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Eastern Bush/Otahu Flat Water Supply Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Eastern Bush/Otahu Flat Water Supply Subcommittee held in the 548 Otahu Eastern Bush Road, Eastern Bush on Friday, 27 November 2015 at 10am.

 

present

 

Chairperson

Councillor George Harpur

 

 

 

 

Members

Derek Chamberlain

 

 

Rohan Knowler

 

 

John Moffatt

 

 

Robert Pearce

 

 

Alister Sanford

 

 

Gray Wilson

 

 

IN ATTENDANCE

 

Operations Manager

Bill Witham

 

Area Officer

Kelly Tagg

 

 


Eastern Bush/Otahu Flat Water Supply Subcommittee

27 November 2015

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1          Apologies

 

An apology for non-attendance was lodged by Member Moffatt.

 

Moved Member Pearce, seconded Member Knowler and resolved:

That the  Eastern Bush/Otahu Flat Water Supply Subcommittee accept the apology.

 

 

2          Leave of absence

 

No requests for leave of absence were received.

 

 

3          Conflict of Interest

 

            There were no conflicts of interest declared.

 

4          Public Forum

 

There were no members of the public seeking speaking rights in the Public Forum section of the meeting.

 

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

 

6          Confirmation of Minutes

 

Resolution

Moved Member Sanford, seconded Member Wilson  

Confirms the minutes of Eastern Bush/Otahu Flat Water Supply Subcommittee meeting held on 21 August 2015.

 

 

Reports

 

 

7.1

Action Sheet

Record No:         R/15/11/21235

 

The Action Sheets from the Subcommittee’s previous meetings was tabled.

 

Issues arising from the Action Sheet included the following;

 

 

 

 

 

Temporary Water Pipe Upgrade – Clifden Bridge

 

Mr Witham advised he had a meeting with Heritage Zealand where some details were clarified.  However, Heritage New Zealand was not prepared to let Council go ahead with the work as approved by the archaeologist.

 

Subsequent to that meeting Mr Witham advised he had had further contact with Heritage New Zealand who had indicated they may now be in a position to allow the repairs to go ahead.  

 

The Subcommittee requested that the Area Officer keep Members informed of progress.

 

 

Resolution

Moved Member Chamberlain, seconded Member Knowler  

That the Eastern Bush/Otahu Flat Water Supply Subcommittee:

a)         Receives the report titled “Action Sheet” dated 23 November 2015.

 

 

 

7.2

Works and Finance Report to Eastern Bush/Otahu Flat Water Supply Subcommittee for the period ended 31 October 2015

Record No:         R/15/11/20141

 

The Works and Finance report for the period ended 31 October 2015, was tabled.

 

Mr Witham provided the Subcommittee with an update of upcoming projects for the scheme with the main project being the water supply upgrade.  The meeting was informed that an initial investigation is planned for 2015/16 which is budgeted to cost $30,000.  These works will pre-empt the full plant upgrade planned in 2016-2018. 

 

 

Resolution

Moved Member Knowler, seconded Member Pearce  

That the Eastern Bush/Otahu Flat Water Supply Subcommittee:

a)         Receives the report titled “Works and Finance Report to Eastern Bush/Otahu Flat Water Supply Subcommittee for the period ended 31 October 2015” dated 13 November 2015.

 

 

 

7.3

Annual Plan 2016/17 - Draft Estimates Report

Record No:         R/15/10/19253

 

The Annual Plan 2016/17 – Draft Estimates Report for the Eastern Bush/Otahu Flat Water Supply Subcommittee, was tabled.

 

Mr Witham informed the meeting that the report provides an overview of the forecasted services for the Eastern Bush/Otahu Flat Water Supply Subcommittee in 2016/2017 and further, the report includes any variations from what was forecasted in year two of the Long Term Plan (LTP) 2015-2025. 

 

The meeting was advised that Council has streamlined its 2016/2017 Annual Plan process and as a result the subcommittee is only required to review the estimates for significant changes.  

 

Mr Witham added that the draft estimates will be incorporated into the Council’s Draft Annual Plan which will be released for consultation in February 2016.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2016/2017 will be used to set rates for the year beginning 1 July 2016.

 

The meeting was informed that there are no key variances from what was originally included in year two of the LTP and what is planned now.

 

 

Resolution

Moved Member Wilson, seconded Member Chamberlain  

That the Eastern Bush/Otahu Flat Water Supply Subcommittee:

a)         Receives the report titled “Annual Plan 2016/17 - Draft Estimates Report” dated 13 November 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees there are no variations in the Eastern Bush/Otahu Flat Water Supply Subcommittee estimates from year two of the Long Term Plan.

e)         Estimates for the year commencing 1 July 2016 be adopted for inclusion in the Council’s Draft Annual Plan (subject to any amendments made at the meeting).

f)          Identifies the following key highlights for the local area;  

·         Water Supply Upgrade Stage 1

·         Resource Consent Renewal

    

 

10.30am                                             CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Eastern Bush/Otahu Flat Water Supply Subcommittee HELD ON 27 NOVEMBER 2015.

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................