Tuatapere Community Board






Minutes of a meeting of Tuatapere Community Board held in the Waiau Hotel, 47 Main Road,  Tuatapere on Tuesday, 1 March 2016 at 6pm.





Justin Lewis


Deputy Chairperson

Anne Horrell



Stephen Crack



George Harpur



David Norman



Jo Sanford



Margaret Thomas





Community Engineer

Leighton Hare


Committee Advisor

Kelly Tagg



Tuatapere Community Board

01 March 2016



1          Apologies


There were no apologies.


2          Leave of absence


No requests for leave of absence were received.


3          Conflict of Interest


There were no conflicts of interest declared.


4          Public Forum

There were no members of the public seeking speaking rights in the Public Forum section of the meeting.


5          Extraordinary/Urgent Items


Moved Member Lewis, seconded Member Sanford and resolved that the Tuatapere Community Board consider the following item as a matter of urgent business in order that a decision can be made before the next ordinary meeting, subject to Section 46A of the Local Government Official Information and Meetings Act 1987

Item:  Waiau Area School – Possible transition to primary school


6          Confirmation of Minutes



Moved Member Norman, seconded Member Crack  

Confirms the minutes of Tuatapere Community Board meeting held on 2 February 2016.







Action Sheet

Record No:         R/16/2/2540


The Action Sheet from the Board’s previous meetings was circulated for Members’ information.  Items arising the from Action Sheet included the following;


Garden Sheds at Community Housing Complex


The meeting was informed that quotes for the purchase of two garden sheds for the community housing complex have been received.  The meeting agreed to accept the quote for $748.35 plus GST.  Councillor Harpur advised he will build the sheds with assistance from the Corrections Department work scheme crew.





Moved Member Sanford, seconded Member Thomas  

That the Tuatapere Community Board:

a)         Receives the report titled “Action Sheet” dated 22 February 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.




Works and Finance Report to Tuatapere Community Board for the period ended 31 January 2016

Record No:         R/16/2/1621


The Works and Finance Report to the Tuatapere Community Board for the period ended 31 January 2016, was tabled.


The Board was advised as follows;


1        Routine maintenance works have been carried out as required.

2        Council’s Taskforce cut grass and sprayed out most of the area along the State           Highway (“Gray’s Mile”); some spraying could not be completed due to adverse           weather conditions.

3        The routine noxious/weed control along the Clifden Highway was completed           during the first week of February.

4        A large tree which fell at the end of Birch Street, half of which was on the road           and the other half across private property has been removed by SouthRoads.  A number of trees along the river in this area are beginning to          “show their age” and may, for safety reasons, have to be removed.  A number of        trees along the river in the Sneyd Street area are also being monitored.

5        Trees on Elder Drive – The Department of Conservation (DoC) was contacted           by the Community Engineer and asked to progress the request by Member           Norman for removal of trees posing a safety risk.  The meeting was advised that           two trees have been removed to date.  The Community Engineer was requested           to inform DoC that the Board would like to meet with a representative to discuss           this matter further as they are concerned for the public’s safety.




Moved Member Thomas, seconded Member Horrell  

That the Tuatapere Community Board:

a)         Receives the report titled “Works and Finance Report to Tuatapere Community Board for the period ended 31 January 2016” dated 15 February 2016.




Vacancy - Borland Lodge Adventure & Education Trust

Record No:         R/16/2/2225


Communication from the Borland Lodge Adventure and Education Trust advising there is a vacancy on the Trust for a representative of the Tuatapere Community Board, was tabled.


The Board was advised that this vacancy was created due to the resignation of Member Sanford.  The meeting noted that the Board is entitled to a representative on the Trust and that Member Thomas has advised she would be interested in taking up this role.




Moved Member Lewis, seconded Member Horrell  

That the Tuatapere Community Board:

a)         Receives the report titled “Vacancy - Borland Lodge Adventure & Education Trust” dated 19 February 2016.


b)         Appoints Member Margaret Thomas as the Board’s representative on the Borland Lodge Adventure & Education Trust.






Areas of Responsibilities


Members provided updates on their respective portfolios as follows;

·         Member Horrell advised she has written to Ms Diana Zadravec from Venture Southland expressing appreciation on behalf of the Board for her work on the Tuatapere swimming pool upgrade.

·         Member Thomas tabled a draft maintenance plan for the Tuatapere RSA Hall which included painting and cleaning varnished areas of the Hall; the Community Engineer to forward the prioritised list to the Property Officer to arrange quotes.

·         Member Thomas also advised the meeting of the high number of freedom campers staying overnight at the Clifden Bridge.

·         Member Thomas queried if a “tree of significance” register exists within Council to prevent the felling of special trees in the Township; the Community Engineer and Member Horrell to find out more information and report back to the Board.



Chairman's Report


The Chairman, Member Lewis, had no matters to report on.








Councillor's Report


Councillor Harpur reported on matters from the District Council table which included the following;

·         The temporary water pipe on the historic Clifden Bridge has still not been replaced as agreement is yet to be received from Historic New Zealand

·         Attendance at Community Futures Forum in Otautau



Consideration of Extraordinary/Urgent Business



Waiau Area School – Possible transition to primary school


The meeting was informed that Waiau Area School currently has a document out for consultation concerning the possible transition of Waiau Area School to a primary only school; a public meeting is being held on 2 March 2016 and Members were encouraged to attend.



The meeting concluded at 7.12pm    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON 1 MARCH 2016.