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Wallacetown Community Board
21 January
2016
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1 Apologies
An apology for
absence has been received from the Chair Shaun Holland.
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Resolution
Moved Deputy
Chairperson Shearing, seconded Member Eade and resolved:
That the Wallacetown Community Board accept the apology.
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2 Leave
of absence
There were no
requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest declared.
4 Public Forum
There was no public
forum.
5 Extraordinary/Urgent
Items
There were no
Extraordinary/Urgent items.
6 Confirmation
of Minutes
The Board discussed the minutes for confirmation from the meeting
held on 26 November 2015. There was discussion on an issue and was then
decided not to confirm the minutes at this meeting but confirm them at the next
Board meeting following discussion with the Chair to clarify the matter of
concern.
Reports
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7.1
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Works and Finance Report
to Wallacetown Community Board for the period ended 31 December 2015
Record No: R/16/1/234
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Area
Engineer Moira Tinnock was in attendance for this item.
She
advised that the trees in the Wallacetown Cemetery had been cleaned up and
that there is further work required on trees which need trimming.
The
Board noted that the information panels at the Cemetery are on a seven year
cycle for updating/replacement.
The
Board also noted the information from the Finance Department on the analysis
of reserve movements over the last three financial years.
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Resolution
Moved Member Laurie, seconded Member Watkinson recommendations
a to d and a new recommendation e (as indicated) and resolved:
That the Wallacetown
Community Board:
a) Receives the
report titled “Works and Finance Report to Wallacetown Community Board
for the period ended 31 December 2015” dated 14 January 2016.
b) Note the analysis of
the movement in reserves for the last three financial years (attachment b of
the report).
c) Approves the
transfer of the 2013 year end surplus from stormwater of $13,077.12 from the
Wallacetown general reserve to the Wallacetown stormwater reserve.
d) Approves the transfer
of the 2014 year end surplus from stormwater of $13,257.11 from the
Wallacetown general reserve to the Wallacetown stormwater reserve.
e) Request that
officers obtain quotes for the tidying up of overgrown trees at the
Wallacetown Cemetery and that the funding be taken from the Wallacetown
Cemetery Bequest (Edwina Powell) and the funding be approved by the Board at
its next meeting.
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7.2
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New Zealand Community
Boards' Conference 2015 - Report Back from Rae Wilson
Record No: R/16/1/520
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Board
Member Rae Wilson was in attendance for this item and presented a very
detailed account of the Conference.
Mr
Wilson advised that he had attended the New Zealand Community Boards’
Conference which was held in the Bay of Islands in May 2015.
He
commented that it was an interesting Conference to attend and that the
Wallacetown Board was the smallest Board represented this time.
He
also advised that he had discovered the social media site
“Neighbourly” and that he had “subscribed” to it to
see what was happening in Wallacetown.
The
Board discussed the possibility of being involved with
“Neighbourly”.
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Resolution
Moved Cr Macpherson, seconded Deputy
Chairperson Shearing recommendation a
and a new recommendation b (as indicated) and resolved:
That the Wallacetown
Community Board:
a) Receives
the report titled “New Zealand Community Boards' Conference 2015 -
Report Back from Rae Wilson” dated 13 January 2016.
b) Request
that Board member Rae Wilson contact the Southland District Council
Communications Team to inquire what the protocols are for using social media
(ie Neighbourly).
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Areas of Responsibility
Trina Eade inquired if
there could be anything done by Council about untidy and junky sections.
She was advised that there isn’t much that can be done unless it is fire
risk or a sanitary matter then it would be an issue for Environmental Health
and the Resource Management Planning Departments.
Councillor’s Report
Councillor Macpherson advised that even
though business at Council was in the Christmas/New Year quiet time, he had
attended an inspection of the Around the Mountains Cycle Train Mossburn to
Mount Nicholas section.
Next Meeting
The Board noted that the next meeting is
scheduled for Thursday 17 March 2016.
Public
Excluded
Exclusion of the Public: Local Government Official Information and
Meetings Act 1987
Board Member Wilson raised the concern that item 10.1C –
Wallacetown Stormwater Outfall Improvements was to be considered in Public
Excluded. His concern was that there should be two reports for the
issue. One report to be in open section of the agenda to consider whether
the issue be approved/progressed and the other report in public excluded
session which focusses on the funding.
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Resolution
Moved Deputy Chairperson Shearing, seconded Member
Wilson and resolved:
That the public be excluded from the following part(s) of the
proceedings of this meeting.
C10.1 Wallacetown Stormwater Outfall Improvements
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General subject of each
matter to be considered
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Reason for passing this
resolution in relation to each matter
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Ground(s) under section
48(1) for the passing of this resolution
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Wallacetown Stormwater
Outfall Improvements
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of
the information.
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That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists.
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That the Area
Engineer, Project Engineer and Committee Advisor be
permitted to remain at this meeting, after the public has been excluded,
because of their knowledge of the items C10.1
Wallacetown Stormwater Outfall Improvements. This knowledge, which will be of assistance in relation to the
matters to be discussed, is relevant to those matters because of their
knowledge on the issues discussed and meeting procedure.
Board member Wilson requested that his
dissenting vote be recorded.
The meeting went into public excluded session and the public were excluded at 8.50pm.
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available unless released here.
The meeting concluded at 9.27pm. CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Wallacetown Community Board HELD ON THURSDAY 21 JANUARY 2016.
DATE:...................................................................
CHAIRPERSON:...................................................
