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Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday 17 August 2016

10.30am

Council Chambers
15 Forth Street
Invercargill

 

Council

 

MINUTES FOR CONFIRMATION

 

 

 

TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

 

5.1       Meeting minutes of Council, 20 July 2016                                                                  2

9.4       Meeting minutes of Council, 7 April 2016                                                                 14

 


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Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 20 July 2016 at 1pm.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive Officer – Steve Ruru, GM Services and Assets – Ian Marshall, Acting GM Environmental Services – Kevin O’Connor, GM Community and Futures – Rex Capil, Chief Financial Officer – Anne Robson, Publications Specialist – Chris Chilton and Committee Advisor – Fiona Dunlop.

 

 


1          Apologies

 

There were no apologies.

 

 

2          Leave of absence

 

There were no requests for leave of absence.

 

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4          Public Forum

 

Ruth Shaw representing Fiordland Sewerage Options Inc. addressed the meeting in relation to item 8.6 – Update on Te Anau Wastewater Discharge Project Committee.  A copy of her notes is a appended to the minutes as appendix 1.

 

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Council Minutes

 

Resolution

Moved Cr Dobson, seconded Cr Harpur  and resolved:

That Council confirms the minutes of Council, held on 29 June 2016 as a true and correct record of that meeting.

 

Reports - Policy and Strategy

 

 

7.1

Submission on Environment Southland's Proposed Water and Land Plan

Record No:    R/16/6/9547

 

Courtney Ellison – Senior Resource Management Planner – Policy and Rebecca Blyth - Senior Resource Management Planner – Policy were in attendance for this item.

 

 

Mrs Ellison advised that the purpose of the report was to seek approval to lodge the Submission on the Proposed Water and Land Plan with Environment Southland.

Councillors also noted that on 3 June 2016, Environment Southland notified its Proposed Water and Land Plan for public consultation.  The Water and Land Plan contains objectives, policies and rules that will affect Council activities, in particular the provision of water, wastewater and stormwater infrastructure.

Mrs Ellison advised that Officers had prepared a draft submission addressing the key matters of relevance to Council in relation to the plan and submissions are due with Environment Southland by 1 August 2016.

During discussion on the submission there was debate over the content of rule 32 regarding effluent storage.  Some of the Councillors felt that the submission comments for rule 32 needed to be stronger.

Councillor Baird moved that an adjournment of the item until a later date to enable further discussion on the report.

(The meeting adjourned at 1.45pm to seek standing orders guidance and reconvened at 1.51pm.)

The motion of Councillor Baird’s failed due to the want of a seconder.

Following further discussion on the matter, the recommendations as in the officer’s report were put.

 

Resolution

Moved Cr Macpherson, seconded Cr Dobson and resolved:

That the Council:

a)         Receives the report titled “Submission on Environment Southland's Proposed Water and Land Plan” dated 8 July 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the draft submission to be lodged with Environment Southland by 1 August 2016.

e)         Delegates authority to the Chief Executive to approve any minor additions/ changes to the submission prior to 1 August 2016.

Councillors Baird, Dillon, Ford, Harpur and Paterson requested that their dissenting votes be recorded.

 

 

7.2

Pre-Election Report 2016

Record No:    R/16/6/9141

 

Katherine McDonald – Corporate Planning and Performance Advisor was in attendance for this item.

 

Ms McDonald advised that the Pre-Election report is a mandatory requirement that must be prepared by the Chief Executive of the local authority and contain information which is required by Clause 36 of Schedule 10 of the Local Government Act 2002.

 

The Councillors noted that the report must be completed and published no less than two weeks before nomination day of the general election.

 

 

Resolution

Moved Mayor Tong, seconded Cr Keast and resolved:

That the Council:

a)         Receives the report titled “Pre-Election Report 2016” dated 12 July 2016.

 

 

Reports - Operational Matters

 

 

8.1

Ohai Railway Board Assets

Record No:    R/16/7/10546

 

Kelly Tagg – Community Partnerships Leader was in attendance for this item.

