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Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 9 December 2015 at 11am.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive Steve Ruru, Group Manager Services and Assets Ian Marshall, Group Manager Environment and Community Bruce Halligan, Chief Financial Officer Anne Robson, Manager Communications and Governance Louise Pagan and Committee Advisor Fiona Dunlop.

 

 


Council

09 December 2015

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1          Apologies

 

There were no apologies.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

Mayor Tong declared a conflict of interest in relation to item 7.1 – Freedom Camping Bylaw 2015.  He advised that he would not take part in debate or voting on the matter.

 

4          Public Forum

There was no public forum.

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Council Minutes

 

Resolution

Moved Cr Bailey, seconded Deputy Mayor Duffy and resolved

That Council confirms the minutes of Council, held on 28 October 2015 as a true and correct report of that meeting.

 

 

Reports - Policy and Strategy

 

(Mayor Tong vacated the Chair due to a conflict of interest and sat in the public gallery.)

 

(Deputy Mayor Councillor Duffy assumed the Chair.)

 

7.1

Freedom Camping Bylaw 2015

Record No:         R/15/11/20031

 

Group Manager Environment and Community Bruce Halligan and Environmental Health Manager Michael Sarfaiti were in attendance for this item.

 

Mr Sarfaiti advised that the purpose of the report was for Council to adopt the Freedom Camping Bylaw 2015.

Council noted that it had heard and deliberated on the submissions to the draft bylaw. 
Most submitters were supportive of the direction of the bylaw, including features such as resolving the problems at Waikaia, fire safety concerns, and new general rules.
Key amendments following the hearing of submissions include the removal of the originally proposed prohibition of camping on roads and Council administered picnic areas.

During discussion on the Bylaw it was suggested that the time period for self-contained camping in the Fortrose area be changed.  Rather than it be for “up to 4 months per calendar year” it was suggested that it be from “1 August to 30 November”.

 

 

Resolution

Moved Cr Ford, seconded Cr Baird recommendations a to e, f with a change (as indicated) and g and h, and resolved:

That the Council:

a)         Receives the report titled “Freedom Camping Bylaw 2015” dated
2 December 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Determines that it is satisfied that:

(i)         The bylaw is necessary for one or more of the following purposes:

(1)        to protect the area:

(2)        to protect the health and safety of people who may visit the area:

(3)        to protect access to the area; and

(ii)        The bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to that area.

e)         Confirms the content of (attachment A of the officers report) “Freedom Camping Bylaw Hearings” that summarises the outcome of deliberations following the hearing of the submissions on the proposed Freedom Camping Bylaw 2015

f)          Confirms and makes the Freedom Camping Bylaw 2015 with any amendments as it sees fit (attachment B of the officers report) with the following change:

i)       Map F2 – Fortrose, that self-contained camping be from 1 August to 30 November.

 

g)         Resolves in accordance with Section 157 of the Local Government Act 2002 that public notice be given of the making of the bylaw advising:

(i)         That the bylaw will come into force on 12 December 2015.

 

(ii)        That copies of the bylaw may be inspected without fee at all Council offices.

 

(iii)       That copies of the bylaw may be obtained upon payment $5.00. 

 

 

 

 

 

h)         Authorises the following delegations:

 

Clause of the Freedom Camping Bylaw 2015

Summary of delegation

Delegated officer

7

Consent to freedom camping  

•     Chief Executive

•     Group Manager Environment and Community

 

(Mayor Tong resumed the Chairing of the meeting.)

 

 

7.2

Alcohol Control Bylaw 2015

Record No:         R/15/11/20001

 

Group Manager Environment and Community Bruce Halligan and Environmental Health Manager Michael Sarfaiti were in attendance for this item.

 

 

1        Mr Sarfaiti advised that the purpose of the report was for Council to adopt the Alcohol Control Bylaw 2015. 

2        Council noted that there had been no submissions on the draft Alcohol Control Bylaw 2015 but the New Zealand Police and the Te Anau Community Board recommend the continuation. 

Council also noted that it was required to review the Public Places Liquor Control Bylaw 2005 for the continuation of an Alcohol Ban Bylaw.

 

Resolution

Moved Cr Kremer, seconded Cr Douglas and resolved:

That the Council:

a)         Receives the report titled “Alcohol Control Bylaw 2015” dated
2 December 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms and makes the Alcohol Control Bylaw 2015 with any amendments as it sees fit (attachment A of the officer’s report).

 

e)         Resolves in accordance with Section 157 of the Local Government Act 2002 that public notice be given of the making of the bylaw advising:

 

(i)    That the bylaw will come into force on 12 December 2015.

