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Tuatapere Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Tuatapere Community Board held in the Waiau Hotel, 47 Main Street, Tuatapere on Tuesday, 21 February 2017 at 5.00pm.

 

present

 

Deputy Chairperson

Margaret Thomas

 

Members

Stephen Crack

 

 

Blayne De Vries

 

 

Maurice Green

 

 

Anne Horrell

 

 

Jo Sanford

 

Councillor

George Harpur

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 

 

 

 

 

 

 

 

 

 


Tuatapere Community Board

21 February 2017

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1          Apologies

 

There were no apologies received.

 

7.1

Making and Attesting of Members' Declarations

Record No:         R/17/2/2246

 

Board Member Elect Anne Horrell was called forward to make her declaration to be a member of the Tuatapere Community Board.

 

Member Horrell proceeded to sign the declaration which was counter signed by Councillor Harpur.

 

 

Resolution

Moved Cr Harpur, seconded Member Green  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “Making and Attesting of Members' Declarations” dated 9 February 2017.

 

b)         Notes that the Councillor Harpur has received and witnessed the declaration of Community Board Member Horrell.

 

The Committee Advisor presented Member Horrell with a memorandum from the Chief Executive Officer.  The memorandum covered the general explanation that is required to be given to Elected Members when they have made their declarations to be a Community Board member.

 

The memo also included the reports on the General Explanation, Terms of Reference, Standing Orders and Elected Members Code of Conduct that were considered and agreed to by the Community Board at their meeting on Monday, 23 November 2016.

 

7.2

Election of Chair

Record No:         R/17/2/2247

 

Alyson Hamilton (Committee Advisor) presented this report.

 

Mrs Hamilton advised the purpose of the report is for the Tuatapere Community Board to consider the appointment of a Chairperson due to a decision by the Board to hold the appointment until after the By-Election.

 

The Board noted the election of a Chairperson is required under clause 37, Schedule 7 Of the Local Government Act 2002.

 

Councillor Harpur called for nominations for the position of Chairperson of the Tuatapere Community Board.

 

Nominee                                      1st Nominator                     2nd Nominator

 

Member Thomas                         Member Horrell                 Member Crack

 

There were no further nominations.

The nomination of Member Thomas of Chairperson of the Tuatapere Community Board for the 2016/2019 term was PUT and CARRIED.

 

Member Thomas agreed to step aside from her position as Deputy Chair and was duly elected Chairperson of the Tuatapere Community Board effective immediately.

 

Councillor Harpur then called for nominations for the position of Deputy Chairperson of the Tuatapere Community Board.

 

Nominee                                      1st Nominator                    2nd Nominator

 

Member Horrell                           Member De Vries              Member Green

 

There were no further nominations.

 

The nomination of Member Horrell for Deputy Chairperson of the Tuatapere Community Board for the 2016/2019 term was PUT and CARRIED.

 

Member Horrell was duly elected Deputy Chairperson of the Tuatapere Community Board.

 

 

Resolution

Moved Member De Vries, seconded Member Crack  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “Election of Chair” dated 9 February 2017.

 

b)         Elects Member Thomas to be Chair of the Tuatapere Community Board for the 2016/2019 Triennium.

 

c)         Elects Member Horrell to be Deputy Chair of the Tuatapere Community Board for the 2016/2019 Triennium.

 

Councillor Harpur vacated the seat and the Chair, Member Thomas, proceeded to chair the meeting from this point.

 

2          Leave of absence

 

There were no requests for leave of absence received.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Moved Member Green, seconded Member Sanford and resolved:

That the Tuatapere Community Board go into public forum to allow members of the public to speak.

 

 

 

            Graham Jones

 

            Mr Jones introduced himself to the Board and gave an update on activities that he has been involved within the Tuatapere township and outlined activities/projects that he would like to see happen in the township.

 

            Mr Jones advised there is a need for better communication within the Township.  Currently the Western Wanderer is published monthly, he felt there required more use of the Community Facebook page, however acknowledged there is a need for better faster internet connection, and felt there is a need for a central based community bulletin board.

 

            Mr Jones also felt there is a need for promotion of Tuatapere; by way of more signage, including historical signs/photos as an example the Maori Takitimu legend; cleaning up the town by painting houses and placing welcome signage in various languages.

 

            Mr Jones advised there required improved tourist facilities and noted the poor quality of the drinking water.

 

            Mr Jones felt there should be an emphasis on encouraging youth to stay in the township by way of finding employment, or encouraging sporting activities by erecting a sports hall, gymnasium, workout room and possibly a skate park.  Mr Jones added there is a need for the community to interact more with youth and give incentives to stay in the town.

