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Winton Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Winton Community Board held in the Southland District Council Office, 1 Wemyss Street, on Monday, 27 June 2016 at 5.30pm.

 

present

 

Chairperson

John McHugh

 

Deputy Chairperson

Brian Somerville

 

Members

Geoffrey Jukes

 

 

Lynley Mangos

 

 

Doreen McNaught

 

 

IN ATTENDANCE

 

Team Leader Governance

Chris Dolan

 

Community Engineer

Moira Tinnock

 

 


Winton Community Board

27 June 2016

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1          Apologies

 

Moved Member Jukes, seconded Member Mangos and resolved:

That the apology for non-attendance lodged by Cr Bailey and Member Hughes be accepted.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There were no members wishing to address the Board in Open Meeting.

 

5          Extraordinary/Urgent Items

 

Moved Member Somerville, seconded Member McNaught and resolved:

That the Winton Community Board consider the following item as a matter of urgent business in order that a decision can be made before the next ordinary meeting, subject to Section 46A of the Local Government Official Information and Meetings Act 1987.

Item 1:  Nomination for SDC Community Service Award (Public Excluded Item)

 

6          Confirmation of Minutes

 

Resolution

Moved Member Mangos, seconded Member McNaught  and resolved:

That the minutes of Winton Community Board meeting held on 16 May 2016 be confirmed as a true and correct record.

 

Reports

 

7.1

Action Sheet

Record No:         R/16/6/9500

 

The Action Sheet from the Board’s previous meeting was circulated for Members’ information.

 

Issues arising from the action sheet included;

 

§  Seating; offer of a seat from DL Hicks will come to fruition when the skatepark project is complete.

 

§  Land Encroachment – ANZAC Memorial Gates; it was reported that a meeting took place with all parties affected; and Council staff are awaiting on a response from Solicitors acting for the Guises.

§  Winton Rotary Club – Proposed BBQ; Chair reported on a meeting with representatives of the Winton Rotary Club where it was requested the Community Board meet half the cost of the BBQ which is estimated to cost $13,500. In addition to the request for meeting half the cost the Community Board would also be responsible for the following;

 

Ø  Water

Ø  Electricity

Ø  Shelter

Ø  Picnic tables

Ø  Future maintenance

 

       The Chair added the representatives of the Club had indicated their support that the BBQ be located at Ivy Russell Reserve.

 

       It was pointed out by staff that no funding has been set aside for this project and is not included in the 2016-2026 Long Term Plan.

 

In discussing the issues Board Members questioned whether there was in fact a need for a public BBQ in Winton, and the outcome of the discussions was that no Members felt such a facility is warranted in Winton plus the fact that the Board has not set aside any funding for such a project.

 

 

Resolution

Moved Member Jukes, seconded Member McNaught  and resolved:

That the Winton Community Board:

a)            Receives the report titled “Action Sheet” dated 21 June 2016.

 

b)           That this Board decline the offer from the Winton Rotary Club of a BBQ being provided and located at Ivy Russell Reserve as the Board does not feel there is a need for public BBQ in Winton plus the issue that the Board has no funding set aside to make its contribution to such a project.

 

7.2

Works and Finance Report to Winton Community Board for the period ended 31 May 2016

Record No:         R/16/5/7803

 

Works and Finance Report for the period ended 31 May 2016 for the Winton Community Board, prepared by M Tinnock (Community Engineer), was tabled.

 

Issues reported to the Board included;

    Tree trimming and gravel laid around the dump station at ANZAC Oval is completed. Travellers when visiting the Winton office have commented at the tidiness and state of the dump station and consider it one of the best.

    LTNZ have removed the large tree across the road from the Night & Day Shop as per the request from the Community Board.

    New dog control signs have been erected or replaced throughout the town to align with the Dog Control Bylaw.

 

    The hedge has been removed from the accessway in Bute Street and the fence has started to be built.

    The toilet at Ivy Russel Reserve is on site, and on target to be open at the end of June.

 

The Community Engineer raised the issue of the approach by the Community Worker to set up a community garden in Winton with the suggested site being the grass area behind the Winton Maternity garage.

 

Following the discussion on this issue Members felt the suggested site adjacent the maternity centre garage as unsuitable however considered the ideal site would be at the rear of the Croquet Club/Bowling Club. Member Jukes offered to level the area to assist those involved in setting up a common garden.

 

It was agreed that the Community Engineer liaise with the Community Worker on this project.

 

 

Resolution

Moved Member Mangos, seconded Member McNaught  and resolved:

That the Winton Community Board:

a)         Receives the report titled “Works and Finance Report to Winton Community Board for the period ended 31 May 2016” dated 21 June 2016.

b)         Agrees that the area adjacent the rear of the Central Bowling Club/Winton Croquet Club be put forward to the Community Worker as a suggested site for a community garden.

 

Updates

 

8.1

Local Liaison Persons Report

 

Winton Memorial Hall

 

Tabled before the Board was a breakdown of funding applications that have been submitted and the funding that has been secured for the upgrade of the Winton Memorial Hall, prepared and lodged by Community Development planner, Mrs Tina Harvey;

 

Funding organisation

Amount approved

Funding allocated to

Community Trust of Southland

$50,000

Overall project (excluding the seismic strengthening work)

Southland District Council

Community Initiatives Fund

$3,500

Overall project

Lion Foundation

$8,000

For the purchase of tables and chairs

Southern Trust

$10,000

For the purchase of tables and chairs

Lottery Community Facilities Fund

 

$224,506

Overall project

Total funding secured

$296,006

 

 

Skatepark

 

The Chair reported that the application for land use consent lodged by the Winton Skatepark Trust will be heard before a Hearing Commissioner on Thursday, 7 July 2016.

 

8.2

Chairperson's Report

 

Chairman, Member McHugh reported on matters with which he has been involved since the subcommittee’s last meeting. This included;

 

§  Fire Brigade Honours Night

§  Skatepark

§  Community Conversations

§  Growth surrounding the trees at Ivy Russell Reserve

§  Memorial Hall fittings i.e. dish washer and also proposed inspection tour

§  Bike stands have come to hand; location to be decided upon

§  Rotary Club expressed an interest in projects dealing with the Hall upgrade

§  CB/CDAs Chairs meeting on 5 July 2016.

 

8.3

Councillor's Report

 

Due to Cr Bailey’s absence there was no Councillors report.

 

C10.0  Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Moved Member Somerville, seconded Member Mangos and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1         Nomination for SDC Community Service Award – (Public Excluded Item)

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Community Service Award

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

That the Community Engineer, Moira Tinnock, and Team Leader, Governance, Chris Dolan be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item Nomination for SDC Community Service Award. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 6.30pm.

RETURN TO OPEN MEETING

 

The Board returned to Open Meeting at this point.

 

 

 

The meeting concluded at 6.45pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Community Board HELD ON 2 JUNE 2016

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................