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Notice is hereby given that an Ordinary Meeting of Southland District Council will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 6 April 2017

1.30pm

Council Chambers
15 Forth Street
Invercargill

 

Council Agenda

 

OPEN

 

 

MEMBERSHIP

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

Nick Perham

 

 

IN ATTENDANCE

 

Chief Executive

Steve Ruru

 

Committee Advisor

Fiona Dunlop

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


Council

06 April 2017

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TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

Procedural

1          Apologies                                                                                                                        5

2          Leave of absence                                                                                                           5

3          Conflict of Interest                                                                                                         5

4          Public Forum                                                                                                                  5

5          Extraordinary/Urgent Items                                                                                          5

6          Confirmation of Council Minutes                                                                                5

Reports - Policy and Strategy

7.1       Oral feedback hearing for the Annual Plan Update 2017                                          7

7.2       Key issues and funding requests for deliberation on Annual Plan 2017/2018     95

Reports - Operational Matters

8.1       Dog Registration Fees 2017/2018                                                                            115

Reports - Governance

9.1       Community Development Area Subcommittee Elections - Confirmation of Members                                                                                                                                     123   

Public Excluded

Procedural motion to exclude the public                                                                            135

C10.1  Digitisation Project - Unbudgeted Expenditure Request                                     137  

 


Council

06 April 2017

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1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

 

Councillors are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a councillor and any private or other external interest they might have.

 

4          Public Forum

 

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)      The reason why the item was not on the Agenda, and

(ii)     The reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)     that item may be discussed at that meeting if-

(i)      that item is a minor matter relating to the general business of the local authority; and

(ii)      the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)     no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6          Confirmation of Council Minutes

6.1         Meeting minutes of Council, 15 March 2017


Council

6 April 2017

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Oral feedback hearing for the Annual Plan Update 2017

Record No:        R/17/3/6191

Author:                 Shannon Oliver, Planning and Reporting  Analyst

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1        To provide an opportunity for those providing feedback on the Annual Plan Update 2017 to speak to Council.

2        Council received feedback from nine individuals/organisations on the Annual Plan Update 2017.  One of these was received after the closing date. Six of those wished to speak to Council about their feedback. Feedback was given via an online form or people could write to Council or make an informal comment via the Council’s facebook page.

3        Attached is a copy of all of the formal feedback received compiled into a booklet and a further attachment with other feedback received via social media.

Timetable of speakers

 

Session

Time

Person

Organisation (Submission no.)

Feedback Topics

Agenda Page

1

2:00 p.m.

Debbie McCallum

St Johns (1)

Grant request

11-37

2

2:15 p.m.

Paul Horner

Southland Museum & Art Gallery (2)

Grant request - Regional Heritage Rate

38

3

2:30 p.m.

Michael Pullar

Hollyford Conservation Trust (3)

Grant request

39-55

4

2.45 p.m.

Melissa Smith

CCS Disability Action (4)

Accessibility

Manapouri Playground Upgrade

56-60

5

3:20 p.m.

David Cooper

Federated Farmers (7)

District Leadership, AMCT, Roading, Rating / Funding Policy(UTR)

66-76

6

3.35 p.m.

Wayne Foley

Porpoise Bay Ltd (9)

Wastewater - Curio Bay Sewerage scheme

84-86

 

Recommendation

That the Council:

a)         Receives the report titled “Oral feedback hearing for the Annual Plan Update 2017 ” dated 29 March 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Receives the feedback received on the Annual Plan including the one received after the feedback period closed.

 

e)         Receives the informal feedback from Facebook as information.

 

 

 

 

Attachments

a         Annual Plan feedback booklet

b         Informal feedback     

 


Council

06 April 2017

 

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06 April 2017

 

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Council

06 April 2017

 

Informal Feedback – Annual Plan Update 2017

 

Facebook

 

9th March

 

Alana Barrett

 

So why after 25 years would our council vote not to consult.? There 3.65% pay rise for all staff. The $90 fee for your nana's dog. Plus the $30 fee for re registering all dogs. Cost farmers $60 this years for your dogs. And what about the local food shop's More fees there with extra charges of $365 Plus $292. Or the Bonds for hiring our town Halls which range form $125 -$500. Plus the increase in cemeteries with a 16 percent increase. $1,840. Oh and if you use the town hall for your tea and and scones there is another fee of $150 plus hall hire. Dumping that car boot of rubbish is now $16. But the best one is the 233.3% increase for the oldies in Winton with there bowls in the new hall. Yes everything goes up and up.

 


Council

6 April 2017

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Key issues and funding requests for deliberation on Annual Plan 2017/2018

Record No:        R/17/3/6321

Author:                 Nicole Taylor, Project Co-ordinator Corporate Planning

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1       This report provides for decisions on the key issues and funding requests as a result of the Annual Plan feedback process. 

Executive Summary

2        Council officers prepared an Annual Plan Update 2017 that was adopted by Council on
1 February 2017 along with other information in order to update the community on what the Council was planning in its 2017/2018 Annual Plan. Feedback was invited during the period from 10 February 2017 to 10 March 2017. Council received feedback from nine individuals/organisations (including one that was provided after the feedback period). In addition, one informal comment was received via social media.  An oral hearing is being held on 6 April 2017 for the seven speakers who have requested to speak directly to Council. 

3       Following the hearings on 6 April 2017, Council will deliberate on the feedback and resolve issues that impact on the preparation of the final Annual Plan and supporting information. An overview of the feedback topics and issues are included in the report along with relevant comments and guidance from officers to assist Councillors in their decision-making.  Officer recommendations resulting from these reports are included in the recommendations below. 

A further report will be prepared for Council’s meeting on 27 April 2017 about any projects that were planned to be undertaken in 2016/2017 that will now be completed in 2017/2018 to enable the related project costs and funding to be carried forward into the final Annual Plan. This report will also outline any key changes to the Annual Plan as a result of consolidating the financial statements for Venture Southland.

 

Recommendation

That the Council:

a)         Receives the report titled “Key issues and funding requests for deliberation on Annual Plan 2017/2018 ” dated 29 March 2017.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Determines whether to approve the following funding requests:

a)   $70,000 for the St John’s Ambulance Hub (Invercargill)

b)   $77,470 for the Southland Regional Heritage Rate ($5.00 per rating unit)

c)   $50,000 in 2017/2018 for the Hollyford Conservation Trust with ongoing payments of between $15,000-$20,000 annually adjusted for CPI.

e)         Agree to officers correcting the grant amounts in the Annual Plan 2017/2018 for the Southland Warm Homes Trust ($35,000) and Southland Santa Parade ($800) to be funded from rates (net change of $30,200).

f)          Note the request regarding improving accessibility with no changes required to the Annual Plan budget and agree to forward the suggestions about the playground to the Manapouri CDA Subcommittee for their consideration and those about the footpath/street audit to officers to consider as part of the process of reviewing the Roading and Footpath Activity Management Plans ahead of the 10 Year Plan 2018-2028.

g)         Note the request regarding the Curio Bay Wastewater Scheme with no changes required to the Annual Plan budget and request officers prepare a report for Council to consider on the costs and options available for community connections to the scheme (including the Porpoise Bay subdivision) including a timetable for community consultation.

h)         Note the request to allocate funding for projects in Waiau Street with no changes required to the Annual Plan budget and request that officers continue to work with Real Journeys to develop and agree a joint concept for the area with detailed plans and costings for Council-related projects to be considered by the Council and/or the Manapouri CDA Subcommittee for inclusion in the draft 10 Year Plan.

i)          Other Issues

i)     Note the comment about delays with liquor licence renewal applications with no changes required to the Annual Plan budgets and agree with the officer’s response about action being taken to clear the application backlog.

 

ii)    Note the requests to reduce District Leadership expenditure and operational funding with no changes required to the Annual Plan budgets.

iii)     Note the request regarding costs and funding for the Around the Mountain Cycle Trail with no changes required to the Annual Plan budgets and request officers to consider the feedback provided when preparing options for Council to consider regarding the trail.

iv)     Note the comment about the roading programme and expenditure with no changes required to the Annual Plan budgets and forward the feedback to relevant officers for consideration as part of the process of reviewing the Roading and Footpaths Activity Management Plan.

v)      Endorse the Roading Rate Model as outlined in the supporting information for inclusion in the draft Annual Plan 2017/2018.

vi)     Agree to officers preparing the Annual Plan 2017/2018 on the basis that the Uniform Targeted Rate and the overall District Rate increase will be set at a level agreed at the Council meeting on 27 April 2017.

vii)    Approve $110,000 funding be included in the final Annual Plan 2017/2018 for employment of a Traffic Services Engineer and the cost be funded by a reduction in the Network and Asset Management costs for roading.

viii)   Agree to officers preparing the Annual Plan 2017/2018 incorporating the following changes to water, wastewater and stormwater projects.

