Tuatapere Community Board






Minutes of a meeting of Tuatapere Community Board held in the Waiau Town and Country Club, 41 King Street, Tuatapere on Tuesday, 11 April 2017 at 5.00pm.




Deputy Chairperson

Anne Horrell



Stephen Crack



Blayne De Vries



Maurice Green



Jo Sanford



George Harpur





Group Manager, Community and Policy

Rex Capil


Committee Advisor

Alyson Hamilton


Community Partnership Leader

Simon Moran



Tuatapere Community Board

11 April 2017



1          Apologies


Moved Member Crack, seconded Member Sanford and resolved:

That the Tuatapere Community Board accept the apology from Member Thomas.


2          Leave of absence


There were no requests for leave of absence.


3          Conflict of Interest


There were no conflicts of interest declared.


4          Public Forum


Graham Jones


Mr Jones expressed appreciation to the Board for all the completed work undertaken within the Tuatapere Township.


Mr Jones suggested further projects for the Board to consider included;


§  Possible pedestrian crossing to be placed outside the Community Housing Flats to assist the elderly to safely cross the main road


§  Rubbish bin to be placed inside the “Mens” section of the public toilets


Mr Jones expressed concern at the lack of activities for youth in Tuatapere and requested the Board be mindful of opportunities or activities that would encourage the youth to remain in Tuatapere and give them something to do.


Mr Jones advised Tuatapere has great tourism opportunities and there is the need to capture it.  He suggested Information Kiosks highlighting not only the track locations but various other activities that will attract tourists to the area.


Member Horrell expressed appreciation to Mr Jones for his presentation to the Board noting the issues and concerns he raised suggesting that further discussion be undertaken on these matters at a workshop that is due to be held with the Community Engineer.


5          Extraordinary/Urgent Items


There were no Extraordinary/Urgent items.


6          Confirmation of Minutes



Moved Member Crack, seconded Member De Vries  and resolved:

That the minutes of Tuatapere Community Board meeting held on 21 February 2017 be confirmed as a true and correct record.




New Triennium 2016-2019 - New Approach

Record No:         R/17/3/4152


Rex Capil (Group Manager, Community and Policy) presented the report.


Mr Capil advised the purpose of the report is to advise the Board that Council has been undertaking some significant changes over the past two years.


Mr Capil explained Council has utilized the new triennium 2016-2019 and the October 2016 elections to introduce a number of changes that have a greater external focus, involving the interface with communities and the Council’s own community governance structures.


Member Horrell queried staff follow-up on member/public complaints. In response Mr Capil advised staff to communicate back to the Board either via email or via council report.




Moved Member Green, seconded Member Sanford  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “New Triennium 2016-2019 - New Approach” dated 5 April 2017.



Council Report

Record No:         R/17/3/5901


Simon Moran (Community Partnership leader) presented the report.


Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.


Mr Moran informed the report highlighted various issues of interest.  Particular highlights included:


×          Fresh water management

×          Around the Mountain Cycle Trail

×          Southland Regional Development Strategy (SoRDs)

×          Animal Control


Mr Moran added Venture Southland and Southland District Council continue to work together with the community to secure funding to begin the re-roofing of the Orawia Community Centre.  Mr Moran added quotes have been obtained and the project is underway.


The Board was advised that with the assistance of Cr Harpur staff from Venture Southland is preparing an application to Meridian for funding for a new community mower and trailer.



Mr Moran informed that in regards to the finance report income is higher than expected due to the revenue generated from the harvesting of trees at Elder Park.  Mr Moran added it will remain ahead of budget until the end of the financial year.


Mr Moran commented that the operational expenditure is less than budgeted for the year to date predominately due to less maintenance being required than expected in the streetworks and stormwater drainage. The beautification cost centre is currently over budget on the year to date but that is expected to even out over the next few months.




Moved Member Crack, seconded Cr Harpur  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “Council Report” dated 3 April 2017.



Request to Remove Douglas fir trees from Greenheart Reserve

Record No:         R/17/2/2886


Member Horrell (Acting Chair) presented the report.

