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Riverton/Aparima Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Riverton/Aparima Community Board held in the Southland District Council Office, 117 Palmerston Street, Riverton on Monday, 21 March 2016 at 5.35pm.

 

present

 

Chairperson

Blair Stewart

 

Deputy Chairperson

Jan Breayley

 

Members

Neil Linscott

 

 

Andrew Wilson

 

 

IN ATTENDANCE

 

Community Engineer

Greg Erskine

 

Community Development Planner

Kathryn Cowie

 

Committee Advisor

Alyson Hamilton

 

 

PUBLIC GALLERY

 

David North

 

 

 


Riverton/Aparima Community Board

21 March 2016

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1          Apologies

 

Apologies for non-attendance were lodged by Members Shields, Anderson and Councillor Dobson.

 

Moved Member Breayley, seconded Member Wilson and resolved:

That the apologies for non-attendance lodged by Members Anderson, Shields and Councillor Dobson be accepted.

 

2          Leave of absence

 

There were no requests for leave of absence received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

There were no members of the public seeking speaking rights in the Public Forum section of the meeting.

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Linscott, seconded Member Stewart  and resolved:

That the minutes of Riverton/Aparima Community Board, held on 9 February 2016 be confirmed as a true and correct record.

 

7          Reports

 

7.1

Action Sheet

Record No:         R/16/3/4033

 

Action Sheet from the Board’s previous meetings, was tabled.

 

Issues reported to the Board included;

 

Riverton Dump Station Site

 

The Community Engineer reported to the meeting of costings up to $4,000 for a notified resource consent application for the proposed dump station to be sited at Taramea Bay.

 

The meeting agreed that the Community Engineer and the Chair liaise with the affected property owners within the vicinity of the proposed site with the view of the consent being non-notified so as to reduce consent fees.

 

Taramea Bay Barbeque (BBQ)

 

The Community Engineer reported to the meeting of the arrival of the BBQ, which is currently being held in storage at the South Roads depot in Riverton.

 

Members noted that it is expected the BBQ will be installed following demolition of the Soundshell.

 

Soundshell Demolition

 

The meeting was informed the contractor is liaising with the local electrician and Community Engineer to progress the demolition work. It is expected to commence after Easter.

 

Riverton and District Baths Society

 

The Chair, Member Stewart, reported at the previous meeting of the Community Board a staff report was presented to the Board following the Riverton and District Baths Society seeking on-going monetary support for the 2016/2017 financial year.

 

Member Stewart advised the Board resolved at that meeting to retain the status quo and continue its monetary support to the Baths for the 2016/2017 financial year such support to be the same as last year i.e. $20.68 per unit within the Baths rating boundary.

 

Member Stewart informed the Baths Society has since lodged a submission to the Southland District Council Draft Annual Plan seeking an increase to the Pool rate for the 2016/2017 financial year of $15,000, an increase per unit of approximately $9.00 taking the levy to $30.00 per unit.

 

The meeting noted the $15,000 increase in the pool rate is to fund an operating shortfall, not capital works.

 

The Committee Advisor, Mrs Hamilton informed that as part of the annual plan submission process staff will refer the Society’s submission to the Board for its comments.

 

The meeting agreed not to support the submission lodged by the Baths Society, however agreed that further application will be considered by the Board at its Estimates meeting scheduled for December 2016.

 

 

Resolution

Moved Member Stewart, seconded Member Linscott  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Action Sheet” dated 15 March 2016.

 

b)            Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

 

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)        Requests the Community Engineer along with the Chair liaise with the             affected property owners within the vicinity of the proposed dump             station site with the view of the consent being non-notified so as to             reduce consent fees.

 

e)         Agrees not to support the submission lodged by the Baths Society,             however agreed that further application will be considered by the Board             at its Estimates meeting scheduled for December 2016.

 

7.2

Works and Finance Report to Riverton Community Board for the period ended 29 February 2016

Record No:         R/16/3/3193

 

Works and Finance report for the period ended 29 February 2016, was tabled.

 

Issues reported to the Board included;

 

§   The new flying fox at Taramea Bay has had a great response from the local and visiting children.

 

§  The major drainage work on Palmerston Street will be completed in early April and Bay Road will follow on from that.  There will be temporary traffic disruptions due to the location of the pipelines.

§  The Walker Street upgrade is awaiting confirmation of New Zealand Transport Agency funding prior to the work going out to tender.

 

§  The open ditch situated at the end of Hamlet street has been filled in and the area levelled out. Staff to arrange for area to be grassed in due course.

 

§  Member Breayley raised the issue of the possibility of plaques being placed on projects completed by the Board around the township i.e. name of project and date completed for members of the public to refer too.

 

Members felt this was a worthwhile suggestion and requested Member Breayley note projects around the township and forward list to staff to arrange for the necessary plaques.