 

            Cr Harpur responded to Mr Jones clarifying the election process for community board members their role in the community and encouraging Mr Jones to liaise with the Community Board Chair or himself to clarify any issues he may have.

 

            Andrew Pardoe-Burnett (Principal, Waiau Area School)

 

            Mr Pardoe-Burnett introduced himself to the Board advising he has recently accepted the position as Principal of the Waiau Area School and proceeded to outline his work history to date and advising how he sees his role as principal going forward.

 

            Mr Pardoe-Burnett explained the importance of building good relationships with neighbouring schools and community members.

 

            The Chair expressed appreciation to Mr Jones and Mr Pardoe-Burnett for their presentation to the Board.

 

Moved Cr Harpur, seconded Member Crack and resolved:

That the Tuatapere Community Board moves out of public forum

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.


 

6          Confirmation of Minutes

 

Resolution

Moved Member Crack, seconded Member Sanford  

That the minutes of Tuatapere Community Board meeting held on 23 November 2016 be confirmed as a true and correct record subject to the late item Greenheart Reserve – Dog Control being noted in the minutes.

 

Member Crack sought clarification in regards to the correctness of the boundaries of the recreation reserve at 51 King Street, Tuatapere. Staff to follow-up.

 

Reports

 

7.3

Council Report

Record No:         R/17/1/1759

 

Simon Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mr Moran spoke to the report highlighting various issues of interest.  Particular highlights were the upcoming research to be undertaken on Council Services across the District to ensure that the Council has an understanding of what the customers want and how they choose to interact. 

 

Mr Moran advised Leadership Planning and Goal setting workshops are to be run throughout the District for Community Boards and CDA’s during April 2017.  Mr Moran explained the workshops are intended to help each Community Board/CDA develop a Community Leadership Plan outlining the goals and strategic priorities that they have for their communities in the current triennium and beyond.

 

The Board noted the leadership and goal setting workshop that is scheduled for Tuesday, 11 April 2017 at the Waiau Town and Country Club which includes attendance from the members of the Riverton/Aparima Community Board, Thornbury, Colac Bay and Orepuki Community Development Area Subcommittees.

 

Mr Moran advised in regards to the finance report income is more than budgeted due to additional income from the sale of trees from Elder Park. Mr Moran added Expenditure is under Year to Date due to the pool grant not being paid out yet as well as streetworks maintenance that has not been undertaken.

 

Member Horrell commented that this is the first of the Council reports to be presented to the Board and felt the information contained in this report is very worthwhile.

 

 

Resolution

Moved Member Sanford, seconded Member Horrell  

That the Tuatapere Community Board:

a)         Receives the report titled “Council Report” dated 14 February 2017.

 

7.4

Southland Internet and Mobile Services - Information update for Tuatapere Community Board

Record No:         R/17/2/2109

 

Simon Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised Venture Southland is leading work for the region to advocate for improved internet and mobile services for Southland’s rural communities.

 

Mr Moran explained the process (determined by the Ministry of Business Innovation and Employment) and the achievements from March 2015 to date.

 

Members noted that Tuatapere did not meet the population criteria to receive fibre under the UFB2 programme and the Government has no plans to install fibre for Tuatapere.

 

Mr Moran advised the Board has an opportunity to provide feedback to Venture Southland staff to discuss community and individual concerns with their internet and mobile services with the view of enabling Venture staff to continue advocacy on behalf of the region.

 

Following discussion the Board agreed that an invitation be issued to Navarre Campbell, Digital Enablement Coordinator, to attend the next meeting of the Board to discuss internet and mobile service concerns.

 

 

Resolution

Moved Member Green, seconded Member De Vries  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “Southland Internet and Mobile Services - Information update for Tuatapere Community Board” dated 7 February 2017.

 

8.1

Chairperson's Report

 

The Chair, Member Thomas reported on activities she has been involved since the previous meeting;

§  Note of appreciation from John and Wendy Knowler, recent recipients of a Community Services Award

§  Three new Bed and Breakfast accommodation opened in the area

§  Three new businesses opened in the area

§  Promotions Group update - sausage signage is programmed to be repainted

§  Heritage Orchard signage to be arranged by Robyn Guyton; Board to decide appropriate siting of signage when completed

§  Attendance at School and Youth Groups Leadership Development Programme

§  Update on a recent visit of 25 Beijing University students to Tuatapere arranged by the Otago University

 


 

 

The meeting concluded at 6.30pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON TUESDAY, 21 FEBRUARY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................