Member Horrell advised that the purpose of the report is to enable the Tuatapere Community Board to make an informed decision in response to a letter from Mr Dowling requesting the removal of douglas fir trees from Greenheart Reserve.


Member Horrell informed Mr Dowling submitted a letter to the Board on 6 September 2016 requesting the removal of the stand of douglas fir trees in Greenheart Reserve.


The Board was advised that Greenheart Reserve is a Recreational Reserve and the removal of vegetation is subject to the conditions stipulated in the Reserves Act 1977.


Members noted that given the relevant conditions as stated in the Reserves Act 1977, there is no legal justification to comply with Mr Dowling’s request for the removal of the trees.


Further to this the Board was advised that it is unlikely that the maximum yield/return on investment would be achieved if the trees were to be harvested.


The Board considered the various options presented by staff and following discussion agreed to the option to retain the status quo i.e. the trees be left to reach optimal harvest age therefore achieving optimal income.


Following this decision the Board agreed that the request from Mr Dowling for the removal of the douglas fir trees at Greenheart Reserve be declined.





Moved Member Sanford, seconded Member Green  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “Request to Remove Douglas fir trees from Greenheart Reserve” dated 5 April 2017.


b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Declines Mr Dowling’s request for the removal of the douglas fir trees situated at Greenheart Reserve.



Recently Adopted Policies

Record No:         R/17/3/3817


Member Horrell (Acting Chairperson) presented the report.


Member Horrell advised that the report was to inform the Board of policies that had been adopted by the Southland District Council.




Moved Cr Harpur, seconded Member Crack  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “Recently Adopted Policies” dated 14 March 2017.

b)         Notes that the Easter Sunday Shop Trading Policy and the Stewart Island/Rakiura Visitor Levy Policy came into effect on 23 February 2017.


c)         Notes that the Remission and Postponement of Rates on Maori Freehold              Land Policy will come into effect on 1 July 2017



Community Liaison Persons

Record No:         R/17/3/4175


Alyson Hamilton (Committee Advisor) presented the report.


Mrs Hamilton advised that the purpose of the report is to appoint Tuatapere Community Board members as liaison persons to various entities in the Tuatapere community.




Moved Member De Vries, seconded Member Sanford  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “Community Liaison Persons” dated 4 April 2017.


b)         Agrees to appoint Member Sanford as the Community Housing liaison person for Tuatapere for the 2016/2019 triennium.


c)         Agrees to appoint Board members for the 2016/2019 triennium as liaison persons for the following:


§ Works (including Tuatapere Pool)                   Member Crack

§ RSA Memorial Hall                                            Member Thomas

§ Tuatapere Domain Board                                 Member Horrell

§ Waiau Area School Liaison                              Member de Vries

§ Promotions and Communications                   Member Thomas

§ Waiau River Liaison                                           Member Sanford

§ Amenities Trust                                                 Member Thomas

§ Parks and Reserves, Tracks/Playground       Member Horrell

§ Borland Lodge                                                   Member Thomas

§ Heritage Orchard/Community Garden            Member Green




Chairperson’s Report


Member Horrell (Acting Chair) reported on activities with which she has been involved since the Board’s last meeting. These included;

§  Attendance at the Tracks Committee meeting - latest focus is on erection of signage and creating promotional pamphlets

§  Attendance at the official opening of the Heritage Fruit Orchard - appreciation to members for their attendance and efforts toward this project

§  Produced article for the Western Wanderer newsletter updating on Tuatapere Community Board news.



Councillors Report


Councillor Harpur reported on activities from the District Council table. These included:

§  Update on Community Governance Project and Representation Review

§  Attendance at the launching of the Vince Boyle Heritage collection

§  Attendance at Ohai Railway Fund Triennial meeting

§  Attendance at informal meeting of Monowai Village ratepayers

§  Attendance at a presentation by Stephen Yarwood former Lord Mayor of Adelaide



The meeting concluded at 5.55pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON TUESDAY, 11 APRIL 2017.