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Te Anau Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Te Anau Community Board held in the Distinction Te Anau Hotel & Villas, 64 Lakefront Drive, Te Anau on Wednesday, 15 February 2017 at 3.00pm.

 

present

 

Chairperson

Rachel Cockburn

 

Deputy Chairperson

Sarah Greaney

 

Members

Shaun Cantwell

 

 

Mary Chartres

 

 

Kara Matheson

 

 

Tony  O'Loughlin

 

Councillor

Ebel  Kremer

 

 

IN ATTENDANCE

 

Committee Advisor

Jenny Labruyère

 

Community Partnership Leader

Simon Moran

 

 


Te Anau Community Board

15 February 2017

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1          Apologies

 

There were no apologies received.

 

2          Leave of absence

 

No requests for leave of absence had been received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Moved Member O'Loughlin, seconded Member Matheson and resolved that the Te Anau Community Board go into public forum to allow members of the public to speak.

 

Ray Willett

 

Mr Willett raised a number of concerns these being;

 

·        The lack of on-going maintenance to the Upukerora Road that leads to the lake front.  Mr Willett believes there is to be no further maintenance to the road  and considers access to the river mouth is crucial for locals and visitors alike  and would like this road to remain open and maintained for public use.

 

·        Enquired as to Real Journey’s having a reduced rate for their clients to access the Lions Park toilets.

 

·        Expressed his concern that the Te Anau Airport–Manapouri is losing opportunities and the lack progress is stifling the development of hanger sites and accommodation at the airport.

 

At the conclusion of the Public Forum section Mr Willett was advised the following;

 

o   The Upukerora Road is Council owned up to the sewer ponds, from that point on the road is the responsibility of The Department of Conservation.

 

o   Real Journey’s do not have such an agreement with Council in regard to a reduced rate for use of the Lions Park toilet facility.

 

o   Airport development issues are the subject of ongoing discussions within Council.

 

Moved Member Chartres, seconded Deputy Chairperson Greaney and resolved that the  Te Anau Community Board moves out of public forum.

 

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Cantwell, seconded Member Matheson  

That the Te Anau Community Board confirms the minutes of the meeting, held on 21 December 2016.

 

In discussing the minutes members enquired as to progress of the following projects;

 

·        Requested an update on communications with absentee property owners in regard to mowing of berms and the possible changes to the bylaw.

 

·        Requested an update on the progress of the Fiordland Rotary Roadside Project.

 

·        Enquired as to progress of  a report on the Airport Ground Power Unit.

 

·        Commented that as there is no action sheet providing timeframes of projects included in the agenda there is a need for the project list and Gantt chart to be presented prior to the meeting, or with every Community Board formal agenda, in order that clarity is provided and is transparent so as to enable the Members to monitor deliverables.

 

 

Reports

 

 

7.1

Council Report

Record No:         R/17/1/1756

 

Simon Moran (Community Partnership Leader) presented this report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mr Moran informed the report highlighted various issues of interest, such as the following:

 

·        Research to be undertaken on Council Services across the District to ensure that the Council has an understanding of what the customers want and how they choose to interact. 

 

·        Council keeping a watching brief on legislative developments in regard to freedom camping so as to have  a more consistent approach to regulating freedom camping bylaws particularly non self-contained vehicles and tents.

 

·        Members commented on the increased numbers of building consents and requested regular updates for building consents being lodged in particular in the Te Anau area.

 

·        Mr Moran advised Leadership Planning and Goal setting workshops are to be run throughout the District for Community Boards and CDA’s during April 2017.  Mr Moran explained the workshops are intended to help each Community Board/CDA develop a Community Leadership Plan outlining the goals and strategic priorities that they have for their communities in the current triennium and beyond.

 

The Board noted the leadership and goal setting workshop for this Community Board is scheduled for Wednesday 12 April 2017 and will take place directly following the Community Board meeting with the workshop  to include the newly elected Manapouri Community Development Area Subcommittee.

 

·        Mr Moran advised that with the funding announcement made for the Milford Opportunities project at the launch of SoRDS, work has been underway to set up the Governance Group to progress the project.

 

·        Mr Moran advised in regards to the finance report income is slightly less than budgeted because the Year to Date figure includes rentals income that is not actually received until March.

 

Mr Moran added Capital Expenditure is significantly less than expected due primarily to the delays with the pontoon project.  It also includes an element of the Streetworks and Entrance signage that have been budgeted but not progressed.

 

In discussing the report presented by Mr Moran members commented that although the report was informative they raised their concerns that there was no airport reporting and no specific local community issues and in particular at the lack of detailed information in the financial reporting.  Members felt very uncomfortable with the financial reporting section and for the time taken to present the report where there was no ability for any decision making processes or governance on behalf of the local community.