Activity

Project (No)

Amount

Water

Removal: Tuatapere early Talbot replacement due to failures (WAT 728)

$-

Water

Project Adjustment: Te Anau early replacement of Talbots and Laterals due to premature failure

$427 656

Water

Project Timing Change: Winton early replacement of mains (WAT 815)

$1,103,352

Stormwater

Project Addition: Winton investigation and scoping for replacement of stormwater main in Great North Road

$80,000

Wastewater

Project Reinstatement: Te Anau Aeration work associated with scheme capacity upgrade (WW 606)

$350,000

Wastewater

Project Addition: Winton additional aeration for oxidation pond

$50,000

 

ix)     Confirm that the Annual Plan 2017/2018 be updated for the changes to fees outlined below.

Animal Control

Food and sustenance for impounded dogs per day or part thereof

$20.00

Ohai Hall

Wedding Dance/Cabarets

$115.00

Wedding Reception only/Banquets

$100.00

Sports Tournaments

Concerts

Public Meetings

Funerals

Sport & Community Groups

Indoor Bowls (Practice and Champs)

Senior Citizens

Arts and Crafts

Handcraft Club

Garden Club

$15.00 per hour

Bond (no GST)

$250.00

Wheelie Bins

New/additional recycling bin collection fee (per month charge from first of the month following request bin to 30 June of the following year)

 

$12.50

New/additional rubbish bin collection fee (per month charge from first of the month following request bin to 30 June of the following year)

$12.50

 

x)      Direct officers to consolidate its share of the updated financial statements for Venture Southland into the 2017/2018 Annual Plan budgets once these are confirmed.

xi)     Note the projects to be carried forward from the 2016/2017 financial year will be agreed at the Council meeting on 27 April 2017.

xii)    Notes that feedback that relate to operational matters or renewal works, requests for more information for reviews and changes to programmes or projects, have been provided to relevant officers and will be considered alongside existing work programmes and actioned as appropriate.

 

Content

Background

4        Council is required to adopt an Annual Plan by 1 July 2017.  Council officers prepared an Annual Plan Update 2017 and supporting information which explained the key changes from what was proposed for the year in the 2015-2025 10 Year Plan. This information was adopted by Council on 1 February 2017 and made available for public feedback. 

5        The Annual Plan Update 2017 highlighted several key issues: 

·                      Delays to the Te Anau Wastewater Scheme

·                      Delays to the Catlins Road seal extension

·                      Changes to fees and charges

·                      Status updates on the AMCT and other projects

·                      Resulting financial impacts on income, expenditure and debt.

6        The Annual Plan Update was made available on the Council’s website and facebook page, in Council offices and libraries and sent to key stakeholders. 

7        Feedback was invited during the period of 10 February 2017 to 10 March 2017 and Council received feedback from nine individuals/organisations.  In addition one comment was received via social media.  An oral hearing will be held on 6 April 2017 with seven people speaking to Council. 

8        A copy of all feedback was forwarded to Councillors for their consideration and has also been made available on the Council’s website.

 

Issues

9       The feedback has been analysed and grouped according to common themes.

10     Councillors may identify any other issues from the feedback that they wish to discuss or consider warrants a decision or action from Council. 

11     The issues that were raised fall into three broad categories:

i.          Requests for funding or projects/expenditure for which officers are seeking guidance.

Where appropriate, officers have made a recommended response, however please note that these have been developed prior to the Council hearing oral speakers. Officers will be attending the deliberations session and be available to provide further comment as required.

ii.          Operational matters

Some feedback related to specific operational matters. These have been provided to the relevant business units, who will review the information and consider steps that can be taken.

iii.         Matters for further consideration

Other feedback raised issues that require further investigation.  Where appropriate, these will be considered as part of preparing the 2018 10 Year Plan or as separate item of work or part of the policy forward work programme. 

12     For each issue, officers have provided guidance to Council about the options that they may wish to consider in relation to making a decision about what is included in the Annual Plan 2017/2018. The option that officers are recommending is shown in bold.

13     Due to the financial constraints the Council is operating under, including the need to stay within the parameters of its Financial Strategy, officers are only recommending budget and other changes where a proposal is sufficiently robust, clearly aligns with Council’s priorities, and has significant and broad community backing.  In some cases, it is considered more appropriate to respond to the issue as part of the preparations for the 10 Year Plan rather than as an Annual Plan process.

Requests for Funding

14     Three organisations provided feedback requesting funding from Council or an increase in funding be included in the final Annual Plan.

15     Submission numbers which include these requests are: 1, 2, 3, and 8. The full submissions can be found in the submission booklet.

Invercargill St John Hub (1)

16     St John are requesting a one-off $70,000 capital grant to go towards their efforts to raise funds to build the St John Ambulance Hub on the corner of Spey and Jed Streets, Invercargill.

17     The group originally requested funding be included in the draft Annual Plan budgets. When considering the request as part of the budget review for the draft Annual Plan, Council decided not to include the grant in the budgets or in the Annual Plan Update document for feedback. As such the public have not had the opportunity to comment on this request.

18     Option 1: Note the request with no changes required to the Annual Plan budgets.

19     Option 2: Include a one-off grant of $70,000 to the St John’s Ambulance Invercargill Hub to be included in the Annual Plan 2017/2018 funded from rates. This would see a 0.16% increase in rates in 2017/2018.

Southland Museum and Art Gallery (SMAG) Trust Board - Regional Heritage Rate (2)

20      The Trust Board of the Southland Museum and Art Gallery are requesting the Regional Heritage Rate be increased by $5.00 per rating unit on an ongoing basis to maintain the level set in 2016/2017. The increase in funding is primarily for SMAG to carry out essential work on the museum collection including cataloguing objects, improving storage/shelving, image digitisation and online accessibility, providing better collection conservation and accessibility.

21      The December 2016 meeting of the Southland Regional Heritage Committee (SRHC) formally resolved that it supported this funding request.

22      Further dialogue occurred with Mr Horner subsequent to this resolution which suggested that the request be reframed to be via the SRHC and that such request should present a more thorough business case and should articulate where this sits in level of importance relative to other regional heritage initiatives such as a proposed regional storage facility which has been under discussion for several years.

23      The resolution from the December 2016 SRHC meeting states that:

The Southland Regional Heritage Committee submit to the Invercargill City Council, Southland District Council and Gore District Council requesting an increase of $600,000 in the 2017 – 2018 financial year, and beyond and that the additional funding would be directed towards appointing specialised staff at the southland museum and art gallery to carry out conservation, storage, cataloguing and interpretation requirements as well as construction work associated with providing captivating and educational exhibitions.

24      No such request from SRHC has been received at the time of writing. The position of the other participant Councils is also not known at the time of writing. However, recent dialogue with Gore District Council has indicated that this increase is not currently in its draft Annual Plan and hence may not be included in the final version.

25      Currently the Southland District Council draft Annual Plan does not include a continuation of the $5.00 increase. As such the public have not had the opportunity to comment on this request. If the Councillors did however resolve to support this request then this would raise the Regional Heritage Rate to $35.77 and involve a total cost of $77,470.

26     Option 1: Note the request with no changes required to the Annual Plan budgets.

27     Option 2: Approve an ongoing increase of $77,470 ($5.00 per rating unit) in the Regional Heritage Rate from 2017/2018 onwards. This would see a 0.18% increase in rates in the 2017/2018 Annual Plan.

Hollyford Conservation Trust (3)

28     The Hollyford Conservation Trust are requesting funding for the Hollyford Conservation Project, Martins Bay, Fiordland. The group are seeking a one-off allocation of $50,000 in 2017/2018 (to recognise the historical disparity between rates paid to SDC and services used by Lower Hollyford ratepayers) with further annual payments of between $15,000 and $20,000 (adjusted for CPI), reviewable after three years. The project provides predator control activities and monitoring in the Lower Hollyford area (2500ha) with the aim of enhancing biodiversity and native species in area and preventing any further decline.

29     The Trust originally approached Council to discuss ways that the total rates paid by these properties (stated at $27,000) could be directed towards continuing their pest control activities given the limited range of Council services that they receive. Various options were discussed at the time including amending rating boundaries to exclude the properties from being charged rates, remitting all or a portion of rates for the properties and providing annual grant funding at a level equivalent to the total rates paid in relation to the properties.

30     The Council subsequently approved a grant of $5,000 to the Trust for biodiversity enhancement (to be funded from reserves) and encouraged the Trust to apply for funding through the 2016/2017 Annual Plan. In their submission the Trust have advised that Council’s direction about applying for further funding was not communicated to the Trust and as such no application was made.

