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Lumsden Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the SDC Office, , 18 Diana Street, Lumsden on Monday, 10 April 2017 at 6pm.

 

present

 

Chairperson

Rob Scott

 

Deputy Chairperson

Alf Maclean

 

Members

Kevin Skoropada

 

 

Carolyn  Smith

 

 

Greg Tither

 

 

 

Councillor

Morris Williams

 

John Douglas

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Partnership Leader

Kelly Tagg

 

 


Lumsden Community Development Area Subcommittee

10 April 2017

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1          Apologies

 

There were no apologies received.

 

2          Election of Chair and Deputy Chair

           

            Record No:      R/17/4/7353

 

            Cr Douglas called for nominations for Chair of the Lumsden Community Development Area Subcommittee.

 

            Alf Maclean nominated Rob Scott and Morris Williams seconded the nomination.

 

            There were no other nominations and the nomination of Rob Scott for the Chair of the Lumsden Community Development Area Subcommittee was PUT and declared CARRIED.

 

            Cr Douglas call for nominations for Deputy Chair of the Lumsden Community Development Area Subcommittee.

 

            Morris Williams nominated Alf Maclean and Greg Tither seconded the nomination.

 

            There were no other nominations and the nomination of Alf Maclean for the Deputy Chair of the Lumsden Community Development Area Subcommittee was PUT and declared CARRIED.

 

            Resolution

           

            Moved Member Smith, seconded Member Williams and resolved:

 

            That the Lumsden Community Development Area Subcommittee:

            a)    Receives the report titled “Election of Chair and Deputy Chair” dated 3 April 2017.

 

            b)    Elects a Rob Scott to be Chair of the Subcommittee for the 2017/2020 Triennium.

 

            c)    Elects a Alf Maclean to be Deputy Chair of the Subcommittee for the 2017/2020 Triennium.

 

            At this point Councillor Douglas handed the chairing of the meeting over to Rob Scott.

 

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

 

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

Resolution

Moved Member Maclean, seconded Member Smith

That the Lumsden Community Development Area Subcommittee confirms the minutes of Lumsden Community Development Area Subcommittee meeting held on 1 March 2017 as a true and correct record of that meeting.

 

Reports

 

 

8

General Explanation from Chief Executive

Record No:         R/17/4/7354

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the content of the report explained the various parts of the legislation that as a Member of the Lumsden Community Development Area Subcommittee need to be aware of.

 

 

 

Resolution

Moved Member Williams, seconded Member Skorapada and resolved:

That the Lumsden Community Development Area Subcommittee:

1.       Receives the report titled “General Explanation from Chief Executive” dated 3 April 2017.

 

 

 

9

Terms of Reference and Delegations 2017/2020

Record No:         R/17/4/7355

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

 

 

Resolution

Moved Member Smith, seconded Member Maclean

That the Lumsden Community Development Area Subcommittee:

 

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 3 April 2017.

 

b)         Note the Terms of Reference and Delegations for Community Development  Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

 

 

10

Standing Orders

Record No:         R/17/4/7356

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the purpose of the report was to advise the Subcommittee that the Standing Orders were adopted by Southland District Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Standing Orders have been adopted by Council for use at all meetings of the Council, Committees, Subcommittee, Community Board and Community Development Area Subcommittees.

 

 

 

Resolution

Moved Member Tither, seconded Member Williams and resolved:

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 7 April 2017.

 

b)         Note that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

 

 

11

Elected Members Code of Conduct

Record No:         R/17/4/7357

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Code of Conduct was adopted by Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected member (Councillors, Community Board and Community Development area Subcommittees when they are acting under Council delegations.

