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Allocations Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Allocations Committee held in the Council Chamber, 15 Forth Street, Invercargill, Invercargill on Tuesday, 17 May 2016 at 10am.

 

present

 

Chairperson

John Douglas

 

 

 

 

Councillors

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

COMMUNITY REPRESENTATIVES

 

 

Jim Guyton

 

 

Helen McCurdy

 

 

Roger McNaughton

 

 

Trish Wadworth

 

 

IN ATTENDANCE

 

Team Leader, Governance

Chris Dolan

 

Committee Advisor

Alyson Hamilton

 

Venture Southland

Bronwyn Affleck

 

Venture Southland

Bobbi Brown

 

Venture Southland

Kathryn Cowie

 

Venture Southland

Tina Harvey

 

Venture Southland

Angela Newell

 

Venture Southland

Steve Watson

 

Venture Southland

Nicola Wills

 

 


Allocations Committee

17 May 2016

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1          Apologies

 

Moved Cr Keast, seconded J Guyton and resolved:

That the apologies lodged by J Broad, D Mouat, Councillors Bailey and Dobson, be accepted.

 

2          Leave of absence

 

There were no requests for leave of absence received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There were no persons seeking speaking rights in the Public Forum section of the meeting.

 

5          Extraordinary/Urgent Items

 

Moved Cr Harpur, seconded R McNaughton and resolved:

That the Allocations Committee consider the following item as a matter of urgent business in order that a decision can be made before the next ordinary meeting, subject to Section 46A of the Local Government Official Information and Meetings Act 1987.

Item 1:  Creative New Zealand Communities Funding

 

6          Confirmation of Minutes

 

Resolution

Moved T Wadworth, seconded H McCurdy  and resolved:

That the minutes of Allocations Committee meeting held on 10 November 2015 be confirmed as a true and correct record.

 

Reports

 

7.1

Stewart Island/Rakiura Visitor Levy Allocations Committee - Open Minutes

Record No:         R/16/5/6705

 

Minutes of the Stewart Island/Rakiura Visitor Levy Allocations Committee held Tuesday, 26 May 2016, was tabled.

 

 

Resolution

Moved Cr Ford, seconded Cr Keast  and resolved:

That the Allocations Committee:

a)         Receives the report titled “Stewart Island/Rakiura Visitor Levy Allocations Committee - Open Minutes” dated 11 May 2016.

7.2

Northern Southland Development Fund Working Group Meeting - Open Minutes

Record No:         R/16/5/6721

 

Minutes of the Northern Southland Development Fund Working Group Meeting Committee held Tuesday, 26 May 2016, was tabled.

 

 

Resolution

Moved T Wadworth, seconded J Guyton  and resolved:

That the Allocations Committee:

a)         Receives the report titled “Northern Southland Development Fund Working Group Meeting - Open Minutes” dated 10 May 2016.

 

7.3

Southland District Council Community Funding Financial Report to 31 March 2016

Record No:         R/16/5/6726

 

Report by Bronwyn Affleck, Venture Southland, advising of the balance of funding available from various funds as at 31 March 2016, was tabled.

 

Mrs Affleck advised the report summarises the funds available for general distribution  and highlights the prior commitments as well as the current year’s commitments for the following organisations;

 

The Committee noted the balance of funds designated for allocation by the Allocations Committee for the 2015 – 2016 financial year was as follows;

 

    Northern Southland Development Fund                $    7,959

    Community Initiatives Fund                                   $  62,481

    District Heritage Fund                                            $  37,094

    Sport NZ Travel Fund                                            $  10,394

    Creative NZ Creative Communities Scheme        $  20,800

    Financial and Reserve Contribution Fund              $301,702

 

 

Resolution

Moved Cr Ford, seconded Cr Keast  and resolved:

That the Allocations Committee:

a)         Receives the report titled “Southland District Council Community Funding Financial Report to 31 March 2016” dated 10 May 2016.

 

7.4

Community Funding Applications May 2016

Record No:         R/16/5/6732

 

Report by Bronwyn Affleck, Venture Southland, providing a list of applicants and proposed funding recommendations for consideration by the Committee for the Community Initiatives Fund, District Heritage Fund, Sport NZ Rural Travel Fund, Creative NZ Creative Communities Scheme and Financial and Reserve Contribution Fund, was tabled.