31      Currently the Southland District Council draft Annual Plan does not include funding for the Trust. As such the public have not had the opportunity to comment on this request.

32     Option 1: Note the request with no changes required to the Annual Plan budgets.

33     Option 2: Include a one-off grant of $50,000 to the Hollyford Conservation Trust to be included in the Annual Plan 2017/2018 funded from rates. This would see a 0.11% increase in rates in 2017/2018.

34     Option 3: Agree in principle to provide an annual grant of between $15,000-$20,000 and direct officers to include the proposed level of grant in the 2018 10 Year Plan consultation document.

Council Officer’s (8) – Grant corrections

35     Council officers have requested a change to the financial information for grants included in the Annual Plan to ensure that what was agreed to by the Council in the draft Annual Plan has been included in the budgets, as follows:

a)   $35,000 grant for Southland Warm Homes Trust (omitted due to oversight)

b)   $800 grant for Southland Santa Parade (correction to amount).

36     The net impact of these changes will be $30,200.  This will be funded from either rates (resulting in a 0.07% increase in rates in 2017/2018) or reserves at the discretion of the Council.

37     Option 1: Agree to officers correcting the grant amounts in the Annual Plan 2017/2018 for the Southland Warm Homes Trust ($35,000) and Southland Santa Parade ($800) to be funded from rates (net change of $30,200).

38     Option 2: Agree to officers preparing the Annual Plan 2017/2018 on the basis that funding for the grants are included as outlined with the $30,200 funded from reserves.


 

Accessibility

39     CCS Disability Action (4)

40     CCS Disability Action have requested that Council undertake a range of strategies/actions to improve access to services/facilities for disabled persons, by:

-     acknowledging that access for disabled people is poor

-     measuring access problems and using the information to plan access improvements (e.g. carrying out technical street audits and pedestrian street audits)

-     consulting with the disabled community regarding improving access in Southland.

41     They have also requested that Council look at ways to improve access for the disabled when carrying out the Manapouri playground project. They have asked Council to consider purchasing some play equipment which can be used by children with disabilities as well as ensuring that the playground itself is accessible, in particular relating to the design of fencing/pathways.

42     The Council has developed an Inclusive Communities Strategy and Action Plan that aims to reduce the barriers to participation for people with impairments/disabilities to Council services/facilities. The Action Plan (2011) identifies specific actions for reducing these barriers covering a range of Council activities related to buildings/infrastructure, services, officer training, and communication. The plan suggests that Township Design Features (e.g. footpaths, gutters, crossings etc) be made more accessible/user friendly as part of renewal/replacement programmes. It also states that as playgrounds are upgraded, Council will look at enhancing inclusive play facilities by providing equipment that is able to be used by children with a range of abilities.

43     In addition, all new and replacement playground equipment must meet the requirements of the Building Act and the NZ Standard for playground equipment. While there will be accessibility requirements in both of these, the decision to purchase specific accessible equipment or improve accessibility is at the discretion of the local Community Board or CDA sub-committee with advice from the relevant Community Engineer about what options are possible within the available budget.

44     The Manapouri CDA Subcommittee have budgeted for new playground equipment for financial year 2017/18 and will consider the accessibility of the playground or new equipment during their investigation of options process.

45     Officers also regularly attend meetings with the Fiordland Interagency Group and the Invercargill Disabled Advisory Group at which accessibility and other issues are discussed and officers are also involved in a range of training related to inclusivity and disability awareness. The Council has also been involved in the production of an accessible map of Southland which identified the facilities that have disabled access.

46     While progress has been made on a number of the actions outlined in the Inclusive Communities Action Plan, it may be appropriate to more formally review progress and opportunities for specific activities/projects as part of the preparation of the 2018 10 Year Plan.

47     Option 1: Note the request with no changes required to the Annual Plan budgets. Forward the suggestions about the playground to the Manapouri CDA Subcommittee for their consideration and those about the footpath/street audit to officers to consider as part of the process of reviewing the Roading and Footpath Activity Management Plans ahead of the 2018 10 Year Plan.

48     Option 2: Request officers review progress with the implementation of the Inclusive Communities Action Plan and identify any initiatives or projects for inclusion in the 2018
10 Year Plan and associated Activity Management Plans.

49     Option 3: Request officers review the Inclusive Communities Strategy and Action Plan and involve key stakeholders such as CCS Disability Action in this process.

Curio Bay Wastewater Scheme

Pamela Yorke (6) and Porpoise Bay Ltd (6)

50     Pamela Yorke requested an indication from Council on when or if local residents will be able to connect to the scheme.  Porpoise Bay Ltd requested that they be provided with an opportunity to negotiate arrangements with Council to connect their subdivision at 531 Curio Bay Waikawa Road to the Council's new wastewater treatment plant as an alternative to on-site wastewater servicing.

51     The wastewater treatment plant is currently undergoing its final commissioning and currently serves the campground with the connection of the Natural Heritage Centre expected upon completion of the next stage of the project.

52     Council officers have met recently with Porpoise Bay Ltd and have previously outlined potential costs for connection of both the Porpoise Bay subdivision and for the wider community. Officers have indicated the need to ensure that future connection costs will be apportioned equally between all properties but also that there will need to be a level of community consultation to determine the level of interest in connecting into the scheme before proceeding further.

53     Council officers are planning to carry out community consultation about options for connecting to the scheme, however a timeframe for this is yet to be agreed upon as there are a number of related issues which need to be dealt with in order to better understand the likely costs and feasibility.

54     Any decision to connect, and how this will be funded will ultimately lie with Council.

55     Option 1: Note the request with no changes required to the Annual Plan budgets. Request officers prepare a report for Council to consider on the costs and options available for community connections to the scheme (including the Porpoise Bay subdivision) including a timetable for community consultation.

56     Option 2: Direct officers on any alternative approach they wish to take for the Annual Plan 2017/2018.


 

Manapouri Waiau Street Project (Pearl Harbour)

Real Journeys (5)

57     Real Journeys requested that Council allocate funding for a range works to improve pedestrian safety and visitor facilities on Waiau Street, in Manapouri to coincide with improvements that they are making to their Pearl Harbour carpark and visitor facilities. The specific requests for improvements included:

-     Install at least two speed humps to slow traffic;

-     Improve road marking;

-     Improve signage;

-     Improve street lighting;

-     Improve the standard of the footpaths – increase width and remove trip hazard associated with tree roots near the public toilets; and

-     Plan for redevelopment of the public toilets (to supplement those provided at the Real Journeys office).

58     Officers are currently working with Real Journeys on a joint concept for Waiau Street and Pearl Harbour improvements, particularly around pedestrian safety and the issues raised by Real Journeys in their feedback. As this work has not yet been completed and agreed, the final concept nor estimated costs are known.

59     In previous discussions with Real Journeys regarding their building upgrade (situated on Council road), officers have indicated that they will need to provide additional toilets given the majority of visitors to Pearl Harbour are their clients.  An upgrade of the Council-owned toilets in the area has been allowed for in the 2015 10 Year Plan and the upgrade is scheduled for 2022/2023.

60     As part of the work being done ahead of the 2018 10 Year Plan, Council officers have planned to meet with Real Journeys regarding their tenure and discuss the planned upgrade as part of a wider review of the number and location of public toilets required in Manapouri. Any changes to budgets/projects and timing as a result of this will be included in the plan.

61     Once the joint concept has been developed and detailed plans and costs are known, there may be a need to discuss the plans and funding with the local CDA Subcommittee and/or Council and consider whether any further community consultation is required.

62      Currently the Southland District Council Annual Plan 2017/2018 does not include funding for the project and the public have not had the opportunity to comment on this request.

63     Option 1: Note the request with no changes required to the Annual Plan budgets.
Request that officers continue to work with Real Journeys to develop and agree a joint concept for the area with detailed plans and costings for Council-related projects to be considered by the Council and/or the Manapouri CDA Subcommittee for inclusion in the draft 10 Year Plan.

64     Option 2: Request officers prepare the Annual Plan 2017/2018 to include funds (at the level to be advised by Council) that will be used towards the joint concept projects.

 

Other issues

65     Three organisations provided other feedback about other issues.

66     Submission numbers which include these requests are: 5, 7 and 8. The full submissions can be found in the submission booklet.

Real Journeys (5)

Environmental Health

67     Real Journeys indicated that they are still waiting for several liquor licences renewal applications to be granted from those lodged in 2015 and 2016 and as such requested that Council allocate more resources towards managing liquor licensing.

68     Officers are aware of the delays and a priority has been placed on processing the applications with Licensing Inspectors undertaking to clear the backlog by 30 June this year.

