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Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 28 October 2015 at 1.05pm.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive Steve Ruru, Group Manager Policy and Community Rex Capil, Chief Financial Officer Anne Robson, Group Manager Environment and Policy Bruce Halligan, Group Manager Services and Assets Ian Marshall, Chief Information Officer Damon Campbell, Communications and Governance Manager Louise Pagan and Committee Advisor Fiona Dunlop.

 


Council

28 October 2015

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1          Apologies

 

There were no apologies.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

There were no conflicts of interest declared.

 

4          Public Forum

There was no public forum.

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Council Minutes

 

Resolution

Moved Cr Douglas, seconded Cr Kremer  and resolved:

That Council confirms the minutes of Council, held on 7 October 2015 as a true and correct record of that meeting.

 

(Councillor Dobson joined the meeting at 1.06pm.)

 

Reports - Policy and Strategy

 

7.1

Community Planning Approach

Record No:         R/15/8/15756

 

Rex Capil Group Manager Policy and Community was in attendance for this item.

He advised that the purpose of the report was to update Council on the community planning review process undertaken and adoption of the proposed community planning approach going forward.

Council noted that the report considered the work undertaken to review the current approach to community planning in the past and to consider an approach going forward.  The suggested community planning approach aligns with the approach to community leadership and engagement that the Council wishes to advance in the future.

4        Council also noted that the approach is based on the following work undertaken:

•        Evaluation of the existing community planning approach.

•        Development of a proposed community planning approach.

•        Preparation of an Analysis and Assessment Paper.

 

 

 

 

 

Resolution

Moved Cr Ford, seconded Deputy Mayor Duffy and resolved:

That the Council:

a)         Receives the report titled “Community Planning Approach” dated 1 September 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the proposed Community Planning Approach incorporating:

-           Future Approach Principles

-           Revised Approach and Framework

-           Methodology

-           Community of Interest

-           Process Timeframe

-           Proposed Schedule

 

 

7.2

Venture Southland Letter of Expectation 2016-2017

Record No:         R/15/10/17689

 

Rex Capil Group Manager Policy and Community was in attendance for this item.

Mr Capil advised that the purpose of the report was to review the Southland District Council draft Letter of Expectation to Venture Southland for 2016-2017.  This is part of the requirements detailed in the Heads of Agreement.

Council noted that as part of the planning process, each of the councils is to provide a Letter of Expectation to Venture Southland by late October to detail and inform of their  council’s expectations for the upcoming financial year.

Southland District Council has two distinct roles with Venture Southland being an owner and a purchaser of services.  It is important that these two roles are acknowledged and understood.

 

 

Resolution

Moved Cr Ford, seconded Cr Douglas and resolved:

That the Council:

a)         Receives the report titled “Venture Southland Letter of Expectation 2016-2017” dated 5 October 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the Venture Southland Letter of Expectation 2016-2017 with any agreed amendments.

 

7.3

Alcohol Fee-Setting Bylaw 2015

Record No:         R/15/9/17027

 

Bruce Halligan Group Manager Environment and Community  and Michael Sarfaiti Environmental Health Manager were in attendance for this item.

He advised that the purposed of the report was to obtain Council approval to adopt the Alcohol Fee-Setting Bylaw 2015.

 

Council noted that it had heard and deliberated on the submissions to the draft bylaw. 
Council also recognised that the costs of alcohol licensing have increased and noted that submitters were concerned about the impact of the new fees on their businesses, and they requested a greater reduction in fees.  Council agreed by increasing the discount to 30% and also requested that staff develop discount criteria for possible insertion into the bylaw at a later stage.

 

 

Resolution

Moved Cr Dobson, seconded Cr Bailey and resolved:

That the Council:

a)         Receives the report titled “Alcohol Fee-Setting Bylaw 2015 ” dated 19 October 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the content of Attachment A (of the officer’s report) “Alcohol Licensing Fee-Setting Bylaw Hearings” that summarises the outcome of deliberations following the hearing of the submissions on the proposed Alcohol Fee-Setting Bylaw 2015

e)         Confirms and makes the Alcohol Fee-Setting Bylaw 2015 with any amendments as it sees fit - Attachment B (of the officer’s report).

 

 

f)          Resolves in accordance with Section 157 of the Local Government Act 2002 that public notice be given of the making of the bylaw advising:

 

(i)    That the bylaw will come into force on 31 October 2015.

 

(ii)   That copies of the bylaw may be inspected without fee at all Council offices.

 

(iii)  That copies of the bylaw may be obtained upon payment of a reasonable charge. 

 

g)         Request staff to investigate potential criteria for discount or reduction in risk rating.

 

7.4

Mediation of Appeals on the Proposed Southland Regional Policy Statement - Delegated Authority

Record No:         R/15/9/17080

 

Courtney Ellison Senior Resource Management Planner – Policy and Rebecca Blyth Senior Resource Management Planner – Policy were in attendance for this item.

