines that
this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act
2002.
c) Determines that
it has complied with the decision-making provisions of the Local Government
Act 2002 to the extent necessary in relation to this decision; and in
accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Confirms the
content of Attachment A (of the officer’s report) “Alcohol
Licensing Fee-Setting Bylaw Hearings” that summarises the outcome of
deliberations following the hearing of the submissions on the proposed Alcohol Fee-Setting Bylaw 2015.
e) Confirms
and makes the Alcohol Fee-Setting Bylaw 2015 with any amendments as it sees
fit - Attachment B (of the officer’s report).
f) Resolves
in accordance with Section 157 of the Local Government Act 2002 that public
notice be given of the making of the bylaw advising:
(i) That the bylaw will come into force on 31
October 2015.
(ii) That copies of the
bylaw may be inspected without fee at all Council offices.
(iii) That copies of the bylaw
may be obtained upon payment of a reasonable charge.
g) Request
staff to investigate potential criteria for discount or reduction in risk
rating.
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7.4
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Mediation of Appeals on
the Proposed Southland Regional Policy Statement - Delegated Authority
Record No: R/15/9/17080
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Courtney Ellison Senior Resource
Management Planner – Policy and Rebecca Blyth Senior Resource
Management Planner – Policy were in attendance for this item.
1 Mrs
Ellison advised that the purpose of the report was to seek Council approval
to grant delegated authority to the Group Manager - Environment and
Community,
Manager - Resource Management, and Senior Resource Management Planners -
Policy to make decisions on settling appeals to the Environment Court on the
Proposed Southland Regional Policy Statement.
Council noted
that Environment Southland released decisions on the Proposed Southland
Regional Policy Statement, in June 2015 and nine appeals were made against
the decisions. Southland District Council did not appeal the decisions
but has since joined as a S274 party to the proceedings on four of the
appeals.
3 Councillors
also noted that mediation on these appeals is expected to be held over the
next three months and that delegated authority is required as the Environment
Court expects that those parties representing their organisations at
mediation have the authority to enter into binding agreements. Council
approval is recommended that the Group Manager - Environment and Community,
Manager - Resource Management, and Senior Resource Management Planners -
Policy are granted delegated authority to make any decision on behalf of
Council.
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Resolution
Moved Deputy Mayor Duffy, seconded
Cr Bailey and resolved:
That the Council:
a) Receives
the report titled “Mediation of Appeals on the Proposed Southland
Regional Policy Statement - Delegated Authority” dated 20 October 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Grants
delegated authority to the Group Manager - Environment and Community, Manager
- Resource Management, and Senior Resource Management Planners - Policy to
make decisions on behalf of Council in mediation on the Proposed Southland
Regional Policy Statement.
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7.5
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Feedback on Environment
Southland's Draft Water and Land Plan
Record No: R/15/10/17829
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Courtney Ellison Senior Resource
Management Planner – Policy and Rebecca Blyth Senior Resource
Management Planner – Policy were in attendance for this item.
1 Mrs
Ellison advised that the report was to seek Council’s endorsement of
the Feedback on Environment Southland’s draft Water and Land Plan.
2 Council
noted that Environment Southland had put out for consultation a draft Water
and Land Plan which would replace its current Regional Water Plan and Regional
Effluent Land Application Plans as well as addressing some new matters.
The proposed policies and rules would have implications for several of
Council’s functions, and in particular, Council’s Water and
Wastewater services. Feedback on the draft Plan has been prepared and
attached to this report for Council’s endorsement.
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Resolution
Moved Cr Keast, seconded Cr Baird
and resolved with an addition to d.
That the Council:
a) Receives
the report titled “Feedback on Environment Southland's Draft Water and
Land Plan” dated 8 October 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Endorses
the Feedback on Environment Southland’s Draft Water and Land Plan as
outlined in Attachment A of this report and requests that this feedback be
provided to Environment Southland by the Resource Management Section, subject
to any changes that the Council may direct with the following addition:
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Rules - Discharge
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Provision
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Comments
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Rule 36
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Council collects greenwaste at some
its transfer sites, however there is limited capacity left at the transfer
stations for this and some needs to be disposed of. The intention is for
the greenwaste to be mulched and spread over closed landfill sites. Under
the Operative Regional Water Plan there is no specific rule for this type
of activity but it is possible that consent would be required under the
discharge of contaminants or landfills rules (Rules 16D and 56
respectively).
It is noted that the draft Water
& Land Plan contains a new rule – Rule 36 Animal and Vegetative
Waste, which provides for the discharge of vegetative waste to land as a
permitted activity provided certain criteria are met. Council therefore
supports the inclusion of this new rule.
