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Mossburn Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Mossburn Community Development Area Subcommittee held in the Mossburn Fire Station,, 45 Devon Street, Mossburn, Mossburn on Monday, 22 May 2017 at 6.30pm.

 

present

 

Chairperson

Jim Guyton

 

Deputy Chairperson

Lance Hellewell

 

Members

Alister Macdonald

 

 

John MacKenzie

Ged Newlands

 

 

Bruce Taylor

 

 

 

 

 

Councillor

John Douglas

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Partnership Leader

Kelly Tagg

 

 


Mossburn Community Development Area Subcommittee

22 May 2017

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1          Apologies

 

There were no apologies received.

 

2          Election of Chair and Deputy Chair

           

            Record No:      R/17/4/7353

 

            Cr Douglas called for nominations for Chair of the Mossburn Community Development Area Subcommittee.

 

            John McKenzie nominated Jim Guyton and Lance Hellewell seconded the nomination.

 

            There were no other nominations and the nomination of Jim Guyton for the Chair of the Mossburn Community Development Area Subcommittee was PUT and declared CARRIED.

 

            Cr Douglas call for nominations for Deputy Chair of the Mossburn Community Development Area Subcommittee.

 

            Bruce Taylor nominated Ged Newlands and Lance Hellewell seconded the nomination.

 

            Ged Newlands nominated Lance Hellewell and Alister Macdonald seconded the nomination.

 

            There being two nominations for the one position an election was necessary.

 

            Councillor Douglas called for nominations for scrutineers of the voting papers.

 

            Moved Jim Guyton, seconded Bruce Taylor

            and resolved that Kelly Tagg and Lance Hellewell be appointed as the scrutineers.

 

            Councillor Douglas advised that the successful nominee for Deputy Chair of the Mossburn Community Development Area Subcommittee is Lance Hellewell.

 

            Moved Jim Guyton, seconded John MacKenzie

            and resolved the voting papers be destroyed.

 

            Resolution

           

            Moved Member Smith, seconded Member Williams and resolved:

 

            That the Mossburn Community Development Area Subcommittee:

            a)    Receives the report titled “Election of Chair and Deputy Chair” dated 3 April 2017.

 

            b)    Elects a Jim Guyton to be Chair of the Subcommittee for the 2017/2020 Triennium.

 

            c)    Elects a Lance Hellewell to be Deputy Chair of the Subcommittee for the 2017/2020 Triennium.

 

            At this point Councillor Douglas handed the chairing of the meeting over to Jim Guyton.

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

Resolution

Moved Member MacKenzie, seconded Member Hellewell

That the Mossburn Community Development Area Subcommittee confirms the minutes of Mossburn Community Development Area Subcommittee meeting held on 13 March 2017 as a true and correct record of that meeting.

 

Reports

 

 

8

General Explanation from Chief Executive

Record No:         R/17/4/7354

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the content of the report explained the various parts of the legislation that as a Member of the Mossburn Community Development Area Subcommittee need to be aware of.

 

 

 

Resolution

Moved Member Newlands, seconded Member Hellewell and resolved:

That the Mossburn Community Development Area Subcommittee:

1.       Receives the report titled “General Explanation from Chief Executive” dated 3 April 2017.

 

 

 

9

Terms of Reference and Delegations 2017/2020

Record No:         R/17/4/7355

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

 

 

Resolution

Moved Member MacKenzie seconded Member Macdonald

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 3 April 2017.

 

b)         Note the Terms of Reference and Delegations for Community Development  Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

 

10

Standing Orders

Record No:         R/17/4/7356

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the purpose of the report was to advise the Subcommittee that the Standing Orders were adopted by Southland District Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Standing Orders have been adopted by Council for use at all meetings of the Council, Committees, Subcommittee, Community Board and Community Development Area Subcommittees.

 

 

 

Resolution

Moved Member Macdonald, seconded Member MacKenzie and resolved:

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 7 April 2017.

 

b)         Note that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

 

11

Elected Members Code of Conduct

Record No:         R/17/4/7357

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Code of Conduct was adopted by Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected member (Councillors, Community Board and Community Development area Subcommittees when they are acting under Council delegations.

 

 

 

Resolution

Moved Member Newlands, seconded Member Hellewell

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 5 April 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Subcommittee is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

 

12

Schedule of Meetings for 2017

Record No:         R/17/4/7358

 

1        Committee Advisor – Rose Knowles was in attendance for this item. She advised that the purpose of the report is to approve a schedule of meeting dates for 2017 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

2        The adoption of a meeting schedule allows for reasonable public notice preparation and planning for meeting agendas.  The Local Government Official Information and Meetings Act 1987 which has requirements for Local Authorities to follow for public notification of meetings.        

4        Southland District Council approved the Terms of Reference for the Community Development Area Subcommittees at its meeting on 26 October 2016.  In the approved terms of reference was the frequency of meetings was noted as being the same as the 2014/2017 triennium. 

 

 

 

Resolution

Moved Member MacKenzie seconded Member Taylor

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Schedule of Meetings for 2017” dated 4 April 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to meet at the Mossburn Fire Station, Mossburn at 6.30pm on the following dates in 2017:

 

§ Monday, 7 August 2017

§ Monday, 20 November 2017

 

 

13

Council Report

Record No:         R/17/3/6878

Community Partnerships Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg took the Subcommittee through the Council report and particularly highlighted the following:

 

·                 Around the Mountain Cycle Trail

·                 Southland Regional Development Strategy

·                 Fresh water management

·                 New dog registration discounts

·                 Freedom camping

·                 Community Governance and Representation Review

·                 Community Leadership Plan workshops

·                 Community Conversations

·                 People and Capability

·                 Claycrete Trail

·                 Finances

 

 

 

Resolution

Moved Member Mackenzie, seconded Member Macdonald

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 5 April 2017.

 

 

 

14

Community Liaison Persons

Record No:         R/17/5/9179

Committee Advisor – Rose Knowles was in attendance for this item.

Mrs Knowles advised that the purpose of the report is to appoint Mossburn Community Development Area Subcommittee members as liaison persons to numerous entities in the Mossburn Community.

 

 

 

Resolution

Moved Member Taylor, seconded Member Macdonald

That the Mossburn Community Development Area Subcommittee:

a)      Receives the report titled “Community Liaison Persons” dated 17 May  2017.

 

b)       Agrees to appoint Subcommittee members for the 2016/2019 triennium as liaison persons for the following:

·                   Works  - Members Macdonald, Hellewell, Newlands

·                   Cemetery – Members Newlands, Chairman Guyton

·                   Community Centre – Members Taylor, MacKenzie

·                    N S Development Fund Allocation – Members Hellewell, Chairman Guyton

·                   N S Development Charitable Trust – Chairman Guyton

 

 

15      Updates

 

15.1   Councillor’s Report

 

          Councillor Douglas reported on matters from the District Council table. These included;

 

·         Cycle trail update

·         Te Anau Wastewater update

·         CDA Elections

·         Claycrete trials

·         Maternity Home Lumsden update

·         Tourist Funding

 

The meeting concluded at 8.30pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Mossburn Community Development Area Subcommittee HELD ON 22 MAY2017

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................