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Resource Management Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Resource Management Committee held in the Committee Room, 15 Forth Street, Invercargill on Friday, 18 March 2016 at 9.00am.

 

present

 

Chairperson

Paul Duffy

 

Councillors

Rodney Dobson

 

 

Julie Keast

 

 

Gavin Macpherson

 

 

IN ATTENDANCE

 

Manager Resource Management, Simon Moran, Senior Resource Management Planner, Jennifer Green, Roading Asset Management Engineer, Hartley Hare, Manager Environmental Health, Michael Sarfaiti and Committee Advisor, Alyson Hamilton.

 

 


Resource Management Committee

18 March 2016

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1          Apologies

 

            Apologies for non-attendance were lodged from Crs Bailey and Douglas.

 

Moved Cr Dobson, seconded Cr Keast and resolved:

That the apologies for non-attendance lodged by Cr Bailey and Cr Douglas be sustained.

 

The Resource Management meeting was adjourned at 9.05am and reconvened at 12.45pm

 

Councillors Duffy (Chairperson), Dobson, Keast and McPherson were present when the meeting reconvened.

 

2          Leave of absence

 

There were no requests for leave of absence received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

There was no public forum

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Cr Keast, seconded Cr Duffy  and resolved:

That the minutes of Resource Management Committee held on 23 October 2015 be confirmed as a true and correct record.

 

7          Reports

 

7.1

Minor amendments - Proposed Southland District Plan 2012

Record No:         R/16/2/2095

 

1        Report by Courtney Ellison, Senior Resource Management Planner – Policy seeking Committee approval to make minor changes to the Proposed District Plan, was tabled.

Mrs Ellison advised staff have identified a number of minor changes that need to be made to the Proposed District Plan.

 

Mrs Ellison added that these changes do not alter how the plan will be implemented or the rules that apply.

 

Mrs Ellison explained the changes are typically to correct where information has been displayed incorrectly on the maps, to include designations which have already been through the appropriate consultation process, or to correct some grammatical and formatting errors.

 

The meeting noted most of the rules in the Proposed District Plan 2012 now apply, and as staff are implementing the plan they have identified some changes and improvements that could be made to the plan.

Mrs Ellison advised most of these have been incorporated into the Variation to the Proposed District Plan currently out for consultation. However there are also some more minor changes to the plan that have been identified, which staff consider could be made to the plan without requiring any further consultation or formal process.

Mrs Ellison informed the Resource Management Act provides for changes to be made to a plan where it will have a minor effect, or correct any minor errors (Clause 16(2), First Schedule, RMA).

 

Mrs Ellison explained the proposed changes are outlined in the report and staff consider those changes all meet the requirements of that clause outlined above and could therefore be made without going through the First Schedule process which includes two opportunities for submissions, hearings and then decisions.

 

The meeting was advised there will be a small amount of cost in terms of staff time and printing that will be met by the existing District Plan budgets.

 

 

 

Resolution

Moved Cr Keast, seconded Cr Macpherson  and resolved:

That the Resource Management Committee:

a)         Receives the report titled “Minor amendments - Proposed Southland District Plan 2012” dated 7 March 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves staff making the changes to the Proposed District Plan 2012 outlined in Attachment A, without any further process, as provided for in Clause 16(2) of the First Schedule of the Resource Management Act.

 

7.2

Variation 2 - Proposed District Plan - Late Submission

Record No:         R/16/3/4096

 

Report by Courtney Ellison, Senior Resource Management Planner – Policy seeking the Committee’s acceptance of one submission to the Proposed District Plan Variation 2 that was received after the closing date, was tabled.

Mrs Ellison advised Council notified Variation 2 to the Proposed District Plan on 13 February 2016 and submissions closed on Friday 11 March 2016.

 

Mrs Ellison confirmed Council received 10 submissions by the closing date, with one additional submission received on Monday 14 March 2016.

 

Mrs Ellison explained the late submission from Mrs R L Rickard Johnstone covered the amendments to the signage section, building materials in the Visual Amenity Landscape Overlay, and ‘Other Buildings’ definition, as well as the proposed Rural Settlement Areas.

 

The meeting was informed the submission was generally supportive of the changes but provided some additional comments and suggestions. The submission was received only one working day late, and will not affect the progress of the variation or disadvantage any other parties.

 

Mrs Ellison recommended to the meeting that the submission be accepted.

 

Following discussion Members offered no objection to accepting the late submission received from Mrs R L Rickard Johnstone.

 

 

 

Resolution

Moved Cr Dobson, seconded Cr Keast  and resolved:

That the Resource Management Committee:

a)         Receives the report titled “Variation 2 - Proposed District Plan - Late Submission” dated 16 March 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Accept the one submission received from Mrs R L Rickard Johnstone that was received late on the Proposed District Plan Variation 2.

 

The meeting concluded at 12.55pm  CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Resource Management Committee HELD ON FRIDAY, 18 MARCH 2016.

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................