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Winton Community Board

OPEN MINUTES

 

 

 

Minutes of a meeting of Winton Community Board held in the Southland District Council Office, 1 Wemyss Street, Winton on Tuesday, 7 February 2017 at 5.30pm.

 

present

 

Chairperson

Brian Somerville

 

Deputy Chairperson

Geoffrey Jukes

 

Members

Natasha Mangels

 

 

Neville McPherson

 

 

Pete Schmidt

 

 

Councillor Neil Paterson

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Michelle Stevenson

 

 


 

1          Apologies

 

Resolution

Moved Member Mangels, seconded Member Jukes  and resolved:

That the Winton Community Board accept the apology from Member McNaught.

 

2          Leave of absence

 

            Cr Paterson requested a leave of absence for the period 7 March to 14 March 2017.

 

Moved Chairperson Somerville, seconded Deputy Chairperson Jukes and resolved:

That leave of absence be granted to Councillor Paterson for the period 7 March to 14 March 2017.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There were no persons seeking speaking in Public Forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Cr Paterson, seconded Member McPherson  and resolved:

That the minutes of Winton Community Board meeting held on 21 November 2016 be confirmed as a true and correct record.

 

Reports

 

7.1

Council Report

Record No:         R/17/1/1532

 

Michelle Stevenson (Community Partnership Leader) presented this report.

 

Miss Stevenson advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Miss Stevenson informed the report highlighted various issues of interest.  Particular highlights were the upcoming research to be undertaken on Council Services across the District to ensure that the Council has an understanding of what the customers want and how they choose to interact. 

 

Miss Stevenson advised Leadership Planning and Goal setting workshops are to be run throughout the District for Community Boards and CDA’s during April 2017.  Miss Stevenson explained the workshops are intended to help each Community Board/CDA develop a Community Leadership Plan outlining the goals and strategic priorities that they have for their communities in the current triennium and beyond.

 

The Board noted the leadership and goal setting workshop that is scheduled for Monday 3 April 2017 at the Winton Memorial Hall includes attendance from the Wallacetown Community Board the Limehills/Centre Bush, Browns and Dipton Community Development Area Subcommittees.

 

Miss Stevenson advised in regards to the finance report income and expenditure are on track with capital expenditure for Winton in the year to date showing higher than expected expenditure.  This is attributed to the additional costs of the Memorial Hall, where $110,000 of additional grants sitting in reserves were approved for use by Council in September 2016.

The meeting noted the remaining capital expenditure is on schedule and predicted to fall within allocated annual budget.

 

 

Resolution

Moved Member Schmidt, seconded Member Mangels  and resolved:

That the Winton Community Board:

a)         Receives the report titled “Council Report” dated 27 January 2017.

 

7.2

Winton Football Club Incorporated - request for funding

Record No:         R/16/12/20391

 

The Committee Advisor, Alyson Hamilton, presented this report.

 

Mrs Hamilton advised the purpose of the report is for the Board to consider a request from the Winton Football Club Inc seeking funding in the amount of $400.00 to assist toward the purchase of a defibrillator to be situated at Moores Reserve.

 

Member Jukes commented the football club is part of a large complex that includes many parents and children and felt the Board should support this application.

 

The Chair expressed concern that this could set a precedence of further requests being received from other sporting and non-sporting organisations.

 

Cr Paterson pointed out the total cost of the defibrillator is $1,440.00 (excl GST) and the Football Club are seeking a portion in the amount of $400.00.

 

Member Mangels commented the nearest defibrillator from Moores Reserve is situated across the other side of town and she felt that given the number of parents/children gathering at the reserve during sporting events that it would be useful having a defibrillator located in the area.

 

Following discussion Members agreed to contribute $400 toward the Winton Football Club for the purchase of a defibrillator subject to confirmation from the Club that the defibrillator be available to all sporting groups and the general public at all times.

 

 

Resolution

Moved Member Schmidt, seconded Member Mangels  and resolved:

That the Winton Community Board:

a)         Receives the report titled “Winton Football Club Incorporated - request for funding” dated 30 January 2017.

 

b)         Agrees to contribute $400 toward the purchase of a defibrillator for the  Winton Football Club Incorporated which is to be located at Moores Reserve, subject to the Football Club confirming the availability of the defibrillator to all sports clubs and the general public at all times.

 

The Chair, Member Somerville, wished his vote against this motion be recorded.

 

7.3

Request to Remove or Lower Four Beech Trees - Ivy Russell Reserve

Record No:         R/16/12/20679

 

The Chair, Member Somerville presented this report.

