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Lumsden Community Development Area Subcommittee

 

UNCONFIRMED

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the SDC Office, Lumsden on Monday, 19 October 2015 at 6pm.

 

present

 

Chairperson

Robin Scott

 

Deputy Chairperson

Karen Blakemore

 

Members

Evan Hankey

 

 

Colin Walker

 

 

 

 

 

 

 

Councillor

John Douglas

 

 

IN ATTENDANCE

 

Area Officer

Rose Knowles

 

Area Engineer

Bruce Miller

 

 


Lumsden Community Development Area Subcommittee

19 October 2015

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1          Apologies

 

Apology for non-attendance was lodged by Member Palmer.

 

Moved Member Hankey, seconded Member Walker

 

and resolved that the apology for non-attendance lodged by Member Palmer be sustained.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

            There were no conflicts of interest declared.

 

4          Public Forum

Moved Member Blakemore, seconded Member Walker

and resolved that the Subcommittee go into Public Forum to allow members of the public to speak.

4.1       Mrs Henderson addressed the meeting on following issues;

·         Concern at the planned new entrance way to the car park at the new Four Square building on Diana Street.

·         Concern at the loss of the Four Square frontage.

·         Objection to the planned demolition by owner of former railway house on Diana Street.

·         Road Safety issues on the south boundary meeting with NZTA and Jane Ballantyne.

 

The Chairman expressed appreciation to Mrs Henderson for her attendance at the meeting and presentation to the Subcommittee.

Moved Member Hankey, seconded Chairman Scott

and resolved that the Public Forum be closed and the subcommittee return to the formal meeting.

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 Resolution

Moved Member Blakemore, seconded Member Hankey

That the minutes of Lumsden Community Development Area Subcommittee, meeting held on 7 September 2015 be confirmed.

 

 

 

 

Reports

 

7.1

Lumsden CDA Infocouncil Action Sheet 19 October 2015

Record No:         R/15/10/18164

 

The Action Sheet from the Subcommittee’s previous meetings was circulated for Members’ information.

 

Issues arising included the following

 

Lumsden Cemetery Project

 

The meeting was advised that the quotes for the project will be included in the 2016/17 Estimates meeting.

 

Inorganic collection

 

The collection is scheduled for the 29 October 2015. Items are to be left on the kerbside from the 26 October 2015.

 

Development and Financial Contributions

 

The meeting was advised that investigations are in progress into the use of the Development and Financial Contributions reserves for the drainage at the Cemetery.

 

Lumsden Hall project

 

The meeting was advised that the heat pump has been installed, a new screen and projector to be sourced.

 

 

 

Resolution

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Lumsden CDA Infocouncil Action Sheet 19 October 2015” dated 12 October 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

 

 

 

 

 

 

7.2

Works and Finance Report to Lumsden Community Development Area Subcommittee for the period ended 31 August 2015

Record No:         R/15/9/17513

 

The Works and Finance Report prepared by the Area Engineer, Mr Bruce Miller, for the period ending 31 August 2015, was tabled.

 

Issues reported to the Board included;

 

·         Inorganic collection flyers will be delivered on Friday.

 

·         Flags; costs for removing flags and then putting up the Christmas flags will be expensive due to changes with companies contracted for this work. Suggestion put forward was the removal and replacement r at the same time to keep costs down.

 

Area Engineer was advised to contact G Maclean as he may be able to obtain a cherry picker that can be used to change the flags.

 

·         Upgrade of the railway precinct;  this project still has funding available and needs to be discussed for further advancement or not.

 

Chairman Scott advised that there maybe more old carriages and an engine comingfrom Wairio, and that an old railway hut from Menlove’s may be moved into the display around the former railway station.

 

·         Projects to be included in the estimates;

Re-seal of the road from end of Railway Station along front of Dump Station to Diana Street.

Under five play equipment to be investigated for the playground .

Drainage Meadow Street.

 

 

Resolution

Moved Member Walker, seconded Member Hankey

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Lumsden Community Development Area Subcommittee for the period ended 31 August 2015” dated 12 October 2015.

 

    

8.0     Updates

 

8.1     Chairperson’s Report

 

The Chairman, Rob Scott, reported on matters with which he has been involved since the subcommittee’s last meeting which included;

 

·         Chair meeting in Invercargill re the Council OrganisationReview.

·         The Northern Zone meeting in Lumsden was well supported by all CDA’s.

·         Community Pool meeting; awaiting on an engineer report.

 

 

 

8.2     Councillor’s Report

 

          Councillor Douglas reported on matters from the District Council table. These included;

 

·         Venture Southland meeting re the population decline in Nightcaps and Ohai

·         Southland Regional Development Strategy

·         South Island energy issues survey

·         Feasibility study on Kingston Flyer

·         Swimming pool issues

·         Cycle trail update

 

 

9.0     Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Member Walker, seconded Member Hankey

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

C9.1    Public Excluded Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 15 August 2016

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Public Excluded Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 15 August 2016

s48(1)(d) -

That the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

 

That the Area Engineer and Area Officer be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item C8.1. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

7.55pm       The public were excluded.

 

 

10.0   Return to Open Meeting

 

The subcommittee returned to open meeting at this point.

 

 Meeting concluded at

8pm

                                                           CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 19 OCTOBER 2015

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................