sdclogo

 

 

Balfour Community Development Area Subcommittee

UNCONFIRMED

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Balfour Community Development Area Subcommittee held in the Balfour Hall on Tuesday, 24 November 2015 at 8pm.

 

present

 

Chairperson

Ruby Baird

 

 

Paul Eaton

 

 

Stephen  Black

 

 

Reg Dawson

 

 

 

 

Councillor

Brian Dillon

 

 

IN ATTENDANCE

 

Area Officer

Rose Knowles

 

Area Engineer

Project Manager, Water & Waste Services

Bruce Miller

Bevan McKenzie

 

 


Balfour Community Development Area Subcommittee

24 November 2015

sdclogo

 

1          Apologies

 

An apologies for non-attendance was received from Member Turner.

 

Moved Member Eaton, seconded Councillor Dillon

and resolved that the Balfour Community Development Area Subcommittee accepts the apology of Member Turner.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

           

            There were no conflicts of interest declared.

 

4          Public Forum

There were no persons seeking speaking right in Public Forum.

 

5          Extraordinary/Urgent Items

      

Moved Member Eaton, seconded Member Dawson

 

and resolved that the Balfour Community Development Area Subcommittee consider the following item as a matter of urgent business in order that a decision can be made before the next ordinary meeting, subject to Section 46A of the Local Government Official Information and Meetings Act 1987.

 

·         Balfour Tavern Gaming Machine Application

 

6          Confirmation of Minutes

Resolution

Moved Member Black, seconded Member Dawson

That the minutes of Balfour Community Development Area Subcommittee meeting held on 19 August 2015, be confirmed.

 

Reports

 

7.1

Balfour Community Development Area Subcommittee Action Sheet

Record No:         R/15/11/20877

The Action sheet was circulated for Members information.

Issues arising included the following;

·           The rapid numbering project for the Balfour Township has been cancelled, due to the costs involved.

·           The Area Engineer to source 150 light bulbs for Powernet to install before December for the Christmas Lights.

 

·           Plastic letters for Balfour sign on old railway shed to be sourced and installed by the subcommittee members.

 

 

 

Resolution

Moved Member Black, seconded Member Eaton

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Balfour Community Development Area Subcommittee Action Sheet” dated 18 November 2015.

 

 

7.2

Works and Finance Report to Balfour Community Development Area Subcommittee for the period ended 31 October 2015

Record No:         R/15/11/20023

The Water and Finance Report prepared by the Area Engineer, Mr B Miller for the period ending 31 October 2015, was tabled.

Issues reported to the subcommittee included;

·         The stop sign on Kruger Street and the 50K sign at the Balfour School have been reported to the safety engineer.

·         Led lighting for the Christmas Lights unable to be sourced.

 

The subcommittee requested the Area Engineer arrange for 2 lights to be installed at the Anzac Memorial; funding to be charged against the streetworks budget.

 

Mr McKenzie advised the subcommittee of the following water & waste issues;

 

·         Desludging in the District

·         Stormwater consents

·         Drinking water standards and reporting

 

 

 

Resolution

Moved Member Eaton, seconded Member Dawson

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Balfour Community Development Area Subcommittee for the period ended 31 October 2015” dated 13 November 2015.

 

 

7.3

Annual Plan 2016/2017 - Draft Estimates Report

Record No:         R/15/10/19203

 

Tabled before the subcommittee was a report which provided an overview of the forecasted services for the Balfour Community Development Area Subcommittee in 2016/2017.

 

 

          Staff advised that;

1.0     Council has streamlined its 2016/2017 Annual Plan process and as a result the                 subcommittee is only required to review your estimates for significant changes. 
                    In addition, consideration should be given to funding any significant changes                     from reserves where appropriate.

3        2.0     The draft estimates will be incorporated into the Council’s Draft Annual Plan which will be released for consultation in February 2016.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates   shown for 2016/2017 will be used to set rates for the year beginning 1 July 2016.

The subcommittee noted the local rate for 2016/17 is proposed for a 2.52% increase.

Issues of note that were drawn to the attention of the subcommittee included projects which outlined key variances from what was originally included in Year Two of the Long Term Plan and what is planned now. These key variances are;

Business

Unit

Account

Annual Plan

2016/2017

LTP 2016/2017

Variance

Comments

Beautification

Mowing

$1,000

$820

$180

Increase in contract price.

Beautification

Work Scheme

$385

$565

($180)

Reduce to offset above

increase

 

 

Resolution

Moved Member Dawson, seconded Member Black

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Annual Plan 2016/2017 - Draft Estimates Report” dated 13 November 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves variations in the Balfour Community Development Area Subcommittee estimates from year two of the Long Term Plan as outlined in the report tabled.

e)         Adopts the Estimates for the year commencing 1 July 2016 for inclusion in the Council’s Draft Annual Plan.

 

 

f)          Requests the levying of the following rates and charges (including GST) for the year commencing 1 July 2016 based on the approved estimates in (e) above.

Rate Description                                                   Rate (GST Incl)

Balfour CDA Rate                                                        $20,806

 

8.0     Updates

 

8.1     Chairperson’s Report

 

The Chairperson, Ruby Baird, reported on matters with which she has been involved since the subcommittee’s last meeting which included;

 

·         Accessway; Balfour Engineering

·         Rubbish bin issues

·         Attendance at 2 Mararoa-Waimea Ward cluster meetings in Lumsden

·         Attendance at Chairs meeting in Invercargill

·         Meeting with the spraying contractor

 

8.2     Cemetery Report

 

          Cemetery;  Member Dawson advised that the trees have been trimmed with water and a new beam installed.

 

8.3     Councillor’s Report

 

          Councillor Dillon reported on matters from the District Council table. These included;

 

·         Quotable values

·         Regional Transport Committee meeting

·         Food safety standards

·         Demographics Workshop  

 

9.0     Consideration of Urgent Business

 

9.1     Balfour Tavern – Gaming Machine Licence

 

          A communication from the Balfour Tavern 2015 Ltd requesting support from the subcommittee for the Tavern to acquire gaming machines, was tabled.

 

          The subcommittee noted that the Balfour Tavern’s application for gaming machines was declined as Council’s current policy is when existing licences lapse, no additional licences may be issued.

 

          In discussing the communication the subcommittee supported the Balfour Tavern with their application for gaming machines and requested a copy of the letter be forwarded to Mr B Halligan (Group Manager, Environment and Community) for re-consideration.

 

          Moved Member Eaton, seconded Member Dawson and resolved:

 

 

a)         That the Balfour Community Development Area Subcommittee receives the communication from Balfour Tavern 2015 Ltd.

 

b)        That  a copy of the letter be forwarded to Mr B Halligan (Group Manager, Environment and Community) for re-consideration.

 

c)         That a letter be sent to the Balfour Tavern 2015 Ltd advising of the subcommittee’s support.


 

 

 The meeting included at

 9.40pm

                                                           CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Balfour Community Development Area Subcommittee HELD ON 24 NOVEMBER 2015

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................