 

Mrs Tagg advised that a request for proposal had been open to seek proposals from suitably qualified and experienced organisations to lease the historic carriages and locomotive that were once used by the former Ohai Railway Board.

 

The Councillors noted that there had been a considerable amount of interest from the public and that 28 copies of the request for proposal had been sent out to interested parties.  After the closing date of 7 June 2016 there had seven proposals received by Southland District Council.

 

 

Resolution

Moved Mayor Tong, seconded Cr Ford and resolved:

That the Council:

a)         Receives the report titled “Ohai Railway Board Assets” dated 11 July 2016.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Determines that the Guards and Plough Van (F11) be leased to the National Railway Museum situated at Ferrymead in Christchurch where it will be repaired and restored and be a key exhibit of the museum.  

 

e)         Determines that the DSB Mitsubishi Locomotive be leased to Otago Railway and Locomotive Society (Ocean Beach Railway) where the locomotive will be restored to active service

 

 

f)          Determines that carriage A294 be leased to the Waimea Plains Railway Trust to be restored to operational status.

 

g)         Determines that carriage A525 be leased to Lumsden Heritage Trust to be situated as part of their static railway display of heritage rail assets at the Lumsden Heritage Precinct

 

h)         Stipulates as part of the lease that an annual review date be included to ensure that the lessee provides the following information to Council;

 

(a)     Details of restoration and/or maintenance works completed

(b)     Visitor numbers and feedback from same

(c)     Confirmation of insurance cover for the assets

(d)     Photos of the assets in situ

 

g)         Considers setting time frames for the removal of the assets from Wairio, the undertaking the planned maintenance/restoration culminating with the assets being on public display.

 

 

8.2

Approval of Unbudgeted Expenditure by the Te Anau Community Board for Removal and Maintenance Works of Lakefront Trees

Record No:    R/16/6/9738

 

Ian Marshall – GM Services and Assets was in attendance for this item.

 

 

Mr Marshall advised that the purpose of the report was to seek Council’s approval to spend up to $50,000.00, excluding GST of unbudgeted expenditure on tree maintenance and removal works.  The work is to mitigate safety hazards identified by the recommendations and priorities following a consultants inspection of the Te Anau lakefront trees, in particular the large eucalypt trees.

The Councillors noted that the Te Anau Community Board and Community Engineer engaged a consultant to inspect and assess the Te Anau lakefront trees, in particular the large Eucalypts.  A report on the Te Anau Waterfront Trees was received providing recommendations and ranked in priority of safety hazards.

 

Resolution

Moved Cr Kremer, seconded Cr Douglas and resolved:

That the Council:

a)         Receives the report titled “Approval of Unbudgeted Expenditure by the Te Anau Community Board for Removal and Maintenance Works of Lakefront Trees” dated 12 July 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the request of the Te Anau Community Board for approval of unbudgeted expenditure of up to $50,000.00, excluding GST, to be funded from the Board’s general reserve to progress tree works as identified as a health and safety risk in the Te Anau Waterfront Trees report. 

 

 

8.3

Building Consents and Values for May 2016

Record No:    R/16/6/8421

 

Kevin O’Connor – Acting GM – Environmental Services was in attendance for this item.

 

 

Resolution

Moved Cr Dobson, seconded Cr Paterson and resolved:

That the Council:

a)         Receives the report titled “Building Consents and Values for May 2016” dated 20 July 2016.

 

 

8.4

Building Consents and Values for June 2016

Record No:    R/16/7/10295

 

Kevin O’Connor – Acting GM – Environmental Services was in attendance for this item.

 

 

Resolution

Moved Cr Dobson, seconded Cr Paterson and resolved:

That the Council:

a)         Receives the report titled “Building Consents and Values for June 2016” dated 20 July 2016.