69     There are two main reasons for this backlog. The first is that Council is the one of a small number of Councils that have discounted the national alcohol licensing fees (30% reduction in the annual fee) creating a lean business unit. This was welcomed by the industry, following previous Annual Plan submissions about concerns about the statutory increase in alcohol licensing fees in 2015. The consequence of this is a backlog of renewal applications; however it is to be emphasised that the backlog has no adverse effect on licensees, as under the Sale and Supply of Alcohol Act, they are able to continue to trade under their existing license while their renewal is processed.

70     The second reason is that there have been significant increases in the volume of alcohol licensing work from 2015 to 2016 - 36% increase in special licences, 43% increase in new licensees (mainly transfers), 65% increase in new managers applications.

71     The licensing team responded to industry concerns in 2016, renewing 69 premises renewal applications that year, compared to 15 in 2015.

72     In terms of resourcing, the Council is transitioning to a new Customer Services team, and this team will absorb more alcohol licensing work once settled.  This may result in an increase in FTE alcohol licensing inspectors.

73     Option 1: Note the comment with no changes required to the Annual Plan budgets. Council agree with the officer’s response about action being taken to clear the application backlog.

74     Option 2: Request that officers consider appropriate levels of resourcing as part of the review of the Activity Management Plan and budgets in the lead up the 2018 10 Year Plan.

Federated Farmers (7)

District Leadership Funding and Expenditure

75     Federated farmers opposed any additional spending in this area and requested that Council defer any changes to allow for a robust case to be made for the additional spending through the 2018 10 Year Plan.

76     In their feedback, Federated Farmers highlighted concerns about increases from 2016/2017 in operating funding (from $27.1M to $30.8M), the level of rate contributions (from $10.5M to $11.3M) and payments to staff and suppliers (from $13.6M to $15.9M) from 2016/2017.

77     It is useful to note that the 2015 10 Year Plan did forecast an increase in operating funding in 2017/2018 for District Leadership (to $28.2M). District Leadership includes a wide range activities - Representation and Advocacy, Community Development, District Support (Area Offices and Customer Support), Corporate Support (People and Capability, Finance, Strategy & Policy, Communications and Information Management) and Forestry. Around 36% of the funding for these activities comes directly from rates.

78     A key reason for the change in overall operating funding and expenditure in this area is related to forestry. $2.2M of the increase in operating funding from 2016/2017 is Council recognising gross forestry income compared to the 10 Year Plan and 2016/2017 Annual Plan where net forestry revenue was disclosed (total income less associated direct costs). Because of this there are also additional forestry harvesting costs of $1.8M which is the main reason for the increase in ‘Payments to staff and suppliers’ in the application of operating funding (i.e. operating expenditure). This and the key reasons for the other changes in overall revenue and expenditure were detailed in the report to Council dated 1 February 2017.

79     Option 1: Note the request with no changes required to the Annual Plan budgets.

80     Option 2: Direct officers on any alternative approach they wish to take for the Annual Plan 2017/2018.

Around the Mountains Cycle Trail (AMCT)

81     Federated Farmers have requested that Council:

a)   Adopt a specific targeted rate for a significant proportion of the ongoing operating costs associated with the Around the Mountains Cycle Trail.

b)   Consider the lessons learned from the development, planning and implementation of the Around the Mountains Cycle Trail project when considering the need or feasibility of additional ‘pro-growth’ expenditure.

c)   Recover any roading reserves used for the Cycle Trail project through the UTR or a specific Cycle Trail targeted rate, rather than through the roading rate model.

82     Council intends to consider a range of funding options for AMCT once a final decision has been made on how the project will be completed. The Council has an established a process and governance group to progress this work.

83     Introducing a specific targeted rate may require a change to Council’s policies that could require consultation and, if this is required, it could mean Council would not meet the deadline to adopt its Annual Plan 2017/2018 in June 2017.

84     An improvement project has been started that will develop and implement new procedures for development, assessment and management of all projects.  This includes the use of business case processes to scope and evaluate projects which will include reviewing the business case at each stage.  The project management framework will be developed by 30 June.

85     In terms of roading reserves, officers have advised that there are no roading reserves available for use in funding of this project. 

86     Option 1: Note the request with no changes required to the Annual Plan budgets. Request officers to consider the feedback provided when preparing options for Council to consider regarding the trail.

87     Option 2: Direct officers on any alternative approach they wish to take for the Annual Plan 2017/2018.

Roading

88     Federated Farmers supports proposed additional expenditure for the roading network and requested that Council continue to seek efficiencies in the delivery of roading services, so that the current levels of service to ratepayers can be at least maintained, and preferably improved.

89     Council officers are continually seeking efficiencies in the delivery of roading services. In 2015 the Council completed a Service Delivery Review for Roading which looked at different options for delivery. The report provided an overview of performance and in reviewing this concluded that “Actual service delivery performance is of a high standard and providing very good value for money”.

90     As part of the reviewing the Activity Management Plan for Roading ahead of the 2018
10 Year Plan there will be opportunities to review whether the existing levels of service are appropriate going forward and to consider how Council can best meet these in the way the activity is managed.

91     Option 1: Note the comment with no changes required to the Annual Plan budgets. Forward the feedback to relevant officers for consideration as part of the process of reviewing the Roading and Footpaths Activity Management Plan.

92     Option 2: Direct officers on any alternative approach they wish to take for the Annual Plan 2017/2018.

Roading Rate Model

93     In their feedback, Federated Farmers reiterated previous requests that Council consider improvements to the Roading Rate Model used to allocate roading costs, including:

a)   Obtaining tonnage data for the Commercial and Industrial sectors, and reallocate the roading rate costs each year as the data is collected.

b)   Introduce a new differential category that targets accommodation and tourist businesses to recover costs associated with tourisms impact on the roading infrastructure.

c)   Increase the proportion of the Roading Rate recovered through the UTR to 20% of the total rate, to recognise the broader, non-use benefit derived from the roading network."

94     Council notes the requests made by Federated Farmers regarding the roading rate. During the 10 Year Plan process, Council updated its Roading Rate Model. The update simplified the methodology, increased transparency and addressed some of the concerns that were expressed in previous submissions.

95     The Council’s Revenue and Financing Policy will be reviewed as part of the work being done to prepare the 2018 10 Year Plan. As part of this review there will be an opportunity for Council to consider whether the current model continues to be appropriate and consider the feedback received about the model since its review for the 2015 10 Year Plan.

96     During the 10 Year Plan process, it was decided that tonnage would be calculated on a three year rolling average. This means that the impact of including 2016 data would not be as significant as if it were updated annually. Tonnage data in the model was updated in December 2016 using the latest information available.

97     Tourism data is difficult to assess because of the diversity of the sector, buses, campervans, supplies for commercial accommodation and food premises.  Since this tonnage is captured elsewhere (predominantly in the commercial sector) officers do not believe that there would be significant value in adding a separate tourism sector to the Roading Rate Model.  Adding a separate sector for tourism would significantly increase the number of assumptions required within the proposed model.

98     Council considered community views when it adopted the current model and decided that the Roading Rate Model was an appropriate method to apportion costs. If 20% of the total rate was recovered through the UTR, it would impact most heavily on lower value property owners including residential ratepayers. This would be particularly significant for those on fixed incomes. For this reason, Council has sought to maintain the UTR at a level which is affordable for all ratepayers. 

99     Making significant changes to the Roading Rate Model would change the outcomes for all sectors and mean that those who had not provided feedback may be affected and may wish to comment on any amendments before adoption of the Annual Plan 2017/2018. Council would need to re-consult on any amendments to allow all parties to submit on the new outcomes. This would mean that Council would not meet the deadline to adopt its Annual Plan 2017/2018 in June 2017.

100   Option 1: Endorse the Roading Rate Model as outlined in the supporting information for inclusion in the draft Annual Plan 2017/2018.

101   Option 2: Make changes to the Roading Rate Model.

Rating

102   Federated Farmers commented on the Uniform Targeted rate (UTR) and questioned the level of Council expenditure and rates given the background of low/static population growth for Southland. Federated Farmers asked Council to:

a)   Increase the proportion of rates revenue from the uniform annual general charge and certain targeted rates set on a uniform basis from 25.62% to 30% for 2017/2018.

b)   Develop a policy to consistently recover 30% of rates revenue from the uniform annual general charge and certain targeted rates set on a uniform basis for consultation through the 2018 10 Year Plan.

c)   Review proposed expenditure to achieve a rate increase in 2017/2018 below 3%.

103   Council is mindful that by increasing the UTR closer to the 30% cap transfers a greater portion of its rating to burden to urban ratepayers.  In the information supporting the Annual Plan Update 2017 document, Council proposed to collect 25.60% of its rates through Uniform Fixed Charges.  Council considers that given its current targeted and devolved rating structure it has an appropriate balance in the UTR and how that is spread between the urban and rural ratepayers. As such, it is not considered that there is a need to increase the percentage of uniform charges to the maximum allowable 30% at this stage.

