sdclogo

 

 

Colac Bay Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Colac Bay Community Development Area Subcommittee held in the Colac Bay Hall, Manuka Street, Colac Bay on Thursday, 17 March 2016 at 4.35pm.

 

present

 

Chairperson

Lynley Barclay

 

Members

Warren Bevin

 

 

Rowena Tomlin

 

Councillor

Rodney Dobson

 

 

IN ATTENDANCE

 

Community Engineer

Greg Erskine

 

Committee Advisor

Alyson Hamilton

 

 

PUBLIC GALLERY

 

Julie Guise

Carole Elder

Ian Brinsdon

 

 

 


Colac Bay Community Development Area Subcommittee

17 March 2016

sdclogo

 

1          Apologies

 

Moved Member Bevin, seconded Member Tomlin and resolved:

That the apology for non-attendance lodged by Member Cleaver and Graeme McKenzie be accepted.

 

2          Leave of absence

 

There were no requests for leave of absence received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Moved Member Barclay, seconded Cr Dobson and resolved:

That the Colac Bay Community Development Area Subcommittee go into public forum to allow members of the public to speak.

 

            Carole Elder

 

            Mrs Elder addressed the meeting outlining her concerns on the following Council issues. These included;

           

    Council stance on the closure of the Colac Foreshore Road and lack of contact with the community.

 

    Query regarding the costings of the concrete blocks that have been placed across the road and the on-going maintenance costs.

 

    Query regrading monies spent on the new footpath when the community, she felt, would prefer all monies spent on the reopening of the Colac Foreshore Road.

 

    Frustration for the members of the Colac Bay CDA at the lack of action at the installation of the toilet.

 

    Query in regards to the minute 5.1 Extra-Ordinary Vacancy relating to the Colac Bay CDA; why do the minutes not state what happens if no nominations are received from the community? Mrs Elder was advised that the minutes do not require such information.

 

Mrs Elder advised in regards to a Council enquiry regarding ownership of the boat ramp, the Colac Bay Progress League has agreed to retain ownership of the ramp and to undertake the necessary repair work at their cost.

 

Julie Guise

 

Mrs Guise addressed the meeting expressing frustration at the lack of communication from Council in regards to the closure of the Colac Foreshore road.

 

Mrs Guise advised that following a public meeting held in Colac Bay (November 2015) and organised by Council it was believed that Council would undertake lodgement of a resource consent application with Environment Southland with which the meeting was led to believe would take 2-3 months.

 

Mrs Guise stated it was with extreme disappointment that when she recently rung Environment Southland to ascertain progress of this consent Mrs Guise was advised that no application has been lodged to date by the Southland District Council for the Colac Foreshore Road.

 

Mrs Guise stated Council has care of duty to its ratepayers and felt that this issue has been personal to her and has affected her business within the township.

 

Mrs Guise commented on Council’s recent interest in the boat ramp querying whether it is the intention of the Council to close the ramp?

 

Mr Dolan suggested that the issues raised by Mrs Guise be responded to by staff under the Works & Finance report.

 

The Chair expressed appreciation to Mrs Elder and Mrs Guise for their presentations to the Committee.

 

Moved Member Bevin, seconded Member Tomlin and resolved:

That the Colac Bay Community Development Area Subcommittee moves out of public forum.

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Cr Dobson, seconded Member Tomlin  and resolved:

That the minutes of Colac Bay Community Development Area Subcommittee meeting held on 26 November 2015 be confirmed as a true and correct record.

 

Reports

 

7.1

Extra-ordinary Vacancy - Colac Bay CDA

Record No:         R/16/3/3669

 

Report by Alyson Hamilton, Committee Advisor, seeking the subcommittee’s input on the filling of the extra-ordinary vacancies created by the resignations of Mrs Julie Guise and Mrs Carole Elder, was tabled.

 

Mrs Hamilton advised that at the previous meeting of the subcommittee the options available to appoint replacements to the vacancies that exist. These being;

 

1.    Do nothing – i.e. carry the vacancy until the next Triennial meeting which would be held February/March 2017.

 

2.    Appoint highest unsuccessful candidate at the last CDA Triennial elections; this does not apply for this particular Subcommittee as there were only 6 candidates nominated at the last Triennial elections.

 

3.    Subcommittee members to canvas the community for suitable nominees to fill the vacancy.

§    Mrs Hamilton advised that following a mail drop throughout the Township and  surrounding areas two nominations were received namely Mr Ian Brinsdon, a resident who is retired farmer and Mr Graeme McKenzie, a resident of the Township and operates as a Business Manager.

 

The meeting agreed to support the nominations received from Mr Brinsdon and Mr McKenzie, and that a recommendation be made to Council that Mr Ian Brinsdon and Mr Graeme McKenzie be appointed to fill the vacancies on the Subcommittee.

