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Notice is hereby given that an Ordinary Meeting of Southland District Council will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 17 May 2017

1pm

Council Chambers
15 Forth Street
Invercargill

 

Council Agenda

 

OPEN

 

 

 

MEMBERSHIP

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

Nick Perham

 

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

 

Chief Executive

Steve Ruru

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


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TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

Procedural

1          Apologies                                                                                                                        5

2          Leave of absence                                                                                                           5

3          Conflict of Interest                                                                                                         5

4          Public Forum                                                                                                                  5

5          Extraordinary/Urgent Items                                                                                          5

6          Confirmation of Council Minutes                                                                                5

Reports - Policy and Strategy

Nil

Reports - Operational Matters

8.1       Contract 17/15 - Wyndham Minor Improvements - Approval of Tender Evaluation Process                                                                                                                           7

Reports - Governance

9.1       Forecasted Financial Position for the year ending 30 June 2017                          13

9.2       Financial Report for the month ended 31 March 2017                                            41

9.3       Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 1 March 2017                                                                                                      85

9.4       Minutes of the Balfour Community Development Area Subcommittee Meeting dated 2 March 2017                                                                                                                87

9.5       Minutes of the Riversdale Community Development Area Subcommittee Meeting dated 2 March 2017                                                                                                      89   

Public Excluded

Procedural motion to exclude the public                                                                              91

C10.1  Te Anau Wastewater Project - Consideration of Alternatives                               91

C10.2  Around the Mountains Cycle Trail - Issues and Options                                       91  

 


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1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

 

Councillors are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a councillor and any private or other external interest they might have.

 

4          Public Forum

 

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)      The reason why the item was not on the Agenda, and

(ii)     The reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)     that item may be discussed at that meeting if-

(i)      that item is a minor matter relating to the general business of the local authority; and

(ii)      the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)     no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6          Confirmation of Council Minutes

6.1         Meeting minutes of Council, 27 April 2017

 


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Contract 17/15 - Wyndham Minor Improvements - Approval of Tender Evaluation Process

Record No:        R/17/4/8721

Author:                 Joe Bourque, Strategic Manager Transport

Approved by:       Ian Marshall, Group Manager Services and Assets

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1        This report outlines the tenders received for the Minor Improvements Project to install safety barriers at Edendale Wyndham, Wyndham Letterbox and Cross Road Bridges and seeks Council’s approval to award Contract 17/15 to the recommended tenderer.

Executive Summary

2        This report covers the tendering for the Wyndham Minor improvements Contract, the tenders received, the evaluation carried out and recommendations for letting the contract.

 

Recommendation

That the Council:

a)         Receives the report titled “Contract 17/15 - Wyndham Minor Improvements - Approval of Tender Evaluation Process” dated 11 May 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits of advantages and disadvantages prior to making a decision on this matter.

d)         Approves the acceptance of Wilson & Keen Contracting tender price of $235,994.99 plus GST for Contract 17/15 - Wyndham Minor Improvements.

 

Content

Background

3        Contract 17/15 was tendered for installation of safety barrier at the following four sites:

·              Edendale Wyndham Road Bridge - 2.570-2.890

·              Wyndham Letterbox Road Bridge - 1.950-2.170

·              Cross Road Bridge - 2.550-2.750.

4        The above sites were identified and prioritised as highest risk using the safety embankment risk assessment tool.

5        Wilson & Keen Contracting tendered the lowest conforming tender at $235,994.99.  This was 98% of the Engineer’s estimate for physical works of $240,990.65.

6       Please see attached for the Full Tender Evaluation breakdown for Contract 17/15.

Issues

7        Nil.

Factors to Consider

Legal and Statutory Requirements

8        The tender has been conducted in accordance with NZTA requirements.

Community Views

9        No known community views relevant to this report.

Costs and Funding

10      The costs for this contract will be covered by NZTA category 341 Minor Improvements as part of the roading programme included in the Long Term Plan.

Policy Implications

11      No known considerations relevant to this report.

Analysis

Options Considered

12      The contract went out to open tender to obtain market value for the contracts work. 
The options now are to accept the lowest conforming tender or not award the contract.