104   Council is aware that rates affordability is a significant issue and that rates can place a particular burden on members of the Southland District community.

105   Making significant changes to the level of UTR would change the outcomes for all property types and mean that those who had not provided feedback may be affected and may wish to comment on any amendments before adoption of the Annual Plan 2017/2018. Council would likely need to re-consult on any amendments to allow all parties to submit on the new outcomes. This would mean that Council would not meet the deadline to adopt its Annual Plan 2017/2018 in June 2017.

106   Council will be considering the level of the UTR in more detail as it develops the 2018
10 Year Plan and associated financial strategy and funding policies.

107   Option 1: Agree to officers preparing the Annual Plan 2017/2018 on the basis that the Uniform Targeted Rate remain set at 25.60% and the overall District rate increase will be 3.64%.

108   Option 2: Agree to officers preparing the Annual Plan 2017/2018 on the basis that the Uniform Targeted Rate and the overall District Rate increase will be set at a level agreed at the Council meeting on 27 April 2017.

109   Option 3: Agree to officers preparing the Annual Plan 2017/2018 on the basis that the Uniform Targeted Rate be set at 30% and the overall District rate increase will be less than 3%.

Council Officer’s (8) - Corrections/Adjustments

110   Council officers have requested the following amendments to financial content of the draft Annual Plan 2017/2018 for the purposes of accuracy or clarification:

a)   Roading Budget – Traffic Services Engineer Role - The roading team have received approval from the Chief Executive to employ a Traffic Services Engineer, the estimated costs of this role are approximately $110,000 per annum from 2017/2018.  This will be funded by a reduction in the Network and Asset Management costs and have no impact on rates in 2017/2018 or future years.

Option 1: Council approve $110,000 funding be included in the final Annual Plan 2017/2018 for employment of a Traffic Services Engineer and the cost be funded by a reduction in the Network and Asset Management costs for roading.

Option 2: Direct officers on any alternative approach they wish to take for the Annual Plan 2017/2018.

b)   Changes to Projects/Forecasting – Since the draft Annual Plan, budget and work programme was prepared, officers have become aware of a number of water, wastewater and stormwater failures that need to be dealt with in 2017/2018. Officers have reviewed the work programme accordingly and are requesting the following changes to the budgets and programme timing to allow this work to be carried out.

All of these projects will be funded from loans other than Winton stormwater assessment that will be funded from reserves. As such the changes will not impact rates in Annual Plan 2017/2018.

 

Area

Project (No)

Draft AP 17/18

Final AP 17/18

Tuatapere

Water Project Removal: Early Talbot replacement due to failures (WAT 728) Removal

$427,656

$-

Te Anau

Water Project Adjustment: Early replacement of Talbots and Laterals due to premature failure (TBC) – originally programmed in 10 Year Plan as part of wider project for 23/24

$-

$427 656

Winton

Water Project Timing Change: Early replacement of mains (WAT 815) – originally programmed in 10 Year Plan for 18/19

$-

$1,103,352

Winton

Stormwater Project Addition: Investigation and scoping for replacement of stormwater main in Great North Road

$-

$80,000

Te Anau

Wastewater Project Reinstatement: Aeration work associated with scheme capacity upgrade (WW 606) – originally programmed in 10 Year Plan for 17/18

$-

$350,000

Winton

Wastewater Project Addition: Additional aeration for oxidation pond (TBC)

$-

$50,000

Option 1: Agree to officers preparing the Annual Plan 2017/2018 incorporating the changes to water, wastewater and stormwater projects as outlined.

Option 2: Direct officers on any alternative approach they wish to take for the Annual Plan 2017/2018.

As part of the forecasting occurring at the end of the second quarter of 2016/2017 financial year, officers are expecting that a number of projects planned to be undertaken in 2016/2017 will be identified as not being able to be completed by 30 June 2017.

Council officers are currently preparing a schedule of projects to be carried forward for Council to consider before finalising the Annual Plan 2017/2018. A separate report covering these changes and any associated funding impacts will be prepared for Council to consider at its meeting on 27 April 2017.


 

c)   Fees changes

i.    Invercargill City Council has recently confirmed that the food and sustenance for impounded dogs should be charged at $20.00 per day or part thereof which will require the figure in the final Annual Plan to be updated. This information was not available at the time the draft budgets were being prepared.

ii.    The Ohai CDA Subcommittee also made a number of changes to their hall fees for 2017/2018 however the detail about the changes was not available in time for inclusion in the draft Annual Plan supporting information. The details of the rentals (GST incl) to be included in the final Annual Plan are detailed in the table below.

 

Wedding Dance/Cabarets

$115.00

Wedding Reception only/Banquets

$100.00

Sports Tournaments

Concerts

Public Meetings

Funerals

Sport & Community Groups

Indoor Bowls (Practice and Champs)

Senior Citizens

Arts and Crafts

Handcraft Club

Garden Club

$ 15.00 per hour

Bond (no GST)

$250.00

iii.   Officers have also identified that the fees for new/additional recycling bins were not updated in the draft Annual Plan supporting information. While an oversight meant that this was not included in the officer’s submission, the Council has traditionally revised these fees annually to be one twelfth of the targeted rate for either service. Officers are planning to update the final Annual Plan to include the revised fee set at $12.50 per month.

Option 1: Council confirm that the Annual Plan 2017/2018 be updated for the changes to fees outlined.

Option 2: Direct officers on any alternative approach they wish to take regarding the fees for the Annual Plan 2017/2018.

d)   Venture Southland Annual Plan 2017/2018 - Council’s share of Venture Southland is 42%, and therefore 42% of the income expenditure, assets and liabilities of Venture Southland are consolidated into Council’s financial statements. Officers are currently working through the process of confirming the financial statements to be included in the final Annual Plan. This will explained at the meeting on 27 April 2017. Please note, the budgeted grant from Council to Venture Southland is expected to remain unchanged from what was included in the 2015 10 Year Plan.

Option 1: Direct officers to consolidate its share of the updated financial statements for Venture Southland into the 2017/2018 Annual Plan budgets once these are confirmed.

Option 2: Direct officers on any alternative approach they wish to take for the Annual Plan 2017/2018.

 

Factors to Consider

Legal and Statutory Requirements

111   Council must, in the course of the decision-making process:

a)      seek to identify all reasonably practicable options and

b)      assess the options in terms of their advantages and disadvantages

112   Before making a decision, Council may request or consider comment or advice from Council officer or any other person in respect of the proposal. 

Community Views

113   Community views on the issues affecting the Annual Plan were gathered via feedback during a one month public consultation period. The submissions and informal feedback received represent the views of the Southland District residents, ratepayers and customers. 

114   If Councillors did wish to make significant changes to the final Annual Plan, Council will need to consider whether it has sufficient information on the wider views and preferences of persons likely to be affected by, or have an interest in, the matter, including those who provided feedback.

Costs and Funding

115   The financial implications of options have been included in the issues discussion where relevant.

Policy Implications

116    Council must adopt its Annual Plan by 30 June 2017. If Council decides to make changes on the basis of the feedback, these will be reflected in the Annual Plan 2017/2018.

117    Some of the issues raised in the report relate to other policies of Council or separate strategy documents. If Council wishes to make specific decisions which impact on these policies/strategies, consideration will need to be given to whether these changes are able to be made at the meeting taking into account specific legislative requirements.

Analysis

Options Considered

118    Please see the Issues section for options for each issue.

 

Assessment of Significance

119    Council’s deliberations and decision-making on the issues that will inform the development of the Annual Plan, and the setting of rates, is considered to have a high level of significance.  Individual issues have differing levels of significance. 

Recommended Option

120    It is recommended that Council makes decisions on each of the issues and options set out in the report. 

Next Steps

121    Following Council’s deliberations and decision-making, Council officers will complete the forecasting process and identify projects to be carried forward from 2016/2017 into the 2017/2018 Annual Plan for consideration by Council at its meeting 27 April 2017.

122    Officers will then incorporate all the changes to the plan and present it for adoption at Council on 7 June 2017.

 

Attachments

There are no attachments for this report. 

  


Council

6 April 2017

sdclogo

 

Dog Registration Fees 2017/2018

Record No:        R/17/3/6066

Author:                 Michael Sarfaiti, Environmental Health Manager

Approved by:       Bruce Halligan, Group Manager Environmental Services

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1       To set the Dog Control fees for the 2017/2018 year.

Executive Summary

2        Council’s Dog Control fees must be prescribed by resolution.  It is proposed to introduce new discounts into the dog registration fees.        

