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Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday 28 September 2016

9am

Council Chambers
15 Forth Street
Invercargill

 

Council

 

OPEN MINUTES FOR CONFIRMATION

 

 

 

TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

 

5.1       Meeting minutes of Council, 7 September 2016                                                        2

9.1       Meeting minutes of Riversdale Community Development Area Subcommittee, 25 May 2016                                                                                                                               28

9.2       Meeting minutes of Balfour Community Development Area Subcommittee, 25 May 2016                                                                                                                               33


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Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 7 September 2016 at 11.03am.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Lyall Bailey

 

 

Stuart Baird

 

 

Brian Dillon

 

 

Rodney Dobson

 

 

John Douglas

 

 

Bruce Ford

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive - Steve Ruru, Group Manager, Services and Assets – Ian Marshall, Group Manager, Environmental Services – Bruce Halligan, Group Manager – Community and Futures – Rex Capil, Group Manager, Customer Support – Trudie Hurst, Chief Financial Officer – Anne Robson, Communications Manager – Louise Pagan and Committee Advisor - Fiona Dunlop.

 


1          Apologies

 

An apology for absence was received from Councillor Macpherson and apology for lateness from Councillor Duffy.

 

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receive the apologies.

 

 

2          Leave of absence

 

There were no requests for leave of absence.

 

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4          Public Forum

 

There was no public forum.

 

 

5          Extraordinary/Urgent Items

 

Mayor Tong advised that there was a late item for the agenda.  The item was not included with the agenda as officers became aware after the agenda was circulated that an application to the Ministry for Business Innovation and Employment Regional Mid-sized Tourism Facilities Grant Fund requires a resolution from Council in support of the upgrade work on the Curio Bay Reserve.  The closing date for applications is 15 September 2016 and the issue cannot wait until the 28 September 2016 meeting of Council.

 

Moved Mayor Tong, seconded Cr Dillon and resolved:

That the
that Council agrees to consider the report “Curio Bay Proposals for Further Upgrade Work”, as a Council resolution is required to support an application to the Ministry for Business Innovation and Employment Regional Mid-sized Tourism Facilities Grant Fund and to also approve an extension to the upgrade to include an additional toilet subject to the grant being applied for.

 

The report would be considered in the public excluded part of the meeting.

 

6          Confirmation of Council Minutes

 

Resolution

Moved Cr Ford, seconded Cr Douglas and resolved:

That the minutes of the Council meeting held on 17 August 2016 be confirmed as a correct record of that meeting.

 

Reports - Policy and Strategy

 

 

7.1

Draft Cemetery Bylaw 2016 and Draft Cemetery Policy

Record No:    R/16/7/10913

 

Jenny Green – Senior Resource Management Planner – Consents and Kevin McNaught – Strategic Property Manager were in attendance for this item.

 

 

Miss Green advised that the purpose of the report was to recommend that following public consultation the adoption the draft Cemetery Bylaw 2016 and draft Cemetery Policy.

Councillors noted that after being in force for 10 years, the Cemetery Bylaw 2006 had been review by Officers and approved for public consultation. As a result of the consultation,  Officers are not recommending any amendments to the draft Cemetery Bylaw 2016 and draft Cemetery Policy on the basis of submissions received.

 

Resolution

Moved Cr Douglas, seconded Cr Keast and resolved:

That the Council:

a)         Receives the report titled “Draft Cemetery Bylaw 2016 and Draft Cemetery Policy” dated 28 August 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Determines that it is satisfied that:

(i)         The bylaw is within the scope of the specific bylaw-making powers outlined in Section 146 (b) (v) of the Local Government Act 2002; and

(ii)        The bylaw is the most appropriate and proportionate way of managing and regulating cemeteries and protecting them from damage or misuse.

e)         Adopts the attached Cemetery Bylaw 2016 with any amendments as it sees fit (attached to officers report as Attachment B).

f)          Adopts the attached Cemetery Policy with any amendments as it sees fit (attached to the officers report as Attachment C).

g)         Resolves in accordance with Section 157 of the Local Government Act 2002 that public notice be given of the making of the bylaw advising:

(i)         That the bylaw will come into force on 1 October 2016.

(ii)        That copies of the bylaw may be inspected without fee at all Council offices. 

 

 

7.2

Gambling Venue Policy and Draft TAB Venue Policy

Record No:    R/16/7/10937

 

Jenny Green – Senior Resource Management Planner – Consents and Bruce Halligan – Group Manager, Environmental Services were in attendance for this item.

 

 

Miss Green advised that the purpose of the report was that under the Gambling Act 2003 each territorial authority adopt policies regarding gaming machine venues.  The Racing Act 2003 requires that every territorial authority adopt policies regarding TAB venues.  Both of these policies must be reviewed every three years.  The report addressed the issues and options raised through the public submission process and recommends that Council adopt a revised Gambling Venue Policy which reflects amendments to the Gambling Act 2003 and adopt the draft TAB Venue Policy.

Councillors noted that the policies were introduced in 2013 for the purpose of reducing gambling harm in Southland District’s communities.  The Gambling Venue Policy and an amended draft TAB Venue Policy were publically consulted on from 30 June 2016 to 30 July 2016.

Miss Green also advised that the Gambling Venue Policy is based on a soft sinking lid approach to electronic gambling machines that allows for transfer or changes of consent in some circumstances.  A sinking lid policy allows venues to continue operating existing machines, but means no licences for new machines will be granted; and if a venue closes, the licence to have pokies can be transferred to another venue.