 

Member Somerville advised the purpose of the report is to seek direction from the Board following a request from Ms J Scarlet and Mrs D Andrews who own properties in Hillary Street to lower/remove four beech trees in Ivy Russell Reserve which they state are blocking sunlight onto their properties.

 

Member Somerville informed professional advice was sought from Wayne Phillips, Contract Manager, Asplundh, on the state of the trees/removal of the trees and the connotations that may arise in the event the trees are removed.

 

The meeting noted the response from Mr Phillips that he considered the trees in the reserve to be far enough away from properties to not be an issue, apart from some shading during winter.

 

Members then considered the legislative requirements contained within the Reserves Act 1977 Section 42 (2) in regards to removal of trees on recreation reserves and noted that there is no legal justification for removing the trees.

 

Following discussion the Board agreed that taking into consideration the legislative requirements pertaining to the recreation reserve that the application from Ms J Scarlet and Mrs D Andrews to remove/lower four Beech trees in Ivy Russell Reserve be declined.

 

 

Resolution

Moved Member McPherson, seconded Member Jukes  and resolved:

That the Winton Community Board:

a)         Receives the report titled “Request to Remove or Lower Four Beech Trees - Ivy Russell Reserve” dated 30 January 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Notes the request to remove or lower the trees is based purely on the shading the trees create, that the trees are healthy and that the Reserves Act does not permit tree removal on the basis of shading.

e)         Declines the request from Ms J Scarlet and Mrs D Andrews to remove/lower four Beech trees in Ivy Russell Reserve.

 

Updates

 

8.1

Chairperson’s Report

 

The Chair, Member Somerville, reported on activities with which he has been involved since the Board’s last meeting.  These included;

 

§  Attendance at Senior Citizens Christmas function.

§  Informal meeting of Board to be held to discuss Civil Defence activities in Winton.

§  Update on ANZAC gates boundary issues.

§  Update on issues with employing an additional township gardener.

§  Hall report to be circulated to the Board by Member Mangels, going forward.

§  Update on installation of clock at RSA donated by public.

§  Community Board members induction programme scheduled 1 April 2017 to be held in the Southland District Council Invercargill office.

 

The Chair raised the issue of trees situated at the John Street playground at Centennial Park, where he advised the overgrown roots are blocking the drain and causing surface drainage problems at the entranceway and adjoining area.

 

Member Somerville added this area has a long history of surface drainage issues and investigation has revealed the overgrown tree roots are cause of the issue.

 

Member Jukes confirmed that he has been involved with attempting to clear the drain which had not been successful due to a blockage.

 

The Community Partnership Leader advised Members they need to be clear in their reasoning of the removal of any trees and why their removal should be prioritised over other urgent drainage work required in the Township.

 

Member Somerville advised the Skate Park Trust are due to commence work of their project in this area and it would be timely of the Board to consider removal of the trees to remedy the drainage issue prior to this project commencing due to the increase of vehicular and foot traffic in that area.

 

It was noted there are eight trees which will require removal.

 

Cr Paterson agreed that due to the development of a skate park area it would be timely that the removal of the trees be given priority.

 

Following discussion Members agreed to the removal of the eight trees in question situated at the John Street entrance to Centennial Park followed with a complete clearing of the drain being undertaken and a maintenance access being fitted to allow for future maintenance work.

 

It was further agreed that beautification work by way of appropriate above ground plantings (ie planter boxes) be undertaken in that area following removal of the trees.

 

Ms Stevenson expressed concern that the Board were vulnerable in the process they were taking in making this decision.

 

 

Resolution

Moved Member Jukes, seconded Member McPherson  and resolved:

That the Winton Community Board:

a)            Approve the removal of eight trees at Centennial Park situated at the John Street entrance due to overgrown root work causing blocked pipe work and drainage issues in the area.

 

b)           Requests that following removal of the trees a complete clearing of the drains be undertaken and an access fitted for future maintenance work required.

 

c)            Requests staff obtain options and costings from a landscape architect for appropriate above ground plantings (ie planter boxes) in that area.

 

d)           Requests that following the necessary tender process a recommendation be forwarded to Council for approval of the unbudgeted expenditure toward this project.

 

Since this resolution was passed the Board has subsequently (two days later) advised that the action decided on and outlined in this resolution is not to proceed.

 

8.2

Councillor’s Report

 

Councillor Paterson reported on activities from the Southland District Council table.  These included;

 

§  Annual Plan open for submissions

§  Update on Council Retreat held recently in Te Anau

§  Concern at state of sewerage ponds that require maintenance work.  The Chair advised this has been actioned by staff

§  Possible addition of scooter track being incorporated to the Winton skate park

 

 

 

 

The meeting concluded at 7.25pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Community Board HELD ON 7 FEBRUARY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................