 

Recommendation

That the Council:

a)         Receives the report titled “Dog Registration Fees 2017/2018” dated 22 March 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Sets the Dog Control fees in Attachment A for the 2017/2018 registration year. 

e)         Publicly notifies the fees in the Southland Times on Saturday, 20 May 2017 and Saturday, 10 June 2017; and also in the Fiordland Advocate in the week of 23 May 2017. 

 

Content

Background

3       The Dog Control Act 1996 requires territorial authorities to set Dog Control fees.  The Council currently has approximately 13,000 registered dogs within its District.

4       The Dog Control service operates a register of dogs, investigates complaints about dogs, monitors the District, and promotes responsible dog ownership. 

5       The Dog Control business unit is staffed by a manager, one full-time and one part-time dog control officer, a customer services officer, and casual rangers.  The unit has a shared service with the Invercargill City Council, that enables Council to draw from their animal control team as required. The unit contracts Armourguard to provide afterhours services.

6       Council has a combined dog pound with the Invercargill City Council.  Council has a licence to occupy the pound with an exclusive licence to use five of the 28 kennels. 

7       The current fee is $30 per dog, flat rate.

Issues

New fee structure

8       It is proposed to introduce discounts into dog registration fees.  Discounts are proposed for good behaviour and microchipping, neutering and effective containment. 

9       The proposed fees for 2017/2018 are in Attachment A

10     These discounts, along with the transition period, were approved by Council during the recent Dog Control Bylaw review in 2015.  Council approved a one year transition to multiple dogs licensing, and a two year transition to the registration discounts; so that dog owners had time to familiarise themselves with the new system and to avoid a bottleneck of work for the Dog Control team.

11     Information about the proposed fees was sent in the dog registration packs to all dog owners in June last year; and the same will happen this year.  The First Edition has run an article on the proposed discounts last year, and another will be in this year’s March edition.  The home page of Council’s website has had the changes featured on the home page for many months.

12     In last year’s dog registration form, dog owners were asked what discounts they felt they qualified for. 

13     The information about the fees that is on Council’s website is in Attachment B

Discount figures

14     District dog owners were asked what discounts they felt they qualified for in last year’s registration forms.  Of the 6,484 non-working dogs:

No. dogs

%

Type of discount

1,746

27%

All 3

2,518

39%

Unknown

12

0%

Neutered only

447

7%

Fenced only

306

5%

Responsible owner only

166

3%

Neutered, fenced

52

1%

Neutered, responsible owner

1,237

19%

Fenced, responsible owner

15     It is unknown what discounts the “unknown” group will qualify for. However, the vast majority will be able to qualify at least for the responsible owner discount, provided they ensure that their dogs are microchipped.

16     In my view, with the awareness campaign to be launched, many dog owners will realise that they are likely to qualify for both the responsible owner and containment discounts. This will mean that the vast majority should receive these discounts this year.

17     There were 6,485 working dogs.

Increase in income

18     Staff will know later this year what effects the new fees will have on income.  After assessing the budget, and if the income from fees had increased significantly, then a possibility could be lowering of the base fee, to say $25.

19     If that were to be the case, then in my view the Council should consider adding the following to the criteria for responsible ownership - fees must be paid no later than 31 July.  This would significantly reduce the staff time involved from September to November following owners that have not re-registered their dogs.  

Reserve

20     Currently the Dog Control reserve is about $240,000, largely accumulated from historic infringement fines for unregistered dogs.  There are a number of reasons why the reserve should not be used to offset fees:

•           Keeping fees lower for longer. 

•           The effects of the new discounts on registration fee income are not known. 

•           Increasing costs relating to health and safety and vehicle operations. 

•           Very expensive, yet possibly very effective, technology in attack investigations - DNA analysis, and night vision CCTV cameras for ongoing attacks on stock.

Factors to Consider

Legal and Statutory Requirements

21     Section 37 of the Dog Control Act 1996, that is concerned about fee setting, is in Attachment C

22     The Council is legally required to set the fees by resolution and to subsequently publicly notify these fees. 

Community Views

23     Members of the community will have an opportunity to express their views on the registration fees when they are publicly notified. 

24     In my report to Council dated 26 August 2015, that requested Council to adopt the Dog Control Policy 2015 and Dog Control Bylaw 2015, I advised the following (edited):

Submitters were supportive overall of the proposed new direction:  

·              Introduction of discounts into the registration fee (82% support and 10% oppose).

·              Transitional arrangements (53% support and 13% oppose).

25     The majority of people in the District support the proposed discounts, and a number do not.

Costs and Funding

26     The Dog Control service is funded mainly from registration fees, and also from infringements, and fees and charges.  Council has resolved that Dog Control is to be fully funded by fees and charges. 

Policy Implications

27     There are no specific policy and plan considerations.

Analysis

Options Considered

28     There are no options, Council must set Dog Control fees by resolution and may make any changes to the proposed fees in Attachment A as it sees fit. 

Analysis of Options

That Council sets the Dog Control fees in Attachment A for the 2017/2018 registration year, with any amendments as it sees fit.

Advantages

Disadvantages

·        The recommended fees are considered suitable for the District. 

·        None identified. 

Assessment of Significance

29     This review is considered to be not significant in accordance with Council’s Significance and Engagement Policy. 

Recommended Option

30     Not applicable. 

Next Steps

Council’s decision will be publicly notified in the Southland Times on Saturday, 20 May 2017 and Saturday, 10 June 2017; and also in the Fiordland Advocate in the week of 23 May 2017, and also on Council’s website; and the fees will come into effect on 1 July 2017.

 

 

Attachments

a         Attachment A - Proposed Fees

b         Attachment B - Information about the Dog Control discounts on Council's website

c         Attachment C - Section 37 Dog Control Act    

 


Council

06 April 2017

 

DOG CONTROL FEE SCHEDULE

 

EFFECTIVE 1 JULY 2017

 

(All fees GST inclusive)

 

 

 

 

 

Registration - Dog (non-working)

 

$90.00

Discounts

 

 

(a)      The dog is spayed or neutered

 

-$10.00

(b)      The dog is in a fenced or controlled property

 

-$20.00

(c)        Responsible owner (according to Council’s criteria) and microchipped dog

 

-$30,00

Registration fee inclusive of (a), (b) and (c)

 

$30.00

Registration - Working Dog

 

$30.00

Late Registration - All Dogs

 

50%

A dog impounded by SDC released to a SDC authorised rehoming provider for either fostering or rehoming (initial registration only)

 

Free

 

Dog Control Fees

 

 

(a)

Dog hearing lodgement fee

 

$100.00

(b)

Multiple dog licence application fee

 

$50.00

(c)

Sale of collars

 

$9.00

 

(d)

Withdrawal of infringement fee, per infringement

 

$30.00

 

Microchipping

 

 

(a)

Microchipping of a dog registered by SDC

 

Free

(b)

Commercial breeders that require more than four pups to be microchipped per registration year

 

$30.00 per dog,

for the fifth and

subsequent dog

Dog Impounding Fees

 

 

(a)

Impounding of dogs

 

$100.00

(b)

Sustenance of impounded dog per day or part thereof

 

$20.00

(c)

Euthanasia

 

$40.00

 


Council

06 April 2017

 

Dog Registration Changes coming very soon

Registration from July 2017

Council is introducing new dog registration fees from 1 July 2017.  The new fees are designed to encourage responsible ownership.  Discounts will recognise responsible dog ownership and encourage controls on dogs.  The proposed fees are as follows:

Registration fee non-working dog

$90
(before possible discounts)

Possible discounts:

 

·      The dog is spayed or neutered

 $10 discount

·      The dog is in a fenced or controlled property

 $20 discount

·      Responsible owner (according to Council's criteria) and microchipped dog

$30 discount

 

 

·      Registration fee non-working dog if all discounts apply

$30

 

 

Working dog registration

$30

 

 

Late registration penalty (for all dogs)

50% of the total registration fee

 

Dogs neutered after 1 July 2016

You will need to provide Council with evidence from your vet that your dog has been neutered or spayed, such as a receipt or a certificate.

 

Fencing or a controlled property

To receive the fencing discount, ensure that your dog is contained on your property in one of the following ways:

·      A fully fenced property; or

·      A fenced or portable enclosure; or

·      A dog motel; or

·      A kennel with an enclosed run attached; or

·      A leash attached to a running wire.

 

Responsible owner

To receive this discount, you must meet the following criteria:

·      The dog is microchipped as required by the Dog Control Act 1996.

·      There has been no written warning, barking abatement notice, seizure or infringement under the Dog Control Act 1996 from 1 July 2016 onwards relating to any dog owned by the person applying for the registration.

 

If you want your dog to be microchipped, you can get it done for free at one of Council’s free microchipping sessions.  Check out Council’s website to see when the next session is near you, or ring Dog Control.