 

(ii)   That copies of the bylaw may be inspected without fee at all Council offices.

 

(iii)  That copies of the bylaw may be obtained without fee.

 

f)          Authorises the following delegation:

 

Clause of the Alcohol Control Bylaw 2015

Summary of delegation

Delegated officer

6.0

Granting of dispensations with or without conditions

•     Chief Executive

•     Group Manager Environment and Community

 

 

 

 

7.3

Te Ao Mārama as a Collaborator on the Annual Plan 2016/2017

Record No:         R/15/11/20346

 

Planning and Reporting Analyst Shannon Oliver was in attendance for this item.

 

 

1        Miss Oliver advised that the purpose of this report was to recommend the approval of Te Ao Mārama Incorporated (Te Ao Mārama) as a collaborator to the Annual Plan 2016/2017 and subsequent Annual and Long Term Plans on a triennial basis.

2        Council noted that to help promote and develop its relationship with Māori, the Southland District Council is an active participant and signatory to the Charter of Understanding ‘He Huarahi mō Ngā Uri Whakatapu (A Pathway for the Generations Coming Through)’ between the six councils and Te Ao Mārama.  

3       During the Southland District Council’s Long Term Plan 2012-2022 submission process,  Te Ao Mārama submitted that:

“It would be desirable for Te Ao Mārama Incorporated to be collaborators rather than submitters to the Council’s Long Term and Annual Plan process”.

4        Council also noted that since 2012 Te Ao Mārama has collaborated with Council in the development of the long Term plans and Annual plans.  To date this has been a process where Council provides approval for Te Ao Mārama to be involved for each planning process on an annual basis.  This has been a successful arrangement with Te Ao Mārama commenting “The arrangement has worked very well and the collaborative way is more efficient and cost effective.  It provides more certainty and consistent advice to Council.”

5        Miss Oliver advised that it is recommended that Council approve a collaborative approach on a triennial basis. The third year of the triennium has just begun and this decision will be reviewed following the 2016 Council elections. 

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Harpur and resolved:

 

 

That the Council:

a)         Receives the report titled “Te Ao Mārama as a Collaborator on the Annual Plan 2016/2017” dated 2 December 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves Te Ao Mārama Incorporated to be a collaborator at Council meetings to discuss the Southland District Council 2016/2017 draft Annual Plan process and to be a collaborator on future Annual and Long Term Plans to be reviewed on a triennial basis aligned with local government elections. 

 

 

7.4

Regional Development Strategy

Record No:         R/15/11/20613

 

Chief Executive Officer Steve Ruru was in attendance for this item.

 

 

1        Mr Ruru advised that the purpose of the report was to seek Council endorsement of the Regional Development Strategy and agreement that Council should continue to be involved with the next phase of work via the six Action Teams.

2        Council noted that during 2014 the Mayoral Forum commissioned the development of a Southland Regional Development Strategy. Development of the Strategy was led by a Steering Group made up of representatives from local government, business and the non-profit sector from across the Region.

3        Council also noted that the final Strategy was endorsed by the Mayoral Forum in September 2015 and then publicly released on 16 October 2015.  Councillor have been circulated a  copy of the final strategy document.

4        Mr Ruru also advised that the report was seeking endorsement of the final Strategy from Council and agreement that Council should continue to be involved with the Action Team phase. The commitment needed from Council can be funded from within existing budgets.

 

Resolution

Moved Cr Dobson, seconded Cr Kremer and resolved:

That the Council:

a)         Receives the report titled “Regional Development Strategy” dated 30 November 2015.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Endorses the Southland Regional Development Strategy.

e)         Agrees that the Council should continue to be involved with the Action Team phase of the Regional Development Strategy project and agrees to a financial contribution of $25,000 towards the costs associated with this next phase of the project with the contribution being funded from existing budgets.

f)          Approves an allocation of $200,000 towards the next stage of the Regional Development Strategy from Venture Southland reserves.

 

 

7.5

Statutory Land Charges

Record No:         R/15/11/21363

 

Policy Analyst Tamara Dytor was in attendance for this item.

 

 

1        Miss Dytor advised that the purpose of the report was to recommend that Council provides a delegation to the Chief Executive (or in their absence the acting Chief Executive) in relation to statutory land charges.

2        Council noted that there is currently, there is no delegation in relation to statutory land charges.  Officers are recommending that Council delegates the Chief Executive (or in their absence the acting Chief Executive) power to authorise the registration of a charge under the Statutory Land Charges Registration Act 1928 and the power to sign all notices and discharges required by the Act.  Such a delegation would be consistent with the practice of other local authorities.