Councillors also noted that it is recommended that Council adopt a revised Gambling Venue Policy that reflects amendments to the Gambling Act 2003.  The amendments to the Act provide for the maximum number of gaming machines permitted to operate at the new venue at the time when the new Class 4 venue licence takes effect, is the same as the maximum number of gaming machines permitted to operate at the old venue, immediately before the licence relating to the old venue is cancelled. The TAB Venue Policy requires that any new stand-alone TAB venue complies with the provisions of the Southland District Plan.

(During discussion on the report, Councillor Duffy joined the meeting at 11.12am.)

 

Resolution

Moved Cr Paterson, seconded Cr Keast and resolved:

That the Council:

a)         Receives the report titled “Gambling Venue Policy and Draft TAB Venue Policy” dated 31 August 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Adopts the draft Gambling Venue Policy (attached to officers report as Attachment C) with the current sinking lid approach and which allows for the same number of machines to be relocated.

e)         Adopts the draft TAB Venue Policy (attached to officers report as Attachment D).

 

 

7.3

Draft Ashton Flats Roading Bylaw 2016

Record No:    R/16/7/11213

 

Ian Marshall – Group Manager Services and Assets and Jenny Green – Senior Resource Consent Planner, Consents were in attendance for this item.

 

 

Mr Marshall advised that the report presents a summary and analysis of submissions received on the draft Ashton Flats Bylaw 2016 and recommends that Council adopt the draft Ashton Flats Roading Bylaw 2016.

 

Councillors noted that the draft Ashton Flats Bylaw 2016 was introduced to control activity on Ashton Flats Road. The draft Ashton Flats Roading Bylaw 2016 was developed to protect the road and adjoining land and to protect the health and safety of the public.

 

Mr Marshall further advised that Council consulted on the draft Ashton Flats Roading Bylaw 2016 from 30 June 2016 to 30 July 2016.  Four submissions were received and oral hearings on the draft Bylaw where heard by Council at a meeting on Wednesday 17 August 2016.  Two people spoke to the meeting in support of their submissions on the draft Bylaw.

 

 

Resolution

Moved Cr Dillon, seconded Cr Bailey and resolved:

That the Council:

a)         Receives the report titled “Draft Ashton Flats Roading Bylaw 2016” dated 7 September 2016

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Considers the submissions received (Attachment A of the officers report) and made in relation to the draft Ashton Flats Roading Bylaw 2016 and as a result makes two corrections to numbering references in section 4.2 and 4.6

e)         Determines that it is satisfied that the Bylaw is within the scope of the specific bylaw-making powers outlined in Section 145 (a) and (b) of the Local Government Act 2002.

 

f)          Confirms and makes the Ashton Flats Roading Bylaw 2016 with any amendments as it sees fit (attached to officers report as Attachment B).

g)         Resolves in accordance with Section 157 of the Local Government Act 2002 that public notice be given of the making of the Bylaw advising:

(i)      That the Bylaw will come into force on 1 October 2016.

(ii)     That copies of the Bylaw may be inspected without fee at all Southland District Council offices.

 

 

7.4

Drafts Signs and Objects on Roads and Footpaths Bylaw 2016

Record No:    R/16/8/13817

 

Jenny Green – Senior Resource Consent Planner, Consents and Ian Marshall – Group Manager Services and Assets were in attendance for this item.

 

 

Miss Green advised that the purpose of the report was to recommend that Council adopt the draft Signs and Objects on Roads and Footpaths Bylaw with amendments made to reflect submissions received during the consultation period of 30 June 2016 to 30 July 2016

The meeting noted that the Council proposed the draft Signs and Objects on Roads and Footpaths Bylaw 2016 to replace the current Control of Advertising Signs Bylaw 2008 and achieve better alignment with the Southland District Plan. 

Miss Green also advised that the draft Bylaw sets out standard criteria for the placement of signs and objects on roads and footpaths and proposes a permit system.

 

Resolution

Moved Cr Dobson, seconded Cr Kremer and resolved:

That the Council:

a)         Receives the report titled “Drafts Signs and Objects on Roads and Footpaths Bylaw 2016” dated 31 August 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Determines that it is satisfied that:

(i)         The Bylaw is within the scope of the specific bylaw-making powers outlined in Section 145 (a) and (b) of the Local Government Act 2002.

e)         Confirms the content of Attachment B (attached to the officers report) “Submissions Booklet” that summarises the submissions on the proposed Signs and Objects on Roads and Footpaths Bylaw 2016. 

f)          Confirms and makes the Signs and Objects on Roads and Footpaths Bylaw 2016 with any amendments as it sees fit (attached to officers report as Attachment C).

g)         Resolves in accordance with Section 157 of the Local Government Act 2002 that public notice be given of the making of the Bylaw advising:

(i)         That the Bylaw will come into force on 1 July 2017.

(ii)        That copies of the Bylaw may be inspected without fee at all Council offices.

 

 

Reports - Operational Matters

 

 

8.1

Report to Southland District Council - re Venture Southland Allocation of Surplus to Significant Projects

Record No:    R/16/8/13482

 

Group Manager – Community and Futures, Rex Capil and Venture Southland Chief Executive – Paul Casson were in attendance for this item.

 

Mr Capil advised that Venture Southland was seeking the endorsement of Southland District Council for the allocation of $140,000 from Venture Southland’s reserves which is required in the Venture Southland Agreement 2014-2017.  Endorsement was received from the Venture Southland Joint Committee on 18 July 2016 and Invercargill City Council and Gore District Council on 2 August 2016, for a labour market position and a tourism product development role.  Each of these roles was outlined in the report before the meeting for consideration.

