OPEN MINUTES
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Minutes of a meeting of Wallacetown Community Board held in the Wallacetown Community Centre, Dunlop Street, Wallacetown on Thursday, 21 January 2016 at 7.09pm.
Deputy Chairperson |
Frank Shearing |
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Members |
Trina Eade |
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Peter Laurie |
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George Watkinson |
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Rae Wilson |
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Councillor Gavin Macpherson |
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IN ATTENDANCE
Committee Advisor Fiona Dunlop, Area Engineer Moira Tinnock and Project Engineer Mark Simpson
Wallacetown Community Board 21 January 2016 |
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1 Apologies
An apology for absence has been received from the Chair Shaun Holland.
Moved Deputy
Chairperson Shearing, seconded Member Eade and resolved: |
2 Leave of absence
There were no requests for leave of absence.
3 Conflict of Interest
There were no conflicts of interest declared.
4 Public Forum
There was no public forum.
5 Extraordinary/Urgent Items
There were no Extraordinary/Urgent items.
6 Confirmation of Minutes
The Board discussed the minutes for confirmation from the meeting held on 26 November 2015. There was discussion on an issue and was then decided not to confirm the minutes at this meeting but confirm them at the next Board meeting following discussion with the Chair to clarify the matter of concern.
Areas of Responsibility
Trina Eade inquired if there could be anything done by Council about untidy and junky sections. She was advised that there isn’t much that can be done unless it is fire risk or a sanitary matter then it would be an issue for Environmental Health and the Resource Management Planning Departments.
Councillor’s Report
Councillor Macpherson advised that even though business at Council was in the Christmas/New Year quiet time, he had attended an inspection of the Around the Mountains Cycle Train Mossburn to Mount Nicholas section.
Next Meeting
The Board noted that the next meeting is scheduled for Thursday 17 March 2016.
Exclusion of the Public: Local Government Official Information and Meetings Act 1987
Board Member Wilson raised the concern that item 10.1C – Wallacetown Stormwater Outfall Improvements was to be considered in Public Excluded. His concern was that there should be two reports for the issue. One report to be in open section of the agenda to consider whether the issue be approved/progressed and the other report in public excluded session which focusses on the funding.
Moved Deputy Chairperson Shearing, seconded Member Wilson and resolved: That the public be excluded from the following part(s) of the proceedings of this meeting. C10.1 Wallacetown Stormwater Outfall Improvements The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Ground(s) under section 48(1) for the passing of this resolution |
Wallacetown Stormwater Outfall Improvements |
s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. |
That the Area Engineer, Project Engineer and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Wallacetown Stormwater Outfall Improvements. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.
Board member Wilson requested that his dissenting vote be recorded.
The meeting went into public excluded session and the public were excluded at 8.50pm.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.
The meeting concluded at 9.27pm. CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Wallacetown Community Board HELD ON THURSDAY 21 JANUARY 2016.
DATE:...................................................................
CHAIRPERSON:...................................................