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Policy Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Policy Review Committee held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 18 May 2016 at 10.30am.

 

present

 

Chairperson

Rodney Dobson

 

Deputy Chairperson

 

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Paul Duffy

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel  Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

Mayor Gary Tong

 

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

 

Chief Executive

Steve Ruru

 

 


Policy Review Committee

18 May 2016

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1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Recommendation

Confirms the minutes of Policy Review Committee, held on 6 April 2016.

 

Reports

 

 

7.1

Venture Southland Community Development Update

Record No:         R/16/4/6220

 

 

 

Recommendation

That the Policy Review Committee:

a)         Receives the report titled “Venture Southland Community Development Update” dated 9 May 2016.

 

 

 

7.2

Venture Southland Projects and Activities Report February - March 2016

Record No:         R/16/4/6223

 

 

 

Recommendation

That the Policy Review Committee:

a)         Receives the report titled “Venture Southland Projects and Activities Report February - March 2016” dated 10 May 2016.

 

 

 

7.3

Tourism Trends and Issues

Record No:         R/16/4/6201

 

 

 

Recommendation

That the Policy Review Committee:

a)         Receives the report titled “Tourism Trends and Issues” dated 29 April 2016.

 

 

 

7.4

Draft Reserves Management Policy

Record No:         R/16/3/4677

 

Purpose

1        This report seeks approval from the Policy Review Committee to engage with the public on the draft Reserves Management Policy.

Executive Summary

2        The attached draft Reserves Management Policy provides general guidance on the administration, use, maintenance and development of reserves across the Southland District.  It is intended to prevent duplication of policy statements in each Reserve Management Plan.

3        This report presents the draft Reserves Management Policy which, with the approval of the Policy Review Committee, would be the subject of public engagement. Engagement would include targeted engagement with Community Boards and Community Development Area Subcommittees.   

 

 

 

 

Recommendation

That the Policy Review Committee:

a)         Receives the report titled “Draft Reserves Management Policy” dated 9 May 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Endorses the draft Reserves Management Policy for public consultation and engagement.

 

 

 

7.5

Community Futures Project update

Record No:         R/16/4/6192

 

 

 

Recommendation

That the Policy Review Committee:

a)         Receives the report titled “Community Futures Project update” dated 6 May 2016.

 

 

 

 

 

 

The meeting concluded at                             CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Policy Review Committee HELD ON WEDNEDSAY 18 MAY 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................