 

 

8.5

Management Report

Record No:    R/16/7/10490

 

Steve Ruru – Chief Executive Officer was in attendance for this item.

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That the Council:

a)         Receives the report titled “Management Report” dated 8 July 2016.

 

 

 

8.6

Update on Te Anau Wastewater Discharge Project Committee

Record No:    R/16/7/10755

 

Ian Marshall – GM Services and Assets was in attendance for this item.

 

 

Mr Marshall advised that the report provided feedback to Council following the most recent meeting of the Te Anau Wastewater Discharge Project Committee meeting held on 6 July 2016.

The Councillors noted that at the meeting the Te Anau Wastewater Discharge Project Committee were updated on the outcome of its visit to the Wanaka Wastewater Treatment Plant and suggested additional site visits it may want to undertake to help determine what, if any, alternative proposals it wished to ask Council to investigate.

Mr Marshall further advised that the recent Committee meeting also updated members on the Court Assisted Mediation process that was held on 20 and 21 June 2016.

Councillors noted that the main outcome from the mediation process was that Council undertook to carry out further investigations into the feasibility of utilising sub surface drip irrigation (SDI) as a viable alternative to the proposed centre pivot irrigation (CPI).

Through that exercise Council appointed consultants will develop a brief which will be shared with the appellant expert witnesses with a view to developing a report highlighting advantages and disadvantages of each type of disposal technique.  The report will consider the overall viability of each disposal option rather than be specific to individual sites. 

The output from this process will be a report that will be used to assist Council with its decision-making on its preferred way forward in respect of the current appeal.  It will also be of relevance to any decision-making on alternative sites.  It is anticipated that this report and further mediation will resume on 7 October 2016. 

 

Resolution

Moved Cr Kremer, seconded Cr Douglas and resolved:

That the Council:

a)      Receives the report titled “Update on Te Anau Wastewater Discharge Project Committee” dated 11 July 2016.

b)      Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)      Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Notes that the Te Anau Wastewater Discharge Project Committee have asked officers to scope the investigation programme that would be required to enable Council to consider a proposed alternative treatment and disposal system.

e)      Asks officers to report back to Council with the estimated costs of the investigation programme once it is scoped to enable Council to consider the proposal further including whether to approve the unbudgeted expenditure that would be involved.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Dillon, seconded Cr Paterson and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Update on Court Assisted Mediation

C10.2 Decisions on Variation 1 and 2 to the Proposed District Plan 2012

C10.3 Proposed Road Stopping - Rocky Point Mossburn

C10.4 Disposal of Former BNZ Building at Wyndham

C10.5 Tuatapere Swimming Pool Property

C10.6 Around the Mountains Cycle Trail Review

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Update on Court Assisted Mediation

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Decisions on Variation 1 and 2 to the Proposed District Plan 2012

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Proposed Road Stopping - Rocky Point Mossburn

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Disposal of Former BNZ Building at Wyndham

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Tuatapere Swimming Pool Property

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Around the Mountains Cycle Trail Review

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive Officer, GM Services and Assets, Acting GM Environmental Services, GM Community and Futures, Chief Financial Officer, Publications Specialist, Committee Advisor, Senior Resource Consent Planner – Policy and Strategic Manager - Property, be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Update on Court Assisted Mediation, C10.2 Decisions on Variation 1 and 2 to the Proposed District Plan 2012, C10.3 Proposed Road Stopping - Rocky Point Mossburn, C10.4 Disposal of Former BNZ Building at Wyndham, C10.5 Tuatapere Swimming Pool Property and C10.6 Around the Mountains Cycle Trail Review.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 2.30pm.

 

The meeting adjourned at 2.30pm and reconvened at 2.37pm.

 

The Mayor and all Councillors were present when the meeting reconvened.

 

(Councillor Douglas left the meeting at 3.25pm.)

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

Record of decisions made in public excluded

 

 

C10.4

Disposal of Former BNZ Building at Wyndham

Record No:    R/16/6/9297

 

The following are the clauses from the resolution made in the confidential section of the meeting which were approved to be released in the open section of the minutes.