 

Council is adopting a clean slate approach to good behaviour.  Only incidents of irresponsible dog ownership from 1 July 2016 will be taken into account.  From July 2018 onwards, only the previous two years’ history will be taken into account with the good behaviour discount.

 


Council

06 April 2017

 

Section 37 Dog Control Act 1996

Territorial authority to set fees

(1)        The dog control fees payable to a territorial authority shall be those reasonable fees prescribed by resolution of that authority for the registration and control of dogs under this Act.

(2)     Any resolution made under subsection (1) may—

(a)        fix fees for neutered dogs that are lower than the fee for dogs that have not been neutered:

(b)        fix fees for working dogs that are lower than the fee for any other dog, and may limit the number of working dogs owned by any person which qualify for lower fees under this section:

(c)        fix different fees for the various classes of working dogs:

(d)        fix fees for dogs under a specified age (not exceeding 12 months) that are lower than the fee that would otherwise be payable for those dogs:

(e)        fix, for any dog that is registered by any person who demonstrates to the satisfaction of any dog control officer that that person has a specified level of competency in terms of responsible dog ownership, a fee that is lower than the fee that would otherwise be payable for that dog:

(f)        fix by way of penalty, subject to subsection (3), an additional fee, for the registration on or after the first day of the second month of the registration year or such later date as the authority may fix, of any dog that was required to be registered on the first day of that registration year:

(g)        fix a fee for the issue of a replacement registration label or disc for any dog.

(3)        Any additional fee by way of penalty fixed under subsection (2)(f) shall not exceed 50% of the fee that would have been payable if the dog had been registered on the first day of the registration year.

(4)        In prescribing fees under this section, the territorial authority shall have regard to the relative costs of the registration and control of dogs in the various categories described in paragraphs (a) to (e) of subsection (2), and such other matters as the territorial authority considers relevant.

(5)        Where any 2 or more territorial authorities have formed a joint standing or joint special committee in accordance with section 7, the resolution of that committee under subsection (1) may fix different fees in respect of dogs kept in the different districts, having regard to the costs of registration and dog control in the districts concerned.

(6)        The territorial authority shall, at least once during the month preceding the start of every registration year, publicly notify in a newspaper circulating in its district the dog control fees fixed for the registration year.

(7)        Failure by the territorial authority to give the public notice required by subsection (6), or the occurrence of any error or misdescription in such public notice, shall not affect the liability of any person to comply with this Act or to pay any fee that is prescribed by the territorial authority under subsection (1).

(8)        No increase in the dog control fees for any year shall come into effect other than at the commencement of that year.”

 

 


Council

6 April 2017

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Community Development Area Subcommittee Elections - Confirmation of Members

Record No:        R/17/3/5858

Author:                 Kelly Tagg, Community Partnership Leader

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1        The purpose of this report is to confirm the membership of Council’s 19 Community Development Area Subcommittees following the recent triennial elections.

Executive Summary

2        Council’s Community Development Area Subcommittee Terms of Reference (Terms of Reference), which were adopted on 26 October 2016, stipulate that membership will consist of six elected members and one appointed member being the appointed District Councillor, as were confirmed in the report prepared by Mayor Tong at the 26 October 2016 Council meeting.   

 

Election Results

3        The following persons were duly elected at the local triennial meeting as follows;

4        Lumsden CDA Election – Wednesday 1 March

 

Gary John Maclean

Robin Hugh Scott

Kevin Garry Skoropada

William Morris Williams

Carolyn Mary Smith

Gregory John Tither

5        Riversdale CDA Election – Thursday 2 March

 

Richard Mark Clarkson

Rohan Michael Horrell

Paul Anthony Langford

Barry Edward O’Connor

Daryl Stuart Will

 

**       Hilary Claire Kelso (resides outside CDA boundary)


 

6        Balfour CDA Election – Thursday 2 March

 

Stephen Raymond Black

Paul William Eaton

Ryan James McMaster

Jamie Sidney Maginn

Christopher James Owens

Ziggy Roy

7        Tokanui CDA Election – Monday 6 March

 

Leona Violet Brunton

Cheryl Ann Leith

Peter Todd Lyders

Albert William Poole

Ricky Winstone Poole

Quentin James Strang

8        Thornbury CDA Election – Thursday 9 March

 

Ian Stanley Bulling

Neville Arthur Hancox

Anne Irwin

Stuart Malcolm Shaw

Robert Andrew Shearing

Dianne Christine Wilson

9        Mossburn CDA Election – Monday 13 March

 

James Edward Guyton

Lance David Hellewell

Alister Bruce Macdonald

Gerald Stuart Newlands

 

**       John Colin Mackenzie (resides outside CDA boundary)

**       Colin Bruce Taylor (resides outside CDA boundary)  

10      Ohai CDA Election – Tuesday 14 March

 

Martin Alexander Anderson

Kelly Jean Day

Mark Ainsley Hooper

Christopher Patrick Mangion

Wilfred Jond Peard

Ivan Glenn Sunde

11      Nightcaps CDA Election – Tuesday 14 March

 

Annette Blackler

James John (Bill) Brown

Beverley May Evans

Donald Edward McLeod

Jamie Raymond Shepherd

Wayne Stuart Williams

 

12      Browns CDA Election – Thursday 16 March

 

Robert Fred Allan

Hannah Grace Forbes

Ralph Hamish Hamilton

Simon Huia Gilbert

Simon Joseph Kane

Raewyn Helen Spencer

13      Limehills/Centre Bush CDA Election – Thursday 16 March

 

Jonathon Lloyd Cooney

Garry David Cooper

Alistair Ross Henderson

David John Kean

Kirsty Rodger

Neville George Stirling

14      Gorge Road and Districts CDA Election – Monday 20 March

 

Mark Robert Hamill

George Kevern

Kathryn Gay Munro

Raymond Waghorn

 

**         Note – only four nominations received, two vacancies remaining

15      Waikaia CDA Election – Monday 20 March

 

Graeme Lawrence Coats

Raymond Michael Dickson

Michael John Lobb

Corey Ross McDowell

Robin Lindsay Stevenson

Shirley Ann Walker

16      Woodlands CDA Election – Monday 20 March

 

Ashley Richard Michelle

Janice Nola McBride

Keith Andrew McKenzie

Shane Malcolm Rhodes

Diane Maree Small

Michael Owen James Straith

17      Dipton CDA Election – Wednesday 22 March

 

Kathleen Anne English

Adrian Peter Harris

Susan Melvin

Brian John Russell

Colin John Henry Smith

Robert Michael (Mike) Smith

 

18      Athol CDA Election – Wednesday 22 March

 

Nigel James Black

Annabelle Herbert

John Peterson

Esmay Daphne Raynes

Stephen Hugh Wilkins

 

**       Note – only five nominations received, one vacancy remaining

19      Garston CDA Election – Wednesday 22 March

 

Pamela Ngaire Naylor

Bonnie Rita Abernethy

Ian Douglas Huffadine

Thomas Anthony O’Brien

Tony Sparks

Louise Rachel Wright.

20      Orepuki CDA Election – Thursday 23 March

 

Colin Brammer

Stephen John Calder

Alistair McCracken

Brian William McGrath

Jeanette Rita Sellwood

Penny Lea Sonnenberg

21      Colac Bay CDA Election – Thursday 23 March

 

Lynley Kaye Barclay

Ian Richard Brinsdon

Donna Cleaver

Nathan Douglas Cleaver

Graeme John McKenzie

Juliana Mary O’Connell

22      Manapouri CDA Election – Saturday 25 March

 

Alister Scott Burgess

Margaret Anne Gerken

Raymund (Ray) Gerard Haanen

Shirley Joy Mouat

Robert William Murrell

Lynette Pearson

 

 

Recommendation

That the Council:

a)         Receives the report titled “Community Development Area Subcommittee Elections - Confirmation of Members” dated 29 March 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Grants a dispensation to the Riversdale Community Development Area Subcommittee and the Mossburn Community Development Area Subcommittee to operate with members from outside their respective boundaries, as identified at their meetings.

e)         Grants a dispensation for the Gorge Road and Districts Community Development Area Subcommittee and the Athol Community Development Area Subcommittee to operate with less than six local members, provided a quorum of not less than four, as per the Terms of Reference, exists at each meeting.

f)          Confirms that the Lumsden Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Gary John Maclean

·      Robin Hugh Scott

·      Kevin Garry Skoropada

·      William Morris Williams

·      Carolyn Mary Smith

·      Gregory John Tither

 

g)         Confirms that the Riversdale Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Richard Mark Clarkson

·      Rohan Michael Horrell

·      Hilary Claire Kelso

·      Paul Anthony Langford

·      Barry Edward O’Connor

·      Daryl Stuart Will

 

h)         Confirms that the Balfour Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Stephen Raymond Black