1        Mrs Ellison advised that the purpose of the report was to seek Council approval to grant delegated authority to the Group Manager - Environment and Community,
Manager - Resource Management, and Senior Resource Management Planners - Policy to make decisions on settling appeals to the Environment Court on the Proposed Southland Regional Policy Statement.

Council noted that Environment Southland released decisions on the Proposed Southland Regional Policy Statement, in June 2015 and nine appeals were made against the decisions.  Southland District Council did not appeal the decisions but has since joined as a S274 party to the proceedings on four of the appeals.

3        Councillors also noted that mediation on these appeals is expected to be held over the next three months and that delegated authority is required as the Environment Court expects that those parties representing their organisations at mediation have the authority to enter into binding agreements.  Council approval is recommended that the Group Manager - Environment and Community, Manager - Resource Management, and Senior Resource Management Planners - Policy are granted delegated authority to make any decision on behalf of Council.

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Bailey and resolved:

That the Council:

a)         Receives the report titled “Mediation of Appeals on the Proposed Southland Regional Policy Statement - Delegated Authority” dated 20 October 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Grants delegated authority to the Group Manager - Environment and Community, Manager - Resource Management, and Senior Resource Management Planners - Policy to make decisions on behalf of Council in mediation on the Proposed Southland Regional Policy Statement.

 

7.5

Feedback on Environment Southland's Draft Water and Land Plan

Record No:         R/15/10/17829

 

Courtney Ellison Senior Resource Management Planner – Policy and Rebecca Blyth Senior Resource Management Planner – Policy were in attendance for this item.

1        Mrs Ellison advised that the report was to seek Council’s endorsement of the Feedback on Environment Southland’s draft Water and Land Plan.

2        Council noted that Environment Southland had put out for consultation a draft Water and Land Plan which would replace its current Regional Water Plan and Regional Effluent Land Application Plans as well as addressing some new matters.  The proposed policies and rules would have implications for several of Council’s functions, and in particular, Council’s Water and Wastewater services.  Feedback on the draft Plan has been prepared and attached to this report for Council’s endorsement.

 

Resolution

Moved Cr Keast, seconded Cr Baird  and resolved with an addition to d.

That the Council:

a)         Receives the report titled “Feedback on Environment Southland's Draft Water and Land Plan” dated 8 October 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

 

 

 

 

d)         Endorses the Feedback on Environment Southland’s Draft Water and Land Plan as outlined in Attachment A of this report and requests that this feedback be provided to Environment Southland by the Resource Management Section, subject to any changes that the Council may direct with the following addition:

Rules - Discharge

Provision

Comments

Rule 36

Council collects greenwaste at some its transfer sites, however there is limited capacity left at the transfer stations for this and some needs to be disposed of. The intention is for the greenwaste to be mulched and spread over closed landfill sites. Under the Operative Regional Water Plan there is no specific rule for this type of activity but it is possible that consent would be required under the discharge of contaminants or landfills rules (Rules 16D and 56 respectively).

It is noted that the draft Water & Land Plan contains a new rule – Rule 36 Animal and Vegetative Waste, which provides for the discharge of vegetative waste to land as a permitted activity provided certain criteria are met. Council therefore supports the inclusion of this new rule.

 

Reports - Operational Matters

 

8.1

Management Report

Record No:         R/15/10/18223

 

Steve Ruru Chief Executive Officer was in attendance for this item.

 

 

Resolution

Moved Cr Macpherson, seconded Cr Douglas and resolved:

That the Council:

a)         Receives the report titled “Management Report” dated 15 October 2015.

 

8.2

Building Consents and Values for August 2015

Record No:         R/15/9/16040

 

Resolution

Moved Cr Ford, seconded Cr Macpherson and resolved:

That the Council:

a)         Receives the report titled “Building Consents and Values for August 2015” dated 28 October 2015.

 

 

 

 

8.3

Building Consents and Values for September 2015

Record No:         R/15/10/17779

 

Resolution

Moved Cr Paterson, seconded Cr Baird and resolved:

That the Council:

a)         Receives the report titled “Building Consents and Values for September 2015” dated 28 October 2015.

 

8.4

Resource Consents and Other Resource Management Act Items - August 2015

Record No:         R/15/9/16550

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Harpur and resolved:

That the Council:

a)         Receives the report titled “Resource Consents and Other Resource Management Act Items - August 2015” dated 14 September 2015.

 

8.5

Land on the corner of Queen and Kruger Streets, Balfour

Record No:         R/15/9/16192

 

Ian Marshall Group Manager Services and Assets and Kevin McNaught Strategic Property Manager were in attendance for this item.