 

 

Resolution

Moved Member Tomlin, seconded Member Bevin  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)      Receives the report titled “Extra-ordinary Vacancy - Colac Bay CDA” dated 8 March 2016.

 

b)      Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)      Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Supports the nominations received from Mr Ian Brinsdon and Mr Graeme McKenzie.

e)      That Council confirms Mr Ian Brinsdon and Mr Graeme McKenzie be appointed to fill the vacancies on the Colac Bay Community Development Area           Subcommittee.

 

7.2

Action Sheet

Record No:         R/16/3/3664

 

The Action Sheet from the subcommittee’s previous meetings was circulated for Members information.

 

The subcommittee was informed as follows;

 

Colac Bay Boat Ramp

The meeting was advised that the Colac Bay Progress League has indicated they wish to retain ownership of the boat ramp, such information to be forwarded to the Council’s Strategic Manager, Property.

 

 

 

Resolution

Moved Cr Dobson, seconded Member Brinsdon  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)            Receives the report titled “Action Sheet” dated 8 March 2016.

 

7.3

Works and Finance Report to Colac Bay Development Area Subcommittee for the period ended 31 January 2016

Record No:         R/16/2/2756

 

The Works and Finance Report for the period ended 31 January 2016, was tabled.

 

In response to queries raised by Mrs Guise and Mrs Elder in the Public Forum section of the meeting, the Community Engineer advised as follows;

 

Colac Foreshore Road

Additional traffic barriers have had to be installed at the road closure on Colac Foreshore Road due to the continued vandalism of the original ones.  Unfortunately, moving of the barriers and allowing traffic to enter the area was not only putting motorists at risk but liability with the Council and contractor.

A consultant has been delayed putting together a proposal to Environment Southland for on-going maintenance of the foreshore and approval for new rock protection as required but it is hoped this should be completed soon.

Minutes

Mr Dolan reported in regards to a query from Mrs Elder in relation to the Extra-Ordinary Vacancy of the CDA, the information provided in the minutes covered the issues sufficiently.

 

New Footpath

In discussing the proposed new footpath the meeting agreed that this work be placed on hold and that the monies set aside in the Long Term Plan for 2016/2017 for this project be transferred to the 2017/2018 financial year and be targeted toward maintenance of the Colac Foreshore Road.

 

Concrete blocks

In regards to Mrs Elder’s query re costing of the concrete blocks placed on the Colac Foreshore Road and the on-going cost of maintaining them. The meeting was informed this information to be forwarded to Mrs Elder by the Community Engineer.

 

Member Bevin queried the possibility of positioning the concrete blocks on the sea side of the road with the view of there still being a single lane. The Community Engineer responded that this area is hazardous to vehicles with potential for further erosion.

 

The Community Engineer reported on other township issues as follows;

 

Hall

A local contractor is to replace the cladding on the south wall of the hall before the end of April.  The signwriting will also be reinstated after the new iron is in place.

 

Tables

Several concrete pads have been installed and have seats bolted to them, a couple of additional ones are planned for some spare tables.

Members advised the new table has yet to be placed on the concrete pad. The Community Engineer is to follow-up on location of the table.

 

Footpath

The new footpath work on Colac Foreshore Road has been completed.

 

The meeting advised the recently completed footpath has grass growing over it and requires spraying work. The Community Engineer to arrange for this work to be undertaken.

 

Bus

The meeting requested an approach be made to Mayor Tong advising that whilst the bus has been shifted a few metres from its original position, it has collapsed and due to being approachable by the public the subcommittee consider this is a health and safety issue therefore the owner needs to be advised that the bus be removed. Councillor Dobson to follow-up with Mayor Tong.

 

 

Resolution

Moved Member Tomlin, seconded Cr Dobson  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Colac Bay Development Area Subcommittee for the period ended 31 January 2016” dated 7 March 2016.

 

8.1

Chairperson's Report

 

The Chairperson, Member Barclay reported on matters with which she has been involved since the subcommittee’s last meeting. This included the following;

§  Attendance at the NZ Community Boards Executive Committee workshop

§  Waitangi weekend – camping ground and freedom camping sites were full

§  Successful fishing competition held on January, over 60 entrants

§  Surfing championships held at “The Trees”; over 200 persons in attendance. Suggest the possibility of a picnic table being positioned in this area

§  Concern at Colac Foreshore road closure which is causing a division in the  community

 

8.2

Councillor's Report

 

Councillor Dobson reported on matters from the district council table which included the following;

    Around the Mountain Cycle Trail

    Submissions to Annual Plan closed

    Building Consents down on previous years

    Resource Management Committee Hearing – Farmlands  Cooperative Society Limited at Otautau

 

 

 

The meeting concluded at 5.50pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Colac Bay Community Development Area Subcommittee HELD ON THURSDAY, 17 MARCH 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................