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Reports
- Operational Matters
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8.1
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Management Report
Record No: R/15/10/18223
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Steve
Ruru Chief Executive Officer was in attendance for this item.
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Resolution
Moved Cr Macpherson, seconded Cr
Douglas and resolved:
That the Council:
a) Receives
the report titled “Management Report” dated 15 October 2015.
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8.2
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Building Consents and
Values for August 2015
Record No: R/15/9/16040
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Resolution
Moved Cr Ford, seconded Cr
Macpherson and resolved:
That the Council:
a) Receives
the report titled “Building Consents and Values for August 2015”
dated 28 October 2015.
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8.3
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Building Consents and
Values for September 2015
Record No: R/15/10/17779
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Resolution
Moved Cr Paterson, seconded Cr Baird
and resolved:
That the Council:
a) Receives
the report titled “Building Consents and Values for September
2015” dated 28 October 2015.
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8.4
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Resource Consents and
Other Resource Management Act Items - August 2015
Record No: R/15/9/16550
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Resolution
Moved Deputy Mayor Duffy, seconded Cr Harpur and
resolved:
That the Council:
a) Receives
the report titled “Resource Consents and Other Resource Management Act
Items - August 2015” dated 14 September 2015.
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8.5
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Land on the corner of
Queen and Kruger Streets, Balfour
Record No: R/15/9/16192
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Ian Marshall Group Manager Services
and Assets and Kevin McNaught Strategic Property Manager were in attendance
for this item.
Mr Marshall and Mr McNaught
advised that the report was to present a recommendation from the Balfour
Community Development Area Subcommittee that the offer of a gift of the land,
on the corner of Queen and Kruger Streets where the Balfour War Memorial is
situated, be accepted and that the land be set apart as a Local Purpose
Reserve.
Council noted that the land
on which the Balfour War Memorial monument is situated has been gifted to the
Balfour RSA by the present owner. In turn the Balfour RSA would like to gift
the land to the Balfour Community. The Balfour Community Development Area
subcommittee has considered this offer to gift and have recommended that Council
to accept the offer.
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Resolution
Moved Cr Dillon, seconded Cr Harpur
and resolved:
That the Council:
a) Receives
the report titled “Land on the corner of Queen and Kruger Streets,
Balfour” dated 15 October 2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Accepts
the offer of the gift of the land being (War memorial) on the corner of Queen
and Kruger Streets, Balfour containing 60m2 being part of Section 1389
Hokonui SD and the land be set apart as a Local Purpose Reserve.
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8.6
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Request from adjoining
owner to rectify long standing occupation of Council property at 46 Bungalow
Hill Road Colac Bay
Record No: R/15/9/17086
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Ian Marshall Group Manager Services
and Assets and Kevin McNaught Strategic Property Manager were in attendance
for this item.
1 Mr
Marshall and Mr McNaught advised that the report purpose was for Council to consider
a request by an adjoining landowner to rectify a long standing occupation issue
of Council property at 46 Bungalow Hill Road Colac Bay.
Council noted that since 1960
the septic tank for the house at 44 Bungalow Hill Road Colac Bay has
apparently been located on the adjoining Council property. The owner
who has lived on the property for many years has requested that this issue be
rectified by obtaining ownership of part of Council’s property. The
owner has requested that if they pay all survey and title costs, that Council
transfer the land at nil consideration.
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Resolution
Moved Cr Harpur, seconded Cr Dobson and
resolved:
That the Council:
a) Receives
the report titled “Request from adjoining owner to rectify long
standing occupation of Council property at 46 Bungalow Hill Road Colac
Bay” dated 24 September 2015.
b) Determines
that this matter or decision be recognised as not significant in terms of
Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Agrees
to the transfer of Part Lot 7 DP 2393 being a strip of approximately 6metres
wide to the owner of Lot 8 DP 2393 for $1.00 on the basis that the owner of
Lot 8 DP 2393 pays all survey and title costs to achieve the transfer.
e) Requests
staff to take all the necessary actions to achieve (d) above and delegates to
the Chief Executive any subsequent decisions or notifications that may be
required as part of this process.
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8.7
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Grazing Wreys Bush
Cemetery
Record No: R/15/9/17504
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Ian Marshall Group Manager Services
and Assets and Kevin McNaught Strategic Property Manager were in attendance
for this item.
1 Mr
Marshall and Mr McNaught advised that the Council’s decision was required
on the issue of a licence to graze part of the Wreys Bush cemetery by an
adjoining owner.
Council noted that the
current licence holder Frank Kidd has held a licence to graze part of the
Wreys Bush cemetery since 1 August 2010. The licence has recently
expired and Mr Kidd has indicated that he would like to enter into a licence
for a further term.
