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Mossburn Community Development Area Subcommittee

UNCONFIRMED

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Mossburn Community Development Area Subcommittee held in the Mossburn Fire Station,, 45 Devon Street,, Mossburn on Monday, 21 November 2016 at 6.30pm.

 

present

 

Chairperson

Jim Guyton

 

Deputy Chairperson

Ged Newlands

 

Members

Lance Hellewell

 

 

Alister Macdonald

 

 

John MacKenzie

 

 

 

Councillor

Bruce Taylor

 

John Douglas

 

 

 

IN ATTENDANCE

 

Committee Advisor

Community Engineer

Rose Knowles

Bruce Miller

 

Financial Accountant

Rob Tweedie

 

 

PUBLIC GALLERY   Peter Robinson & Josh Webb (NZTA)

 


Mossburn Community Development Area Subcommittee

21 November 2016

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1          Apologies

 

There were no apologies

 

2          Leave of absence

 

There were no leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Moved Member MacKenzie, seconded Member Macdonald

and resolved that the subcommittee go into Public Forum to allow members of the public to speak.

 

Mr Peter Robinson and Mr Josh Webb (NZTA) updated the subcommittee on roading issues which included:

 

·         Network management

·         Maintenance contract

·         Quality control

·         Resealing

·         Highways Maintenance Safety 

·         Conditions of Southland roads

·         Signs for the tourists

·         Issues at Frankton

 

Moved Councillor Douglas, seconded Member Newlands

and resolved that  the Public Forum be closed and the subcommittee return to the formal meeting.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

Resolution

Moved Member Taylor, seconded Member Macdonald

That the minutes of Mossburn Community Development Area Subcommittee meeting, held on 25 July 2016, be confirmed.

 

Reports

 

7.1

Mossburn Community Development Area Subcommittee Action Sheet 21 November 2016

Record No:         R/16/11/18193

 

Resolution

Moved Councillor Douglas, seconded Member MacKenzie

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Mossburn Community Development Area Subcommittee Action Sheet 21 November 2016

b)         Notes the responses from staff on the action sheet.

 

 

7.2

Works and Finance Report to Mossburn Community Development Area Subcommittee for the period ended 31 October 2016

Record No:         R/16/10/16868

Works and Finance report to Mossburn Community Development Area Subcommittee for the period ended 31 October 2016, was tabled.

Issues noted by the subcommittee included;

·         Drainage issues

·         Sussex Street has been added to the seal program for 2017-18

·         Information Kiosk progressing

 

 

 

Resolution

Moved Member Macdonald, seconded Member Newlands

That the Mossburn Community Development Area Subcommittee:

a)    Receives the report titled “Works and Finance Report to Mossburn Community Development Area Subcommittee for the period ended 31 October 2016” dated 14 November 2016.

 

 

7.3

Financial Report to Mossburn Community Development Area Subcommittee for the year ended 30 June 2016

Record No:         R/16/8/12483

Financial Report for the period ended 30 June 2016 prepared by Bruce Miller, Community Engineer, was tabled.

The subcommittee noted the reasons for significant budget variances. These included;

Operating

Donation to the Mossburn Community Facility Inc for hall floor flooding repairs was charged to general projects resulting in an overspend of $3,300.

 

Streetworks

Footpath installation project at Devon Street adjacent to Recreation Ground was carried forward from previous year.  Expenditure over budget by $5,145 mainly due to refuse collection cost for collection of white ware and organic waste.

 

Playground

Replacement of wooden border around playground with concrete kerbing.

 

 

 

Resolution

Moved Member Taylor, seconded Member Newlands

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Financial Report to Mossburn Community Development Area Subcommittee for the year ended 30 June 2016” dated 7 November 2016.

 

7.4

Annual Plan 2017/2018 - Confirmation of Budgets

Record No:         R/16/10/17744

 

Report B Miller (Community Engineer) providing an overview of the forecasted services for the Mossburn Community Development Area Subcommittee in 2017/2018, was tabled.   

The Subcommittee noted it includes any variations from what was forecasted in year three of the 10 Year Plan 2015-2025.

  The Subcommittee also noted that the Southland District Council has streamlined its 2017/2018 Annual Plan process and as a result the Subcommittee is only required to review the estimates for significant changes.  In addition, consideration should be given to funding any significant changes from reserves where appropriate.

The Subcommittee was advised that the draft estimates will be incorporated into the Council’s Draft Annual Plan.  If consultation is required, this will occur in February 2017 and March 2017.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2017/2018 will be used to set rates for the year beginning 1 July 2017.1        

 

 

 

Resolution

That the Mossburn Community Development Area Subcommittee:

a)      Receives the report titled “Annual Plan 2017/2018 Confirmation of Budgets” dated 13 November 2016.

b)      Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)      Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Approves variations in the Mossburn Community Development Area Subcommittee estimates from year three of the 10 Year Plan.

e)      Budgets for the year commencing 1 July 2017 be adopted for inclusion in the Council’s Draft Annual Plan subject to the amendment of the 11.39% increase in rates being funded from 5.5% rates with the remaining from Reserves.

f)       Requests the levy of the following rates and charges (including GST) for the year commencing 1 July 2017 based on the approved budgets in (e) above.

Rate Description                           Rate (GST Incl)

CDA Rate                                                                                              $42,020

 

 

7.5

Recently adopted Bylaws and Policies

Record No:         R/16/9/16028

Report by R Rout (Policy Analyst), notifying the Subcommittee of bylaws and policies which have been adopted by Southland District Council, was tabled.

 

 

 

Resolution

Moved Member Newlands, seconded Member Taylor

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Recently adopted Bylaws and Policies” dated 29 September 2016.

b)         Notes that the Cemetery Management Policy, the Cemetery Bylaw 2016, the Ashton Flats Roading Bylaw, and the Gambling Venue and TAB Venue policies came into effect on 1 October 2016.

c)         Notes that the Signs and Objects on Roads and Footpaths Bylaw 2016 will come into effect on 1 July 2017.

 

 

8.0     Updates

 

8.1     Chairperson’s Report

 

The Chairman, Jim Guyton, reported on matters with which he has been involved since the subcommittee’s last meeting.

 

·         Community Facilities meeting

·         Upgrading of the stag with the Mossburn Lions

·         Trimming around Scarlet Oaks at reserve

 

 

8.3     Councillor’s Report

 

          Councillor Douglas reported on matters from the District Council table. These included;

 

·         Council Tour

·         Colac Bay Foreshore road

·         Disbanded Lumsden/Balfour Water Supply Subcommittee

·         Cycle trail update

·         Manapouri Airport

·         Te Anau Wastewater update

·         Down river dash bike ride

·         Closure of the Silver Ferns Venison plant.

 

 

The meeting concluded at 8.40pm          The Chairperson thanked Members for their  attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE MOSSBURN Community Development Area Subcommittee HELD ON 21 NOVEMBER 2016.

 

 

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 

 

CHIEF EXECUTIVE OFFICER:……………………