 

Resolution

Moved Cr Ford, seconded Cr Paterson and resolved:

That the Council:

a)         Receives the report titled “Statutory Land Charges” dated 26 November 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Resolves that Chief Executive, or in their absence, the acting Chief Executive shall have the power to authorise the registration of a charge under the Statutory Land Charges Registration Act 1928 and for that purpose to sign all notices and discharges required by the Act.

 

 

 

Reports - Operational Matters

 

 

8.1

Management Report

Record No:         R/15/11/21012

 

Chief Executive Officer Steve Ruru was in attendance for this item.

 

 

Recommendation

That the Council:

a)         Receives the report titled “Management Report” dated 30 November 2015.

 

 

8.2

Forecasted Financial Position for the year ending 30 June 2016

Record No:         R/15/11/20709

 

Management Accountant Susan McNamara and Chief Financial Officer Anne Robson were in attendance for this item.

 

 

1        Ms McNamara advised that the report was to inform Council of the forecasted changes to the 2015/2016 Long Term Plan budget and to seek approval where necessary for anticipated unbudgeted expenditure included in the forecasts.

2        Council noted that forecasting the financial position for the year ended 30 June 2016 is intended to provide information at an earlier stage of the year of any changes from what was included in the Long Term Plan.  Forecasting also enables the organisation at all levels to understand the anticipated year end position and expected cashflow.  It will also assist with decisions and priorities for spending being made across the organisation.

4       Council also noted that the budgeted expenditure included in the Long Term Plan for the 2015/2016 year was set nine months before the start of the financial year.  Forecasting allows a formal process to communicate to Council and the Executive Leadership Team any known changes.  The net amount by business units is shown in Attachment A of the officers report.

5       Ms McNamara advised that approval is also sought for expenditure that has been identified as part of this process that has either not been included or amended from the amount included in the Long Term Plan for 2015/2016.

 

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Baird and resolved:

That the Council:

a)         Receives the report titled “Forecasted Financial Position for the year ending 30 June 2016” dated 1 December 2015.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the additional expenditure below to be incurred during the 2015/2016 financial year:

Business Unit

Expense

Amount

District Business Units

 

 

Information Management

Software Licences

50,000

Information Management

Consultants

5,000

Information Management

Maintenance Equipment

18,000

Dog and Animal Control

Pound Maintenance

11,000

Resource Consent Processing

Legal Costs

29,884

Dipton Forest

Forest Grower Levy

8,070

Dipton Forest

Maintenance General

22,418

Dipton Forest

Harvest Commission

32,626

Ohai Forest

Silviculture

50,688

Ohai Forest

Harvest Commission

13,011

Waikaia Forest

Access Roading

15,765

Total District Business Units

 

256,462

Local Business Units

 

 

Edendale Wyndham Stormwater

Maintenance General

5,000

Edendale Cemetery

Maintenance General

5,500

Garston Toilets

Cleaning

23,422

Manapouri Hall

Maintenance Planned

54,766

Nightcaps Hall

Maintenance General

14,666

Mokoreta/Redan Hall

Maintenance Internal

6,000

Total Local Business Units

 

109,354

Total

 

$365,816

 

 

8.3

Resource Consents and Other Resource Management Act Items - September 2015

Record No:         R/15/10/18744

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Baird and resolved:

That the Council:

a)         Receives the report titled “Resource Consents and Other Resource Management Act Items - September 2015” dated 20 October 2015.

 

 

8.4

Resource Consents and Other Resource Management Act Items - October 2015

Record No:         R/15/11/20307

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Baird and resolved:

That the Council:

a)         Receives the report titled “Resource Consents and Other Resource Management Act Items - October 2015” dated 9 November 2015.

 

 

8.5

Building Consents and Values for October 2015

Record No:         R/15/11/19876

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Baird and resolved:

That the Council:

a)         Receives the report titled “Building Consents and Values for October 2015” dated 09 December 2015.

 

 

8.6

Building Consents and Values for November 2015

Record No:         R/15/12/21733

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Baird and resolved:

That the Council:

a)         Receives the report titled “Building Consents and Values for November 2015” dated 09 December 2015.

 

 

Reports - Governance

 

 

9.1

Southland Regional Heritage Committee Update

Record No:         R/15/11/21517

 

Councillor Duffy in his role as Chair of the Southland Regional Heritage Committee, updated the Council on the key happenings of the Committee.