Analysis of Options

Option 1 - Acceptance of tender

Advantages

Disadvantages

·        Safety benefit of protecting identified hazards.

·        Meeting our projected forward works programme.

·        Nil.

Option 2 - Not award tender

Advantages

Disadvantages

·        Nil.

·        Safety implication of not intervening high priority identified hazards as part of our minor improvements programme.

 

Assessment of Significance

13      The procurement method used through an open tender process, utilising the budget in the Annual Plan, means that the letting of this contract is not significant in terms of Section 76 of the Local Government Act 2002.

Recommended Option

14      Wilson & Keen Contracting have carried out similar scope works throughout the region with a high standard.  Acceptance of its tender as the Lowest Price Conforming Tender is recommended.

Next Steps

15      Council formally awards the contract to the recommended tenderer and Council’s Group Manager Services and Assets formally notifies the successful and unsuccessful tenderers of the outcome from the tendering process.

 

Attachments

a         17/15 Wyndham Minor Improvements Tender Evaluation    

 


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Forecasted Financial Position for the year ending 30 June 2017

Record No:        R/17/4/7863

Author:                 Robert Tweedie, Management Accountant

Approved by:       Anne Robson, Chief Financial Officer

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1        To inform Council of the forecasted changes to the 2016/2017 Annual Plan budget and to seek approval where necessary for anticipated unbudgeted expenditure included in the forecasts.

Executive Summary

2        Forecasting the financial position for the year ended 30 June 2017 is intended to provide information about the year position and any changes from the Annual Plan.

3       Forecasting enables the organisation to understand the anticipated year end position.  It will also provide information to make decisions and set priorities for spending across the organisation.

4       The budgeted expenditure included in the Annual Plan for the 2016/2017 year was set nine months before the start of the financial year.  Forecasting allows a formal process to communicate to Council and the Executive Finance Subcommittee any known changes. 

5       This report covers changes to the forecasted year end result from that indicated to Council in its February meeting for forecasted changes to the end of October.  This report also includes unbudgeted expenditure separately approved by Council from November to the end of February.

6       Approval is also sought for expenditure that has been identified as part of this process that has either not been included or amended from the amount included in the Annual Plan for 2016/2017. 

 

Recommendation

That the Council:

a)         Receives the report titled “Forecasted Financial Position for the year ending 30 June 2017” dated 11 May 2017.

b)         Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002 but determines that no further consultation be undertaken due to the nature of the changes.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves the following unbudgeted expenditure for the 2016/17 financial year:

 

Business Unit

Expense

Amount

Dog & Animal Control

Building of a shed at the pound.  Funded from the Dog & Animal Control reserve

$13,000

 

e)         Approves the (removal) and change to the following projects to the 2017/2018 Annual Plan

Business Unit

Expense

Amount

Riversdale Wastewater

Partial costs in relation to treatment upgrade.  Funded from a loan.

($263,650)

Te Anau Streetlighting

Annual LED lighting upgrades carried forward from 2015/16

($20,500)

Digitisation

Correction of amount

$361

 

f)          Approves the forecasted changes to Council’s year-end financial position.

 

Content

Background

7        This is the second year forecasting has been undertaken.  This round of forecasting predicts the year end position for the 2016/2017 financial year.  Forecasting has been aligned with the internal corporate reporting which is done in November and March based on the four month prior period’s performance.

8        This round of forecasting has been undertaken by Council staff during the first two weeks of March with the February year to date financial results being available as a point of reference.  Council staff were asked to forecast the year end position with any changes that have occurred since the October forecast was undertaken.

9        Forecasting is not intended to involve the time and effort undertaken in the annual budgeting process.  A methodology was developed by finance in conjunction with some budget managers and the ELT that is expected to identify any issues without a significant time commitment. 

10      Budget managers were requested to review their business units where the expected overall outcome would vary from the budget in the Annual Plan within tolerance levels. 

These tolerance levels were set at:

·    $1,000 for Council-owned halls;

·    between $1,000 and $10,000 for townships (depending on their operational expenditure in the current year)

·    $10,000 for all District business units.  The maximum limit of $10,000 was set in line with the delegation held by the Chief Executive in relation to him approving unbudgeted expenditure.

