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Winton Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Winton Community Board held in the Winton Memorial Hall, 2 Meldrum Street, Winton on Monday, 3 April 2017 at 5.30pm.

 

present

 

Chairperson

Brian Somerville

 

Deputy Chairperson

Geoffrey Jukes

 

Members

Natasha Mangels

 

 

Doreen McNaught

 

 

Neville McPherson

 

 

Peter Schmidt

 

Councillor

Neil Paterson

 

Councillor

Darren Frazer

 

 

IN ATTENDANCE

 

Group Manager, Community and Futures

Rex Capil

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Michelle Stevenson

 

 


Winton Community Board

03 April 2017

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1          Apologies

 

There were no apologies received.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member McPherson, seconded Member Schmidt  and resolved:

That the minutes of Winton Community Board meeting held on 7 February 2017  be confirmed as a true and correct record.

 

Reports

 

7.1

New Triennium 2016-2019 - New Approach

Record No:         R/17/3/3819

 

Rex Capil (Group Manager, Community and Futures) presented the report.

 

Mr Capil advised the purpose of the report is to advise the Board that Council has been undertaking some significant changes over the past two years.

 

Mr Capil explained Council has utilized the new triennium 2016-2019 and the October 2016 elections to introduce a number of changes that have a greater external focus, involving the interface with communities and the Council’s own community governance structures.

 

 

Resolution

Moved Member Schmidt, seconded Deputy Chairperson Jukes  and resolved:

That the Winton Community Board:

a)         Receives the report titled “New Triennium 2016-2019 - New Approach” dated 27 March 2017.

 

NOTE: Cr Paterson left the meeting at 6.36pm.

 


 

7.2

Council Report

Record No:         R/17/3/5906

 

Michelle Stevenson (Community Partnerships Leader) presented the report.

 

Miss Stevenson advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Miss Stevenson informed the report highlighted various issues of interest.  Particular highlights included the Community Governance Project and Representation Review which Miss Stevenson explained involves in the next 12 months the need for explicit community engagement and involvement in understanding the future focus and structures required to achieve this.

 

Miss Stevenson advised the Winton Library has seen a decline over the last year in customers utilizing the late night service and after reviewing the numbers of people using the service and following consultation with Councillors, Staff and the Community Board it was agreed that the Winton library hours align with other libraries within the District.

 

Members noted internet usage within the library was down due to behavour issues with some members of the public.

 

Miss Stevenson advised a flooding investigation into Meldrum and Durham Streets, has been completed and a number of key faults were identified.

 

Miss Stevenson informed a report recommending an upgrade to this pipeline with detailed design and costing options is to be presented to the Board in due course.

 

×                 Miss Stevenson advised in regards to the finance report income and expenditure is on track and within expected levels.

×                  

×                 Miss Stevenson added capital expenditure for Winton in the year to date shows higher than expected expenditure.  This is attributed to additional costs of the Memorial Hall by way of grants sitting in reserves, approved for use by Council in September 2016.

×                  

The meeting noted the Florence Road works that would have also come from this budget is now scheduled for the 2017/2018 financial year.

 

 

Resolution

Moved Member McNaught, seconded Member Mangels  and resolved:

That the Winton Community Board:

a)         Receives the report titled “Council Report” dated 27 March 2017.

 

7.3

Recently Adopted Policies

Record No:         R/17/3/3815

 

Michelle Stevenson (Community Partnerships Leader) presented the report.

 

Miss Stevenson advised that the report was to inform the Board of policies that had been adopted by the Southland District Council.

 

Resolution

Moved Member McPherson, seconded Member McNaught  and resolved:

That the Winton Community Board:

a)         Receives the report titled “Recently Adopted Policies” dated 27 March 2017.

b)         Notes that the Easter Sunday Shop Trading Policy and the Stewart Island/Rakiura Visitor Levy Policy came into effect on 23 February 2017.

 

c)         Notes that the Remission and Postponement of Rates on Maori Freehold Land Policy will come into effect on 1 July 2017.

 

7.4

Community Liaison Persons

Record No:         R/17/3/4173

 

Alyson Hamilton (Committee Advisor) presented the report.

 

Mrs Hamilton advised that the purpose of the report is to appoint Winton Community Board members as liaison persons to various entities in the Winton community.

Following discussion on the matter, the Board agreed to appoint Member McNaught as the Board’s representative as Community Housing liaison person for Winton.

 

 

Resolution

Moved Member Schmidt, seconded Member Mangels  and resolved:

That the Winton Community Board:

a)         Receives the report titled “Community Liaison Persons” dated 27 March 2017.

 

b)         Agrees that Member McNaught be appointed as the Community Housing liaison person for Winton for the 2016/2019 triennium.

 

c)         Agrees to appoint Board members for the 2016/2019 triennium as liaison persons for the following:

 

§ Walking Track                                        Member Schmidt

§ Swimming Pool                                      Member Schmidt

§ Winton Promotions                               Member McPherson

§ Hall/Community Housing                      Member McNaught

§ Parks And Reserves/Cemeteries         Member Mangels

§ Skate Park Consents                             Member Jukes

§  Emergency Management                      Member Jukes

§ Works                                                      Member Sommerville

 

8.1

Chairperson's Report

 

The Chair, Member Sommerville, reported on activities he has been involved since the Board’s last meeting.  This included the following:

 

×          Requests that the Community Engineer advise when issues regarding the Walking Track consent has been resolved

×          Skate Park project proceeding with the original plan

×          ANZAC Oval area to be tidied prior to ANZAC Day

×          “Fill the Gaps” meeting worthwhile

×          Tree cut down on Great North road due to tree having split

×          An approach has been made by the Winton Lions Club seeking to undertake a project at the Hall

×          Members to consider a presentation to Chris Dolan (SDC staff) on his recent retirement

 

8.2

Councillor's Report

 

Councillor Frazer updated the Board on the Gap Filler workshop recently held in Winton advising that this is an introductory workshop that explores, with public participants, suggested local ideas for urban space activation/rejuvenation.

 

 

The meeting concluded at 6.53pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Community Board HELD ON MONDAY, 3 APRIL 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................