 

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Paterson and resolved:

That the Council:

a)         Receives the report titled “Southland Regional Heritage Committee Update” dated 30 November 2015.

 

 

9.2

Schedule of Meetings Up To October 2016

Record No:         R/15/11/20154

 

Communications and Governance Manager Louise Pagan was in attendance for this item.

 

 

1        Mrs Pagan advised that the purpose of the report was to approve a schedule of meeting dates up to October 2016 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

2        Council noted that the adoption of a meeting schedule allows for reasonable public notice preparation and planning for meeting agendas.  The Local Government Official Information and Meetings Act 1987 which has requirements for Local Authorities to follow for public notification of meetings.

3        Council further noted that the meeting schedule for Council, Activities Performance Audit Committee, Policy Review Committee and Forestry Operations Committee is being set until the beginning of October 2016 as there is the Triennial Elections on Saturday 8 October 2016.  A schedule of meetings for the remainder of 2016 and all of 2017 will be brought to the Council later in 2016.

 

Resolution

Moved Cr Macpherson, seconded Cr Paterson and resolved:

That the Council:

a)         Receives the report titled “Schedule of Meetings Up To October 2016” dated 11 November 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to the schedule of Council and Committee Meetings for January to October 2016 as follows:

 

 

 

 

Date

Meetings

 

 

Wednesday 27 January 2016

Activities Performance Audit Committee (10.30am)

Council (1pm)

Wednesday 17 February 2016

Forestry Operations (9am)

Policy Review (10.30am)

Activities Performance Audit Committee (1pm)

Wednesday 9 March 2016

Activities Performance Audit Committee (10.30am)

Council (1pm)

Wednesday 6 April 2016

Policy Review (10.30am)

Activities Performance Audit Committee (1pm)

Wednesday 27 April 2016

Activities Performance Audit Committee (10.30am)

Council (1pm)

Wednesday 18 May 2016

Forestry Operations (9am)

Policy Review (10.30am)

Activities Performance Audit Committee (1pm)

Wednesday 8 June 2016

Activities Performance Audit Committee (10.30am)

Council (1pm)

Wednesday 29 June 2016

Policy Review (9am)

Activities Performance Audit Committee (10.30am)

Council (1pm)

Wednesday 20 July 2016

Activities Performance Audit Committee (10.30am)

Council (1pm)

Wednesday 17 August 2016

Forestry Operations (9am)

Policy Review (10.30am)

Activities Performance Audit Committee (1pm)

Wednesday 7 September 2016

Activities Performance Audit Committee (10.30am)

Council (1pm)

Wednesday 28 September 2016

Policy Review (9am)

Activities Performance Audit Committee (10.30am)

Council (1pm)

 

 

 

 

9.3

Councillor replacement on Venture Southland Joint Committee

Record No:         R/15/11/20519

 

Communications and Governance Manager Louise Pagan was in attendance for this item.

 

 

1        Mrs Pagan advised that the report was asking Council to accept Cr John Douglas’ resignation from the Venture Southland Joint Committee and approve Cr Gavin MacPherson as his replacement on the Joint Committee.

2        Council noted that Cr John Douglas was appointed the Council representative on Venture Southland’s Joint Committee after the local government elections in 2013. He has decided to step from the role and Cr Gavin MacPherson has indicated his willingness to represent Council on the joint committee.

 

Resolution

Moved Cr Ford, seconded Cr Keast and resolved:

 

That the Council:

a)         Receives the report titled “Councillor replacement on Venture Southland Joint Committee” dated 2 December 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Accepts the resignation of Cr John Douglas as Council’s representative on the Venture Southland Joint Committee.

e)         Approves the appointment of Cr Gavin MacPherson to the role of Council representative on the Venture Southland Joint Committee.

 

 

9.4

Approval of Unbudgeted Expenditure by Tuatapere Community Board

Record No:         R/15/10/19013

 

Chief Financial Officer Anne Robson was in attendance for this item.

 

 

1        Miss Robson advised that the report was seek Councils approval of unbudgeted expenditure being the payment of a retrospective grant of $8,000 plus GST to assist with the operational costs of the Tuatapere Baths Society for the 2014/2015 year. 

2        Council noted that a Tuatapere Ward Pool Rate was collected every year with the Community Board accepting applications from the three pools in the area to disburse the funds.  An application was received in June 2015 from the Tuatapere Baths Society to assist with funding its operating costs for the 2014/2015 year, this was considered at the Community Board’s September 2015 meeting.

