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Riverton/Aparima Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Riverton/Aparima Community Board held in the SDC Office, Riverton, 117 Palmerston Street, Riverton on Monday, 20 February 2017 at 5.30pm.

 

present

 

Chairperson

Blair Stewart

 

Deputy Chairperson

Jan Breayley

 

Members

Neil Linscott

 

 

Corey Mennell

 

 

Graeme Stuart

 

 

Andrew Wilson

 

Councillor

Nick Perham

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Riverton/Aparima Community Board

20 February 2017

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1          Apologies

 

There were no apologies received.

 

7.1

Making and Attesting of Members' Declarations

Record No:         R/17/2/2245

 

Board Member Elect Corey Mennell was called forward to make his declaration to be a member of the Riverton/Aparima Community Board.

 

Member Mennell proceeded to sign the declaration which was counter signed by Councillor Perham.

 

 

Resolution

Moved Chairperson Stewart, seconded Member Breayley  and resolved:

That the Riverton/Aparima Community Board:

a)         Receives the report titled “Making and Attesting of Members' Declarations” dated 9 February 2017.

 

b)         Notes that the Councillor Perham has received and witnessed the declaration of Community Board Member Mennell.

 

The Committee Advisor presented Member Mennell with a memorandum from the Chief Executive Officer.  The memorandum covered the general explanation that the is required to be given to Elected Members when they have made their declarations to be a Community Board member.

 

The memo also included the reports on the General Explanation, Terms of Reference, Standing Orders and Elected Members Code of Conduct that were considered and agreed to by the Community Board at their meeting on Monday, 24 November 2016.

 

2          Leave of absence

 

There were no requests for leave of absence received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4        Public Forum

 

Moved Chairperson Stewart, seconded Member Linscott and resolved:

 

That the Riverton/Aparima Community Board go into public forum to allow members of the public to speak.

 

Josh Webb - (Maintenance Contract Manager-Southland for Highways South)

 

Mr Webb addressed the meeting advising of a new contract in place with New Zealand Transport Agency (NZTA) and hoped to attend Board meetings on a more regular basis to update on NZTA activities.

Mr Webb provided an update on maintenance to be undertaken to both the Riverton bridge and the overbridge advising in terms of asset management the focus is on using the limited funding available to maintain the condition of the asset to ensure maximum life of the structure.

 

Mr Webb responded to a query regarding a possible repaint of the bridge advising there is less emphasis on maintaining the visual appearance of structures as there is not a good return on investment.

 

Members questioned Mr Webb on issues relating to road maintenance and possible reseal of the Riverton’s Palmerston Street.

 

Mr Webb responded that due to limited funds these matters are prioritised for action, he added there are no immediate plans for a reseal of the main street.

 

The Chair expressed appreciation to Mr Webb for his attendance at the meeting and presentation to the Board

 

Moved Chairperson Stewart, seconded Member Breayley and resolved:

 

That the Riverton/Aparima Community Board moves out of public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Linscott, seconded Member Breayley  and resolved:

Confirms the minutes of Riverton/Aparima Community Board, held on 24 November 2016.

 

Reports

 


7.2

Council Report

Record No:         R/17/1/1758.

 

Simon Moran (Community Partnership Leader) presented this report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mr Moran informed the report highlighted various issues of interest.  Particular highlights were the upcoming research to be undertaken on Council Services across the District to ensure that the Council has an understanding of what the customers want and how they choose to interact. 

 

Mr Moran advised Leadership Planning and Goal setting workshops are to be run throughout the District for Community Boards and CDA’s during April 2017.  Mr Moran explained the workshops are intended to help each Community Board/CDA develop a Community Leadership Plan outlining the goals and strategic priorities that they have for their communities in the current triennium and beyond.

 

The Board noted the leadership and goal setting workshop that is scheduled for Monday, 11 April 2017 at the Tuatapere Town and Country Club includes attendance from the members of the Tuatapere Community Board, Thornbury, Colac Bay and Orepuki Community Development Area Subcommittees.

 

Mr Moran advised in regards to the finance report income and expenditure are on track year to date and there are several capital expenditure projects forecast for this financial year which include the grandstand facility replacement, new BBQ area at the Taramea Bay, streetlight renewal and various streetworks.

 

The Chair expressed concern at the lack of information relating to progress of major projects in Riverton within this report.

 

Mr Moran responded that a project list which included information on progress of all projects including timelines and financial information matters is to be forwarded to Members by the Community Engineers.

 

 

Resolution

Moved Member Linscott, seconded Chairperson Stewart  and resolved:

That the Riverton/Aparima Community Board:

a)         Receives the report titled “Council Report” dated 14 February 2017.

 

7.3

Southland Internet and Mobile Services - Information update for Riverton/ Aparima Community Board

Record No:         R/17/2/2106

 

Simon Moran (Community Partnership Leader) presented this report.

 

Mr Moran advised Venture Southland is advocating for improved internet and mobile services for Southland’s rural communities.

 

Mr Moran explained the process (determined by the Ministry of Business Innovation and Employment) and the achievements from March 2015 to date.

 

Members noted Riverton West will receive fibre at some point between July 2017 and December 2024 – the announcement on the exact roll out date is expected to be made by the end of April 2017, with maps of the exact areas covered to be released at that time.

 

 

Resolution

Moved Member Linscott, seconded Member Stuart  and resolved:

That the Riverton/Aparima Community Board:

a)         Receives the report titled “Southland Internet and Mobile Services - Information update for Riverton/ Aparima Community Board” dated 7 February 2017.

 

 

8.1

Chairperson's Report

 

The Chairman, Member Stewart, reported on activities with which he has been involved since the Board’s last meeting.  These included;

×          Attendance at Aparima College end of year prize giving

×          Recent tour of the Township with Contractor Phil Bevan regarding spraying of gorse and broom within the area

×          Proposed meeting with Mr Nicol Horrell, Chief Executive, Environment Southland

The Chair requested a response from staff on the following issues. These being;

×          Request for letter of explanation from SouthRoads regarding the delay in recent maintenance work required at the Taramea (Howells Point ) toilets

×          Request for regular update on progress of the Riverton water supply intake

×          Progress of the request received from Dean Williams offer to paint a mural in the skate park bowl

×          Request from Mr Charlie Ireland to name the garden adjacent his property in Towack street after the original designer of the garden namely a “Mr Young”

 

8.2

Councillor's Report

 

Councillor Perham reported on issues from the Council table which included;

×          Draft Annual Plan 2017/2018 and supporting documents released for public comment

×          Increase in Tourism numbers in Southland

×          Council Strategic Planning workshop held in Te Anau

×          Tender documentation for Edendale Town Hall has been released to the public

×          Update on Around the Mountain Cycle Trail (AMCT)

 

 

 

The meeting concluded at 6.40pm                    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton/Aparima Community Board HELD ON MONDAY, 20 FEBRUARY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................