 

 

 

Community Initiatives Fund

 

Mrs Affleck provided a summary of applicants and proposed recommendations for the Committee to consider. These being;

 

Helping Hands

Total Project Cost

Amount requested

 

$2,187

$2,187

 

 

Recommendation

 

 

$1,000

The Parenting Place

Total Project Cost

Amount requested

 

$27,419

$2,004

 

 

Recommendation

 

 

$2,000

Browns CDA

Total Project Cost

Amount requested

 

$1,000

$   800

 

 

Recommendation

 

 

$   500

Catlins Coats Inc

Total Project Cost

Amount requested

 

$1,904

$1,904

 

 

Recommendation

 

 

$1,000

Colac Bay Progress League

Total Project Cost

Amount requested

 

$4,109

$2,500

 

 

Recommendation

 

 

$1,000

Dipton Community Baths Trust

Total Project Cost

Amount requested

 

$13,585

$  2,000

 

 

Recommendation

 

 

$2,000

Dipton School

Total Project Cost

Amount requested

 

$1,348

$   450

 

 

Recommendation

 

 

$   450

Edendale Rugby Football Club

Total Project Cost

Amount requested

 

$18,314

$  5,000

 

 

Recommendation

 

 

$2,000

Edendale Wyndham Community Board

Total Project Cost

Amount requested

 

 

$9,200

$2,000

 

 

 

Recommendation

 

 

 

$1,500

Fortrose Domain Board (Hall Committee)

Total Project Cost

Amount requested

 

 

$5,019

$3,500

 

 

 

Recommendation

 

 

 

$1,000

Lumsden CDA

Total Project Cost

Amount requested

 

$23,991

$2,000

 

 

Recommendation

 

 

$2,000

Mid Northern Southland Toy Library

Total Project Cost

Amount requested

 

 

$800

$400

 

 

 

Recommendation

 

 

A-$400

B-$500

Northern Southland Amateur Swimming Club

Total Project Cost

Amount requested

 

 

$2,000

$1,000

 

 

 

Recommendation

 

 

 

$   750

Northern Southland Community Resource Centre Charitable Trust

Total Project Cost

Amount requested

 

 

 

$3,000

$1,000

 

 

 

Recommendation

 

 

 

$1,000

Northern Southland Medical Trust

Total Project Cost

Amount requested

 

Cr Douglas declared an interest and took no part in discussions or voting on this item.

 

$11,900

$2,500

 

 

Recommendation

 

A-$1,000

B-$1,000

Otautau Community Board

Total Project Cost

Amount requested

 

$9,800

$3,000

 

 

Recommendation

 

A-$2,000

B-$1,500

Otautau community swimming Pool

Total Project Cost

Amount requested

 

$218,521

$    5,000

 

 

Recommendation

 

 

$3,500

Otautau Promotions

Total Project Cost

Amount requested

 

$7,625

$4,500

 

 

Recommendation

 

 

$1,500

Riverton/Aparima Community Board

Total Project Cost

Amount requested

 

 

$26,436

$2,500

 

 

 

Recommendation

 

 

 

$2,000

Riverton Community Charitable Trust

Total Project Cost

Amount requested

 

 

$3,266

$   800

 

 

 

Recommendation

 

 

 

$   800

Seaward Downs Playgroup

Total Project Cost

Amount requested

 

$3,800

$2,500

 

 

Recommendation

 

 

$1,500

South Coast Environment Society

Total Project Cost

Amount requested

 

$17,170

$  7,870

 

 

Recommendation

 

 

$2,000

SDC – for Fortrose Foreshore

Total Project Cost

Amount requested

 

$750

$750

 

 

Recommendation

 

 

$   400

Southland Heritage & Building Preservation Trust – Kohi Kohi Cottage

Total Project Cost

Amount requested

 

 

 

$44,930

$2,500

 

 

 

 

Recommendation

 

 

 

 

$2,500

Southland Ski Club

Total Project Cost

Amount requested

 

$7,098

$1,500

 

 

