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Colac Bay Community Development Area Subcommittee

Triennial Public Meeting

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Colac Bay Community Development Area Subcommittee held in the Colac Bay Hall, 14 Manuka Street, Colac Bay on Thursday, 23 March 2017 at 7.05pm.

 

present

 

Deputy Mayor, Councillor Duffy

Councillor Harpur

Kate Guise

Graeme McKenzie

Julie Guise

Norman Cleaver

Lynley Barclay

Ian Brinsdon

Nathan Cleaver

 

IN ATTENDANCE

 

Group Manager, Community and Policy

Rex Capil

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

 

 


Colac Bay Community Development Area Subcommittee

23 March 2017

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1          Welcome from Deputy Mayor, Councillor Duffy

Councillor Duffy opened the meeting and welcomed those in attendance.

 

Councillor Duffy advised that Southland District Council approved at its 26 October 2016 meeting the Community Development Area Subcommittees (CDA) Terms of Reference which clearly define the scope, membership, and delegations of subcommittee’s.

 

Councillor Duffy advised it is important to note that CDA’s are Subcommittees of Council and as a consequence of this they are part of the Council governance structure. Therefore as an elected representative Subcommittee members represent Council and are part of Council. Subcommittees are not “ratepayers associations” or Council “watchdogs” but in a positive and constructive way assist in contributing to Council delivery of quality services and activities for the betterment of the communities Council serves. 

 

Councillor Duffy informed Subcommittees operate as per the terms of reference and members are required to operate as per the Southland District Council Code of Conduct which all members for this triennium will receive as part of the first Subcommittee meeting and induction process for elected members

 

Councillor Duffy also advised that as part of the process for CDA Subcommittees and Community Boards going forward, there is a Community Leadership Plan Workshop to be held on Tuesday, 11 April 2017 at 6.00pm in the Waiau Town and Country Club where the CDA will be joined by the Riverton/Aparima and Tuatapere Community Boards and the Thornbury, Colac Bay Community Development Area Subcommittees.  There are various other Workshops to be held in other locations across Southland for the remaining Community Boards and Community Development Area Subcommittees.

 

All present were requested to sign the attendance register (which is appended to the minutes).

 

1          Apologies

 

Apologies were received from Mayor Tong, Juliana O’Connell, Donna Cleaver, Carol Elder and Warren Bevin.

 

Moved L Barclay, seconded J Guise and resolved that the apologies be accepted.

 

2          Chairperson’s Report

 

            Mrs Barclay in her role of Chairperson for the 2013-2016 Triennium reported to the meeting on issues affecting the Township over the past three year term as follows:

 

§  Stars In Your Eyes evening a great success

§  Progress League held a Sunday Fun Day which was well attended

§  Cemetery Information Board was blessed by representatives from the local Runaga

§  Good to see building work being undertaken in the village

§  Concern and frustration at the indecisiveness of Council to undertake repair work to the erosion of the Colac Foreshore Road

§  Hall being well maintained

§  New toilet at the Surfies Corner

 

Mrs Barclay expressed appreciation to the Members of the Subcommittee, Councillors and staff for all their support and input received during the last three years over the past triennium.

 

4          Public Forum

 

Graeme McKenzie

 

Mr McKenzie raised the issue of the boat ramp and sought clarification from staff on the ownership issues.

 

Mrs Barclay advised there have been discussions with staff on the boat ramp ownership, however this matter is currently in limbo.

 

It was agreed that staff investigate the concerns raised by Graeme McKenzie and report back to the new subcommittee.

 

5          Election and Appointment of Scrutineers

 

Councillor Duffy called for nominations from the public at the meeting to be members of the Colac Bay Community Development Area Subcommittee for the 2016/2019 Triennium.

 

Nominee

Mover

Seconder

 

 

 

Nathan Cleaver

Lynley Barclay

Graeme McKenzie

Donna Cleaver

Norman Cleaver

Julie Guise

Ian Brinsdon

Lynley Barclay

Nathan Cleaver

Graeme McKenzie

Nathan Cleaver

Ian Brinsdon

Juliana O’Connell

Julie Guise

Lynley Barclay

Lynley Barclay

Julie Guise

Ian Brinsdon

 

Moved K Guise, seconded N Cleavert and resolved that the nominations be closed.

 

            There being six nominations for the six positions an election was not required.

 

6          Announcements of Results and Conclusion of Meeting

 

Councillor Duffy advised that the successful nominees for the Colac Bay Community Development Area Subcommittee for the 2016 – 2019 term are as follows, in alphabetical order:-

 

Lynley Barclay, Ian Brinsdon, Donna Cleaver, Nathan Cleaver, Graeme McKenzie and Juliana O’Connell.

 

Moved Councillor Harpur, seconded Julie Guise and resolved:

That Lynley Barclay, Ian Brinsdon, Donna Cleaver, Nathan Cleaver, Graeme McKenzie and Juliana O’Connell be elected to the Colac Bay Community Development Area Subcommittee for the 2016-2019 Triennium.

 

 

The meeting concluded at 7.30pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Colac Bay Community Development Area Subcommittee HELD ON THURSDAY, 23 MARCH 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................