 

11      No forecasting has been completed in relation to non-cash expenditure eg depreciation or the revaluation of fixed assets.

12      During this round of forecasting a reasonable number of adjustments have been made. 

·    Attachment A provides details of changes to income and operating expenditure for each business unit with commentary from the budget manager.

·   Attachment B shows the changes that have been made to capital projects for each business unit which have been carried to the 2017/2018 Annual Plan.

·    Attachment C provides a summary of the forecast changes.

·    Attachment D shows the net effect of the changes to the Statement of Comprehensive Revenue and Expenditure for the year ended 30 June 2017.

13      Forecasting is also used for the capital financial sustainability performance measure included in Asset Management Plan’s Activity profiles.  The purpose of this performance measure is to encourage the activity to be managed cost effectively.  The specific measure is ‘that capital work is completed on time and to be within budget as determined by the forecast completed at the end of the second quarter.  The actual spend year to date will be measured against the completed projects during the second round of forecasting.

Issues

14      Historically, Council has been in the position of having surplus cash funds with limited or no debt.  The Long Term Plan indicates that Council will go into debt in the 2017/2018 financial year.  Forecasting is expected to provide better planning around cash management, specifically around the funding of larger projects. 

15      It is expected that the organisation will refine forecasting the more this process is undertaken.

16      Forecasting provides an opportunity to gain approval for future unbudgeted expenditure which will occur during the year.  Using the forecasting process for approval should reduce the number of unbudgeted expenditure reports requiring approval by Council.  Council will still need to approve larger expenditure items or where the expenditure has arisen between the October and February forecasting timelines. 

17      As part of the 2017/18 Annual Plan, Council staff made a submission on the changes they were suggesting needed to be made to the plan.  The changes were to projects that were now planned on being started or completed in 2017/2018.  This represented $6,581,422.  Included in the list were two components of the Riversdale wastewater treatment upgrade, one was for $300k, the other was $264K.  Only the $300K was intended to go into the 2017/18 Annual Plan with the remaining $264K needed in the 2018/2028 Long Term Plan.

Factors to Consider

Legal and Statutory Requirements

18      Council staff must ensure that all expenditure is carried out within approved delegations.  The current financial delegations only allows the Chief Executive to approve unbudgeted expenditure for the district business units up to $10,000. 

Community Views

19      Consultation was held with the community for the expenditure included in the 2016/2017 budget as part of the Annual Plan process.  This round of forecasting identifies changes to these, which is generally changes in value or timing.  Those projects identified as not being started or completed this year have either been deleted, deferred to the Long Term Plan or have been included in a staff submission to the 2017/18 annual plan for inclusion in that document.

20      Changes to expenditure (both capital and operational) relating to townships has generally been discussed or based on financial information provided to the relevant Community Board or Community Development Area Subcommittee before being included in this forecast.

Costs and Funding

21      As a result of this round of forecasting the overall deficit is to increase by $1.5M (breakdown in Attachment A).  Resulting in the forecast operating deficit for the year increasing to $3.3M compared to a deficit of $900K in the Annual Plan.  The forecast overall total comprehensive revenue and expense is $18.4M, compared to $20.8M in the Annual Plan (Attachment D).  The difference between the operating net deficit and the total comprehensive revenue and expense is the revaluation of Council’s infrastructure assets.

22      Any difference in the actual revaluation of these infrastructure assets, namely roading, forestry, water and waste assets and depreciation could have a significant impact on this final result e.g. in 2015/2016 the variance between the actual depreciation was $1.4M less than budget.


 

23      As part of the 2016/2017 Annual Plan, Council agreed to make the following changes further to the staff submission received.  A summary of the changes by activity is detailed below, with full details available in Attachment B:

Operational Activity

Amount to Carry Forward to 2017/2018

Community Services

$996,522

District Leadership

$1,684,758

Roads and Footpaths

$1,655,519

SIESA

$256,000

Wastewater

$922,984

Water

$781,850

Total

$6,297,633

 

24      Forecasting has resulted in a reduction of $10.2M from $35.8M (Annual Plan) to $25.6M (after carried forwards and forecasting) in capital projects being undertaken in the current financial year.