 

 

 

Resolution

Moved Chairman Scott, seconded Member Williams

That the Lumsden Community Development Area Subcommittee:

 

a)         Receives the report titled “Elected Members Code of Conduct” dated 5 April 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Board is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

 

 

12

Schedule of Meetings for 2017

Record No:         R/17/4/7358

 

1        Committee Advisor – Rose Knowles was in attendance for this item. She advised that the purpose of the report is to approve a schedule of meeting dates for 2017 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

2        The adoption of a meeting schedule allows for reasonable public notice preparation and planning for meeting agendas.  The Local Government Official Information and Meetings Act 1987 which has requirements for Local Authorities to follow for public notification of meetings.        

4        Southland District Council approved the Terms of Reference for the Community Development Area Subcommittees at its meeting on 26 October 2016.  In the approved terms of reference was the frequency of meetings was noted as being the same as the 2014/2017 triennium. 

 

 

 

Resolution

Moved Member Williams, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

 

a)         Receives the report titled “Schedule of Meetings for 2017” dated 4 April 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to meet at the Southland District Council Office, 18 Diana St, Lumsden at 6pm on the following dates in 2017:

 

§ Monday, 12 June 2017

§ Monday, 14 August 2017

§ Monday, 9 October 2017

§ Monday, 4 December 2017

 

 

 

13

Community Liaison Persons

Record No:         R/17/4/7414

Committee Advisor – Rose Knowles was in attendance for this item.

Mrs Knowles advised that the purpose of the report is to appoint Lumsden Community Development Area Subcommittee members as liaison persons to numerous entities in the Lumsden Community.

 

 

 

Resolution

Moved Councillor Douglas, seconded Member Maclean

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Community Liaison Persons” dated 4 April 2017.

 

b)         Agrees to appoint Morris Williams as the Community Housing liaison person for Lumsden for the 2016/2019 triennium.

 

c)         Agrees to appoint Subcommittee members for the 2016/2019 triennium as liaison persons for the following:

·        Works & Cemetery – Kevin Skoropada

·        Memorial Hall – Alf Maclean

·        Information Centre – Carolyn Smith

·        N S Development Fund Allocation – Rob Scott & Greg Tither

·        N S Development Charitable Trust – Rob Scott & Carolyn Smith

 

 

 

 

 

14

Council Report

Record No:         R/17/3/6878

Community Partnerships Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg took the Subcommittee through the Council report and particularly highlighted the following:

 

·                 Around the Mountain Cycle Trail

·                 Southland Regional Development Strategy

·                 Fresh water management

·                 New dog registration discounts

·                 Freedom camping

·                 Community Governance and Representation Review

·                 Community Leadership Plan workshops

·                 Community Conversations

·                 People and Capability

·                 Claycrete Trail

·                 Finances

 

 

 

Resolution

Moved Member Skoropada, seconded Member Smith

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 5 April 2017.

 

 

 

15

Recently Adopted Policies

Record No:         R/17/3/4049

Community Partnerships Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg advised that the report was to inform the Subcommittee of policies that had been adopted by Council.

 

 

 

Resolution

Moved Member Williams, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 5 April 2017.

b)         Notes that the Council has recently adopted three new policies, two of which came into effect on the 23rd of February 2017.

 

 

 

 

 

16      Updates

 

16.1   Chairperson’s Report

 

The Chairman, Rob Scott, reported on matters with which he has been involved since the subcommittee’s last meeting;

 

·         Lumsden School children requests to do some planting in the township and work with the Museum.

 

Members Skoropada and Smith to meet with the children and plan their requests.

 

·         MB Fund application for the Railway Upgrade has not be submitted this round, with more work to be completed on the planned upgrade before being submitted next round.

 

·         Recreation Grounds -  No response as yet on the new Sports Group to be formed.

 

 

16.2   Councillor’s Report

 

          Councillor Douglas reported on matters from the District Council table. These included;

 

·         Cycle trail update

·         Te Anau Wastewater update

·         CDA Elections

·         Claycrete trials

·         Medical Trust Issues in Lumsden

 

 

 

 

The meeting concluded at 8pm                     CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 10 APRIL 2017

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................