Recommendation

 

 

$   750

Stewart Island Pavilion Trust

Total Project Cost

Amount requested

 

$4,364

$2,000

 

 

Recommendation

 

 

$1,500

Te Anau Community Board

Total Project Cost

Amount requested

 

$15,450

$  3,000

 

 

Recommendation

 

 

$2,000

Te Anau Flower Show Committee

Total Project Cost

Amount requested

 

$1,500

$1,000

 

 

Recommendation

 

 

$   750

Te Tipua School PFTA

Total Project Cost

Amount requested

 

$23,002

$2,500

 

 

Recommendation

 

 

$1,500

Thornbury CDA

Total Project Cost

Amount requested

 

$3,322

$2,500

 

 

Recommendation

 

 

$1,200

Tokanui CDA

Total Project Cost

Amount requested

 

$10,000

$  2,000

 

 

Recommendation

 

A-$1,500

B-$1,000

Tokanui Memorial Hall

Total Project Cost

Amount requested

 

$4,872

$1,300

 

 

Recommendation

 

 

$1,000

Tokanui Golf Club

Total Project Cost

Amount requested

 

$25,000

$2,000

 

 

Recommendation

 

 

$1,500

Tuatapere Community Baths

Total Project Cost

Amount requested

 

$1,044

$500

 

 

Recommendation

 

A-$ 500

B-$1,500

Venture Southland ILT Kidzone Festival

Total Project Cost

Amount requested

 

 

$316,675

$    1,800

 

 

 

Recommendation

 

 

 

$1,800

Mataura Island War Memorial Restoration

Total Project Cost

Amount requested

 

 

$3,685

$   685

 

 

 

Recommendation

 

 

 

$   685

Western District Country & Variety Music Club Inc

Total Project Cost

Amount requested

 

 

$843

$437

 

 

 

Recommendation

 

 

 

$   437

Winton Community Board

Total Project Cost

Amount requested

 

$943,891

$2,500

 

 

Recommendation

 

 

$3,500

Winton Community Support

Total Project Cost

Amount requested

 

$600

$400

 

 

Recommendation

 

 

$   400

Wyndham District Community Pool

Total Project Cost

Amount requested

 

$777

$259

 

 

Recommendation

 

 

$   259

Northern Southland Development Fund

Total Project Cost

Amount requested

 

 

$4,231

$1,731

 

 

 

Recommendation

 

 

 

$1,000

Rakiura Heritage Trust

Total Project Cost

Amount requested

 

$795

$795

 

 

Recommendation

 

 

$   400

Southland Shearing and Woolhandling

Total Project Cost

Amount requested

 

 

$20,040

$  3,000

 

 

 

Recommendation

 

 

 

$2,000

Waimahaka Hall Committee

Total Project Cost

Amount requested

 

$2,500

$1,000

 

Recommendation

Granted

 

$   750

$   500

 

Resolution

Moved Mr J Guyton, seconded Mrs H McCurdy and resolved:

That the Allocations Committee:

a)            Receives the report titled “Community Funding Applications May 2016” dated 10 May 2016.

 

b)         Approves the allocation of funds as recommended for the Community Initiatives Fund, including any amendments.

 

Southland District Council Heritage Fund

 

Mrs Affleck provided a summary of applicants and proposed recommendations for the Committee to consider. These being;

 

Central Southland Vintage Machinery Club

Total Project Cost

Amount requested

 

 

$8,688

$4,000

 

 

 

Recommendation

 

 

 

$4,000

Fiordland Vintage Machinery Inc

Total Project Cost

Amount requested

 

$8,714

$7,000

 

 

Recommendation

 

 

$5,000

Rakiura Museum Trust

Total Project Cost

Amount requested

 

$16,250

$10,000

 

 

Recommendation

 

 

$10,000

Tuatapere Bushman Museum

 

Application deferred to November 2016 – The Committee requested numbers visiting the museum be included in the application criteria.

 

 

 

 

 

 

 

 

 

 

Roger McNaughton moved a motion recommending the funding of the Rakiura Museum Trust project be kept in line with the Central Southland Vintage Machinery Club grant of $4,000 however due to lack of a seconder the motion lapsed.

