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Eastern Bush/Otahu Flat Water Supply Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Eastern Bush/Otahu Flat Water Supply Subcommittee held in the Westrange Farms Office, 548 Otahu Eastern Bush Road, Eastern Bush on Friday, 18 March 2016 at 10am.

 

present

 

Acting Chairperson

John Moffatt

 

Members

Derek Chamberlain

 

 

Rohan Knowler

 

 

Robert Pearce

 

 

Alister Sanford

 

 

Gray Wilson

 

 

 

 

 

IN ATTENDANCE

 

Operations Manager

Bill Witham

 

Committee Advisor

Kelly Tagg

 

 


Eastern Bush/Otahu Flat Water Supply Subcommittee

18 March 2016

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1          Apologies

 

An apology for non-attendance was lodged by Councillor Harpur.

 

Moved Member Chamberlain, seconded Member Pearce and resolved that the Eastern Bush/Otahu Flat Water Supply Subcommittee accept the apology.

 

2          Leave of absence

 

No requests for leave of absence had been received.

 

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4          Public Forum

 

There were no members of the public seeking speaking rights in the Public Forum section of the meeting.

 

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6          Confirmation of Minutes

 

Resolution

Moved Member Sanford, seconded Member Chamberlain  

Confirms the minutes of Eastern Bush/Otahu Flat Water Supply Subcommittee meeting held on 27 November 2015.

 

Reports

 

 

7.1

Action Sheet

Record No:         R/16/3/3867

 

The Action Sheets from the subcommittee’s previous meetings was tabled.

 

Issues arising from the Action Sheet included the following;

 

Temporary Water Pipe Upgrade – Clifden Bridge

 

Bill Witham (Operations Manager) advised he has received an email from Paul McGahan (Historic New Zealand) requesting confirmation of when Council plans to relocate the pipe to the new bridge.  Mr McGahan also advised he is away on leave until 29 March and hopes to resolve this issue with Council shortly thereafter. 

 

 

Combining of financial reports for Eastern Bush Water Supply & Otahu Flat Water Supply

 

Finance staff have confirmed this will take place from 1 July 2016 being the start of Council’s new financial year.

 

Location for rising main project upgrade:

 

The meeting was advised that the main upgrade project has been deferred and that scoping of the plant upgrade will commence in 2015/16.

 

Allocation of water scheme units:

 

Mr Witham informed the meeting that rural water customers are able to surrender units they no longer require however, this will not necessarily create available units if that scheme is still at or near capacity.  The meeting was advised that the assessment of spare capacity in the schemes will be part of the wider review currently underway ahead of the treatment plan upgrades.

 

At this point Member Moffatt advised he would likely surrender one water unit and Member Knowler advised he would like to request an additional unit.  Mr Witham explained the process to the subcommittee.

 

Mr Witham and the subcommittee also discussed the standard of the drinking water on the scheme and how the upcoming changes to drink water standards may impact subscribers to the scheme.

 

 

Resolution

Moved Member Pearce, seconded Member Knowler  

That the Eastern Bush/Otahu Flat Water Supply Subcommittee:

a)         Receives the report titled “Action Sheet” dated 11 March 2016.

 

 

 

7.2

Works and Finance Report to Eastern Bush/Otahu Flat Water Supply Subcommittee for the period ended 31 January 2016

Record No:         R/16/2/2759

 

The Works and Finance report for the period ended 31 January 2016, was tabled.

 

The subcommittee was informed that year to date , there has been no unplanned expenditure exceeding the $5,000 threshold.

 

Resolution

Moved Member Chamberlain, seconded Member Sanford  

That the Eastern Bush/Otahu Flat Water Supply Subcommittee:

a)         Receives the report titled “Works and Finance Report to Eastern Bush/Otahu Flat Water Supply Subcommittee for the period ended 31 January 2016” dated 4 March 2016.

 

 

 

 

The meeting concluded at 10.30am.             CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Eastern Bush/Otahu Flat Water Supply Subcommittee HELD ON 18 MARCH 2016

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................