Resolution

That the Council:

d)         Determines that the Council owned former BNZ building at 24 Balaclava Street, Wyndham is surplus to requirements and is to be disposed of.

e)         Delegates to the Chief Executive the authority to determine the sale method and conditions, accept any offer for purchase and to execute any agreement for sale and purchase.

 

 

 

The meeting concluded at 3.36pm.               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 20 JULY 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


APPENDIX 1

 


 


Council

20 July 2016

 

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Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Thursday, 7 April 2016 at 9am.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive - Steve Ruru, Group Manager Customer Services – Trudie Hurst, Chief Financial Officer – Anne Robson, Group Manager Community and Futures – Rex Capil

Communications Manager – Louise Pagan, Planning and Reporting Analyst – Shannon Oliver, Corporate Planning and Performance Advisor - Katherine McDonald, Manager Strategy and Policy - Susan Cuthbert, Strategic Manager Transport - Joe Bourque and Committee Advisor – Fiona Dunlop

 

 

 

 


1          Apologies

 

There were no apologies.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Council Minutes

 

There are no minutes to confirm at this meeting.

 

Reports - Policy and Strategy

 

 

7.1

Schedule of Oral Submitters for Draft Annual Plan 2016/2017

Record No:    R/16/3/4063

 

Stevie-Rae Blair representing Te Ao Marama (submission 98) addressed the meeting in support of their submission on the Catlins Road, Regional Heritage rate and Support to projects.

 

She advised that Te Ao Marama supports option 1 of the sealing of the Catlins Road from Haldane to Curio Bay including Slope Point Road to the first carpark and the road leading to Waipapa lighthouse.

 

Te Ao Marama also supports option 1 for the funding of the Regional Heritage rate.

 

She also advised that the Te Ao Marama supports other updates and on-goings in the Southland community and will continue to support updated sewerage systems for rural Southland towns.

 

(During the submission from Ms Blair, Councillor Duffy left the meeting at 9.06am and returned at 9.07am.)

 

Leanne Liggett representing the Southern District Health Board (submission number 158) addressed the meeting in support of their submission on the Catlins Road and other projects.

 

Ms Liggett advised that the Southern District Health Board is supportive of the Council’s initiatives and work that Southland District Council is proposing in the draft 2016/2017 Annual Plan.

 

The District Health Board will continue to recommend that a maintenance plan is developed which outlines how the Around the Mountains Cycle Trail will be funded and associated responsibilities.

 

They are also supportive of the original proposal for Te Anau Wastewater Discharge Project and would welcome the opportunity to submit on any alternative proposals.

 

The District Health Board is also supportive of repairs and maintenance to infrastructure of the Te Anau Basin water supply, Woodlands Walking track and the Winton water mains replacement.

 

Ms Liggett also advised that the District Health Board is continuing to support community water fluoridation.  It is an important public health measure in the maintenance of oral health and the prevention of tooth decay and also recommends that this is provided to the communities of Te Anau, Lumsden, Winton, Riverton and Edendale/Wyndham.

 

The District Health Board believe that further discussion is required for communities with unreticulated sewerage systems such as Waikaka.  Furthermore if reticulated systems aren’t a viable option that as a minimum engagement with property owners and occupiers would be required on how to used and maintain their wastewater disposal systems.  Another option could be to include funding for a user-pays service to clean septic tanks on a regular basis.

 

The District Health Board are also supportive of the ongoing work Council is doing in relation to the non-complying sewage plants in Tuatapere and Edendale/Wyndham.

 

(The meeting adjourned at 9.16am and reconvened at 9.24am.  All members of Council were present when the meeting reconvened.)

 

Tanith Robb, Doug Fraser and Allan Baird representing Federated Farmers (submission number 114) addressed the meeting in support of their submission on the UTR, Catlins road, Roading rate model, Rates, Fees & Charges, Cycle Trail.