·      Paul William Eaton

·      Ryan James McMaster

·      Jamie Sidney Maginn

·      Christopher James Owens

·      Ziggy Roy

 

i)          Confirms that the Tokanui Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Leona Violet Brunton

·      Cheryl Ann Leith

·      Peter Todd Lyders

·      Albert William Poole

·      Ricky Winstone Poole

·      Quentin James Strang

 

j)          Confirms that the Thornbury Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Ian Stanley Bulling

·      Neville Arthur Hancox

·      Anne Irwin

·      Stuart Malcolm Shaw

·      Robert Andrew Shearing

·      Dianne Christine Wilson

 

k)         Confirms that the Mossburn Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      James Edward Guyton

·      Lance David Hellewell

·      Alister Bruce Macdonald

·      John Colin Mackenzie

·      Gerald Stuart Newlands

·      Colin Bruce Taylor

 

l)          Confirms that the Ohai Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Martin Alexander Anderson

·      Kelly Jean Day

·      Mark Ainsley Hooper

·      Christopher Patrick Mangion

·      Wilfred Jond Peard

·      Ivan Glenn Sunde

 

m)        Confirms that the Nightcaps Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Annette Blackler

·      James John (Bill) Brown

·      Beverley May Evans

·      Donald Edward McLeod

·      Jamie Raymond Shepherd

·      Wayne Stuart Williams

 

n)         Confirms that the Browns Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Robert Fred Allan

·      Hannah Grace Forbes

·      Ralph Hamish Hamilton

·      Simon Huia Gilbert

·      Simon Joseph Kane

·      Raewyn Helen Spencer

 

o)         Confirms that the Limehills/Centre Bush Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Jonathon Lloyd Cooney

·      Garry David Cooper

·      Alistair Ross Henderson

·      David John Kean

·      Kirsty Rodger

·      Neville George Stirling

 

p)         Confirms that the Gorge Road and Districts Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Mark Robert Hamill

·      George Kevern

·      Kathryn Gay Munro

·      Raymond Waghorn

 

q)         Confirms that the Waikaia Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Graeme Lawrence Coats

·      Raymond Michael Dickson

·      Michael John Lobb

·      Corey Ross McDowell

·      Robin Lindsay Stevenson

·      Shirley Ann Walker

r)         Confirms that the Woodlands Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Ashley Richard Michelle

·      Janice Nola McBride

·      Keith Andrew McKenzie

·      Shane Malcolm Rhodes

·      Diane Maree Small

·      Michael Owen James Straith

 

s)         Confirms that the Dipton Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Kathleen Anne English

·      Adrian Peter Harris

·      Susan Melvin

·      Brian John Russell

·      Colin John Henry Smith

·      Robert Michael (Mike) Smith

 

t)          Confirms that the Athol Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Nigel James Black

·      Annabelle Herbert

·      John Peterson

·      Esmay Daphne Raynes

·      Stephen Hugh Wilkins

 

u)         Confirms that the Garston Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Pamela Ngaire Naylor

·      Bonnie Rita Abernethy

·      Ian Douglas Huffadine

·      Thomas Anthony O’Brien

·      Tony Sparks

·      Louise Rachel Wright

v)         Confirms that the Orepuki Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Colin Brammer

·      Stephen John Calder

·      Alistair McCracken

·      Brian William McGrath

·      Jeanette Rita Sellwood

·      Penny Lea Sonnenberg

 

w)        Confirms that the Colac Bay Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Lynley Kaye Barclay

·      Ian Richard Brinsdon

·      Donna Cleaver

·      Nathan Douglas Cleaver

·      Graeme John McKenzie

·      Juliana Mary O’Connell

 

 

x)         Confirms that the Manapouri Community Development Area Subcommittee for the 2017-2020 term is as follows;

·      Alister Scott Burgess

·      Margaret Anne Gerken

·      Raymund (Ray) Gerard Haanen

·      Shirley Joy Mouat

·      Robert William Murrell

·      Lynette Pearson

 

 

Content

Background

23      Triennial elections for Council’s 19 Community Development Area Subcommittees were held during the month of March 2017.

Those in attendance were informed of the Subcommittee’s purpose and focus and were also advised of the eligibility criteria for those wishing to stand for election, nominate a person to stand and also to vote; these being “residents or ratepayers from within the defined area of the CDA who have resided or owned a property in that area for a minimum of six months”.

Issues

24      The formalisation of the eligibility criteria for membership of these Community Development Area Subcommittees brought to the fore the issue of representation across the Southland District and highlighted the fact that large areas of the District have no local representation other than a Ward Councillor.

25      The issues of expanding local boundaries to encompass wider communities of interest areas and to also allow for full representation across the District were identified as priorities as part of the upcoming Representation Review by many of our communities.

26      In particular, the townships of Riversdale and Mossburn were not able to identify enough eligible members from within their CDA boundary to meet the membership requirement of six members and are seeking Council approval to appoint additional members from outside their current boundary.  The respective meetings discussed the potential for including members from outside their boundary and provided a strong mandate to Council that it was the meetings wish for Council to confirm them as members and not hold another election.

27      Furthermore, the Gorge Road and Districts CDA and the Athol CDA were not able to fulfil the requirement of six members for their Subcommittees with Gorge Road nominating four members and Athol five.  The respective meetings discussed this shortfall in the number of members nominated and provided a strong direction to Council that they would support the co-opting of additional members rather than requiring a further election process to be undertaken.

28      An issue has also arisen with the nomination of Mr Alister McCracken to the Orepuki CDA as it was discovered that the person who nominated him had not resided in the CDA boundary for the required length of time.  The opportunity was provided to the complainant that if they were able to gain the support of the majority of attendees at the meeting for a re-election process to be held for the position in question then Council would oblige.  This has not been forthcoming.

 

Factors to Consider

Legal and Statutory Requirements

29      Council’s Terms of Reference stipulate that members must be “residents or ratepayers from within the defined area of the CDA who have resided or owned a property in that area for a minimum of six months.”

30      Council is requested to consider whether or not to confirm the membership of those persons living outside the CDA boundary and also if further elections shall be held in order for the Gorge Road and Districts CDA and the Athol CDA to elect additional members in order to increase their complement to six local members.

Community Views

31      Advertisements were placed in the Advocate South publication, the Southland Times, on Council’s website and via flyer drops in local townships advising residents and ratepayers of the upcoming elections and the eligibility criteria for those wishing to stand, vote or nominate a person as part of the election process.

Costs and Funding

32      Further costs will be incurred should further election meetings be required, the associated costs will include advertising and staff costs for travel and attendance.

Policy Implications

33      Council to consider whether to allow membership onto CDAs by persons living outside the designated boundary which is in breach of the Terms of Reference.

34      Council to also consider whether or not to allow the Gorge Road and Districts CDA and the Athol CDA to continue to operate with less six members.  It should be noted that whilst these Subcommittees do not have six members, they will not be in breach of the Terms of Reference as long as a quorum consists of not less than four members at each meeting.  

Analysis

Options Considered

35      The following options are to be considered by Council;

Analysis of Options

Option 1 – Membership of CDAs be enforced so as to meet the requirements of the Community Development Area Subcommittee Terms of Reference

Advantages

Disadvantages

·        The Terms of Reference are satisfied and membership of the CDAs meets the eligibility criteria.

·        Additional election meetings will need to be held for Riversdale, Mossburn, Gorge Road and Districts and the Athol CDA

·        Disruption to local democracy due to the waiting time for further elections to be held and then for Members to be confirmed by Council

 

Option 2 – Dispensation be granted for the Riversdale and Mossburn CDA to operate with Members from outside their boundary as identified outside the meetings and for Gorge Road and Districts and Athol CDAs to operate with less than six local members, provided a quorum of at least four, as per the Terms of Reference, exists at each meeting.

Advantages

Disadvantages

·        Membership as per this report is confirmed for all CDAs 

·        Subcommittees are able to commence operations for the new triennium

·        The potential that concerns may be raised by other CDAs that may have put forward nominations for Members outside their boundary if this was an option.

Assessment of Significance

36      This is not considered significant in terms of Council’s Significance and Engagement Policy.

37      Council is aware of the statutory requirements for a representation review to be undertaken prior to the next Local Body election in 2019 and wishes to address issues relating to amending district wide representation as part of that process.

Recommended Option

38      Option two is the recommended option.

Next Steps

39      Council approves membership of Council’s 19 Community Development Area Subcommittee and commences community wide consultation as part of the community governance review process and the representation review process.

 

Attachments

There are no attachments for this report. 

  

 


Council

06 April 2017

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Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

Recommendation

 

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Digitisation Project - Unbudgeted Expenditure Request

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Digitisation Project - Unbudgeted Expenditure Request

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.