 

The meeting noted that for the 2015/2016 financial year, Venture Southland has reported a draft surplus of $13,000 and expected reserves of $1,010,000 and that  approximately $350,000 of this is approved and committed for various initiatives.

 

 

Resolution

Moved Cr Douglas, seconded Cr Paterson  and resolved:

That the Council:

a)         Receives the report titled “Report to Southland District Council - re Venture Southland Allocation of Surplus to Significant Projects” dated 31 August 2016.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Endorses $100,000 of the Venture Southland reserves to be directed towards employing a person to undertake a labour market role as detailed in the report and discretionary budget for promotion.

e)         Endorses $40,000 of the Venture Southland reserves to be directed towards employing a person to undertake tourism product development as detailed in the report.

 

 

8.2

Projects from 2015/2016 to be carried forward into the 2016/2017 Financial Year

Record No:    R/16/8/13728

 

Management Accountant – Susan McNamara and Chief Financial Officer – Anne Robson were in attendance for this item.

 

 

Miss McNamara advised that the purpose of the report was to inform Council of the projects approved for delivery in the 2015/2016 financial year that were not completed and to seek approval from Council to carry the projects forward into the 2016/2017 financial year. 

The meeting noted that the list attached to the officers report is not a complete list of all projects that were not completed in 2015/2016.  Some projects have been deleted, or reprogrammed to a later date as part of the Annual Plan process.

Miss McNamara also advised that every year as part of the Annual Plan/Long Term Plan process, Officers in conjunction with elected members, identify projects to be undertaken and the funding requirements to complete such work.  Due to various reasons, these projects are not always completed in the financial year for which they are budgeted to occur, and therefore need to be carried forward.

The meeting also noted that in Attachment A (of the officers report), the projects identified by staff as needing to be carried forward for the reasons identified.

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Dillon and resolved:

That the Council:

a)      Receives the report titled “Projects from 2015/2016 to be carried forward into the 2016/2017 Financial Year” dated 31 August 2016.

b)      Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)      Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Approves the projects below to be carried forward into the 2016/2017 financial year.

Category/Town

Project Name

Amount

District

Vince Boyle Collection Display

9,417

District

Review of core IT systems in Council

232,911

District

Statutory live reporting of water consents to Environment Southland

10,000

Edendale-Wyndham

Wyndham Community Housing painting

15,000

District

Minor Improvements (Guardrails and Bridges below $300,000)

430,000

Athol

Beautification upgrade

5,000

Colac Bay

New Tables and beautification

2,000

Garston

Toilet upgrade

23,000

Lumsden

Upgrade railway heritage area

25,625

Manapouri

Commemorative rock

11,990

Manapouri

Exterior Wall Cladding Upgrade on Community Centre

54,766

Mararoa Waimea

Minor road improvements particularly the sealing of unsealed roads

100,000

Ohai/Nightcaps/Wairio Water

Establishing District Metered Areas

12,471

Orepuki

Information kiosk

1,831

Orepuki

Kitchen upgrade in Community Centre

1,981

Riversdale

New street lighting

12,000

Riversdale

Sludge removal at wastewater ponds

116,986

Riverton/Aparima

Palmerston Street Beautification

8,500

Riverton/Aparima

Replacement Grandstand Facility

95,645

Riverton/Aparima

Finalisation of water scheme upgrade

40,940

Riverton/Aparima

Scheme Improvements

524,248

Stewart Island/Rakiura

Replace footpath on Main Rd from telecom phone box to The Fernery (65 m)

25,000

Stewart Island/Rakiura

development of rest area/walking track entrance Horseshoe Point Rd

40,000

Stewart Island/Rakiura

17 m long path from Golden Bay Rd to front of pavilion at Traill Park

6,000

Stewart Island/Rakiura

Additional standby generation/storage at critical wastewater station

118,468

Stewart Island/Rakiura

Oban Wastewater Oxidation pond aerator

55,000

Te Anau

Reconfigure & refurbish library building

16,575

Te Anau

Street Lighting

20,500

Te Anau

Te Anau Boat Harbour Dump Station

5,300

Te Anau

Lions Park Playground Improvements

21,054

Te Anau

Skate Park upgrade

79,500

Te Anau

Lions Park - New slide

30,000

Te Anau

Water Park - New Track

30,000

Te Anau

Flood protection of oxidation pond

622,984

Te Anau

Interim upgrade of discharge from existing Oxidation Pond

109,631

District Reserves

Curio bay upgrade of wastewater facilities

29,031

Eastern Bush

Water Supply Upgrade - Initial works

19,170

Winton

Vince Boyle Collection Display

1,750

Winton

Investigations of flooding - Meldrum Street

50,000

Winton

Levelling Plots and re-sow grass

15,000

Winton

Winton Memorial Hall - major upgrade

451,913

Winton

Wastewater treatment upgrade

469,570

Woodlands

Landscaping along Woodlands South Rd-Railway

10,000

SIESA

Fuel tanks (2x20,000L) replacement

85,000

SIESA

Fuel pumps replacement

20,000

SIESA

Smart Meters

23,254

Total

 

$4,089,011

e)      Agrees that although this matter is recognised as significant, no further community consultation is required as consultation has been undertaken as part of the 2015/2025 Long Term Plan.

 

 

8.3

Disposal of Old Blackmount Hall

Record No:    R/16/8/13276

 

Strategic Property Manager – Kevin McNaught and Group Manager – Services and Assets, Ian Marshall were in attendance for this item.

