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Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 18 May 2016 at 9am.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive - Steve Ruru, Group Manager, Community and Futures – Rex Capil, Group Manager, Environmental Services Bruce Halligan, Chief Financial Officer – Anne Robson, Communications Manager – Louise Pagan and Committee Advisor - Fiona Dunlop.

 


Council

18 May 2016

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1          Apologies

 

There were no apologies.

 

 

2          Leave of absence

 

There were no requests for leave of absence.

 

 

3          Conflict of Interest

 

Councillor Duffy declared a conflict of interest in relation to report 8.1 – Curio Bay Wastewater Upgrade.

 

4          Public Forum

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Council Minutes

 

There were no minutes to confirm at this meeting.

 

Reports - Operational Matters

 

(Councillor Duffy withdrew from the table due to a conflict of interest.

 

8.1

Curio Bay Wastewater Upgrade

Record No:         R/16/4/6045

 

Ian Evans – Strategic Manager, Water and Waste, Susan McNamara – Management Accountant, Kevin McNaught – Strategic Property Manager and Bobbi Brown – Venture Southland GM Tourism, Events and Community were in attendance for this item.

 

Mr Evans advised that the purpose of the report was to present a brief business case/report to the Council seeking approval of the proposal to upgrade the wastewater treatment plant and disposal system for the Curio Bay campground and reserve.  Officers recommended that the overall project proceed and advise that the contract would be awarded at a subsequent meeting of the Activities and Performance Audit Committee.

 

Councillors noted that as part of the 2015-2025 Long Term Plan process, Council budgeted funding for the upgrade of the wastewater treatment plant serving the Curio Bay Recreation Reserve.  A resource consent for the discharge from the treatment plant was granted in November 2014, with the land designated for that activity around the same time.

 

 

Councillors were reminded of the costs for the project up to 30 April 2016 which are as follows:

 

 

Actual Costs to

30 April 2016

 

 

Costs incurred to 30 April 2016

 

Consent Costs

51,261

Investigation/Design

46,057

Survey

8,035

Land

41,250

Total Actual Costs

$146,602

 

 

Funded by:

 

Contribution Headworks

10,407

Parks Contributions

6,816

Toetoes Ward Reserve

69,960

Allocations Committee

-

District Operations Reserve

59,419

Total Amount Funded

$146,602

 

Mr Evans also advised that the upgrade forms an important part of wider plans to improve facilities in the area and to help cater for growing numbers of tourists.  This wider work is being carried out in partnership with the Department of Conservation and the South Catlins Charitable Trust.  He also advised that funding was granted for a car park development and toilets as well as the construction of a heritage centre building and upgrade to campground facilities.

 

Councillors also noted that the business case/report confirms the need for the development of the proposed wastewater treatment system as the first stage of a wider reserve upgrade and also outlines how the project will be procured.

 

During discussion on the report, Councillors expressed concern over the lack of finalised negotiations between Council, Department of Conservation and the South Catlins Charitable Trust.  The meeting agreed to delegate authority to the Chief Executive Officer to finalise the negotiations with the entities concerned prior to the commencement of the wastewater project.

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast recommendations a to d, e with changes (as indicated with underline and strikethrough), f and a new g (as indicated).

That the Council:

a)         Receives the report titled “Curio Bay Wastewater Upgrade” dated 5 May 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the development of the wastewater treatment plant and associated works at Curio Bay as part of the wider upgrade of the reserve at a total cost of $875,364.

e)         Agrees to delegate authority to the Chief Executive Officer to finalise negotiations that negotiations be finalised with the Department of Conservation and the South Catlins Charitable Trust for contributions to the annual operating costs of the Curio Bay wastewater treatment plant prior to the commencement of the wastewater project.

f)          Agrees to fund the annual operating costs of the wastewater treatment plant upgrade and associated works at Curio Bay, after contributions from third parties, by Councils General rate.

g)         Notes the costs incurred up to 30 April 2016 of $146,602.

 

 

 

The meeting concluded at 9.51am.               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 18 MAY 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................