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Thornbury Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Thornbury Community Development Area Subcommittee held in the Thornbury Hall, 14 Broderick Street, Thornbury on Thursday, 10 March 2016 at 6pm.

 

 

present

 

Chairperson

Annette Horrell

 

Members

Iain Bulling

 

 

Andrew Hall

 

 

Stuart Shaw

 

 

Nathan Ronald

 

Councillor

Rodney Dobson

 

 

IN ATTENDANCE

 

Community Engineer

Greg Erskine

 

Committee Advisor

Alyson Hamilton

 

 

PUBLIC GALLERY

 

Lynley Shaw

 

 

 

 

 


Thornbury Community Development Area Subcommittee

10 March 2016

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1          Apologies

 

Moved Member Shaw, seconded Member Ronald and resolved:

That the apology for non-attendance lodged by Member Wills be accepted.

 

2          Leave of absence

 

There were no requests for leave of absence received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

There were no members of the public seeking speaking rights in the Public Forum section of the meeting

 

5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Ronald, seconded Councillor Dobson  and resolved:

That the minutes of Thornbury Community Development Area Subcommittee, held on 24 November 2015 be confirmed as a true and correct record.

 

7          Reports

 

7.1

Action Sheet

Record No:         R/16/2/3030

 

The Action Sheet from the subcommittee’s previous meetings was circulated for Members’ information.

 

The Subcommittee was informed as follows;

 

Railway Tracks

 

The meeting requested that in addition to roading repair work required to the track on the Limestone Plains Road that the Community Engineer request Kiwi Rail check the  visual and roading condition of the railway lines situated on the Limestone Plains Road and the two situated on the Thornbury Waimatuku Road.

 

Information Panel

 

The Community Engineer to liaise with the Chair, Member Horrell, prior to the next meeting of the subcommittee in regards to costings for the proposed information panel and the necessary information required.

 

The Meeting was advised a funding application has been lodged by the Community Planner to an appropriate funding agency.

 

 

Resolution

Moved Member Hall, seconded Member Bulling  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)         Receives the report titled “Action Sheet” dated 1 March 2016.

 

b)         Notes the responses from staff on the action sheet.

 

 

7.2

Works and Finance Reports to Thornbury Community Development Area Subcommittee for the period ended 31 January 2016

Record No:         R/16/2/2471

 

The Works and Finance report for the period ended 31 January 2016, was tabled.

 

The Subcommittee was informed as follows;

 

§  Members noted an increase of freedom campers in the area by the bridge.

 

The Community Engineer confirmed that 2 picnic tables for that area have been ordered and are to be placed on each side of the bridge for the campers.

 

Mr Erskine requested Members consider beautification ideas for the site with the view of further discussions to be held at the next meeting of the subcommittee.

 

§  The meeting was presented a quote from Riverton Electrical regarding heating options for the Hall. These being:

         

Description

Quantity

Unit price

Price

 

 

 

 

Option 1

 

 

 

Energostrip 2.0KW radiant ceiling heater

10

618.18

$6181.80 ex GST

 

 

 

 

Option 2

 

 

 

Blackheat heater no canopy

10

220.23

$2203.30 ex GST

Blackheat canopy

10

112.00

$1120.00 ex GST

 

 

 

 

 

       Following discussion the meeting agreed to accept the quote from Riverton        Electrical for option B being the Blackheat heater with a canopy at a total cost of        $3,820 (incl GST).

 

       The Community Engineer advised funding for this project is by way of reserves        and that the Community Development Planner is to lodge funding applications        with appropriate funding agencies.

 

Issues raised by the Subcommittee for staff to action included;

 

 

§  Request for roadside ditches situated along Foster Road toward the Thornbury Otautau Road be weed free due to the long grass being a safety hazard for motorists and cyclists.

 

 

Resolution

Moved Member Bulling, seconded Member Shaw  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)            Receives the report titled “Works and Finance Reports to Thornbury Community Development Area Subcommittee for the period ended 31 January 2016” dated 1 March 2016.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Requests Members consider beautification ideas for the Freedom             Camping site situated adjacent the Thornbury Bridge with the view of             further discussions to be held at the next meeting of the subcommittee.

 

e)         Resolves that the quote from Riverton Electrical for Hall Heating be             accepted for option B being the Blackheat heater with a canopy at a             total cost of $3,820 (incl GST) and that funding applications be lodged by             the Community Development Planner with appropriate funding agencies.

 

f)          Request the Community Engineer arrange for the culverts situated on             both sides of Foster Road toward the Thornbury Otautau Road be             weed free due to the long grass being a possible safety hazard to             motorists and cyclists .

 

8          Updates

 

8.1

Chairperson's Report

 

The Chairperson, Member Horrell, reported on activities with which she has been involved since the Subcommittee’s last meeting. These being;

§  Appreciation to all subcommittee Members and members of the public involved with painting of the Hall.

 

§  Upcoming Chairpersons meeting to be held at the Invercargill office, Tuesday, 5 April 2016.

 

§  CDA Member Wills has sold his house and is relocating to Invercargill, he has indicated he will tender his resignation from the CDA. Members to consider looking to the community for nominations to fill the vacancy.

 

 

8.2

Councillor's Report

 

Councillor Dobson reported on matters from the District Council table. These being:-

§  Submissions to the Annual Plan have closed and Hearings to be held in April

§  Around the Mountain Cycle Trail update

§  Resource Management Hearing - Farmlands Co-operative Society Limited

§  Building Consent downturn to previous year

§  Aeromagnetic survey being undertaken in the Southland District area

 

 

The Meeting closed at 6.45pm          CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Thornbury Community Development Area Subcommittee HELD ON 10 MARCH 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................