 

They advised the meeting that is was surprising to find that the 2016/2017 Annual Plan was business as usual.  They believe that far from it when it is difficult times for dairy farmers and that the cloth should be cut to fit.   There needs to be a prioritisation of real needs, not nice to haves.

 

Federated Farmers have no view on the sealing of the Catlins Road including the Slope Point Road to the first carpark and the road leading to the first carpark leading to the Waipapa Point lighthouse.  However Federated Farmers are supportive of Council seeking 54% of the funding required from the New Zealand Transport Authority.   They believe that if New Zealand Transport Authority don’t provide the money, then the project should not proceed.

 

Federated Farmers would like Council to urgently address the inequity of the roading rate model by ensuring a more equitable increase in rates increases between ratepayer groups and obtain tonnage data for the commercial and industrial sectors and reallocate the roading costs each year as the data is collected.  Should updated tonnages not be able to be incorporated until next year, they recommend that Council addresses the inequity by distributing the heavy vehicle differential across primary, commercial and industrial sectors through a targeted rate.  They would also like Council to increase the UTR portion of the roading network to 20% to recognise that all ratepayers benefit from the roading network.

 

Federated Farmers would also like Council to introduce a new differential category that targets accommodation and tourist business to recover costs associated with the impact of tourism on the roading network.

 

Federated Farmers opposed the forecast rates increase for farmers and ask that Council review its proposed expenditure and cuts non-essential spending to increase rates affordability for the ratepayers.

 

Federated Farmers recognised that rural ratepayers are paying significantly more than urban residents and asks that the use of capital value-based rates are kept to a minimum.  They also ask that Council respect the promise made in the 2014/2015 Annual Plan that rates funding would be a last resort for the cycle trail and that if additional funding is required through rates then this should be a targeted rate on commercial businesses along the cycle trail.

 

Alistair Wilson representing Southland Farm Forestry Association (submission number 225) addressed the meeting in support of the submission on the Roading rate model.

 

Mr Wilson advised that the Association had no opinion on the sealing of the Catlins Road or the Regional Heritage rate.

 

He also commented that the Association is pleased that Council is to consult with stakeholders on roading issues and believe that engagement with them is a worthwhile way to leverage value from resources to protect assets.

 

Mr Wilson advised that the Association would like to see Council capture all tonnage moving on the roads with the introduction of a new roading rate model.  They believe that baleage is probably the biggest tonnage not allocated to the dairy and pastoral sectors.  Palm Kernel Expeller should also be included.

 

Mr Wilson also advised that data for Palm Kernel Expeller is available in national freight demands study and Statistic New Zealand data.

 

(The meeting adjourned for morning tea at 10.05am and reconvened at 10.32am.)  All members of Council were present when the meeting reconvened.)

 

Kevin Millard (submission number 19) addressed the meeting in support of his submission on the Catlins Road and Regional Heritage rate.

 

He advised that he was supporting option 3 to not seal any of the roads.  He asked if the road is going to be sealed at Haldane because he is a volunteer firefighter at Tokanui and attends accidents in that area.   Officers advised that the tidal section of the road is to be included in the sealing.

 

Mr Millard also advised that Catlins Road has lowered the number of tourists coming through Tokanui.

 

 

Joan Scarlett (submission number 46) addressed the meeting in support of her submission on the Beech Trees at Ivy Russell Reserve in Winton.

 

She advised that they shield the sun from her house and would like them lowered or removed.  This would enable her to install solar heating in her home.

 

Mrs Scarlett advised that she has tried on numerous occasions to resolve the issue with Council Officers and Ward Councillors and has had no luck with an official response.

 

Mrs Scarlett further advised that the reserve is a lovely space being a native reserve.  She suggested that there be information boards which tell the story of the trees/shrub names and the history of Winton.  There are also interesting spaces for the younger members of the Winton community to explore.

 

(Handout attached to the minutes as appendix 1.)

