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Limehills/Centre Bush Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Limehills/Centre Bush Community Development Area Subcommittee held in the Limehills Community Centre, 116 Ayr Street, Limehills on Thursday, 3 March 2016 at 7.35pm.

 

present

 

Chairperson

David Kean

 

Deputy Chairperson

Garry Cooper

 

Members

Jonathan Cooney

 

 

Alistair Henderson

 

 

Kirsty Rodger

 

 

Neville Stirling

 

Councillor

Neil Paterson

 

 

IN ATTENDANCE

 

Community Engineer

Moira Tinnock

 

Team Leader, Governance

Chris Dolan

 

 


Limehills/Centre Bush Community Development Area Subcommittee

03 March 2016

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1          Apologies

 

There were no apologies received.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

            Member Neville Stirling declared an interest on the issue of the project carried out by Neville Stirling Excavating Limited.

 

4          Public Forum

There were no members of the public seeking speaking rights in the Public Forum section of the meeting.

 

5          Extraordinary/Urgent Items

 

Moved Member Stirling, seconded Member Cooper and resolved:

That the Limehills Centre Bush Community Development Area Subcommittee consider the following item as a matter of urgent business in order that a decision can be made before the next ordinary meeting, subject to Section 46A of the Local Government Official Information and Meetings Act 1987

Item 1:  Limehills School Special Volunteer Army (SVA) Projects Team

 

6          Confirmation of Minutes

 

Resolution

Moved Member Stirling, seconded Member Henderson  and resolved:

That the minutes of Limehills/Centre Bush Community Development Area Subcommittee meeting held on 19 November 2015 be confirmed as a true and correct record.

 

Reports

 

7.1

Works and Finance Report to Limehills/Centre Bush Community Development Area Subcommittee for the period ended 31 January 2016

Record No:         R/16/2/1640

 

Works & Finance Report for the Limehills/Centre Bush Community Development Area Subcommittee for the period ended 31 January 2016, was tabled.

 

The Community Engineer reported to the Subcommittee on the following;

 

§  Limehills memorial restoration has been completed.

§  The painter will complete Stage 2 weather and time permitting.

§  The Limehills memorial flagpole is broken and has fallen down.  The work has been passed onto SouthRoads to programme and complete the repairs.

The Community Engineer reported to the subcommittee that she has received an account from Neville Stirling Excavating Limited showing an amount of $3,556 to be paid for removal of rubbish from the community centre with the costings overspent by some $2,900.

 

The Community Engineer advised that the subcommittee does not have the authority to overspend on any work without the permission of relevant Council staff.

 

The Community Engineer enquired of the subcommittee of what account is the overspend to be budgeted against.

 

Following discussion on this issue it was agreed that $1,900 be charged against reserves for this project.

 

NOTE: Member Stirling took no part in the discussion on this issue.

 

 

Resolution

Moved Cr Kean, seconded Cr Henderson  and resolved:

That the Limehills/Centre Bush Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Limehills/Centre Bush Community Development Area Subcommittee for the period ended 31 January 2016” dated 18 February 2016.

 

Updates

 

8.1

Chairman's Report

 

The Chairperson, Member Kean, had nothing to report.

 

8.2

Councillors Report

 

Councillor Paterson reported on matters from the District Council table.

This included;

§  Attendance at a Health & Safety Seminar in Christchurch

§  Round the Mountain Cycle Trail resource consent is currently before the Environment Court

 

Extraordinary/Urgent Items

 

9.1

Limehills School Special Volunteer Army (SVA) Projects Team

 

Communication advising the Projects Team would like a project that would benefit the community, was tabled.

In discussing the letter the subcommittee agreed to the Project Team being involved with finishing off the War Memorial.

 

Resolution

Moved Member Cooney, seconded Member Cooper  and resolved:

That the Limehills/Centre Bush Community Development Area Subcommittee:

a)    Receives the communication from the Limehills SVA Special Projects Team dated 3 March 2016.

 

b)    Agrees for the special projects team be involved in completing the War Memorial with the CDA contributing $500 towards this project.

 

 

The meeting concluded at 8.50pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Limehills/Centre Bush Community Development Area Subcommittee HELD ON THURDAY, 3 MARCH 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................