25      A breakdown of the movement of capital projects as a result of carry forwards and forecasting for the 2016/2017 year is as follows:

Financial Activity

Amount

Capital projects as per the 2016/2017 Annual Plan

$35,762,000

Carried forward from 2015/2016

$4,089,011

October Forecasting movement

($7,779,985)

Moved to 2017/18 Annual Plan as part of submission process (Attachment B)

($6,297,633)

February forecasting projects carried forward to the 2018/2028 Long Term Plan

($150,250)

Expected project costs for 2016/17

$25,623,143

 

Policy Implications

26      There are no significant policy implications.

Analysis

Options Considered

27      The options are whether or not to approve, partially or in full, the forecasted adjustments to the financial statements and additional expenditure in the Long Term Plan.

Analysis of Options

Option 1 - Approve the forecasted changes as detailed in Attachments A, C and D to Council’s year-end financial position.  This expenditure is not included in the Annual Plan for 2016/2017

Advantages

Disadvantages

·        Council is informed of anticipated changes from the Long Term Plan for 2016/2017.

·        Council has had the opportunity to approve or not the expenditure to be incurred this year.

·        Council staff are able to purchase services as required to provide services to the community.

·        None identified

Option 2 - Approve part of the forecasted changes detailed in Attachments A, C and D to Council’s year-end financial position.  This expenditure is not included in the Annual Plan for 2016/2017

Advantages

Disadvantages

·        Council is informed of the forecast changes from the Long Term Plan for 2016/2017.

·        Council has had the opportunity to approve or not expenditure to be incurred in the current financial year

·        Council considers that the additional expenditure is not a priority and does not need to be incurred.

·        Processes may be delayed where further approval needs to be sought from Council before committing to additional expenditure.

Option 3 - Not approve the expenditure in Attachments A, C and D.  This expenditure is not included in the Annual Plan for 2016/2017

Advantages

Disadvantages

·        Council is informed of the forecast changes from the Long Term Plan for 2016/2017.

·        Council has had the opportunity to approve expenditure to be incurred in the current financial year

·        Processes may be delayed where further approval needs to be sought from Council before committing to additional expenditure.

Assessment of Significance

28      The content of this report is deemed significant under the Significance and Engagement Policy due to the overall financial impact being greater than the $2M.

29     As the projects have been deferred rather than removed no additional engagement of the community is required beyond the Annual Plan process.

Recommended Option

30      Option 1 to approve the forecasted changes as detailed in Attachments A, C and D to Council’s year-end financial position.

Next Steps

31      Advise managers of the approval of forecast changes to expenditure for the 2016/2017 financial year.

32      Make the necessary changes to the financial systems to record the changes approved by Council.

 

Attachments

a         Attachment A - Forecast changes to expenses to 30 June 2017

b         Attachment B - Forecast projects carried forward to 2017/2018

c         Attachment C – Summary of forecast changes 2016/2017

d         Attachment D - Forecasted Statement of Comprehensive Revenue and Expenditure 30 June 2017    

 


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Financial Report for the month ended 31 March 2017

Record No:        R/17/4/8931

Author:                 Robert Tweedie, Management Accountant

Approved by:       Anne Robson, Chief Financial Officer

 

  Decision                              Recommendation                         Information

 

  

 

Background

1.         This report outlines the financial results for the nine months to 31 March 2017 or 75% of the financial year.

2.         The Monthly and YTD Actual results are compared to the Full Year Budget (Projection) in the attached Summary Monthly Financial Report.  The projection values include any carried forward items approved by Council in August 2016 and will include any changes as a result of October forecasting that Council approved. The 2016/2017 Annual Plan budget is shown in the Monthly Financial Summary Report as the Full Year Budget (Budget).

Overview

3.         The Summary Monthly Financial Report consolidates the business units within each of the key areas of the Executive Leadership Team (ELT) responsibility.  The following commentary focuses on the year to date (YTD) results excluding GST.

4.         The Detailed Monthly Financial Report includes more detailed explanations and commentary on variances by the Executive Leadership Team.  Commentary generally focuses on the year to date (YTD) results and, where specified, monthly results. 