Mr Marshall and Mr McNaught advised that the report was to present a recommendation from the Balfour Community Development Area Subcommittee that the offer of a gift of the land, on the corner of Queen and Kruger Streets where the Balfour War Memorial is situated, be accepted and that the land be set apart as a Local Purpose Reserve.

Council noted that the land on which the Balfour War Memorial monument is situated has been gifted to the Balfour RSA by the present owner. In turn the Balfour RSA would like to gift the land to the Balfour Community. The Balfour Community Development Area subcommittee has considered this offer to gift and have recommended that Council to accept the offer.

 

Resolution

Moved Cr Dillon, seconded Cr Harpur and resolved:

That the Council:

a)         Receives the report titled “Land on the corner of Queen and Kruger Streets, Balfour” dated 15 October 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Accepts the offer of the gift of the land being (War memorial) on the corner of Queen and Kruger Streets, Balfour containing 60m2 being part of Section 1389 Hokonui SD and the land be set apart as a Local Purpose Reserve.

 

8.6

Request from adjoining owner to rectify long standing occupation of Council property at 46 Bungalow Hill Road Colac Bay

Record No:         R/15/9/17086

 

Ian Marshall Group Manager Services and Assets and Kevin McNaught Strategic Property Manager were in attendance for this item.

1        Mr Marshall and Mr McNaught advised that the report purpose was for Council to consider a request by an adjoining landowner to rectify a long standing occupation issue of Council property at 46 Bungalow Hill Road Colac Bay.

Council noted that since 1960 the septic tank for the house at 44 Bungalow Hill Road Colac Bay has apparently been located on the adjoining Council property.  The owner who has lived on the property for many years has requested that this issue be rectified by obtaining ownership of part of Council’s property.  The owner has requested that if they pay all survey and title costs, that Council transfer the land at nil consideration.

 

Resolution

Moved Cr Harpur, seconded Cr Dobson and resolved:

That the Council:

a)         Receives the report titled “Request from adjoining owner to rectify long standing occupation of Council property at 46 Bungalow Hill Road Colac Bay” dated 24 September 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to the transfer of Part Lot 7 DP 2393 being a strip of approximately 6metres wide to the owner of Lot 8 DP 2393 for $1.00 on the basis that the owner of Lot 8 DP 2393 pays all survey and title costs to achieve the transfer.

e)         Requests staff to take all the necessary actions to achieve (d) above and delegates to the Chief Executive any subsequent decisions or notifications that may be required as part of this process. 

 

 

8.7

Grazing Wreys Bush Cemetery

Record No:         R/15/9/17504

 

Ian Marshall Group Manager Services and Assets and Kevin McNaught Strategic Property Manager were in attendance for this item.

1        Mr Marshall and Mr McNaught advised that the Council’s decision was required on the issue of a licence to graze part of the Wreys Bush cemetery by an adjoining owner.

Council noted that the current licence holder Frank Kidd has held a licence to graze part of the Wreys Bush cemetery since 1 August 2010.  The licence has recently expired and Mr Kidd has indicated that he would like to enter into a licence for a further term.

 

Resolution

Moved Cr Douglas, seconded Cr Kremer and resolved:

That the Council:

a)         Receives the report titled “Grazing Wreys Bush Cemetery” dated 15 October 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees that Mr Charles Edward Francis Kidd be issued a licence to graze part of the Wreys Bush cemetery described as part of Section 175,
Wairio Survey District for a term of five years from 1 August 2015 at an annual rental of $250 plus GST.

 

Reports - Governance

 

9.1

Minutes of the Policy Review Committee Meeting dated 15 July 2015

Record No:         R/15/9/16037

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Policy Review Committee meeting held 15 July 2015 as information.

 

 

 

 

 

 

 

9.2

Minutes of the Activities Performance Audit Committee Meeting dated 15 July 2015

Record No:         R/15/8/14381

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Activities Performance Audit Committee meeting held 15 July 2015 as information.

 

9.3

Minutes of the Forestry Operations Committee Meeting dated 3 June 2015

Record No:         R/15/9/16038

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Forestry Operations Committee meeting held 3 June 2015 as information.

 

9.4

Minutes of the Wallacetown Community Board Meeting dated 22 January 2015

Record No:         R/15/8/14617

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Wallacetown Community Board meeting held 22 January 2015 as information.

 

9.5

Minutes of the Wallacetown Community Board Meeting dated 26 March 2015

Record No:         R/15/8/14619

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutesof the Wallacetown Community Board meeting held 26 March 2015 as information.

 

9.6

Minutes of the Riverton/Aparima Community Board Meeting dated 8 June 2015

Record No:         R/15/9/16320

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Riverton/Aparima Community Board meeting held 8 June 2015 as information.

 


 

 

9.7

Minutes of the Riverton/Aparima Community Board Meeting dated 27 July 2015

Record No:         R/15/9/16319

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Riverton/Aparima Community Board meeting held 27 July 2015 as information.