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Resolution
Moved Cr Douglas, seconded Cr Kremer
and resolved:
That the Council:
a) Receives
the report titled “Grazing Wreys Bush Cemetery” dated 15 October
2015.
b) Determines
that this matter or decision be recognised as not significant
in terms of Section 76 of the Local Government Act 2002.
c) Determines
that it has complied with the decision-making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and
in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of
costs and benefits or advantages and disadvantages prior to making a decision
on this matter.
d) Agrees
that Mr Charles Edward Francis Kidd be issued a licence to graze part of the
Wreys Bush cemetery described as part of Section 175,
Wairio Survey District for a term of five years from 1 August 2015 at an
annual rental of $250 plus GST.
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Reports -
Governance
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9.1
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Minutes of the Policy
Review Committee Meeting dated 15 July 2015
Record No: R/15/9/16037
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Policy
Review Committee meeting held 15 July 2015 as information.
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9.2
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Minutes of the
Activities Performance Audit Committee Meeting dated 15 July 2015
Record No: R/15/8/14381
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Activities
Performance Audit Committee meeting held 15 July 2015 as information.
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9.3
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Minutes of the Forestry
Operations Committee Meeting dated 3 June 2015
Record No: R/15/9/16038
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Forestry
Operations Committee meeting held 3 June 2015 as information.
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9.4
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Minutes of the
Wallacetown Community Board Meeting dated 22 January 2015
Record No: R/15/8/14617
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Wallacetown
Community Board meeting held 22 January 2015 as information.
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9.5
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Minutes of the
Wallacetown Community Board Meeting dated 26 March 2015
Record No: R/15/8/14619
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That Council
receives the minutesof the Wallacetown
Community Board meeting held 26 March 2015 as information.
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9.6
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Minutes of the
Riverton/Aparima Community Board Meeting dated 8 June 2015
Record No: R/15/9/16320
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Riverton/Aparima
Community Board meeting held 8 June 2015 as information.
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9.7
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Minutes of the
Riverton/Aparima Community Board Meeting dated 27 July 2015
Record No: R/15/9/16319
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Riverton/Aparima
Community Board meeting held 27 July 2015 as information.
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9.8
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Minutes of the Eastern
Bush/Otahu Flat Water Supply Subcommittee Meeting dated 27 March 2015
Record No: R/15/10/18420
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Eastern Bush/Otahu Flat Water Supply
Subcommittee meeting held 27 March 2015 as information.
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9.9
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Minutes of the Tuatapere
Community Board Meeting dated 14 April 2015
Record No: R/15/10/18421
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Tuatapere Community Board meeting held 14 April 2015 as
information.
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9.10
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Minutes of the
Ohai-Nightcaps-Wairio Water Supply Subcommittee Meeting dated 12 May 2015
Record No: R/15/10/18422
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Ohai-Nightcaps-Wairio Water Supply
Subcommittee meeting held 12 May 2015 as information.
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9.11
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Minutes of the Ohai
Community Development Area Subcommittee Meeting dated 12 May 2015
Record No: R/15/10/18423
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Ohai Community Development Area Subcommittee meeting held 12 May 2015 as
information.
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9.12
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Minutes of the Tuatapere
Community Board Meeting dated 26 May 2015
Record No: R/15/10/18424
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Tuatapere Community Board meeting held 26 May 2015 as
information.
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9.13
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Minutes of the Otautau
Community Board Meeting dated 16 April 2015
Record No: R/15/10/18427
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Otautau Community Board meeting held 16 April 2015 as
information.
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9.14
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Minutes of the Otautau
Community Board Meeting dated 28 May 2015
Record No: R/15/10/18428
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Otautau Community Board meeting held 28 May 2015 as
information.
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9.15
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Minutes of the Tuatapere
Community Board Meeting dated 23 June 2015
Record No: R/15/10/18429
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Tuatapere Community Board meeting held 23 June 2015 as
information
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9.16
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Minutes of the Otautau
Community Board Meeting dated 9 July 2015
Record No: R/15/10/18430
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Otautau Community Board meeting held 9 July 2015 as
information.
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9.17
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Minutes of the Tuatapere
Community Board Meeting dated 18 August 2015
Record No: R/15/10/18431
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Tuatapere Community Board meeting held 18 August 2015 as
information.
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9.18
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Minutes of the Otautau
Community Board Meeting dated 20 August 2015
Record No: R/15/10/18432
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Otautau Community Board meeting held 20 August 2015 as
information.
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9.19
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Minutes of the Nightcaps
Community Development Area Subcommittee Meeting dated 12 May 2015
Record No: R/15/10/18468
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Resolution
Moved Cr Bailey, seconded Cr Dobson
and resolved:
That
Council receives the minutes of the Nightcaps
Community Development Area Subcommittee meeting held
12 May 2015 as information.
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Public
Excluded
Exclusion of the Public: Local Government Official Information and
Meetings Act 1987
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Resolution
Moved Cr Dillon, seconded Cr Ford and resolved:
That the public be excluded from the following part(s) of the
proceedings of this meeting.
