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Manapouri Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Manapouri Community Development Area Subcommittee held in the Manapouri Motor Inn, 68 Cathedral Drive, Manapouri on Tuesday, 15 November 2016 at 9.30am.

 

 

 

present

 

Chairperson

Allan Youldon

 

Deputy Chairperson

Shirley Mouat

 

Members

Alister Burgess

 

 

Margaret Gerken

 

 

Raymund Haanen

 

 

Lynette Pearson

 

Councillor

Ebel  Kremer

 

 

IN ATTENDANCE

 

Committee Advisor

Jenny Labruyere

 

Community Partnership Leader

Simon Moran

 

Group Manager Community & Futures

Rex Capil

 

Community Engineer

Nick Lewis

 

 

PUBLIC GALLERY

 

I Barnes, J Murrell, A Pearce, R Shaw, C Sheard.

 

 


Manapouri Community Development Area Subcommittee

15 November 2016

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1          Apologies

           

An apology for lateness was lodged by Member Haanen (9.45am).

 

Moved Chairperson Youldon, seconded Deputy Chairperson Mouat and resolved:

That the Manapouri Community Development Area Subcommittee accept the apology for lateness lodged by Member Haanen.

           

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Moved Chairperson Youldon, seconded Deputy Chairperson Mouat and resolved that the Manapouri Community Development Area Subcommittee go into public forum to allow members of the public to speak.

 R Shaw

 

Mrs Shaw tabled a Paper on behalf of Fiordland Sewerage Options Inc updating the subcommittee on the Society’s progress towards test holes findings from the existing ponds such work at the Society’s own cost, and that Fiordland Sewerage Options believe it is up to Council to continue with further investigations.

 

Mrs Shaw  advised that Fiordland Sewerage Options Inc are not prepared to support any decision to irrigate with a centre pivot irrigation system at the consented Kepler site and would withdraw from discussions if that method was adopted.

 

Councillor Kremer clarified that Council is committed to considering all alternative options currently on the table.

 

Mrs Shaw also raised the matter of the view shaft in front of Murrell’s property requesting any clearing considered to be kept within the Foreshore Management Plan. 

 

Mrs Shaw thanked Council for its responsible attitude towards not clearing of recently illegally felled trees on the Foreshore.

 

I Barnes – Weedbusters Report

 

·        Spraying mowing and scrub clearing of Chilean Fire bush recently taken place on the Foreshore and a rock bund has been placed near the BBQ area.

·        Further mowing & spraying to take place along far end of Fraser’s Beach road.

·        Te Anau Scouting group have taken part in a clean-up day during conservation week.

 

Mrs Barnes made mention of the availability of Government funding for infrastructure support in the tourism area suggesting an application could be made to assist with funding an upgrade of the Pearl Harbour toilets.

 

Mrs Barnes also suggested the removal of some negative signage in the Manapouri area as she believed these are not a good look for the community of Manapouri.

 

J Murrell

 

·        Made reference to photographs at the “Guest House” from some 13 years earlier and the viewing shaft he believes require maintenance in accordance with the Foreshore Management Plan.

·        Thanked the Manapouri Community Development Area Subcommittee for the inclusion of extra car parking adjacent the shop.

 

C Sheard

 

·        Mrs Sheard referred to the poor quality of negative signage in on private sections near the outskirts of the township.

·        Supported the clearing of the foreshore viewing shafts in line with the Foreshore Management Plan.

 

Moved Deputy Chairperson Mouat, seconded Member Pearson and resolved that the  Manapouri Community Development Area Subcommittee moves out of public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6          Confirmation of Minutes

 

Resolution

Moved Chairperson Youldon, seconded Member Haanen  

Resolved the Manapouri Community Development Area Subcommittee confirms the minutes of the meeting held on 16 August 2016.

 

Reports

 

7.1

Action Sheet

Record No:         R/16/11/18349

 

The report on the Action Sheet was tabled.  Issues noted by the subcommittee included;

 

Signage

 

·        The Community Engineer to arrange an informal meeting to progress a concept design which is to include “Avoid Fatigue”, “Welcome to Manapouri” and it be noted that symbols desired for such signage.

 

·        Members agreed a new “Welcome” sign be designed to replace the old eight symbol sign

·        New visual signage at the Commemorative Rock has been installed and once a minor adjustment is made this project is complete.

Turbine

 

The turbine donated by Meridian Energy has been installed with a concrete pad and ramp to be installed to complete this project

 

Members requested a letter of thanks be sent to both Meridian and Mr John Twiddle for the donation and work involved to achieve a result for this project.