5.         Part of the monthly review involves budget managers phasing or timing their budgets in conjunction with the Finance team.  Where phasing of budgets has not occurred, one twelfth of annual budgeted cost is used to calculate the monthly budget.

6.         In the Council Summary and Detail Reports, the values in the columns for:

·              The Monthly Budget is phased, where appropriate, and includes forecasting.

·              The YTD Budget is the Annual Plan, carry forwards and forecasting year to date. 

·              The Full Year Budget is the LTP budget for the year.

·              The Full Year Projection is the forecasted year end result.

7.         The first round of forecasting for the first four months has been adopted. The revised budgets are included in the monthly, year to date budgets and projection.

8.         Council staff will continue to refine the format of this report to enhance the financial information reported.  We welcome any feedback or suggestions on further improvements that could be made to this report.

9.         Phasing of budgets occurs in the first 2 months of the financial year, at forecasting and when one-off costs have actually occurred. This should reduce the number of variance explanations due to timing.

 


 

10.       The Council Summary Report (actuals vs phased and forecast budget) year to date are as follows:

 

 

Income

11.       Operating Income is $3.7M (7%) under budget year to date ($50.4M actual vs $54.1M budget).

 

12.       Other Activities is over budget due to:

-        A grant of $105K was returned from the Edendale-Wyndham Community board for the Edendale Hall project which is now no longer proceeding. This monies will be returned to the specific Fonterra Contributions Reserve.  Further to the query at the last meeting, the $105k grant was from two financial contributions received from Fonterra, as it is now named.  Both consents spoke generally about the use of the monies being in Edendale, its environs or the district generally.  The Community and Policy committee will have the discretion as to where the funds are granted in line with the District Plan and the consent.

-        External interest income on operating investments is higher than budgeted.  Annual budget assumptions were made based on the level of cash reserves of projected capital works that were going to be undertaken.  Cash reserves which would have been applied to these projects have resulted in higher cash reserves than budgeted earning additional interest income.

13.       Services and Assets are under budget. 

-           Community Engineers and Engineering Consultants business units are internally funded and under budget year to date.  The costs are lower for both these business units against budget but forecast to be on target by the end of the year.

-           To date, forestry sales are slightly behind projection. Dipton sales are forecast to be ahead of target by year end due to better sale prices and greater than expected volumes.  Additionally the creation of some access tracks have also resulted in additional harvesting occurring.

 

14.         Transport and Roading income is below budget year to date.  This year’s capital works programme has commenced but is still behind the planned schedule which directly affects the level of income from NZTA.  The work programme and NZTA funding is still planned to be on budget by year end. In order to fully utilise the budget the Strategic Roading team have instructed SDC’s Alliance partners to pull forward some unsealed road metalling and complete additional unsealed road drainage renewals.  These works have been confirmed by the Alliance partners and should be completed by 30th June, weather dependant.

Operating Expenditure

15.       Operating Expenditure is $1.6M or 4% under budget for the year to date ($36.8M actual vs $38.4M budget).

 

16.       Environmental Services is below budget due to reduced staffing levels particularly in resource consents and planning. 

17.       Within Financial Services is $191K below budget year to date. Insurance and valuation roll costs well below budget for the year as well as savings due to staff vacancies. It is expected that the business unit will continue to be under budget at year end.

18.       Services and Assets are under budget by $343K. Logging at Dipton has commenced later than expected but it is forecast that expenditure will be on target by year end.

19.       Transport and Roading operational maintenance costs are slightly behind budget but are expected to be in line with budget by year end.

 

Capital Expenditure

20.       Capital Expenditure is $9.1M (46%) under budget year to date ($11.3M actual v $20.8M budget).

 

21.       Community and Futures capital expenditure relates to office furniture purchased in the Policy and Governance areas. This will be funded from savings in the business unit or the district operating reserves. 

22.       Due to a current review of the vehicle policy, vehicles within a number of areas have not yet been replaced.  The capital budget above for Environmental services is for vehicle replacements.

23.       Additionally, Financial Services has not yet replaced the Council pool vehicle or started the office upgrade. The office upgrade is due to start during April and will be under the forecast budget.