 

Janice Templeton (submission number 51) addressed the meeting in support of her submission on the Regional heritage rate.

 

She advised that she supported the Regional Heritage rate option 1 of a rate increase of $5 (incl GST) as long as the funds are still allocated to the small museums as in the past and not a larger portion going to the Southland Museum.

 

She also advised that it is timely that Southland District Council gave focus on their part of the delivery of museum services in Southland and that all of Southland needs to support all museums in the District.

 

Leanne Shaw (submission number 80) did not appear before the meeting in support of her submission on the Catlins Road and Regional Heritage rate.

 

Brian McCandless (submission number 112) addressed the meeting in support of his submission on the Around the Mountains Cycle Trail and Te Anau Wastewater project.

 

Mr McCandless advised that he had no opinion on the sealing of the Catlins Road or the Heritage rate, however he is concerned that Council has an appetite for high risk projects and that there is a need for more transparency, accountability and communication on controversial projects.

 

Rex Cockburn (submission number 159) did not appear before the meeting in support of his submission on the Cycle Trail and Te Anau Wastewater project.

 

Allan Youldon (submission number 185) addressed the meeting in support of his submission on the Around the Mountains Cycle Trail, Sealing of the Catlins Road and the Regional heritage rate.

 

Mr Youldon advised that he is convinced that the Around the Mountains Cycle Trail has had very little research on the probable use and/or advantage of the cycleway.  It starts from nowhere and ends on a lakeshore which are hardly main tourist destinations or locations with easy access or egress for cyclists.

 

He also advised that no further money should be spent on the construction or continuation of the Around the Mountain Cycle Trail.

 

Mr Youldon is not in favour of sealing the Catlins Road.  He believes that Council spends a sizeable amount of rates on roading throughout the District and that roads sealed are now reverting to unsealed as they are cheaper to maintain.

 

Mr Youldon advised that the increase in the Regional Heritage Rate should be in accordance with the 10 year plan.

 

Ray Willett (submission number 231) addressed the meeting in support of his submission on the Around the Mountains Cycle Trail, Catlins Road and Regional Heritage rate.

 

Mr Willet advised the he supports option 1 to fund the sealing of the Catlins Road including the Slope Point Road to the first carpark and the road leading to the first carpark leading to the Waipapa Point lighthouse.  He also supports option 1 of the rates increase of $5 incl GST to the Regional Heritage rate.

 

Mr Willet also advised that he had concerns over the “Chaos” at Milford Sound and he believes that it is busier now than it was 40years ago.

 

(Handout attached to the minutes as appendix 3.)

 

Ricklon Corry (submission number 140) did not appear before the meeting in support of his submission on the Catlins Road and Regional heritage rate.

 

(The meeting adjourned at 11.24am and reconvened at 12.00pm. All members of Council were present when the meeting reconvened.)

 

(The meeting adjourned for lunch at 12.00pm and reconvened at 1.02pm.  All members of Council were present when the meeting reconvened.)

 

Bronwyn Grant and Shelley Lithgow representing Gore Kids Hub Charitable Trust (submission number 173) addressed the meeting in support of their submission on the Grant Request.

 

They advised that the Gore Kids Hub had applied through the Annual Plan process for a grant to assist with the funds for the provision of a specialist playground.  They also advised that they would also be applying to the Gore District Council as part of their Annual Plan process.

 

(Handout attached to the minutes as appendix 4.)

 

Brian Mason (submission number 174) addressed the meeting in support of his submission on the Edendale Community Centre.

 

Mr Mason advised that consultation with the community has not been good on the proposal for a new Edendale Community Centre.

 

He believes that the reasons for putting the Community Centre at the Rugby Grounds is faulty because Edendale is expanding towards Wyndham and there are better sites closer to the community for a new facility.

 

Mr Mason also believes that the proposal to spend up to $850,000 is not sustainable for a town of approximately 475 people.