 

Members were apprehensive to resolve to receive the report, however following further lengthy discussion the  Board conceded to receive the report.

Note: Member O’Loughlin abstained from voting to this item.

 

 

Resolution

Moved Member Matheson, seconded Member Chartres  

That the Te Anau Community Board:

a)         Receives the report titled “Council Report” dated 8 February 2017.

 

 

7.2

Te Anau Airport Wastewater Options Detailed Review

Record No:         R/17/1/473

 

Report by R Hamilton (Team Leader Community Engineers) providing details of alternative replacements for failed wastewater effluent field at Te Anau Airport, was tabled.

2       Mr Hamilton advised that during the upgrade of Te Anau Airport in 2008, an on-site wastewater treatment system was installed.  The system uses an Oasis Clearwater Series 2000 Aerobic Wastewater Treatment System, which in turn disposes of effluent via a ground cover trickle irrigation field.
Mr Hamilton added that Oasis Clearwater recommended that a Netafim - RAAM irrigation system be designed and installed to provide correct effluent field for their treatment system.  System is design capacity is 2,000 litres/day, and current load is averaging less than 500 litres/day.

1             Mr Hamilton advised that during 2014 the effluent field failed.  This also caused the submersible pump to fail due to over pressurisation when it attempted to pump against blocked outlet.  Since then all wastewater from Te Anau Airport has been trucked to Te Anau for treatment adding the initial investigation has found that the effluent field is blocked and will be difficult to clear lines and get them back in to service adding the previous distribution field was buried in the soil and had no inspection or flushing ports.  This meant the development of biological growth could not be monitored.  The potential blockages could not be assessed and preventative flushing could not occur.

2             Mr Hamilton added that any proposed replacement system will have all the features necessary.  He commented that this is achieved by having accessible inspection and flushing ports.  Other than these physical features the other thing necessary is a regimented maintenance and inspection regime to prevent blockages occurring.

3             Furthermore Mr Hamilton added there is no funding for a replacement effluent field in current LTP for the Airport and the annual cost to transport wastewater to Te Anau is around $9,120 pa.  Mr Hamilton outlined how the $9,120 is made up and that funding for this proposal would require approval for unbudgeted expenditure. 

4             In discussing the report Members agreed for a feasibility study to be completed to install a suitable effluent field for the existing treatment plant, and requested a report for the Board’s April meeting outlining time frames and unbudgeted expenditure detail.

 

 

 

Resolution

Moved Deputy Chairperson Greaney, seconded Member Cantwell   

That the Te Anau Community Board:

a)         Receives the report titled “Te Anau Airport Wastewater Options Detailed Review” dated 31 January 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms the best value option for ongoing management of wastewater at Te Anau Airport, and therefore directs Council to complete a detailed feasibility study for this preferred option.

 

 

 

 

7.3

Southland Internet and Mobile Services - Information update for Te Anau Community Board

Record No:         R/17/2/1974

 

5             Report by Rhiannon Souter, Enterprise Projects Co-ordinator, Venture Southland, advising that Venture Southland is leading work for the region to advocate for improved internet and mobile services for Southland’s rural communities, was tabled.

The report outlined the process (determined by the Ministry of Business Innovation and Employment) and achievements to date, and what this means for the Te Anau and Fiordland area.

 

 

Resolution

Moved Cr Kremer, seconded Member Matheson  

That the Te Anau Community Board:

a)         Receives the report titled “Southland Internet and Mobile Services - Information update for Te Anau Community Board” dated 8 February 2017.

 

 

 

Councillor's Report

 

 

9.1

Chairperson's Report

Record No:         R/17/2/2222

 

The Chairperson, Member Cockburn reported on matters with which she has been involved since the Board’s last meeting, these included;

 

 

·        Community Development Plan is underway with the closing date being 31 March 2017.

 

·        Te Anau Wastewater Discharge Project review with the Smith block investigations in progress.

 

·        Lions Park Playground discussion with Te Anau Lions Club has identified that that Club’s desire is to retain the Sputnik and make the refurbishment of that equipment a priority in conjunction with the Board in view of the Club’s 50 year celebration coming up.

 

 

 

9.2

Councillor's Report

Record No:         R/17/2/2223

 

Councillor Kremer commented on activities from the District Council table. These included;

 

·        First Council meeting for year held

 

·        Strategic workshop very worthwhile discussing  issues such as;

-        Vision for the Southland District as a whole for the next 10 years and beyond

-        SoRDS framework

-        Growth of Southland and how to retain/increase the population

 

 

 

 

The meeting concluded at 5.15pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Te Anau Community Board HELD ON 15 FEBRUARY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................