Wallacetown Community Board






Minutes of a meeting of Wallacetown Community Board held in the Wallacetown Community Centre,, Dunlop Street,, Wallacetown on Thursday, 17 March 2016 at 7.06pm.





Shaun Holland



Trina Eade



Peter Laurie



George Watkinson



Rae Wilson



Councillor Gavin Macpherson





Committee Advisor Fiona Dunlop and Community Engineer Leighton Hare


Wallacetown Community Board

17 March 2016



1          Apologies


An apology for absence has been received from the Frank Shearing.



Moved Member Eade, seconded Member Laurie  and resolved:

That the Wallacetown Community Board accept the apology.


2          Leave of absence


There were no requests for leave of absence.


3          Conflict of Interest


There were no conflicts of interest declared.


4          Public Forum

There was no public forum.


5          Extraordinary/Urgent Items

There were no Extraordinary/Urgent items.


6          Confirmation of Minutes



Moved Member Wilson, seconded Member Watkinson and resolved:

That the Wallacetown Community Board confirms the minutes of meeting held on 21 January 2016 as a true and correct record.







Confirmation of Minutes - Thursday 26 November 2015 Meeting

Record No:         R/16/3/3786





Moved Member Wilson, seconded Member Watkinson and resolved:

That the Wallacetown Community Board confirms the minutes of the meeting held on Thursday 26 November 2015 as a true and correct record.




Works and Finance Report to Wallacetown Community Board for the period ended 31 January 2016

Record No:         R/16/2/2948


Leighton Hare – Community Engineer was in attendance for this item.


The Community Board noted that:

·                    Footpath repairs have been completed in Mauchline Street in a timely manner and was appreciated by the Board.

·                    Wallacetown Cemetery headstone repairs are programmed. A replacement concrete base has to be sourced.  This replacement will be done by Southland Monumental Services and is weather dependant.

·                    A request has been received for consideration for the removal of the cabbage trees along Kirkoswald Street.  The leaves blow along the street onto residents frontages and hinder mowing.

·                    Ellerslie Square expenditure is 4% year to date and that an invoice of $3,000 has been received this month for mowing.

·                    Operating Costs are overspent as agreed by the Community Board in relation to new fencing at Ailsa Street.


Water and Waste Services Engineer’s Report


The Board noted that there had been no unplanned expenditure exceeding the $5,000 threshold for the year to date.




The Board noted that the Reserves Report was appended to the Community Engineers report.


Project List


The Board also noted that the table below shows the projects that are currently planned for Wallacetown in 2015/2016:








Officer’s Comments


Outfall Improvement - West and South





Stormwater outfalls to be scoped in conjunction with Community Board.


It was also noted that the above project was not approved by the Board it’s meeting on 21 January 2016.


There was discussion on the tidying up of trees in Wallacetown.  Unfortunately inclement weather has contributed to the work not being able to be completed.


The Chair asked the Board members to have a look at the gum trees in Collean Street and give feed back to the Chair on whether the trees should be removed.




Moved Member Watkinson, seconded Member Wilson  recommendation a and new recommendations b, c and d (as indicated)and resolved

That the Wallacetown Community Board:

a)         Receives the report titled “Works and Finance Report to Wallacetown Community Board for the period ended 31 January 2016” dated 10 March 2016.


b)        Approve the allocation of $1,000 from the Wallacetown Cemetery Bequest (Edwina Powell) to tidy up the trees in the Wallacetown Cemetery.


c)         Request that Council arrange for the erection of the ANZAC Day commemoration banners in Wallacetown and that a wreath be laid on the Board’s behalf at the Wallacetown ANZAC Day ceremony.


d)        Approve the removal of the cabbage trees in Kirkoswald Street.


Areas of responsibility


The Chair advised that the gardening contract for Wallacetown is close to ending or has run out.  He commented that the Board should consider that it be “rolled over” for another year and then reviewed to see what level of service is required.


Rae Wilson commented about a section in town that had lots of ragwort and hemlock on it.  He was advised that this was an issue for Environment Southland to deal with.


The Chair also advised that there is a need to put some thought into getting general street/roading maintenance programmed.  This is something that could be considered by the Board at the time Council is seeking input for the yearly estimates.


The Chair commented regarding dogs being on the recreation reserve.  The Board asked about installing signs to advise people whether dogs were welcome or not welcome.


Councillor’s report


Councillor Macpherson updated the Board on various Council matters.  He particularly highlighted the following:

·                Approval of the Draft Unmanned Aerial Vehicles policy by the Activities Performance Audit Committee which will be bought to the Community Boards and CDAs for consultation.

·                Receipt of over 200 submissions to the 2016/2017 Draft Annual Plan.

·                Around the Mountain Cycle Trail Environment Court hearing is progressing.



Next meeting


The Board noted that the next meeting will be held on Thursday 19 May 2016 at 7pm.



The meeting concluded at 8.12pm.               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Wallacetown Community Board HELD ON THURSDAY 17 MARCH 2016.