 

Playground Equipment

 

Members agreed for staff to provide timelines for equipment and materials to progress this project.

 

Walking Tracks

 

Members were advised of a Department of Conservation brochure that is currently available identifying the walking tracks in the area, and that members are prepared to distribute in appropriate locations around Manapouri to assist in advising public of the whereabouts of such tracks.

 

 

Resolution

Moved Chairperson Youldon, seconded Member Gerken  

That the Manapouri Community Development Area Subcommittee:

a)         Receives the report titled “Action Sheet” dated 9 November 2016.

 

 

 

7.2

Works and Finance Report to Manapouri Community Development Area Subcommittee for the period ended 30 September 2016

Record No:         R/16/10/16847

 

Works and Finance report for the period ended 30 September 2016 for the Manapouri Community Development Area Subcommittee, prepared by N Lewis (Community Engineer), was tabled.

 

It was noted that a number of items outlined in the report were discussed as part of the action sheet.  Other issues of note reported included;

 

·        The Manapouri sign by the Memorial Rock has been installed.

·        The trees around the Pearl Harbour toilets and the Old Coach Road track have been assessed by an Arborists from a Health & Safety risk point of view.  It was agreed works as recommended from this report be progressively undertaken.

·        Southland District Council and Real Journeys are working together to make minor improvements for pedestrians at the Pearl Harbour terminal area.

·         Planning and conception for the Turbine Runner placement adjacent the Memorial Rock area is ongoing including discussions with Meridian for aid to this project.

·         Members enquired as to the possibility of an otta seal on the car parking alongside the Memorial Rock area.   The Community Engineer advised that otta seal would not be appropriate for this area an alternative sealing type would be considered when and if the parking area is ever to be sealed.

 

Resolution

Moved Deputy Chairperson Mouat, seconded Member Burgess  

That the Manapouri Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Manapouri Community Development Area Subcommittee for the period ended 30 September 2016” dated 26 October 2016.

 

 

7.3

Financial Report to Manapouri Community Development Area for the year ended 30 June 2016

Record No:         R/16/9/15686

 

Report by N Lewis (Community Engineer) on the Financial Report to Manapouri Community Development Area Subcommittee for the year ended 30 June 2016, was tabled.

 

Mr Lewis outlined to the subcommittee the reasons for significant budget variances, these included;

Administration

·                  Small underspend as rentals were charged to Operating Costs.

            Operating Costs

·                  Rental Income was lower than budgeted.  General Projects were $3,141 below budget. Overall $780 was transferred to General Reserves over what was budgeted.

Street Works

·                  Minor underspend in Maintenance General against budget.

Refuse Collection

Small underspend resulting in $485 to Reserves

Stormwater

·                  No resource consents, monitoring, network management or maintenance spent for the year resulting in a $7,161 surplus transferred to reserves.

Beautification

·                  Small underspend of $277 in gardening for the year.

Frasers Beach

·                  Small routine works underspends, plus project works not completed resulting in $870 transferred to reserves.  $15K development contributions for the Commemorative Rock Project also be transferred on the completion of the project.

Village Green

·                  Maintenance equipment budget overspent following re-barking of playground and repairs to equipment resulting in $2091 coming from reserves.

Swimming Pool

·                  Lower insurance costs resulting in an increase to reserves transfer.

Cathedral Drive

·                  Lower mowing costs than budgeted for.

Hall

·                  Additional income through grants which was not budgeted.

 

Resolution

Moved Cr Kremer, seconded Member Burgess  

That the Manapouri Community Development Area Subcommittee:

a)         Receives the report titled “Financial Report to Manapouri Community Development Area for the year ended 30 June 2016” dated 21 October 2016.

 

 

7.4

Recently Adopted Bylaws and Policies

Record No:         R/16/9/16027

 

Report by R Rout (Policy Analyst), notifying the Subcommittee of bylaws and policies which have been adopted by Southland District Council, was tabled.

 

 

Resolution

Moved Chairperson Youldon, seconded Member Haanen  

That the Manapouri Community Development Area Subcommittee:

a)         Receives the report titled “Recently adopted Bylaws and Policies” dated 29 September 2016.

b)         Notes that the Cemetery Management Policy, the Cemetery Bylaw 2016, the Ashton Flats Roading Bylaw, and the Gambling Venue and TAB Venue policies came into effect on 1 October 2016.

c)         Notes that the Signs and Objects on Roads and Footpaths Bylaw 2016 will come into effect on 1 July 2017.