 

 

Mr McNaught advised that the purpose of the report was to consider a request from the Blackmount Amenities Committee to dispose of the old Blackmount Hall which is surplus to requirements.

The meeting noted that in September 2015, Council purchased the former Blackmount School property on behalf of the community for use as a community centre.

Mr McNaught further advised that one of the buildings acquired was the old Blackmount Hall which is surplus to requirements as the school building is now utilised as the community centre.

The meeting also noted that the Blackmount Amenities Committee have of its own initiative advertised the building for sale and have requested Council approval to the sale.

 

Resolution

Moved Cr Douglas, seconded Cr Harpur and resolved:

That the Council:

a)         Receives the report titled “Disposal of Old Blackmount Hall” dated 31 August 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Determines that the old Blackmount Hall is surplus to requirements and that it be disposed of to Simone Hargreaves and Matt Briggs for $5,000 plus GST.

 

 

8.4

Mokonui Street Stormwater Upgrade, Te Anau

Record No:    R/16/8/13467

 

Ian Marshall – Group Manager Services was in attendance for this item.

 

 

Mr Marshall advised that the purpose of the report was to consider a recommendation from the Te Anau Community Board for the proposed renewal of the existing stormwater main along Mokonui Street between Town Centre (Main Street) and number 5 Mokonui Street by replacing the existing 150 mm diameter earthenware pipeline with a 300 mm diameter PVC pipeline through a new alignment.

 

The meeting noted that the Te Anau Community Board at its 31 August 2016 meeting, considered the recommendations in the officers report and then resolved the following in relation to the Mokonui Street stormwater update:

·            Declined to recommend to Council that the Mokonui Street Stormwater Renewal project be approved for construction.

·            Declines the approval the use of funds from the local reserves, to a maximum of $70,000.00 to fund the works.

·            Requests further information be provided back to the Board based on the points outlined.

 

The points outlined by the Board were as follows:

·            Believed this project should continue to be monitored in view of the developments Real Journeys has in place in this particular area

·            Questioned who should be responsible for the total costs as Members believed that the adjacent owners such as Real Journeys should be responsible for some of the costs

·            Questioned the content of the report insofar as costings associated with the project is concerned; also timelines for the project such as starting date, completion date and who will be managing the project

·            How this projects fits in with the Council’s  Procurement Policy

·            Also questioned the possibility of a private line in the adjacent vicinity.

 

Mr Marshall further advised that as a result of the Board’s decision to not recommend to Council to approve the unbudgeted expenditure for the project, a new set of recommendations were circulated to the meeting.

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast recommendations a to c and a new d and e (as indicated) and resolved:

That the Council:

a)         Receives the report titled “Mokonui Street Stormwater Upgrade, Te Anau” dated 29 August 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Notes the decision of the Te Anau Community Board which requested the recommendation outlined in the report (trim r/16/8/13442) be set-aside and seek further information relative to this particular project.

e)         Requests that further information on the strategic priorities for stormwater improvements and renewals in Te Anau township be reported to the Council to assist Council make a decision on the proposed unbudgeted expenditure.

d)         Approves the unbudgeted expenditure for the project to proceed with use of funds from the Te Anau Stormwater Reserves Budget to an estimated $72,000.00.

e)         Delegate’s authority to Council’s Group Manager, Services and Assets to award contracts for the delivery of the project works.

 

 

8.5

Council's Water Supplies - Information on Treatment and Potential Risks

Record No:    R/16/8/13867

 

Project and Programme Manager – Bevan McKenzie and Group Manager – Services and Assets

 

Mr McKenzie advised that the purpose of the report was to advise the Councillors of the current level of treatment of the Southland District Council water supplies and the protection that the treatment offers consumers.

 

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Dobson and resolved:

That the Council:

a)         Receives the report titled “Council's Water Supplies - Information on Treatment and Potential Risks” dated 31 August 2016.

 


 

 

8.6

Management Report

Record No:    R/16/8/13923

 

Chief Executive Officer – Steve Ruru was in attendance for this item.

 

 

Resolution

Moved Cr Paterson, seconded Cr Baird and resolved:

That the Council:

a)         Receives the report titled “Management Report” dated 31 August 2016.

 

 

8.7

Building Consents and Values for July 2016

Record No:    R/16/8/12124

 

Group Manager – Environmental Services, Bruce Halligan was in attendance for this item.

 

(Chief Executive Officer - Steve Ruru left the meeting at 12.09pm.)

 

 

Resolution

Moved Cr Dobson, seconded Cr Ford and resolved:

That the Council:

a)         Receives the report titled “Building Consents and Values for July 2016” dated 07 September 2016.

 

 

Reports - Governance

 

 

9.1

Extension of Venture Southland Heads of Agreement 2014-2017

Record No:    R/16/8/13860

 

Group Manager – Community and Futures, Rex Capil was in attendance for this item.

 

 

Mr Capil advised that the purpose of the report was to seek Council approval to a proposal to extend the Venture Southland Heads of Agreement 2014-2017 through to 30 June 2018.

Councillors noted that the Venture Southland Heads of Agreement 2014-2017 is an agreement between the three owner Councils being Southland District Council, Invercargill City Council and Gore District Council.  For this change to occur, all owner Councils are required to agree to the extension.


 

 

Resolution

Moved Cr Keast, seconded Cr Kremer and resolved:

That the Council:

a)         Receives the report titled “Extension of Venture Southland Heads of Agreement 2014-2017” dated 24 August 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to the current Venture Southland Heads of Agreement 2014-2017 being extended to 30 June 2018 subject to it being reviewed by 30 June 2018.

