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Lumsden/Balfour Water Supply Subcommittee

 

OPEN

UNCONFIRMED

 

MINUTES

 

 

 

Minutes of a meeting of Lumsden/Balfour Water Supply Subcommittee held in the SDC Office, Lumsden on Monday, 7 December 2015 at 6.30pm.

 

present

 

Chairperson

David Henderson

 

Deputy Chairperson

Evan Hankey

 

Members

Peter Clarke

 

 

Paul Eaton

 

 

Robyn McGregor

 

 

Councillor

 

Brian Dillon

 

 

IN ATTENDANCE

 

Area Officer

Project Manager Water & Waste Services

Project Engineer

Water & Waste

Services

Rose Knowles

Bevan McKenzie

 

 

Mark Simpson

 

 


Lumsden/Balfour Water Supply Subcommittee

07 December 2015

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1          Apologies

 

An apology for non-attendance was received from Member Blakemore

 

Moved Member Hankey, seconded Councillor Dillon

and resolved that the Lumsden/Balfour Water Supply Subcommittee accepts the apology of Member Blakemore.

 

2          Leave of absence

 

No requests for leave of absence were received.

 

3          Conflict of Interest

 

            There were no conflicts of interest declared.

 

4          Public Forum

 

            There were no persons seeking speaking rights in Public Forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 Resolution

Moved Member Clarke, seconded Councillor Dillon

That the minutes of Lumsden/Balfour Water Supply Subcommittee meeting held on 7 December 2015 be confirmed.

 

Reports

 

7.1

Action Sheet Lumsden/Balfour Water Supply Subcommittee 7 December 2015

Record No:         R/15/11/21576

The Action Sheet was circulated for Members information.

Issues arising included the following:

·         The water restrictor has been installed at the Duffy property.

·         The cost for the replacement of the water main over the Oreti River Bridge was $71,535,66.

 

Resolution

Moved Member Hankey, seconded Councillor Dillon

That the Lumsden/Balfour Water Supply Subcommittee:

a)    Receives the report titled “Action Sheet Lumsden/Balfour Water Supply Subcommittee 7 December 2015” dated 30 November 2015.

 

b)    Notes the responses from staff on the action sheet.

 

7.2

Works and Finance Report to Lumsden/Balfour Water Supply Subcommittee for the period ended 31 October 2015

Record No:         R/15/11/21159

The Works and Finance Report prepared by the Operations Manager, Water and Waste Services, Mr Bill Witham for period ending 31 October 2015, was tabled.

Issues reported to the subcommittee included;

·         Broken pipe replaced at P Waller’s property

·         Tree root issues on scheme

 

 

 

Resolution

Moved Member McGregor, seconded Member Clarke

That the Lumsden/Balfour Water Supply Subcommittee:

a)         Receives the report titled “Works and Finance Report to Lumsden/Balfour Water Supply Subcommittee for the period ended 31 October 2015” dated 26 November 2015.

 

 

 

7.3

Annual Plan 2016/2017 - Draft Estimates Report

Record No:         R/15/10/19257

Tabled before the subcommittee was a report which provided an overview of the forecasted services for the Lumsden/Balfour Water Supply Subcommittee in 2016/2017.

          Staff advised that;

1.0     Council has streamlined its 2016/2017 Annual Plan process and as a result the                    subcommittee is only required to review your estimates for significant changes. 
                   In addition, consideration should be given to funding any significant changes               from reserves where appropriate.

3        2.0     The draft estimates will be incorporated into the Council’s Draft Annual Plan           which will be released for consultation in February 2016.  Once the plan is           finalised (and subject to any changes resulting from submissions), the estimates           shown for 2016/2017 will be used to set rates for the year beginning 1 July           2016.

Issue of note that was drawn to the attention of the subcommittee was that there are no key variances from what was originally included in year two of the LTP and what is planned now.

 

 

 

Resolution

Moved Member Clarke, seconded Councillor Dillon

That the Lumsden/Balfour Water Supply Subcommittee:

a)    Receives the report titled “Annual Plan 2016/2017 - Draft Estimates Report” dated 19 November 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

e)         Adopts the Estimates for the year commencing 1 July 2016 for inclusion in the Council’s Draft Annual Plan.

 

7.4

Feasibility Investigation for Upgrade of the Water Supply Main to Balfour Area

Record No:         R/15/9/16447

Report by Project Engineer, Water and Waste Services, Mr M Simpson, which provided an overview of the feasibility investigation for upgrade of the Lumsden/Balfour Water Supply main to the Balfour Area, was tabled.

 

1        Mr Simpson advised the subcommittee that the Water and Waste Department had been asked by the Lumsden/Balfour Water Supply Subcommittee to investigate upgrading the current water supply to the Balfour area as well as help cater for increasing demand from farming practices.

3        The subcommittee noted a number of different alignments and lengths had been investigated; the areas being serviced vary depending on the alignments.  The lowest cost option for supplying water to Balfour area involves laying a main along SH 94 and Old Balfour Road while the higher cost options involve laying mains along Dryridge or Murphy Roads; also provided was an option of remaining with the status quo.

4        The subcommittee noted the option that probably gives the most long term benefit is Option 3.  This option would allow additional domestic and rural demand to the south east of Balfour and additional water to Balfour township.

5        Mr Simpson advised that the  costs for the options range in scale up to an estimate of $3,100,000, excluding GST, and would require a loan to fund the works.  For a 15 year loan this would increase the water rate district-wide by approximately $47, including GST, per water unit for the life of the loan.  Any further investigation and/or consultation with the community will be dependent on the subcommittee’s direction and if required, Council’s recommendation of any preferred option 1.

  The The subcommittee discussed the four options and decided on option 4, placing the upgrade on hold until demand for the water scheme increases.   

 

 

 

Resolution

Moved Member Hankey, seconded Member McGregor

That the Lumsden/Balfour Water Supply Subcommittee:

a)         Receives the report titled “Feasibility Investigation for Upgrade of the Water Supply Main to Balfour Area” dated 27 November 2015.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Requests that the feasibility investigation for the upgrade of the Water Supply Main to the Balfour Area be placed on hold until demand increases for the Lumsden/Balfour Water Scheme.

 

    

 

 

 The meeting concluded at

7.45pm                                               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden/Balfour Water Supply Subcommittee HELD ON 7 DECEMBER 2015

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................