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Riversdale Community Development Area Subcommittee

UNCONFIRMED

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Riversdale Community Development Area Subcommittee held in the Riversdale Community Centre, Lumsden/Riversdale Hwy, Riversdale on Wednesday, 23 November 2016 at 6pm.

 

 

 

present

 

Chairperson

Paul Langford

 

 

 

 

Members

Richard Clarkson

 

 

Rohan Horrell

 

 

Barry O'Connor

D Will (arrived 7pm)

 

 

Councillor

 

Brian Dillon

 

 

IN ATTENDANCE

 

Committee Advisor

Community Engineer

Rose Knowles

Bruce Miller

 

Community Partnership Leader

Kelly Tagg

 


Riversdale Community Development Area Subcommittee

23 November 2016

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1          Apologies

 

Moved Councillor Dillon, seconded Member O’Connor

 

That the apologies for non-attendance lodged by Members Elder be accepted.

 

2          Leave of absence

 

No requests for leave of absence had been received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

Resolution

Moved Member Horrell, seconded Member O’Connor

That the minutes of Riversdale Community Development Area Subcommittee meeting held on 24 August 2016, be confirmed.

 

Reports

 

7.1

Riversdale CDA Action Sheet 23 November 2016

Record No:         R/16/11/19055

The Action sheet was circulated for Members information.

Issues arising included the following:

·         Quotes to extend the walkway along York Road yet to be received

 

·         Awaiting one more quote for the fencing project of the village green.

 

·         Keeping of Animals Bylaw was approved at the Council meeting.

 

 

 

Resolution

Moved Chairman Langford, seconded Councillor Dillon

That the Riversdale Community Development Area Subcommittee:

a)    Receives the report titled “Riversdale CDA Action Sheet 23 November 2016” dated 18 November 2016.

 

 

b)         Approves that the Riversdale Community Development Area Subcommittee apply for a dispensation to keep horses in the township as per the bylaw passed by Council.

 

 

7.2

Works and Finance Report to Riversdale Community Development Area Subcommittee for the period ended 31 October 2016

Record No:         R/16/10/16881

Works and Finance report to Riversdale Community Development Area Subcommittee for the period ended 31 October 2016, was tabled.

Issues noted by the subcommittee included;

·         Streetlights project now completed

·         Public toilet project now completed

·         Funding from the Community Trust Southland has been actioned and will show under street works budget as Walking Track maintenance.

·         Mowing issues outside the township boundary have been discussed with the contractor.

 

 

 

Resolution

Moved Chairman Langford, seconded Member Horrell

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Riversdale Community Development Area Subcommittee for the period ended 31 October 2016” dated 16 November 2016.

 

 

7.3

Financial Report to Riversdale Community Development Area Subcommittee for the year ended 30 June 2016

Record No:         R/16/8/12494

Financial report for the period ended 30 June 2016 prepared by Bruce Miller, Community Engineer, was tabled.

The subcommittee noted the reasons for significant budget variances. These included;

Operating

1          Full budget not required this financial year.

Streetworks

2          Refuse collection costs exceeded budget by $5,214 mainly due to white ware and organic waste.

Stormwater

3          No costs have been charged by Environment Southland for monitoring this year. 
The surplus funds have been transferred to the separate stormwater reserve.

 

Beautification

4          L  Level of service for gardening not required this financial year.

 

Resolution

Moved Chairman Langford, seconded Member Clarkson

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Financial Report to Riversdale Community Development Area Subcommittee for the year ended 30 June 2016” dated 1 November 2016.

 

7.4

Annual Plan 2017/2018 - Confirmation of Budgets

Record No:         R/16/10/17856

Report B Miller (Community Engineer) providing an overview of the forecasted services for the Riversdale Community Development Area Subcommittee in 2017/2018, was tabled.   

The Subcommittee noted it includes any variations from what was forecasted in year three of the 10 Year Plan 2015-2025.

  The Subcommittee also noted that the Southland District Council has streamlined its 2017/2018 Annual Plan process and as a result the Subcommittee is only required to review the estimates for significant changes.  In addition, consideration should be given to funding any significant changes from reserves where appropriate.

The Subcommittee was advised that the draft estimates will be incorporated into the Council’s Draft Annual Plan.  If consultation is required, this will occur in February 2017 and March 2017.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2017/2018 will be used to set rates for the year beginning 1 July 2017.

 

 

 

Resolution

Moved Chairman Langford, seconded Member Horrell

That the Riversdale Community Development Area Subcommittee:

a)      Receives the report titled “Annual Plan 2017/2018 Confirmation of Budgets” dated 16 November 2016.

b)      Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)      Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Approves variations in the Riversdale Community Development Area Subcommittee estimates from year three of the 10 Year Plan.

e)      Budgets for the year commencing 1 July 2017 be adopted for inclusion in the Council’s Draft Annual Plan.

f)       Requests the levy of the following rates and charges (including GST) for the year commencing 1 July 2017 based on the approved budgets in (e) above.

Rate Description                            Rate (GST Incl)

CDA Rate                                            $40,677

 

 

7.5

Recently adopted Bylaws and Policies

Record No:         R/16/9/16032

Report by R Rout (Policy Analyst, notifying the Subcommittee of bylaws and polices which have been adopted by Southland District Council, was tabled.

 

 

 

Resolution

Moved Member Will, seconded Chairman Langford.

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Recently adopted Bylaws and Policies” dated 29 September 2016.

b)         Notes that the Cemetery Management Policy, the Cemetery Bylaw 2016, the Ashton Flats Roading Bylaw, and the Gambling Venue and TAB Venue policies came into effect on 1 October 2016.

c)         Notes that the Signs and Objects on Roads and Footpaths Bylaw 2016 will come into effect on 1 July 2017.

 

 

8.0     Updates

 

 8.1    Chairperson’s Report

 

The Chairman, Paul Langford, reported on matters with which he has been involved since the subcommittee’s last meeting.

 

·      Northern cluster meeting in Lumsden

·      Animal Bylaw issues

·      Animal Bylaw issues

·      Greenwaste site tidy up

·      Trees removal on York Road

 

 

 8.2    Councillor’s Report

 

          Councillor Dillon reported on matters from the District Council table. These included;

         

·         Two new Councillors

·         Re structure of Committees

·         Council Tour

·         Launch of SWORD

·         Regional Transport Committee

 

 

The meeting concluded at 7.45pm.          The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

                                                                 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riversdale Community Development Area Subcommittee HELD ON 23 NOVEMBER 2016

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 

 

 

CHIEF EXECUTIVE OFFICER:……………………