 

 

9.2

Minutes of the Activities Performance Audit Committee Meeting dated 8 June 2016

Record No:    R/16/6/10150

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Activities Performance Audit Committee meeting held 8 June 2016 as information.

 

 

9.3

Minutes of the Activities Performance Audit Committee Meeting dated 29 June 2016

Record No:    R/16/7/11440

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Activities Performance Audit Committee meeting held 29 June 2016 as information.

 


 

 

9.4

Minutes of the Otautau Community Board Meeting dated 2 June 2016

Record No:    R/16/7/11168

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 2 June 2016 as information.

 

 

9.5

Minutes of the Riverton/Aparima Community Board Meeting dated 13 June 2016

Record No:    R/16/7/11744

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Riverton/Aparima Community Board meeting held 13 June 2016 as information.

 

 

9.6

Minutes of the Te Anau Community Board Meeting dated 10 June 2015

Record No:    R/16/7/11028

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 10 June 2015 as information.

 

 

9.7

Minutes of the Te Anau Community Board Meeting dated 22 July 2015

Record No:    R/16/7/11030

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 22 July 2015 as information.

 


 

 

9.8

Minutes of the Te Anau Community Board Meeting dated 2 September 2015

Record No:    R/16/7/11483

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 2 September 2015 as information.

 

 

9.9

Minutes of the Te Anau Community Board Meeting dated 14 October 2015

Record No:    R/16/7/11484

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 14 October 2015 as information.

 

 

9.10

Minutes of the Te Anau Community Board Meeting dated 2 December 2015

Record No:    R/16/7/11747

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 2 December 2015 as information.

 

 

9.11

Minutes of the Te Anau Community Board Meeting dated 27 January 2016

Record No:    R/16/7/11749

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 27 January 2016 as information.

 


 

 

9.12

Minutes of the Te Anau Community Board Meeting dated 2 March 2016

Record No:    R/16/7/11751

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 2 March 2016 as information.

 

 

9.13

Minutes of the Te Anau Community Board Meeting dated 13 April 2016

Record No:    R/16/7/11756

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 13 April 2016 as information.

 

 

9.14

Minutes of the Te Anau Community Board Meeting dated 25 May 2016

Record No:    R/16/7/11759

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Te Anau Community Board meeting held 25 May 2016 as information.

 

 

9.15

Minutes of the Tuatapere Community Board Meeting dated 5 July 2016

Record No:    R/16/8/13763

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 5 July 2016 as information.

 


 

 

9.16

Minutes of the Winton Community Board Meeting dated 28 April 2015

Record No:    R/16/7/10961

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 28 April 2015 as information.

 

 

9.17

Minutes of the Winton Community Board Meeting dated 20 July 2015

Record No:    R/16/7/10962

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 20 July 2015 as information.

 

 

9.18

Minutes of the Winton Community Board Meeting dated 31 August 2015

Record No:    R/16/7/10963

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 31 August 2015 as information.

 

 

9.19

Minutes of the Winton Community Board Meeting dated 23 November 2015

Record No:    R/16/7/10964

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 23 November 2015 as information.

 


 

 

9.20

Minutes of the Winton Community Board Meeting dated 12 October 2015

Record No:    R/16/7/10965

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 12 October 2015 as information.

 

 

9.21

Minutes of the Winton Community Board Meeting dated 14 December 2015

Record No:    R/16/7/10966

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 14 December 2015 as information.

 

 

9.22

Minutes of the Winton Community Board Meeting dated 7 March 2016

Record No:    R/16/7/10967

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 7 March 2016 as information.

 

 

9.23

Minutes of the Winton Community Board Meeting dated 11 April 2016

Record No:    R/16/6/8748

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 11 April 2016 as information.

 


 

 

9.24

Minutes of the Winton Community Board Meeting dated 16 May 2016

Record No:    R/16/7/10969

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Winton Community Board meeting held 16 May 2016 as information.

 

 

9.25

Minutes of the Colac Bay Community Development Area Subcommittee Meeting dated 17 March 2016

Record No:    R/16/7/11169

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Colac Bay Community Development Area Subcommittee meeting held 17 March 2016 as information.

 

 

9.26

Minutes of the Ohai Community Development Area Subcommittee Meeting dated 10 May 2016

Record No:    R/16/8/13747

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Ohai Community Development Area Subcommittee meeting held 10 May 2016 as information.

 

 

9.27

Minutes of the Orepuki Community Development Area Subcommittee Meeting dated 8 March 2016

Record No:    R/16/8/13589

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Orepuki Community Development Area Subcommittee meeting held 8 March 2016 as information.

 


 

 

9.28

Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 15 August 2016

Record No:    R/16/8/13766

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Lumsden Community Development Area Subcommittee meeting held 15 August 2016 as information.

 

 

9.29

Minutes of the Mossburn Community Development Area Subcommittee Meeting dated 25 July 2016

Record No:    R/16/8/13765

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Mossburn Community Development Area Subcommittee meeting held 25 July 2016 as information.

 

 

9.30

Minutes of the Nightcaps Community Development Area Subcommittee Meeting dated 10 May 2016

Record No:    R/16/8/13770

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Nightcaps Community Development Area Subcommittee meeting held 10 May 2016 as information.

 

 

9.31

Minutes of the Thornbury Community Development Area Subcommittee Meeting dated 10 March 2016

Record No:    R/16/7/11170

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Thornbury Community Development Area Subcommittee meeting held 10 March 2016 as information.

