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Riverton Harbour Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Riverton Harbour Subcommittee held in the SDC Office, Riverton on Tuesday, 1 March 2016 at 4.35pm.

 

present

 

Chairperson

Nick White

 

Members

Timothy Anderson

 

 

Blair Stewart

 

Councillor

Rodney Dobson

 

 

IN ATTENDANCE

 

Oraka Aparima Runaka

Muriel Johnstone

 

Environment Southland

Kevin O'Sullivan

 

Environment Southland

Lyndon Cleaver

 

Committee Advisor

Alyson Hamilton

 

 


Riverton Harbour Subcommittee

01 March 2016

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1          Apologies

 

Moved Member Stewart, seconded Member Anderson and resolved:

That apologies for non-attendance lodged by Members Coard and Linscott be sustained.

 

2          Leave of absence

 

There were no requests for leave of absence received.

 

3          Conflict of Interest

 

            There were no conflicts of interest declared.

 

4          Public Forum 

There were no members of the public seeking speaking rights in the Public Forum section of the meeting

 

5          Extraordinary/Urgent Items

 

Moved Member White, seconded Member Johnstone and resolved:

That the Riverton Harbour Subcommittee consider the following item as a matter of urgent business in order that a decision can be made before the next ordinary meeting, subject to Section 46A of the Local Government Official Information and Meetings Act 1987

Item 1:  Riverton Lions Club – Duck Race

 

6          Confirmation of Minutes

 

Resolution

Moved Member Stewart, seconded Member Anderson  and resolved:

That the minutes of Riverton Harbour Subcommittee, held on 9 November 2015 be confirmed as a true and correct record.

 

7          Reports

 

7.1

Action Sheet

Record No:         R/16/2/2375

 

The Action Sheet from the Subcommittee’s previous meetings was circulated for Members’ information.

 

Issues arising included the following;

 

Riverton Causeway

The meeting was informed that in regards to the repair work to be undertaken to the causeway no response has been received from LINZ following an inspection undertaken by Natural Engineering, consultants for LINZ. The meeting requested an update on progress of this issue.

T-Wharf issues

The meeting was advised several substandard planks have been replaced with new timber and this is to be followed by bracing renewal.

 

The Chair informed this project was awaiting the arrival of further timber for completion of the project.

 

Electricity Account

The meeting was informed that in regards to payment being made on an account that does not exist it was clarified that the reading was based on historical information that no longer applies and that this has now being removed from the invoicing.

 

Members queried if line charges were paid on this account and if so suggested a refund may be available. Staff were requested to investigate this matter.

 

 

Resolution

Moved Member White, seconded Cr Dobson  and resolved:

That the Riverton Harbour Subcommittee:

a)            Receives the report titled “Action Sheet” dated 18 February 2016.

 

b)            Requests staff provide an update from LINZ on the causeway to the next meeting.

 

c)            Requests staff investigate whether line charges were paid on an electricity account that has been established does not exist.

 

 

7.2

Works and Finance Report to Riverton Harbour Subcommittee for the period ended 31 January 2016

Record No:         R/16/2/1600

 

Works and Finance Report for the period ended 31 January 2016 prepared by Greg Erskine, Community Engineer, was tabled.

 

The subcommittee was informed as follows;

 

1          Mr Erskine advised work has been undertaken on the replacement of timber planks at the T Wharf and bracing repairs are next on the list.  Some significant work has been completed on some of the private wharves including re piling, new bracing and decking.

2           The meeting was informed the application for the harbour consent has been lodged with Environment Southland and is progressing well.  Finalisation of the consent is expected by the end of March/April.

3            

4           Mr Erskine advised there has been another issue with the T wharf crane in the last two weeks, possibly caused by overloading the crane when lifting off the boats.

5           The meeting noted the Community Engineer is working with LINZ, via a consultant, to review the costings for repairing the causeway to an acceptable long term standard.  A local contractor with some expertise in rock protection has been offering advice.

 

 

Mr Erskine explained that the over expenditure relates to Emtech fees, resource consent applications, Environment Southland fees and public liability insurance ($2,000).

 

Member Stewart raised the issue of the gorse, blackberry, sycamores situated along the bank adjacent the slipway suggesting they be replaced with plantings preferably natives.  

 

Member Stewart advised a local Contractor, Euan Shearing, is to undertake repair work at the slipway suggesting that whilst the digger was in the area contact be made with the owner to ascertain his interest in the removal of the noxious plants.

 

The subcommittee agreed the Community Engineer liaise with Mr Shearing and arrange for this eradication work to be undertaken.

 

Members raised the issue of the railway irons situated in the river adjacent the maori cemetery advising of a possible navigational safety issue and felt they should be removed.

 

Mr O’Sullivan commented that a resource consent through Environment Southland may be required for this action.

 

It was agreed that Mr O’Sullivan ascertain if consent is required and report back to the Subcommittee prior to any further work being undertaken.

 

Members queried if the power to the long wharf has been disconnected as it has been noticed the public are using extension cords to the power outlet.

 

 

Resolution

Moved Member Stewart, seconded Member Anderson  and resolved:

That the Riverton Harbour Subcommittee:

a)         Receives the report titled “Works and Finance Report to Riverton Harbour Subcommittee for the period ended 31 January 2016” dated 22 February 2016.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Requests the Community Engineer liaise with the contractor to undertake the removal of the noxious plants along the bank in the area of the slipway and arrange for appropriate replacement plantings.

 

e)         Requests Mr O’Sullivan ascertain if resource consent is required for the removal of the railway irons situated in the river which are considered a possible navigational safety issue.

 

8        Extraordinary/Urgent Business

 

8.1

Riverton Lions Club – Duck Race

 

Communication from Wayne Fleck on behalf of the Riverton Lions Club seeking the subcommittee’s approval to hold a duck race on Sunday, 20 April 2014 at the Riverton Harbour, was tabled.

 

Mr Fleck advised the ducks are to be released at high tide below the Rescue Boat shed and finish at the bridge.

 

Members were informed a team of Lions club members and their helpers are to be in boats on the water, for releasing, guiding and collecting the ducks and will follow all safety aspects.

 

 

Moved Member Stewart, seconded Member Anderson  and resolved:

That the Riverton Harbour Subcommittee:

a)            Receives the report titled “Riverton Lions Club – Duck Race” dated 22 February 2016.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Requests staff respond to the Riverton Lions Club advising approval has been given for a Duck Race to be held on the Riverton Harbour subject to all Health and Safety Procedures being adhered to.

         

NOTE: Councillor Dobson declared an interest and took no part in discussion or voting on this issue.

 

 

The meeting concluded at 5.20pm    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton Harbour Subcommittee HELD ON TUESDAY, 1 MARCH 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................