 

9.8

Minutes of the Eastern Bush/Otahu Flat Water Supply Subcommittee Meeting dated 27 March 2015

Record No:         R/15/10/18420

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Eastern Bush/Otahu Flat Water Supply Subcommittee meeting held 27 March 2015 as information.

 

9.9

Minutes of the Tuatapere Community Board Meeting dated 14 April 2015

Record No:         R/15/10/18421

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 14 April 2015 as information.

 

9.10

Minutes of the Ohai-Nightcaps-Wairio Water Supply Subcommittee Meeting dated 12 May 2015

Record No:         R/15/10/18422

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Ohai-Nightcaps-Wairio Water Supply Subcommittee meeting held 12 May 2015 as information.

 

9.11

Minutes of the Ohai Community Development Area Subcommittee Meeting dated 12 May 2015

Record No:         R/15/10/18423

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Ohai Community Development Area Subcommittee meeting held 12 May 2015 as information.

 


 

 

9.12

Minutes of the Tuatapere Community Board Meeting dated 26 May 2015

Record No:         R/15/10/18424

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 26 May 2015 as information.

 

9.13

Minutes of the Otautau Community Board Meeting dated 16 April 2015

Record No:         R/15/10/18427

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 16 April 2015 as information.

 

9.14

Minutes of the Otautau Community Board Meeting dated 28 May 2015

Record No:         R/15/10/18428

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 28 May 2015 as information.

 

9.15

Minutes of the Tuatapere Community Board Meeting dated 23 June 2015

Record No:         R/15/10/18429

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 23 June 2015 as information

 

9.16

Minutes of the Otautau Community Board Meeting dated 9 July 2015

Record No:         R/15/10/18430

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 9 July 2015 as information.

 

9.17

Minutes of the Tuatapere Community Board Meeting dated 18 August 2015

Record No:         R/15/10/18431

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 18 August 2015 as information.

 

9.18

Minutes of the Otautau Community Board Meeting dated 20 August 2015

Record No:         R/15/10/18432

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 20 August 2015 as information.

 

9.19

Minutes of the Nightcaps Community Development Area Subcommittee Meeting dated 12 May 2015

Record No:         R/15/10/18468

 

Resolution

Moved Cr Bailey, seconded Cr Dobson and resolved:

That Council receives the minutes of the Nightcaps Community Development Area Subcommittee meeting held 12 May 2015 as information.

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Dillon, seconded Cr Ford  and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 2015 Southland Digital Strategy

C10.2 Proposed Road Stopping - Part Short Street, Yellow Bluffs, Otautau

C10.3 Public Excluded Minutes of the Council Meeting dated 7 October 2015

C10.4 Public Excluded Minutes of the Wallacetown Community Board Meeting dated 22 January 2015

C10.5 Public Excluded Minutes of the Wallacetown Community Board Meeting dated 26 March 2015

C10.6 Public Excluded Minutes of the Nightcaps Community Development Area Subcommittee Meeting dated 12 May 2015

C10.7 Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 27 July 2015

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

2015 Southland Digital Strategy

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Proposed Road Stopping - Part Short Street, Yellow Bluffs, Otautau

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Council Meeting dated 7 October 2015

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Wallacetown Community Board Meeting dated 22 January 2015

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Wallacetown Community Board Meeting dated 26 March 2015

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Nightcaps Community Development Area Subcommittee Meeting dated 12 May 2015

s48(1)(d) - Check to make report confidential.

That the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 27 July 2015

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(b)(i) - The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive, Group Manager Services and Assets, Group Manager Environment and Community, Group Manager Policy and Community, Chief Financial Officer, Chief Information Officer, Human Resources Manager, Manager Communications and Governance and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 2015 Southland Digital Strategy, C10.2 Proposed Road Stopping - Part Short Street, Yellow Bluffs, Otautau, C10.3 Public Excluded Minutes of the Council Meeting dated 7 October 2015, C10.4 Public Excluded Minutes of the Wallacetown Community Board Meeting dated 22 January 2015, C10.5 Public Excluded Minutes of the Wallacetown Community Board Meeting dated 26 March 2015, C10.6 Public Excluded Minutes of the Nightcaps Community Development Area Subcommittee Meeting dated 12 May 2015, C10.7 Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 27 July 2015 and permit Paul Casson - Chief Executive Officer, Rhiannon Suter – Enterprise Projects Co-ordinator and Alistair Adam - Enterprise Services Manager from Venture Southland to remain at this meeting after the public has been excluded because of their knowledge of item C10.1 2015 Southland Digital Strategy.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The meeting went into public excluded session at 1.47pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

The meeting returned to open session at 2.20pm.

 

The meeting concluded at 2.20pm.               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 28 OCTOBER 2015.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................