 


 

 

9.32

Minutes of the Riverton Harbour Subcommittee Meeting dated 9 May 2016

Record No:    R/16/8/13745

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Riverton Harbour Subcommittee meeting held 9 May 2016 as information.

 

 

9.33

Minutes of the Ohai Railway Fund Committee Meeting dated 19 October 2015

Record No:    R/16/8/13748

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Ohai Railway Fund Committee meeting held 19 October 2015 as information.

 

 

9.34

Minutes of the Ohai Railway Fund Committee Meeting dated 19 October 2015

Record No:    R/16/8/13754

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Ohai Railway Fund Committee meeting held 19 October 2015 as information.

 

 

9.35

Minutes of the Ohai Railway Fund Committee Meeting dated 9 May 2016

Record No:    R/16/8/13749

 

 

 

Resolution

Moved Cr Bailey, seconded Cr Ford and resolved:

That Council receives the minutes of the Ohai Railway Fund Committee meeting held 9 May 2016 as information.

 


 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Douglas, seconded Cr Harpur and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Public Excluded Minutes of the Activities Performance Audit Committee Meeting dated 8 June 2016

C10.2 Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 13 June 2016

C10.3 Public Excluded Minutes of the Winton Community Board Meeting dated 28 April 2015

C10.4 Public Excluded Minutes of the Winton Community Board Meeting dated 23 November 2015

C10.5 Public Excluded Minutes of the Te Anau Community Board Meeting dated 2 December 2015

C10.6 Public Excluded Minutes of the Te Anau Community Board Meeting dated 27 January 2016

C10.7 Public Excluded Minutes of the Te Anau Community Board Meeting dated 2 March 2016

C10.8 Public Excluded Minutes of the Te Anau Community Board Meeting dated 13 April 2016

C10.9 Public Excluded Minutes of the Te Anau Community Board Meeting dated 25 May 2016

C10.10 Public Excluded Minutes of the Tuatapere Community Board Meeting dated 5 July 2016

C10.11 Curio Bay Proposals for Further Upgrade Work

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Public Excluded Minutes of the Activities Performance Audit Committee Meeting dated 8 June 2016

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 13 June 2016

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Winton Community Board Meeting dated 28 April 2015

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Winton Community Board Meeting dated 23 November 2015

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Te Anau Community Board Meeting dated 2 December 2015

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Te Anau Community Board Meeting dated 27 January 2016

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Te Anau Community Board Meeting dated 2 March 2016

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Te Anau Community Board Meeting dated 13 April 2016

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Te Anau Community Board Meeting dated 25 May 2016

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Tuatapere Community Board Meeting dated 5 July 2016

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Curio Bay Proposals for Further Upgrade Work

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive, Group Manager - Services and Assets, Group Manager - Environmental Services, Group Manager - Community and Futures, Chief Information Officer, Group Manager Customer Support, People and Capability Manager, Communications Manager, Committee Advisor, Strategic Property Manager and Management Accountant be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Public Excluded Minutes of the Activities Performance Audit Committee Meeting dated 8 June 2016, C10.2 Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 13 June 2016, C10.3 Public Excluded Minutes of the Winton Community Board Meeting dated 28 April 2015, C10.4 Public Excluded Minutes of the Winton Community Board Meeting dated 23 November 2015, C10.5 Public Excluded Minutes of the Te Anau Community Board Meeting dated 2 December 2015, C10.6 Public Excluded Minutes of the Te Anau Community Board Meeting dated 27 January 2016, C10.7 Public Excluded Minutes of the Te Anau Community Board Meeting dated 2 March 2016, C10.8 Public Excluded Minutes of the Te Anau Community Board Meeting dated 13 April 2016, C10.9 Public Excluded Minutes of the Te Anau Community Board Meeting dated 25 May 2016 and C10.10 Public Excluded Minutes of the Tuatapere Community Board Meeting dated 5 July 2016 and C10.11 Curio Bay Proposals for Further Upgrade Work.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 12.13pm.

 

(The meeting adjourned at 12.32pm and reconvened at 1.15pm.)

 

(Mayor Tong, Councillors Bailey, Dillon, Dobson, Douglas, Duffy, Ford, Harpur, Keast, Kremer and Paterson were present when the meeting reconvened.)

 

(The Chief Executive Officer returned to the meeting and Chief Information Officer joined the meeting at 1.15pm.)

 

(Venture Southland – Group Manager Tourism and Community joined the meeting at 1.15pm.)

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded 1.26pm.                   CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 7 SEPTEMBER 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Riversdale Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Riversdale Community Development Area Subcommittee held in the Riversdale Community Centre on Wednesday, 25 May 2016 at 6pm.

 

present

 

Chairperson

Paul Langford

 

Deputy Chairperson

Colin Elder

 

Members

Richard Clarkson

 

 

Barry O'Connor

 

 

 

 

Daryl Will

 

 

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Engineer

Community Partnership Leader

Bruce Miller

 

Kelly Tagg

 

 

PUBLIC GALLERY Adam Roberts

 

 

 


1          Apologies

 

Moved Member Elder, seconded Member Clarkson and resolved;

 

That the apologies for non-attendance lodged by Member Horrell and Councillor Dillon be accepted.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There were no persons seeking speaking rights in Public Forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 Resolution

Moved Member Clarkson, seconded Member O’Connor

That the minutes of Riversdale Community Development Area Subcommittee meeting held on 24 February 2016, be confirmed.

 

Reports

 

7.1

Action Sheet - Riversdale CDA

Record No:    R/16/5/7189

The Action sheet was circulated for Members information.