 

 

24.     Capital expenditure for Services and Assets is overall $3.1M below budget.  Projects in Water ($1.5M behind budget) and Sewerage ($1.1M behind budget) are still in the design and tender phase and yet to commence.  Work on the Winton Water Main replacement has begun and will continue through until June.  At this stage it is anticipated that the Riversdale Sewerage Treatment upgrade will not be undertaken.  A portion of the total Annual plan cost has been removed as part of the last forecasting round, some funds have been retained for a possible land purchase. Water and Waste projects to the value of $2M have been moved to 2017/18 as part of the submission process to the 2017/2018 Annual Plan.

25.       Overall roading capital expenditure is $6.2M less than budgeted for the year to date due to weather conditions. The resealing programme and tendered projects are expected to increase significantly to meet the target by year end.

Balance Sheet

26.       Council’s financial position as at 31 March 2017 is detailed below and is for the activities of Council only.  The balance sheet as at 30 June 2016 represents the audited balance sheet for activities of Council and includes SIESA and Venture Southland.

27.       Current Assets (Other Financial Assets) at 30 June 2016 includes cash reserves in Venture and SIESA when the year-end accounts were consolidated.  An additional amount of $10M in term deposits was disclosed under Other Financial Assets. This is in line with reporting standards for deposits with a term of 90 days or more at year end.

28.       At 31 March 2017, Council had $14M invested in four term deposits ranging from one to three month maturities as follows:

 

29.       Funds on call: 

 

30.       The movement in Property, Plant and Equipment is the budgeted depreciation for the year to date.

31.       The reduction in internal loans are the repayment of loans. These are loans to the local communities raised in June each year.

32.       The increase in Non-Current Assets (Intangible Assets) is the acquisition costs for the Council’s digitisation software.

 

 

 

 

 

 

 

 

 

 

Recommendation

That the Council:

a)         Receives the report titled “Financial Report for the month ended 31 March 2017” dated 11 May 2017.

 

Attachments

a         Council's District Activities Summary Monthly Financial Report - 31 March 2017

b         Council's District Activities Detailed Monthly Financial Report - 31 March 2017    

 


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Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 1 March 2017

Record No:        R/17/5/9376

Author:                 Rose Knowles, Committee Advisor/Customer Support Partner

Approved by:       Rose Knowles, Committee Advisor/Customer Support Partner

 

  Decision                              Recommendation                         Information

 

  

 

Recommendation

That Council receives the minutes of the Lumsden Community Development Area Subcommittee meeting held 1 March 2017 as information.

 

 

Attachments

a         Minutes of Lumsden Community Development Area Subcommittee Meeting dated 1 March 2017 (separately enclosed)

 


Council

17 May 2017

sdclogo

 

Minutes of the Balfour Community Development Area Subcommittee Meeting dated 2 March 2017

Record No:        R/17/5/9377

Author:                 Rose Knowles, Committee Advisor/Customer Support Partner

Approved by:       Rose Knowles, Committee Advisor/Customer Support Partner

 

  Decision                              Recommendation                         Information

 

  

 

Recommendation

That Council receives the minutes of the Balfour Community Development Area Subcommittee meeting held 2 March 2017 as information.

 

 

Attachments

a         Minutes of Balfour Community Development Area Subcommittee Meeting dated 2 March 2017 (separately enclosed)

 


Council

17 May 2017

sdclogo

 

Minutes of the Riversdale Community Development Area Subcommittee Meeting dated 2 March 2017

Record No:        R/17/5/9378

Author:                 Rose Knowles, Committee Advisor/Customer Support Partner

Approved by:       Rose Knowles, Committee Advisor/Customer Support Partner

 

  Decision                              Recommendation                         Information

 

  

 

Recommendation

That Council receives the minutes of the Riversdale Community Development Area Subcommittee meeting held 2 March 2017 as information.

 

 

Attachments

a         Minutes of Riversdale Community Development Area Subcommittee Meeting dated 2 March 2017 (separately enclosed)

  

 


Council

17 May 2017

sdclogo

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

Recommendation

 

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Te Anau Wastewater Project - Consideration of Alternatives

C10.2 Around the Mountains Cycle Trail - Issues and Options

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau Wastewater Project - Consideration of Alternatives

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Around the Mountains Cycle Trail - Issues and Options

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.