 

Janet Horrell (submission number 217) addressed the meeting in support of her submission on the Haast Hollyford Road.

 

Mrs Horrell advised that the Haast Hollyford Road should be a high priority item for the Council to achieve in the next five years.  She also suggested that a survey be included in the rates demands to enable the Council to get a feel for how Southlanders feel about the issue.

 

Mrs Horrell also added that if the road was built then other things would happen like bringing money in the region and would make a superb Southland.

 

Justine Parker (submission number 119) addressed the meeting in support of her submission on the Catlins Road.

 

Mrs Parker advised that she supports option 1 of sealing the Catlins Road.  She is a resident in the area and that she sees a lot of accident victims.  She believes that 90% of the accidents are caused by people driving too fast on the loose gravel road.

 

Mrs Parker requested that the road be sealed and widened and asked that the high crash zones are sealed first.  She felt that sealing shouldn’t just be for the tourists but also for the residents of the 19 farms in the area.

 

She also advised that she spends a lot of time with people who have had accidents and also the wear and tear on the locals vehicles is high due to the condition of the road.

 

Mrs Parker also asked for another toilet at Weirs Beach and also a toilet at Slope Point as she has people coming to her house looking for a toilet to use.

 

Wendy Holder (submission number 210) addressed the meeting in support of her submission on the Catlins Road and the Organisational Restructure.

 

Mrs Holder advised that she is supportive of option 3 of not sealing any of the roads in the Catlins area.  She believes that the sealing of the Catlins road is going to directly benefit the commercial (tourism) and industrial (roading and gravel) sectors and yet there is a decrease in roading rates for these areas.  She also advised that the non-dairy sector has had no increase in road usage and dairy minimal since the last rates set yet both sectors are carrying a huge increase. 

 

Mrs Holder advised that the road she lives on is in a state of consistent disrepair.  It is a high usage road as a means of a shortcut and has potholes and ruts in it.

 

Mrs Holder also advised that she objects to the increase in expenditure on employee expenses.  She commented that a restructure of an organisation usually takes place to reduce costs not increase.

 

She also commented that Southland District and Environment Southland should amalgamate and become a Unitary Authority and that would enable some better efficiencies with resource consenting.

 

 

Chief Executive – Steve Ruru, Group Manager, Community and Futures - Rex Capil and Management Accountant – Susan McNamara representing the Southland District Council Staff (submission number 218) addressed the meeting in support of their submission on the Various issues.

 

They addressed the meeting in support of the following:

·                     Additional funding for the Community and Futures Project

·                     Additional funding for expenses for the 2016/2019 Triennial Elections

·                     Adjust the 2015/2016 projects and include into the 2016/2017 Annual Plan

·                     Noting an update on project funding for the Te Anau Wastewater Consent

·                     Noting the receipt of Venture Southland forecasted financial statements for 2016/2017 and consolidate its share into the Annual Plan

 

(The meeting adjourned at 2.24pm and reconvened at 2.34pm.  All members of Council were present when the meeting reconvened.)

 

Riverton Aparima Community Board (submission number 220) did not appear before the meeting in support of their submission on the Havelock Street Kerb and Channel project.

 

Dave Wilson representing The Roading Company Ltd. (submission number 228) addressed the meeting in support of their submission on the Catlins Road and general roading.

 

Mr Wilson advised that the Company supported option 1 to fund the sealing of the Catlins Road from Haldane to Curio Bay.  He believes that the sealing will be of benefit to Southland tourism and should have been done earlier when funding was offered.

 

Mr Wilson commented that the Council needs to review the amount of renewal sealing that it is doing each year.

 

Mr Wilson encouraged Council to get the job done as it is going to take some time to complete.

 

Wendy Baker (submission number 227) addressed the meeting in support of her submission on the Around the Mountains Cycle Train, Mataura Islands War memorial, Roads, Signage, Submission, Sealing of Mersey Street in Fortrose, Dog Control, Customer Service, Stock Control and Immigrants.