Issues arising included the following;

  • The upgrade of the public toilets will be completed by the end of June.
  • The Keeping of Animals Bylaw will be reviewed later this year.

 

 

 

Resolution

Moved Member Clarkson, seconded Chairman Langford

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Action Sheet - Riversdale CDA” dated 16 May 2016.

 

b)         Notes the responses from staff on the action sheet.

 

 

7.2

Works and Finance Report to Riversdale Community Development Area Subcommittee for the period ended 30 April 2016

Record No:    R/16/5/6455

Works and Finance report to Riversdale Community Development Area Subcommittee for the period ended 30 April 2016, was tabled.

Issues noted by the subcommittee included;

  • Inorganic collection subsidy still to be received
  • The footpath section to be replaced will be completed today.
  • Blue reflectors have been sourced for marking the township fire hydrants and working with the local fire brigade to install them.
  • 3 new street lights to be installed once the locations have been received.

 

 

 

Resolution

Moved Member Will, seconded Chairman Langford

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Riversdale Community Development Area Subcommittee for the period ended 30 April 2016” dated 16 May 2016.

 

 

7.3

Bylaw Review Process

Record No:    R/16/4/5208

Report by T Dytor (Policy Analyst) outlining that in 2016, the Cemetery Bylaw 2006, the Keeping of Animals, Poultry and Bees Bylaw 2010, and the Control of Advertising Signs Bylaw 2008 will be reviewed. 

 

Ms Dytor outlined the approach that will be taken  to consultation and review.

 

The subcommittee noted the submission period is 9 to 30 June 2016 and that community views will be considered during formal consultation and during pre-consultation engagement.

 

Ms Dytor added that Community Development Area Subcommittees are asked to make submissions during the consultation period and individual members can engage during pre-consultation sessions in May.

 

 

 

Resolution

Moved Chairman Langford, seconded Member Clarkson

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Bylaw Review Process” dated 12 April 2016.

 

 

 

 

 

7.4

Draft Unmanned Aerial Vehicles Policy

Record No:    R/16/4/5657

Re rt Report by T Dytor (Policy Analyst) outlining the draft Use of Unmanned Aerial Vehicles Policy, was tabled.

In her report Ms Dytor advised that under new rules introduced by the Civil Aviation Authority (CAA), Council can grant or decline consent for the use of Unmanned Aerial Vehicles (UAVs) on property that it owns or controls. The draft Unmanned Aerial Vehicle Policy sets a framework to allow Council to do this.

Ms Dytor advised a recommendation is sought from the subcommittee regarding local areas that should be considered for restriction or prohibition of unmanned aerial vehicle use.

In discussing the report members considered areas that could be affected by the use of unmanned vehicles.

 

 

 

Resolution

Moved Chairman Langford, seconded Member Elder

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Draft Unmanned Aerial Vehicles Policy” dated 16 May 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Advised that it considers there are no local areas that should be considered as restricted or prohibited areas for the use of unmanned aerial vehicles.

 

7.5

Community Partnership Leader - Overview of role

Record No:    R/16/5/6281

The Community Partnership Leader – Overview of Role report prepared by the

Community Partnership Leader Mrs Kelly Tagg, was tabled.

 

Mrs Kelly Tagg (Community Partnership Leader, Northern and Western Southland)

provided an update to the CDA on the newly established Community Partnership

Leader positions and the role they will have in the community going forward.

 

 

Resolution

Moved Member Will, seconded Member O’Connor

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Community Partnership Leader - Overview of role” dated 2 May 2016.

 

8.0       Updates

 

8.1       Chairperson’s Report

 

The Chairman, Paul Langford, reported on matters with which he has been involved since the subcommittee’s last meeting.

 

·      Installation of new flags and removal

·      Meetings with Council Staff

·      Greenwaste site has been tidied

·      Chairman’s meeting in Invercargill

 

 

8.2     Councillor’s Report

 

          Councillor Dillon was absent from the meeting, hence no Councillor’s report.           

 

 

 

 

 The meeting concluded at

7.10pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riversdale Community Development Area Subcommittee HELD ON 25 MAY 2016

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Balfour Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Balfour Community Development Area Subcommittee held in the Balfour Hall on Wednesday, 25 May 2016 at 8pm.

 

present

 

Chairperson

Ruby Baird

 

Deputy Chairperson

John Turner

 

Members

Darryl Black

 

 

Stephen  Black

 

 

Reg Dawson

 

 

Paul Eaton

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Engineer

Community Partnership Leader

Bruce Miller

 

Kelly Tagg

 

 

PUBLIC GALLERY   Hannah Blakely

 


1          Apologies

 

Moved Member Eaton, seconded Member Turner and resolved;

 

That the apology for non-attendance lodged by Councillor Dillon be accepted.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Moved Member Dawson, seconded Member D Black

and resolved that the subcommittee go into Public Forum to allow members of the public to speak.

 

Mrs H Blakely addressed the meeting on an update of the Balfour Plunket issues which included the following;

 

·         Southland Times requesting information on the Balfour Plunket rooms being sold, which at present they are not.

·         Balfour Plunket operates on fundraising.

·         The rooms are in need of an upgrade and are very cold.

·         The Committee are researching different options for leasing or selling of the rooms if required.

·         Option of moving in with the Balfour Playcentre being investigated.

·         The building belongs to Northern Southland Plunket and soon will be owned by Southland Plunket.

·         Council are now paying for the use of our toilet for public use which has eased our financial pressures.

