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Lumsden Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the SDC Office, Lumsden on Monday, 3 October 2016 at 6pm.

 

present

 

Chairperson

Robin Scott

 

 

Evan Hankey

 

 

Gary Maclean

 

 

Chris Palmer

 

 

Colin Walker

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Team Leader Community Engineer

Manager, Environment Health

Community Partnership Leader

Community Development Planner, Venture Southland

Ray Hamilton

 

 

Michael Sarfaiti

 

Kelly Tagg

 

Steven Watson

 

 

PUBLIC GALLERY  Greg Tither 

                                      Brian Ross


Lumsden Community Development Area Subcommittee

03 October 2016

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1          Apologies

 

 Moved Member Walker, seconded Member Maclean and resolved;

 

That the apology for non-attendance lodged by Member Blakemore be accepted.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Moved Member Maclean, seconded Member Palmer

and resolved that the subcommittee go into Public Forum to allow members of the public to speak.

 

Mr G Tither expressed his objection to the proposed Market days to be held every Sunday in Lumsden around the railway precinct.

 

Issues raised included:

 

·         Stall holders can set up with little costs, selling produce, meat, bakery, deli etc all of which is available in Lumsden now.

·         Hugh disadvantage for registered businesses in Lumsden with the associated costs of running a business.

·         Closure of three rural Four Square supermarkets

·         Fully support the freedom campers who do support the local businesses.

·         Who is going to benefit from this market proposal?

·         Fully support one off gala days and stalls at this site as this is good for the community.

·         Letter of objection has been lodged against the proposal via the resource consent process.

 

The Chairman informed Mr Tither that the resource consent for the market day is in the very early stages and that a report will come to the CDA for comment in the near future.

 

Mr B Ross expressed his concerns regarding the freedom camping in the railway precinct in Lumsden.

 

Issues raised included;

 

·         Has the CDA had an informal meeting regarding the freedom camping

·         Letter from the CDA in June said that Mr Ross would be informed of any outcomes from the workshop.

·         Conflict of interest with the railway display and freedom camping.

·         Objection to the tents and washing visible from the motels.

 

The Chairman informed Mr Ross that the CDA has just had a workshop and the subcommittee is still deciding on the best options to make the freedom campers less visible and that the CDA has appointed a warden whom they are working with at present to decide on a job description.

 

Mr M Sarfaiti (Manager Environment Health) advised the meeting that the freedom camping is at present still a trial and that if a change to the bylaw is required, Council will consult with the public at this time.

 

The Chairman expressed appreciation to Mr Tither and Mr Ross for their attendance at the meeting and presentations to the subcommittee.

 

Moved Member Walker, seconded Member Maclean

and resolved that the Public Forum be closed and the subcommittee return to the formal meeting.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

Resolution

Moved Member Walker, seconded Member Palmer

That the minutes of Lumsden Community Development Area Subcommittee, meeting held on 15 August 2016, be confirmed.

 

Reports

 

7.1

Lumsden CDA  Action Sheet 3 October 2016

Record No:         R/16/9/15743

The Action sheet was circulated for Members information.

Issues arising included the following;

·         Southroads have completed the installation of the new play equipment.

·         Investigations are continuing into the various options for the street flags.

·         Cemetery kerb and channelling project is nearly complete.

 

 

 

Resolution

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Lumsden CDA  Action Sheet 3 October 2016” dated 23 September 2016.

 

b)         Notes the responses from staff on the action sheet.

 

 

 

 

 

7.2

Works and Finance Report to Lumsden Community Development Area Subcommittee for the period ended 31 August 2016

Record No:         R/16/9/14672

Works and Finance report to Lumsden Community Development Area Subcommittee for the period ended 31 August 2016, was tabled.

Issues noted by the subcommittee included;

·         Meadow Street drainage completed cost was $37K.

·         Working with Mr Drummond re the freedom camping warden position.

·         Landscape Architect  is a present investigating options to make the tents at the freedom camping site less visible.

 

Chairman Scott advised that the neighbours to the tent area object to a fence being installed along the front of the trees.

 

Mr R Hamilton (Team Leader Community Engineers) advised the subcommittee that the quote from Southroads for the cemetery project was accepted. The quote was very competitive and there would not of been any value in compiling tender documents and requesting 3 quotes. Southroads are using Fulton Hogan to complete the sealing and Allan Contracting to complete the kerb and channel, and these suppliers would be the other source of quotes.

 

 

 

Resolution

Moved Member Walker, seconded Member Palmer

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Lumsden Community Development Area Subcommittee for the period ended 31 August 2016” dated 22 September 2016.

 

 

7.3

Financial Report to Lumsden Community Board for the year ended 30 June 2016

Record No:         R/16/8/12314

Financial Report for the period ended 30 June 2016 prepared by Bruce Miller, Community Engineer, was tabled.

The subcommittee noted the reasons for significant budget variances. These included;

Operating Costs

No internal work scheme costs were incurred, the budget was to do with the cycle trail and heritage area.

Street Works

These costs to complete Meadow Street drainage was allocated to roading contractor maintenance.

Refuse Collection

Extra spending on bins was due to the holiday period, (not Freedom Camping related costs).

The subcommittee noted a detailed project list which gave Members the status of projects that were planned for 2015/2016.

 

 

 

Resolution

Moved Member Maclean, seconded Member Palmer

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Financial Report to Lumsden Community Board for the year ended 30 June 2016” dated 26 September 2016.

 

 

8.0     Updates

 

8.1     Chairperson’s Report

 

The Chairman, Rob Scott, reported on matters with which he has been involved since the subcommittee’s last meeting.

 

·      Cluster meeting for Mararoa Waimea Ward held in Lumsden recently

·      Lumsden Heritage Trust has obtained another railway carriage and it will be installed this week.

·      Freedom Camping issues; questioner’s for feedback from campers and residents will be circulated.

·      Recreation Ground lease issues; need for a meeting of all interested parties to be organised.

·      Swimming pool committee changes.

 

 

8.2     Venture Southland

 

Mr S Watson, (Community Development Planner, Venture Southland) reported on matters with which he has been involved with. These included;

 

·         Assistance with applications for funding round which closed on 30 September 2016

·         Northern Southland Resource Centre Cycling Event

·         Mossburn kiosk

·         Town maps

·         Heritage Trust carriage

·         Lumsden Senior Citizens funding application

·         Riversdale Golf Club

·         Quotes for Trellis fence materials from Member Palmer for the freedom camping tent area.

 

8.3     Councillor’s Report

 

          Councillor Douglas was absent from the meeting, hence no report.

 

 

 

 

 

The meeting concluded at

8.15pm                                                           CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 3 OCTOBER 2016

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................