 

Miss Baker praised Council for the easy to read and clear Draft Annual Plan consultation document, dog control and work to stop erosion at Fortrose.  She advised the meeting that she supports the Catlins Road sealing and also Mersey Road in Fortrose.

 

Miss Baker suggested a number of issues for Council.  These included

·                a no rates increase as there has already been too much of ratepayer money spent on the Cycle Trail

·                regular maintenance of the Mataura Island War Memorial,

·                more roadside grass mowing especially at intersections and around District Council signage

·                letters of reply to submitters more relevant to submissions with comments regarding issues raised during the oral submission process

·                reporting and education and infringements regarding dog control

·                compassion for complaints

·                more education around importance of checking fencing/gates and stock getting onto properties and the road

·                preparation of a welcome pack to new people in Southland to give to new ratepayers.

 

(Hand-out attached as appendix 5 to the minutes.)

 

(The meeting adjourned for afternoon tea at 3.05pm and reconvened at 3.27pm.  Councillor Douglas was not present when the meeting reconvened.)

 

Rachel Cooman representing CCS Disability Action (submission number 230) addressed the meeting in support of the submission on the Disability Services and Curio Bay.

 

She reinforced the comments in the submission for the provision of accessible facilities at Curio Bay and asks that the Council have the plans for the redevelopment reviewed by a Barrier Free auditor and the Disabled Community.  This would ensure that the facilities are accessible when built rather than having to do a retrofit later.

 

Ms Cooman also reinforced her submission that the inability to access facilities in the community can lead to isolation meaning that people are often unable to carry out activities of maintaining or gaining employment, shopping, attending community functions or medical appointments.  This can be an issue locally or in main centres.  There are many factors that can contribute to the problem because of the quality of footpaths, steep kerbs, inaccessible carparks, access ramps or accessible toilets.  These factors often influence a decision to leave a community.  She also commented that many of the barriers can be addressed by the Council by ensuring that planned maintenance and new facilities comply with various Standards.

 

During the submission from Rachel Cooman, Councillor Douglas returned to the meeting at 3.29pm.)

 

Christine Henderson (submission number 229) addressed the meeting in support of their submission on the Catlins Road, Regional Heritage rate and Lumsden Heritage buildings.

 

She advised that she was in support of option 1 to seal the Catlins Road because the road is an important tourist highway.   She would like to Council to apply to the Minister of Tourism for some funding for the sealing from the Tourism budget.

 

Mrs Henderson advised that she supports option 1 of the Regional Heritage Rate proposal.  She suggested that various items in museum storage could be used in displays in vacant shops in Invercargill which would create interesting displays.

 

She also advised that there was a lack of public consultation on the Four Square buildings in Lumsden.  She suggested that Council set up a working group to find creative ways for public input, funding and adaptive reuse of public and privately owned heritage buildings.

 

(Hand-out attached as appendix 6 to the minutes.)

 

 

 

Allan Marshall representing Tokanui School Board of Trustees (submission number 196) did not appear before the meeting in support of their submission on the Catlins Road.

 

 

Resolution

Moved Mayor Tong, seconded Deputy Mayor Duffy and resolved:

That the Council:

a)         Receives the report titled “Schedule of Oral Submitters for Draft Annual Plan 2016/2017” dated 30 March 2016.

 

b)         Receives the public submissions received on the Annual Plan including the eleven late submissions.

 

c)         Receives the informal feedback from Facebook as information.

 

d)         Thanks the Submitters for their attendance.

 

 

 

The meeting concluded at 4.03pm.               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON THURSDAY 7 APRIL 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


Council

20 July 2016

APPENDIX 1

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Council

20 July 2016

APPENDIX 2

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Council

20 July 2016

APPENDIX 3

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Council

20 July 2016

APPENDIX 4

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Council

20 July 2016

APPENDIX 5

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Council

20 July 2016

APPENDIX 6

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