 

Resolution

Moved Mr J Guyton, seconded Mrs H McCurdy and resolved:

That the Allocations Committee:

a)            Receives the report titled “Community Funding Applications May 2016” dated 10 May 2016.

 

b)            Approves the allocation of funds as recommended for the Southland District Heritage Fund.

 

Sport NZ Rural Travel Fund

 

The Committee noted a slight increase in calculation of this fund due to lesser applications being received.

 

Mrs Affleck provided a summary of applicants and proposed recommendations for the Committee to consider. These being;

 

Aparima College

Kms=2,000

Recommendation

$   800

Northern Southland College

Kms=4,395

Recommendation

$1,200

Southland Boys High School

Kms=9,440

Recommendation

$1,500

Southland Girls High School

Kms=2,500

Recommendation

$   800

Otara Pony Club

Kms=8,250

Recommendation

$1,500

Tokanui Netball Club

Kms=3,680

Recommendation

$1,200

Winton Football Club

Kms=1,422

Recommendation

$   400

Central Pirates Rugby Football Club

Kms=2,118

Recommendation

$   800

 

Resolution

Moved Councillor Keast, seconded Mr J Guyton and resolved:

That the Allocations Committee:

a)            Receives the report titled “Community Funding Applications May 2016” dated 10 May 2016.

 

b)         Approves the allocation of funds as recommended for the Sport NZ Rural Travel Fund.

 

Creative NZ Communities

 

Mrs Affleck provided a summary of applicants and proposed recommendations for the Committee to consider. These being;

 

Riverton Art Centre

Amount requested

 

Helen McCurdy declared an interest and took no part in discussions or voting on this item.

 

$587

 

Recommendation

 

$587

Southland Art Society

Amount requested

 

$683

 

Recommendation

 

$683

Takitimu Patchwork & Embroidery Group

Amount requested

 

 

$332

 

 

Recommendation

 

 

$332

The Southland Art Society

Amount requested

 

$345

 

Recommendation

 

$345

The Southland Art Society

Amount requested

 

$961

 

Recommendation

 

$961

Southern Districts Arts Trust

Amount requested

 

$900

 

Recommendation

 

$900

Southland Competitions Society

Amount requested

 

$1000

 

Recommendation

 

$1,000

Manapouri Arts Group

Amount requested

 

$   750

 

Recommendation

 

$   750

South Coast Environment Society

Amount requested

 

$2,650

 

Recommendation

 

$2,650

Venture Southland

Amount requested

 

$6,000

 

Recommendation

 

$6,000

 

Resolution

Moved Councillor Harpur, seconded Councillor Ford  and resolved:

That the Allocations Committee:

a)         Receives the report titled “Community Funding Applications May 2016” dated 10 May 2016.

 

b)         Approves the allocation of funds as recommended for the Creative New Zealand Creative Communities Scheme.

 

Urgent Business

 

8.1

Creative NZ Communities Funding – Additional Projects

 

Ms Newell reported three additional projects have been received from the following organisation/Individuals. These being;

§  Riverton Community Arts Centre       $1,500

§  Mary Napper -Quilt Artist                     $2,200

§  Art Workshops in Waikaia                   $1,100

Ms Newell advised these projects have been identified for potential Creative NZ Communities funding.

Ms Newell explained that the projects occur after the current allocations round, but could be tagged for approval and reported on formally at the next Allocations Committee meeting in November.

Ms Newell sought approval from the committee that these projects being allocated funding within this current funding round with the view that the applications be formalised at the November 2016 meeting.

 

Resolution

Moved Councillor Harpur, seconded Councillor Ford  and resolved:

That the Allocations Committee:

a)         Receives the report titled “Creative NZ Community Funding Applications” dated 10 May 2016.

 

b)            Approves the allocation of funds for the Creative New Zealand Creative Communities Scheme as follows;

 

§  Riverton Community Arts Centre           $1,500

§  Mary Napper -Quilt Artist                        $2,200

§  Art Workshops in Waikaia                       $1,100

 

 

The meeting concluded at 11.45am              CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Allocations Committee HELD ON TUESDAY, 17 MAY 2016.

 

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................