 

 

 

7.5

Annual Plan 2017/2018 - Confirmation of Budgets

Record No:         R/16/10/17628

 

Report by N Lewis (Community Engineer), providing an overview of the forecasted services for the Manapouri Community Development Area Subcommittee in 2017/2018, was tabled. 

The subcommittee was informed the report includes any variations from what was forecasted in year three of the 10 Year Plan 2015-2025.

2       The subcommittee noted Council has streamlined its 2017/2018 Annual Plan process and as a result the subcommittee is only required to review the estimates for significant changes. In addition, consideration has to be given to funding any significant changes from reserves where appropriate.

3       The subcommittee was advised that the draft estimates will be incorporated into the Council’s Draft Annual Plan.  If consultation is required, this will occur in February 2017 and March 2017.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2017/2018 will be used to set rates for the year beginning 1 July 2017.

In discussing the report members agreed the following budgets be included;

·        Set aside $30,000 from Frasers Beach Reserve for Foreshore Viewing Shafts maintenance for 17/18

·        Set aside $25,000 from General Reserves for playground equipment

·        Set aside $15,000 from Frasers Beach Reserve to enlarge carparking at the northern end of Fraser’s Beach

·        Increase operating costs in General Reserves from $5,000 to $10,000

·        Set aside $15,000 from General Reserves to Te Anau Manapouri Cycle Trail

·        Include $200 Hall Bond fee in Fees and Charges 17/18

 

 

 

 

Resolution

Moved Chairperson Youldon, seconded Deputy Chairperson Mouat  

That the Manapouri Community Development Area Subcommittee:

a)      Receives the report titled “Annual Plan 2017/2018 Confirmation of Budgets” dated 7 November 2016.

b)      Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)      Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Approves variations in the Manapouri Community Development Area Subcommittee estimates from year three of the 10 Year Plan.as agreed to at this meeting.

e)      Budgets for the year commencing 1 July 2017 be adopted for inclusion in the Council’s Draft Annual Plan including;

·         setting aside $30,000 from Frasers Beach Reserve for Foreshore Viewing Shafts maintenance for 17/18

·         setting aside $25,000 from General Reserves for playground equipment

·         setting aside $15,000 from Frasers Beach Reserve to enlarge carparking at the northern end of Fraser’s Beach

·         Increase operating cost in General Reserves from $5,000 to $10,000

·         setting aside $15,000 from General Reserves to Te Anau Manapouri Cycle Trail

·         Include $200 Hall Bond fee in Fees and Charges 17/18

 

f)       Requests the levy of the following rates and charges (including GST) for the year commencing 1 July 2017 based on the approved budgets in (e) above.

Rate Description                                                                   Rate (GST Incl)

CDA Rate                                                                                            $75,610

Hall Rate                                                                                             $11,057

g)      Requests the setting of the hall fees and charges (including GST) for the year commencing 1 July 2017, as outlined in the Report, for inclusion in the 2017/2018 Annual Plan.

h)      Identifies the key highlights for the local area a as follows;

 

·   Frasers Beach north end car parking enlargement

·   Playground Equipment

·   Te Anau Manapouri Trails Trust donation

 

 

7.6

Liaison Persons

Record No:         R/16/11/18350

 

Hall

 Member Haanen reported on the following;

 

·        Materials currently being arranged  for Hall upgrade

·        New Custodian has role has been filled

·        New soap dispensers and sanitisers have been installed in the toilets

 

Swimming Pool

 

·        Opening for the summer season is 1 November 2016

·        Increased seasons ticket holder fees to $80.00

·        $8,000 raised for the pool from the “Battle of the Lakes” event.

 

 

7.7

Chairperson’s Report

 

Chairman, A Youldon reported on matters with which he has been involved since the subcommittee’s last meeting, these included;

 

·        Thanked Members and staff for the extra information and work involved in completing the information signage at the rock

·        New Hall Custodian on three month trial

·        Commented on the installation of the turbine feature

·        Trees unlawfully cut down in the Frasers Beach reserve area

·        Mentioned a suggested bridge across the Waiau river to the start of the circle track would require private funding and any submission in regard to this project would need to be submitted during the National Park Management Plan review process.

 

 

7.8

Councillors Report

Record No:         R/16/11/18356

 

Cr Kremer reported on the following from the Council table;

 

·        Elections, inductions and inaugural meeting has taken place with the next meeting to identify Committees and leadership of groups

·        Revamp of Committee structure and format for the new triennium

·        Council induction tour of the District

 

 

 

 

 

The meeting concluded at 12.10pm              CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manapouri Community Development Area Subcommittee HELD ON  15 NOVEMBER 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 

 

AUTHENTICATED BY CHIEF EXECUTIVE: …………………………………....