3        Council also noted that due to the grant request relating to the 2014/15 financial year, any grant approved would be unbudgeted expenditure for the 2015/2016 financial year.  The Tuatapere Community Board at its September 2015 meeting approved a recommendation to Council to approve the payment of $8,000 plus GST to the Tuatapere Baths Society from the Tuatapere Pool Reserve.

 

Resolution

Moved Cr Harpur, seconded Cr Baird and resolved:

That the Council:

a)         Receives the report titled “Approval of Unbudgeted Expenditure by Tuatapere Community Board” dated 30 October 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the payment of a retrospective grant of $8,000 plus GST; to the Tuatapere Baths Society to be funded from the Tuatapere Pool Reserve.

 

 

9.5

Approval of Unbudgeted Expenditure by Waikaia Community Development Area Subcommittee

Record No:         R/15/11/21373

 

Chief Financial Officer Anne Robson was in attendance for this item.

 

 

1        Miss Robson advised that the report was to seek Council’s approval to uplift the Waikaia Museum Donation Reserve, totalling $20,931, (GST exclusive), to assist the Switzer Waikaia Museum Inc Committee with the upgrade of the Museum. 

Council noted that the request is being made on behalf of the Waikaia Community Development Area Subcommittee.

Council also noted that the Switzer Waikaia Museum Inc Committee had requested to uplift the entire Waikaia Museum Donation Reserve to assist with funding the construction of a new facility. The uplift of the reserve was not budgeted for in 2015/2016 and requires the approval of Council.

 

Resolution

Moved Cr Dillon, seconded Deputy Mayor Duffy and resolved:

That the Council:

a)         Receives the report titled “Approval of Unbudgeted Expenditure by Waikaia Community Development Area Subcommittee” dated 2 December 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the uplifting of the Waikaia Museum Donation Reserve of $20,931, (GST exclusive), to be paid to the Switzer Waikaia Museum Inc Committee for the upgrade of the Waikaia Museum.

 

 

9.6

Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 17 August 2015

Record No:         R/15/10/19026

 

Resolution

Moved Cr Douglas, seconded Cr Paterson and resolved:

That Council receives the minutes of the Lumsden Community Development Area Subcommittee meeting held 17 August 2015 as information.

 

 

9.7

Minutes of the Mossburn Community Development Area Subcommittee Meeting dated 20 July 2015

Record No:         R/15/11/21158

 

Resolution

Moved Cr Douglas, seconded Cr Paterson and resolved:

That Council receives the minutes of the Mossburn Community Development Area Subcommittee meeting held 20 July 2015 as information.

 

 

9.8

Minutes of the Riverton Harbour Subcommittee Meeting dated 10 August 2015

Record No:         R/15/11/20596

 

Resolution

Moved Cr Douglas, seconded Cr Paterson and resolved:

That Council receives the minutes of the Riverton Harbour Subcommittee meeting held 10 August 2015 as information.

 

 

9.9

Minutes of the Thornbury Community Development Area Subcommittee Meeting dated 25 August 2015

Record No:         R/15/11/21337

 

Resolution

Moved Cr Douglas, seconded Cr Paterson and resolved:

That Council receives the minutes of the Thornbury Community Development Area Subcommittee meeting held 25 August 2015 as information.

 

 

9.10

Minutes of the Woodlands Community Development Area Subcommittee Meeting dated 5 October 2015

Record No:         R/15/11/21336

 

Resolution

Moved Cr Douglas, seconded Cr Paterson and resolved:

That Council receives the minutes of the Woodlands Community Development Area Subcommittee meeting held 5 October 2015 as information.

 

 

9.11

Minutes of the Riverton/Aparima Community Board Meeting dated 19 October 2015

Record No:         R/15/11/21250

 

Resolution

Moved Cr Douglas, seconded Cr Paterson and resolved:

That Council receives the minutes of the Riverton/Aparima Community Board meeting held 19 October 2015 as information.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Dobson, seconded Cr Baird and resolved:

That Council exclude the public from the following part(s) of the proceedings of this meeting.

C10.1 Public Excluded Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 17 August 2015

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Public Excluded Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 17 August 2015

s48(1)(d) - Check to make report confidential.

That the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

 

That the Chief Executive, Group Manager Services and Assets, Group Manager Environment and Community, Chief Financial Officer, Manager Communications and Governance and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the C10.1 Public Excluded Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 17 August 2015.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The meeting went into public excluded session at 12.12pm.

 

The meeting returned to open session at 12.13pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 12.13pm.             CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 9 DECEMBER 2015.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................