sdclogo

 

 

Lumsden Community Development Area Subcommittee

UNCONFIRMED

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the SDC Office, Lumsden on Monday, 5 December 2016 at 6.30pm.

 

 

present

 

Chairperson

Robin Scott

 

Deputy Chairperson

Karen Blakemore

 

Members

Evan Hankey

 

 

Gary Maclean

 

 

Chris Palmer

 

 

 

Councillor

Colin Walker

 

John Douglas

 

 

IN ATTENDANCE

 

Committee Advisor

Community Engineer

Rose Knowles

Bruce Miller

 

Community Partnership Leader

Kelly Tagg

 

 

PUBLIC GALLERY   Brian Ross

 

 


Lumsden Community Development Area Subcommittee

05 December 2016

sdclogo

 

1          Apologies

 

There were no apologies.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Moved Member Blakemore, seconded Member Maclean

and resolved that the subcommittee go into Public Forum to allow members of the public to speak.

 

Mr B Ross expressed his concerns regarding the freedom camping in the railway precinct in Lumsden.  Issues raised included;

 

·         Freedom camping survey issues

·         Survey not the way to work out issues caused by the camping

·         Toilet paper in driveway of motels

·         When will there be a public consultation meeting?

 

The Chairman expressed appreciation to Mr Ross for his attendance at the meeting and advised that a public newsletter on freedom camping will be delivered this week to all residents.

 

Moved Member Palmer, seconded Member Maclean

and resolved that  the Public Forum be closed and the subcommittee return to the formal meeting.

 

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

Resolution

Moved Member Walker, seconded Chairman Scott

That the minutes of Lumsden Community Development Area Subcommittee meeting held on 3 October 2016, be confirmed.

 

Reports

 

7.1

Works and Finance Report to Lumsden Community Development Area Subcommittee for the period ended 31 October 2016

Record No:         R/16/10/16897

Works and Finance report to Lumsden Community Development Area Subcommittee for the period ended 31 October 2016, was tabled.

Issues noted by the subcommittee included;

·         New playground equipment has been installed by Southroads

·         Cemetery project is now completed.

·         Unable to obtain flags for this Christmas

 

 

 

Resolution

Moved Member Maclean, seconded Member Walker

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Works and Finance Report to Lumsden Community Development Area Subcommittee for the period ended 31 October 2016” dated 21 November 2016.

 

 

7.2

Annual Plan 2017/2018 - Confirmation of Budgets

Record No:         R/16/10/17900

 

Report B Miller (Community Engineer) providing an overview of the forecasted services for the Lumsden Community Development Area Subcommittee in 2017/2018, was tabled.   

The Subcommittee noted it includes any variations from what was forecasted in year three of the 10 Year Plan 2015-2025.

  The Subcommittee also noted that the Southland District Council has streamlined its 2017/2018 Annual Plan process and as a result the Subcommittee is only required to review the estimates for significant changes.  In addition, consideration should be given to funding any significant changes from reserves where appropriate.

The Subcommittee was advised that the draft estimates will be incorporated into the Council’s Draft Annual Plan.  If consultation is required, this will occur in February 2017 and March 2017.  Once the plan is finalised (and subject to any changes resulting from submissions), the estimates shown for 2017/2018 will be used to set rates for the year beginning 1 July 2017.

 

 

Resolution

Moved Member Hankey, seconded Member Maclean

That the Lumsden Community Development Area Subcommittee:

a)      Receives the report titled “Annual Plan 2017/2018 Confirmation of Budgets” dated 30 November 2016.

b)      Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

 

 

c)      Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)      Approves variations in the Lumsden Community Development Area Subcommittee budgets from year three of the 10 Year Plan.

e)      Budgets for the year commencing 1 July 2017 be adopted for inclusion in the Council’s Draft Annual Plan.

f)       Requests the levy of the following rates and charges (including GST) for the year commencing 1 July 2017 based on the approved budgets in (e) above.

Rate Description                                   Rate (GST Incl)

Lumsden CDA Rate                                  $112,450

Lumsden Hall Rate                                    $12,142

g)      Requests the setting of the hall fees and charges (including GST) for the year commencing 1 July 2017, as attached in Appendix 3, for inclusion in the 2017/2018 Annual Plan.

 

 

7.3

Lumsden Lions Club - Request for CDA to purchase BBQ

Record No:         R/16/11/19230

Report by K Tagg (Community Partnership Leader), advising the subcommittee of a request from the Lumsden Lions Club for the Lumsden CDA to purchase a BBQ for public use in the reserve, was tabled.

 

 

 

Resolution

Moved Chairman Scott, seconded Member Blakemore

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Lumsden Lions Club - Request for CDA to purchase BBQ” dated 29 November 2016.

 

b)         Supports this project but is unable to provide funding assistance and this time.

 

 

 

 

 

 

 

7.4

Event Sign

Record No:         R/16/11/19453

Report by K Tagg (Community Partnership Leader), advising the subcommittee of a request from the Northern Southland Community Resource Centre Charitable Trust to explore the option of installing “event signage” at the north and south entrances of the Lumsden township, was tabled.

 

 

 

Recommendation

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Event Sign” dated 28 November 2016.

 

b)         Supports this project and approves the Community Partnership Leader investigating options and funding for event signage at the three entrances to the town.

 

 

 

7.5

Recently adopted Bylaws and Policies

Record No:         R/16/9/16026

 

Report by R Rout (Policy Analyst), notifying the Subcommittee of bylaws and policies which have been adopted by Southland District Council, was tabled.

 

 

Resolution

Moved Member Blakemore, seconded Chairman Scott

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Recently adopted Bylaws and Policies” dated 29 September 2016.

 

b)         Notes that the Cemetery Management Policy, the Cemetery Bylaw 2016, the Ashton Flats Roading Bylaw, and the Gambling Venue and TAB Venue policies came into effect on 1 October 2016.

 

c)         Notes that the Signs and Objects on Roads and Footpaths Bylaw 2016 will come into effect on 1 July 2017.

 

 

8.0     Updates

 

8.1     Chairperson’s Report

 

The Chairman, Rob Scott, reported on matters with which he has been involved since the subcommittee’s last meeting.

 

·      Recreation Ground lease issues

·      Swimming pool update

·      Freedom Camping survey

·      Emergency Management person for Lumsden township required.

 

Member C Palmer volunteered to be the Emergency Management person for Lumsden. Committee advisor will notify Emergency Management.

 

8.2     Committee Reports

 

Information Centre - Member Palmer advised that the Five Finger Crafts members are concerned about the security of the items in the Museum part of the building.

 

Hall – Member Hankey advised that a locked storage unit needs to be installed to home the projector.

 

Committee Advisor will contact the property department re the storage.

 

 

8.3     Councillor’s Report

 

          Councillor Douglas reported on matters from the District Council table. These included;

 

·         Council Tour

·         Colac Bay Foreshore road

·         Disbanded Lumsden/Balfour Water Supply Subcommittee

·         Cycle trail update

·         Manapouri Airport

·         Te Anau Wastewater update

·         Down river dash bike ride

 

 

 

 

The meeting concluded at 9pm.     The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

                                                         CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 5 DECEMBER 2016.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................