 

The Chairman expressed appreciation to Mrs Blakely for her attendance at the meeting and presentation to the subcommittee.

 

Moved Member Turner, seconded Member D Black

and resolved that the Public Forum be closed and the subcommittee return to the formal meeting.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

Resolution

Moved Member Dawson, seconded Member Turner

That the minutes of Balfour Community Development Area Subcommittee meeting held on 24 February 2016, be confirmed.

Reports

 

7.1

Action Sheet - Balfour CDA

Record No:    R/16/5/7184

The Action sheet was circulated for Members information.

Issues arising included the following;

  • Railway Shed letters being produced by Canvart, Lumsden
  • Large tree in the Balfour park has been removed and used for firewood.
  • Lighting project for the Anzac Memorial options are being investigated.
  • Seven township rubbish bins need replacing. A district order will be placed as many township are in need of new bins. Southroads will install once received.

 

 

 

Resolution

Moved Member Eaton, seconded Member Turner

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Action Sheet - Balfour CDA” dated 16 May 2016.

 

b)         Notes the responses from staff on the action sheet.

 

 

7.2

Works and Finance Report to Balfour Community Development Area Subcommittee for the period ended 30 April 2016

Record No:    R/16/5/6460

Works and Finance report to Balfour Community Development Area Subcommittee for the period ended 30 April 2016, was tabled.

Issues noted by the subcommittee included;

  • The stop sign and the 50km sign at the Balfour School have been reported to the Safe Systems Roading Engineer.
  • Broken accessway at 81 Queen Street will be investigated.

 

 

 

Resolution

Moved Member Eaton, seconded Member S Black

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Balfour Community Development Area Subcommittee for the period ended 30 April 2016” dated 16 May 2016.

 

 

7.3

Bylaw Review Process

Record No:    R/16/4/5179

Report by T Dytor (Policy Analyst) outlining that in 2016, the Cemetery Bylaw 2006, the Keeping of Animals, Poultry and Bees Bylaw 2010, and the Control of Advertising Signs Bylaw 2008 will be reviewed. 

Ms Dytor outlined the approach that will be taken  to consultation and review.

 

The subcommittee noted the submission period is 9 to 30 June 2016 and that community views will be considered during formal consultation and during pre-consultation engagement.

 

Ms Dytor added that Community Development Area Subcommittees are asked to make submissions during the consultation period and individual members can engage during pre-consultation sessions in May.

 

 

 

Resolution

Moved Member S Black, seconded Member Turner

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Bylaw Review Process” dated 12 April 2016.

 

7.4

Draft Unmanned Aerial Vehicles Policy

Record No:    R/16/4/5638

RepoReport by T Dytor (Policy Analyst) outlining the draft Use of Unmanned Aerial Vehicles Policy, was tabled.

In her report Ms Dytor advised that under new rules introduced by the Civil Aviation Authority (CAA), Council can grant or decline consent for the use of Unmanned Aerial Vehicles (UAVs) on property that it owns or controls. The draft Unmanned Aerial Vehicle Policy sets a framework to allow Council to do this.

Ms Dytor advised a recommendation is sought from the subcommittee regarding local areas that should be considered for restriction or prohibition of unmanned aerial vehicle use.

In discussing the report members considered areas that could be affected by the use of unmanned vehicles.

 

 

 

Resolution

Moved Chairman Baird, seconded Member Turner

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Draft Unmanned Aerial Vehicles Policy” dated 18 April 2016.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Advised that it considers there are no local areas that should be considered as restricted or prohibited areas for the use of unmanned aerial vehicles.

 

7.5

Balfour Plunket Rooms and Public Toilets Investigation

Record No:    R/16/5/6642

Report by Steven Watson (Community Development Planner) outlining his findings of an investigation into the relationship between the Balfour Plunket Society and the Balfour CDA/Southland District Council in respect to the Balfour Plunket Rooms, was tabled.

The subcommittee noted that the land and buildings are registered to the Royal New Zealand Plunket Society and that the toilets have always been available for public use and are serviced and maintained by the Southland District Council.

 

 

 

Resolution

Moved Chairman Baird, seconded Member Eaton

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Balfour Plunket Rooms and Public Toilets Investigation” dated 9 May 2016.

 

 

7.6

Community Partnership Leader - Overview of role

Record No:    R/16/5/6280

The Community Partnership Leader – Overview of Role report prepared by the

Community Partnership Leader Mrs Kelly Tagg, was tabled.

 

Mrs Kelly Tagg (Community Partnership Leader, Northern and Western Southland)

provided an update to the CDA on the newly established Community Partnership

Leader positions and the role they will have in the community going forward.

 

 

 

Resolution

Moved S Black, seconded Member Eaton

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Community Partnership Leader - Overview of role” dated 2 May 2016.

 

 

8.0       Updates

 

8.1       Chairperson’s Report

 

The Chairman, Ruby Baird, reported on matters with which she has been involved since the subcommittee’s last meeting.

 

·         Chairs meeting in Invercargill

·         Health and Safety

·         Spraying Issues

·         Untidy section in the township

·         Monument at Recreation Grounds

 

 

8.2     Local Liaison Person’s Report

 

          Water Supply -  Member Eaton advised that water line plans through private properties needs update and is being investigated.

 

          Cemetery – Member Dawson advised that a new information Kiosk is being investigated.

         

 

8.3       Councillor’s Report

 

            Councillor Dillon was absent from the meeting, hence no Councillor’s report.

 

 

 

 

 The meeting concluded at

9.40pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Balfour Community Development Area Subcommittee HELD ON 25 MAY 2016

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................