C10.1 2015 Southland Digital Strategy
C10.2 Proposed Road Stopping - Part
Short Street, Yellow Bluffs, Otautau
C10.3 Public Excluded Minutes of the
Council Meeting dated 7 October 2015
C10.4 Public Excluded Minutes of the
Wallacetown Community Board Meeting dated 22 January 2015
C10.5 Public Excluded Minutes of the
Wallacetown Community Board Meeting dated 26 March 2015
C10.6 Public Excluded Minutes of the
Nightcaps Community Development Area Subcommittee Meeting dated 12 May 2015
C10.7 Public Excluded Minutes of the
Riverton/Aparima Community Board Meeting dated 27 July 2015
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General subject of each
matter to be considered
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Reason for passing this
resolution in relation to each matter
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Ground(s) under section
48(1) for the passing of this resolution
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2015 Southland Digital
Strategy
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or could
be compelled to provide under the authority of any enactment, where the
making available of the information would be likely to damage the public
interest.
s7(2)(h) - The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
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That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists.
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Proposed Road Stopping -
Part Short Street, Yellow Bluffs, Otautau
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of
the information.
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That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists.
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Public Excluded Minutes
of the Council Meeting dated 7 October 2015
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of
the information.
s7(2)(h) - The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
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That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists.
|
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Public Excluded Minutes
of the Wallacetown Community Board Meeting dated 22 January 2015
|
s7(2)(f)(ii) - The
withholding of the information is necessary to maintain the effective conduct
of public affairs through the protection of such members, officers, employees
and persons from improper pressure or harassment.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
s7(2)(j) - The
withholding of the information is necessary to prevent the disclosure or use
of official information for improper gain or improper advantage.
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That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists.
|
|
Public Excluded Minutes
of the Wallacetown Community Board Meeting dated 26 March 2015
|
s7(2)(f)(ii) - The
withholding of the information is necessary to maintain the effective conduct
of public affairs through the protection of such members, officers, employees
and persons from improper pressure or harassment.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
s7(2)(j) - The
withholding of the information is necessary to prevent the disclosure or use
of official information for improper gain or improper advantage.
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That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists.
|
|
Public Excluded Minutes
of the Nightcaps Community Development Area Subcommittee Meeting dated 12 May
2015
|
s48(1)(d) - Check to make
report confidential.
|
That the exclusion of the
public from the part of the meeting is necessary to enable the local
authority to deliberate in private on its decision or recommendation.
|
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Public Excluded Minutes
of the Riverton/Aparima Community Board Meeting dated 27 July 2015
|
s7(2)(a) - The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
s7(2)(b)(i) - The withholding
of the information is necessary to protect information where the making
available of the information would disclose a trade secret.
s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of
the information.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists.
|
That the Chief
Executive, Group Manager Services and Assets, Group Manager Environment and Community, Group Manager Policy and Community, Chief Financial Officer,
Chief Information Officer, Human Resources
Manager, Manager Communications and Governance and Committee Advisor be permitted to remain at this meeting, after the public has been
excluded, because of their knowledge of the items C10.1
2015 Southland Digital Strategy, C10.2 Proposed Road Stopping - Part Short
Street, Yellow Bluffs, Otautau, C10.3 Public Excluded Minutes of the Council
Meeting dated 7 October 2015, C10.4 Public Excluded Minutes of the Wallacetown
Community Board Meeting dated 22 January 2015, C10.5 Public Excluded Minutes of
the Wallacetown Community Board Meeting dated 26 March 2015, C10.6 Public
Excluded Minutes of the Nightcaps Community Development Area Subcommittee
Meeting dated 12 May 2015, C10.7 Public Excluded Minutes of the
Riverton/Aparima Community Board Meeting dated 27 July 2015 and permit Paul Casson - Chief Executive Officer, Rhiannon Suter
– Enterprise Projects Co-ordinator and Alistair Adam - Enterprise
Services Manager from Venture Southland to remain at this meeting after the
public has been excluded because of their knowledge of item C10.1 2015 Southland Digital Strategy. This knowledge, which will be of assistance in relation to the
matters to be discussed, is relevant to those matters because of their
knowledge on the issues discussed and meeting procedure.
The meeting went into public excluded
session at 1.47pm.
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available unless released here.
The meeting returned to open session at
2.20pm.
The meeting concluded at 2.20pm. CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 28 OCTOBER 2015.
DATE:...................................................................
CHAIRPERSON:...................................................