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Ohai-Nightcaps-Wairio Water Supply Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Ohai-Nightcaps-Wairio Water Supply Subcommittee held in the Nightcaps Hall, Johnston Road, Nightcaps on Tuesday, 17 November 2015 at 6pm.

 

present

 

Chairperson

Councillor Stuart Baird

 

 

 

 

Members

Bill Brown

 

 

Jim Malcolm

 

 

Trevor Oughton

 

 

Mark Wishart

 

 

IN ATTENDANCE

 

Project Engineer

Mark Simpson

 

Area Officer

Kelly Tagg

 

 


Ohai-Nightcaps-Wairio Water Supply Subcommittee

17 November 2015

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1          Apologies

 

Apologies were received from Member Emtage and Member Marnane

 

Moved Member Oughton, seconded Member Brown and resolved:
That the Ohai/Nightcaps/Wairio Water Supply Subcommittee accept the apologies.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

            No conflicts of interest were noted and declared.

 

4          Public Forum

There were no persons seeking speaking rights in Public Forum.  

 

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Brown, seconded Member Oughton  

Confirms the minutes of Ohai-Nightcaps-Wairio Water Supply Subcommittee meeting held on 11 August 2015.

 

 

Reports

 

 

7.1

Works and Finance to Ohai-Nightcaps-Wairio Water Supply Subcommittee for the period ended 30 September 2015

Record No:         R/15/10/19373

 

The Works and Finance report to the period ended 30 September 2015, was tabled.

 

Mr Simpson (Project Engineer) informed the meeting that for the year to date, there has been no unplanned expenditure exceeding the $5,000 threshold.

 

At this point, Mr Simpson provided the Subcommittee with an update on the projects currently planned for 2015/16 as follows;

 

·         The project to install a lifting bracket for screen removal is 95% complete.

·         Quotes are currently being sought for the metering project and a project to install a bypass tank to the clarifier.

 

 

Resolution

Moved Member Brown, seconded Member Oughton  

That the Ohai-Nightcaps-Wairio Water Supply Subcommittee:

a)         Receives the report titled “Works and Finance to Ohai-Nightcaps-Wairio Water Supply Subcommittee for the period ended 30 September 2015” dated 6 November 2015.

 

 

 

7.2

Unaudited Annual Accounts Report to Ohai/Nightcaps/Wairio Water Supply Subcommittee for the year ended 30 June 2015

Record No:         R/15/8/15075

 

The Unaudited Annual Accounts Report to the Ohai/Nightcaps/Wairio Water Supply Subcommittee for the year ended 30 June 2015, was tabled.

 

Mr Simpson provided an update on the project list and advised that the reticulation renewal project was slightly over budget as the installation of the lifting gantry supply was unbudgeted.

 

Project Name

Financial Year

AP Budget

Actual cost

14/15

Status

Officer’s Comment

Reticulation Renewal

14/15

$54,975

$58,772

In Progress

Minor works only required to complete rider main and laterals to Birchwood Road

Public Health Risk Management Plan

12/13

 $5,474

$5,100

Complete

Water safety plan completed by SDC and submitted to District Health South

Laterals replacements

14/15

$86,029

-

Deferred

This work has been deferred due to reduction in maintenance required.  Additional condition testing to be undertaken in 2016-2017

 

 

Resolution

Moved Member Oughton, seconded Member Brown  

That the Ohai-Nightcaps-Wairio Water Supply Subcommittee:

a)         Receives the report titled “Unaudited Annual Accounts Report to Ohai/Nightcaps/Wairio Water Supply Subcommittee for the year ended 30 June 2015” dated 15 September 2015.

 

 

7.3

Annual Plan 2016/2017 - Draft Estimates Report

Record No:         R/15/10/18470

 

The Annual Plan 2016/17 – Draft Estimates Report for the Ohai/Nightcaps/Wairio Water Supply Subcommittee, was tabled.

 

Mr Simpson informed the meeting that the report provides an overview of the forecasted services for the Ohai-Nightcaps-Wairio Water Supply Subcommittee in 2016/2017 and further, the report includes any variations from what was forecasted in year two of the Long Term Plan (LTP) 2015-2025. 

 

The meeting was advised that Council has streamlined its 2016/2017 Annual Plan process and as a result the subcommittee is only required to review the estimates for significant changes.  

 

Mr Simpson added that the draft estimates will be incorporated into the Council’s Draft Annual Plan which will be released for consultation in February 2016.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2016/2017 will be used to set rates for the year beginning 1 July 2016.

 

At this point, Mr Simpson informed the meeting of a key variance from what was originally included in year two of the LTP and what is planned now as follows;

 

Project Description

Annual Plan 2016/17

LTP 2016/17

Variance

Funding

Comments

Water Main Replacement

$89,400

-

$89,400

District Funding

Replacement being done ahead of time due to high failure rates. Has had 6 repairs recently on a line installed in 1972.

 

The Subcommittee noted that this project involves the replacement of the laterals in Sinclair Ave, Nightcaps with a rider main.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resolution

Moved Member Brown, seconded Member Oughton  

That the Ohai-Nightcaps-Wairio Water Supply Subcommittee:

a)         Receives the report titled “Annual Plan 2016/2017 - Draft Estimates Report” dated 6 November 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves variations in the Ohai-Nightcaps-Wairio Water Supply Subcommittee estimates from year two of the Long Term Plan.

e)         Adopts the Estimates for the year commencing 1 July 2016 for inclusion in the Council’s Draft Annual Plan. 

f)          Identifies the following key highlights for the local area; 

·         Water Main replacement project in Sinclair Ave, Nightcaps which is budgeted to cost $89,400 and to be funding via district funding.    

    

 7.4

Resignation - Member Malcolm

 

At this point, Member Malcolm tendered his resignation from the Ohai/Nightcaps/Wairio Water Supply Subcommittee and advised the meeting that he will be returning to Rotorua in the new year.

 

Resolution

Moved Member Brown, seconded Member Oughton

resolved that the Ohai-Nightcaps-Wairio Water Supply Subcommittee accept the resignation lodged by Member Malcolm.

 

 

6.20pm                                               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ohai-Nightcaps-Wairio Water Supply Subcommittee HELD ON 17 NOVEMBER 2015.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................