 

§  Mr Erskine updated on progress of the development of the new grandstand advising Graeme Cole (Coles Consulting Limited) has been tasked at a cost of up to $10,000 to provide an engineering design and drawings of a 3-bay style shed with seating for up to 120 people

 

       Mr Erskine provided to the meeting a sketch of the proposed building highlighting        a possible issue with the required poles situated in the centre of the building.

 

 

       Mr Erskine added he will discuss options with the Consultant and liaise with the        Chair in due course.

 

 

Resolution

Moved Member Linscott, seconded Member Wilson  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Works and Finance Report to Riverton Community Board for the period ended 29 February 2016” dated 14 March 2016.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Requests Member Breayley collate a list of projects completed around             the township by the Board with the view of placing a plaque at these             sites for information purposes.

 

7.3

Issue of Licence - Riverton Endowment Land, 164 Richard Street, Riverton

Record No:         R/16/3/3416

 

1        Report by Virginia Dillon, Property Officer, seeking Board approval of the issue of a licence to graze endowment land situated at 164 Richard Street to Mr Malcolm John Sellars, was tabled.

2        The meeting was advised Mr Allan Goble has indicated verbally that he does not wish to enter into a new licence to graze land at 164 Richard Street, Riverton.

Mrs Dillon added that due to access issues to the land, an adjoining landowner is the ideal person to graze stock on the site; the Board noted Mr Sellars leases the adjoining land owned by Mr Goble and has expressed an interest in grazing stock on the Council land.

§    The Board was informed Council is the owner of freehold endowment land at 164 Richard Street, Riverton and that the current licence issued to Mr Allan Goble expires on 31 March 2016 and Mr Goble has indicated that he does not wish to enter into another licence.

§    Members noted the licence permits grazing of sheep only.

§    Mrs Dillon explained Mr Malcolm Sellars of Riverton grazes stock on Mr Goble’s land which adjoins the endowment land and has indicated that he wishes to enter into a licence to graze stock on the Council land.

§    Mrs Dillon added the rental payable under the current licence is $2,500 plus GST per annum and that access to the site is either through Mr Goble’s property or through the Council pound site.

§    Following discussion Members offered no objection to the issue of a licence to Mr Sellars as per the draft licence as presented to the Board.

 

 

 

Resolution

Moved Member Stewart, seconded Member Breayley  and resolved:

That the Riverton/Aparima Community Board:

a)         Receives the report titled “Issue of Licence - Riverton Endowment Land, 164 Richard Street, Riverton” dated 16 March 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Determines that a licence over the Council land at 164 Richard Street, Riverton described as Sections 22-27, Part of Sections 25-27 and Section 39, Block II, and Part of Section 81, Block I, Jacobs River Hundred to Matthew John Sellars for a term of two years from 1 April 2016 at an annual rental of $2,500 plus GST.

e)         Approves of the draft licence as presented.

 

8          Updates

 

8.1

Local Liaison Persons Report

Record No:         R/16/3/3722

 

Community Housing

 

Members were informed all units are now occupied.

 

Member Breayley advised a meeting is to be held onsite at Trotter Court with Property Management staff to discuss the untidy nature of the section and the damaged boundary fence.

 

Parks & Reserves

 

Member Breayley informed the Riverton Returned Services Association (RSA) is to place the Memorial Cross’s at the Focal Point with the RSA to arrange mowing of the lawn prior to installation.

 

Riverton Harbour

 

Members queried when repair work to be undertaken to Berth L37 due to the amount of foot track on this wharf by members of the public using it for access to the water for fishing purposes. Staff are requested to investigate this issue.

 

 

Riverton Heritage and Tourist Centre Trust

 

Member Linscott advised of a meeting to be held next week.  He advised tentative plans are being discussed to build onto the museum for display and storage purposes.

 

Venture Southland

 

Mrs Cowie advised following a recent funding round $10,000 was awarded for the refurbishment of Koi Koi Cottage.

 

Works

 

Member Wilson queried reinstatement of the footpath adjacent the new dwelling along Towack Street.

 

In response Mr Erskine advised that due to no response being received from the builder the repair work is to be undertaken by a Council approved contractor with an invoice to be forwarded to the property owner.

 

8.2

Chairperson's Report

Record No:         R/16/3/3723

 

Chairperson, Member Stewart, reported on activities with which he has been involved since the Board’s last meeting. These included:

 

    Attendance at a Riverton Probus meeting

    Attendance at a Aparima Rotary Club meeting

 

8.3

Councillor's Report

Record No:         R/16/3/3720

 

Due to the absence of Councillor Dobson there was no Councillor’s report.

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Member Breayley, seconded Member Stewart  and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

C10.1  Riverton Skate Park Shelter update

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Riverton Skate Park Shelter update

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Community Engineer, Greg Erskine, Committee Advisor, Alyson Hamilton and Community Development Planner, Kathryn Cowie be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item C10.1 Riverton Skate Park Shelter update. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

6.55pm       The public were excluded.

 

The meeting concluded at 7.15pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton/Aparima Community Board HELD ON 21 MARCH 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................