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Balfour Community Development Area Subcommittee

UNCONFIRMED

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Balfour Community Development Area Subcommittee held in the Balfour Hall, Queen Street, Balfour on Wednesday, 23 November 2016 at 8pm.

 

 

present

 

Chairperson

Ruby Baird

 

Deputy Chairperson

John Turner

 

Members

Reg Dawson

 

 

Paul Eaton

 

 

 

Councillor

 

 

Brian Dillon

 

 

IN ATTENDANCE

 

Committee Advisor

Community Engineer

Rose Knowles

Bruce Miller

 

Community Partnership Leader

Kelly Tagg

 

 

PUBLIC GALLERY   A Roberts (Riversdale Police)


Balfour Community Development Area Subcommittee

23 November 2016

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1          Apologies

 

There were no apologies.

 

2          Leave of absence

 

No requests for leave of absence had been received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

Resolution

Moved Member Eaton, seconded Member Turner

That the minutes of Balfour Community Development Area Subcommittee meeting, held on 24 August 2016, be confirmed.

 

Reports

 

7.1

Balfour CDA Action Sheet 23 November 2016

Record No:         R/16/11/19070

The Action sheet was circulated for Members information.

Issues arising included the following:

·         Austin Brothers to complete the lighting project for the Anzac Memorial.

 

·         New rubbish bins have arrived and Southroads will install them.

 

·         Supply and installation for Christmas Lights quote of $7927.77.

 

 

 

Resolution

Moved Chairman Baird, seconded Member Dawson

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Balfour CDA Action Sheet 23 November 2016” dated 18 November 2016.

 

b)         Approves the quote of $7927.77 for the installation and supply of Christmas Lights for the township.

 

7.2

Works and Finance Report to Balfour Community Development Area Subcommittee for the period ended 31 October 2016

Record No:         R/16/10/16911

Works and Finance report to Balfour Community Development Area Subcommittee for the period ended 31 October 2016, was tabled.

 

 

 

Resolution

Moved Member Turner, seconded Member Eaton

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Balfour Community Development Area Subcommittee for the period ended 31 October 2016” dated 16 November 2016.

 

 

 

7.3

Financial Report to Balfour Community Development Area Subcommittee for the year ended 30 June 2016

Record No:         R/16/8/12463

Financial report for the period ended 30 June 2016 prepared by Bruce Miller, Community Engineer, was tabled.

The subcommittee noted the reasons for significant budget variances. These included;

Stormwater

No costs have been charged by Environment Southland for monitoring this year. 
The surplus funds have been transferred to the separate stormwater reserve. 

Beautification

All budgets were underspent due to reduced moving, spraying and gardening costs.

 

Resolution

Moved Member Turner, seconded Member Eaton

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Financial Report to Balfour Community Development Area Subcommittee for the year ended 30 June 2016” dated 1 November 2016.

 

7.4

Annual Plan 2017/2018 - Confirmation of Budgets

Record No:         R/16/10/17852

Report B Miller (Community Engineer) providing an overview of the forecasted services for the Balfour Community Development Area Subcommittee in 2017/2018, was tabled.   

The Subcommittee noted it includes any variations from what was forecasted in year three of the 10 Year Plan 2015-2025.

  The Subcommittee also noted that the Southland District Council has streamlined its 2017/2018 Annual Plan process and as a result the Subcommittee is only required to review the estimates for significant changes.  In addition, consideration should be given to funding any significant changes from reserves where appropriate.

The Subcommittee was advised that the draft estimates will be incorporated into the Council’s Draft Annual Plan.  If consultation is required, this will occur in February 2017 and March 2017.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2017/2018 will be used to set rates for the year beginning 1 July 2017.

 

 

 

Resolution

Moved Member Eaton, seconded Member Dawson

That the Balfour Community Development Area Subcommittee:

a)      Receives the report titled “Annual Plan 2017/2018 Confirmation of Budgets” dated 16 November 2016.

b)      Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)      Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Approves variations in the Balfour Community Development Area Subcommittee budgets from year three of the 10 Year Plan.

e)      Budgets for the year commencing 1 July 2017 be adopted for inclusion in the Council’s Draft Annual Plan subject to the amendment that there be no increase with the rate remaining at $20,806.

f)       Requests the levy of the following rates and charges (including GST) for the year commencing 1 July 2017 based on the approved budgets in (e) above.

Rate Description                                                         Rate (GST Incl)

CDA Rate                                                                       $20,806

 

 

7.5

Recently adopted Bylaws and Policies

Record No:         R/16/9/16019

Report by R Rout (Policy Analyst), notifying the Subcommittee of bylaws and policies which have been adopted by Southland District Council, was tabled.

 

Resolution

Moved Member Turner, seconded Member Dawson

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Recently adopted Bylaws and Policies” dated 28 September 2016.

b)         Notes that the Cemetery Management Policy, the Cemetery Bylaw 2016, the Ashton Flats Roading Bylaw, and the Gambling Venue and TAB Venue policies came into effect on 1 October 2016.

c)         Notes that the Signs and Objects on Roads and Footpaths Bylaw 2016 will come into effect on 1 July 2017.

 

 

8.0     Updates

 

8.1     Chairperson’s Report

 

The Chairperson, Ruby Baird, reported on matters with which she has been involved since the subcommittee’s last meeting.

 

·      Northern cluster meeting in Lumsden

·      Untidy properties in township

·      MP Todd Barclay visit

 

 

8.2     Local Liaison Person’s Report

 

          Hall

 

Chairman Baird advised that a new floor is to be installed in the bar.

 

          Cemetery

 

Member Dawson advised that new information Kiosk is being built with the costs for the project being funded by the Balfour Lions.

 

Water Supply

 

Member Eaton advised that there is a new structure for the Lumsden/Balfour Water Supply Subcommittee and that there will be no subcommittee meetings.  An invitation to a luncheon in Invercargill has been received where we will advised of the new structure.

 

 

8.3     Councillor’s Report

 

          Councillor Dillon reported on matters from the District Council table. These included;

 

·         Two new Councillors

·         Re structure of Committees

·         Council Tour

·         Launch of SWORD

·         Regional Transport Committee

 

 

 

The meeting concluded at 9.40pm                The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

 

                                                                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Balfour Community Development Area Subcommittee HELD ON 23 NOVEMBER 2016

 

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 

 

 

CHIEF EXECUTIVE OFFICER:……………………