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Wallacetown Community Board
17 March 2016
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1 Apologies
An apology for
absence has been received from the Frank Shearing.
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Resolution
Moved Member
Eade, seconded Member Laurie and resolved:
That the Wallacetown Community Board accept the apology.
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2 Leave
of absence
There were no
requests for leave of absence.
3 Conflict
of Interest
There were no conflicts of interest declared.
4 Public Forum
There was no public
forum.
5 Extraordinary/Urgent
Items
There were no
Extraordinary/Urgent items.
6 Confirmation
of Minutes
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Resolution
Moved Member
Wilson, seconded Member Watkinson and
resolved:
That the
Wallacetown Community Board confirms the minutes of meeting held on 21
January 2016 as a true and correct record.
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Reports
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7.1
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Confirmation of Minutes
- Thursday 26 November 2015 Meeting
Record No: R/16/3/3786
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Resolution
Moved Member Wilson, seconded Member
Watkinson and resolved:
That the Wallacetown
Community Board confirms the minutes of the meeting held on Thursday 26
November 2015 as a true and correct record.
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7.2
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Works and Finance Report
to Wallacetown Community Board for the period ended 31 January 2016
Record No: R/16/2/2948
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Leighton
Hare – Community Engineer was in attendance for this item.
The Community Board noted that:
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Footpath repairs have been completed in Mauchline Street in a timely
manner and was appreciated by the Board.
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Wallacetown Cemetery headstone repairs are programmed. A
replacement concrete base has to be sourced. This replacement will be
done by Southland Monumental Services and is weather dependant.
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A request has been received for consideration for the removal
of the cabbage trees along Kirkoswald Street. The leaves blow along the
street onto residents frontages and hinder mowing.
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Ellerslie Square expenditure is 4% year to date and that an
invoice of $3,000 has been received this month for mowing.
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Operating Costs are overspent as agreed by the Community Board
in relation to new fencing at Ailsa Street.
Water and Waste Services Engineer’s Report
The Board noted that there had been no unplanned
expenditure exceeding the $5,000 threshold for the year to date.
Reserves
The Board noted that the Reserves Report was appended to
the Community Engineers report.
Project List
The Board also noted that the table below shows the
projects that are currently planned for Wallacetown in 2015/2016:
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Activity
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Project
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Type
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Year
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Budget
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Status
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Officer’s Comments
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Stormwater
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Outfall Improvement - West and South
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LOS
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2015/16
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$60,000
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Investigation
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Stormwater outfalls to be scoped in conjunction
with Community Board.
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It was
also noted that the above project was not approved by the Board it’s
meeting on 21 January 2016.
There
was discussion on the tidying up of trees in Wallacetown. Unfortunately
inclement weather has contributed to the work not being able to be completed.
The Chair
asked the Board members to have a look at the gum trees in Collean Street and
give feed back to the Chair on whether the trees should be removed.
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Resolution
Moved Member Watkinson, seconded Member Wilson recommendation
a and new recommendations b, c and d (as indicated)and resolved
That the Wallacetown
Community Board:
a) Receives the
report titled “Works and Finance Report to Wallacetown Community Board
for the period ended 31 January 2016” dated 10 March 2016.
b) Approve the
allocation of $1,000 from the Wallacetown Cemetery Bequest (Edwina Powell) to
tidy up the trees in the Wallacetown Cemetery.
c) Request that
Council arrange for the erection of the ANZAC Day commemoration banners in
Wallacetown and that a wreath be laid on the Board’s behalf at the
Wallacetown ANZAC Day ceremony.
d) Approve the removal
of the cabbage trees in Kirkoswald Street.
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Areas
of responsibility
The Chair advised that the gardening
contract for Wallacetown is close to ending or has run out. He commented
that the Board should consider that it be “rolled over” for another
year and then reviewed to see what level of service is required.
Rae Wilson commented about a section in
town that had lots of ragwort and hemlock on it. He was advised that this
was an issue for Environment Southland to deal with.
The Chair also advised that there is a need
to put some thought into getting general street/roading maintenance
programmed. This is something that could be considered by the Board at
the time Council is seeking input for the yearly estimates.
The Chair commented regarding dogs being on
the recreation reserve. The Board asked about installing signs to advise
people whether dogs were welcome or not welcome.
Councillor’s
report
Councillor Macpherson updated the Board on
various Council matters. He particularly highlighted the following:
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Approval of the Draft Unmanned Aerial Vehicles
policy by the Activities Performance Audit Committee which will be bought to
the Community Boards and CDAs for consultation.
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Receipt of over 200 submissions to the 2016/2017
Draft Annual Plan.
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Around the Mountain Cycle Trail Environment
Court hearing is progressing.
Next
meeting
The Board noted that the next meeting will
be held on Thursday 19 May 2016 at 7pm.
The meeting concluded at 8.12pm. CONFIRMED
AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Wallacetown Community Board HELD ON THURSDAY 17 MARCH 2016.
DATE:...................................................................
CHAIRPERSON:..................................................
