Otautau Community Board





Minutes of a meeting of Otautau Community Board held in the Southland District Council Office,176 Main Street, Otautau on Thursday, 15 June 2017 at 2pm.





André Bekhuis


Deputy Chairperson

Peter Gutsell



David Cowie



Maureen Johnston



Amber Joyce



Bill Marshall



Councillor Stuart Baird





Committee Advisor

Alyson Hamilton


Community Partnership Leader

Kelly Tagg


Community Development Planner

Kathryn Cowie



Otautau Community Board

15 June 2017



1          Apologies


There were no apologies.


2          Leave of absence


Member Marshall advised of a leave of absence for the Community Board meeting scheduled Thursday, 17 August 2017.


Moved Member Joyce, seconded Member Gutsell and resolved that the Otautau Community Board agree to the request for leave of absence from Member Marshall for the meeting scheduled Thursday, 17 August 2017.


3          Conflict of Interest


There were no conflicts of interest declared.


4          Public Forum


Roger Scott


Mr Scott addressed the meeting advising he is Chairperson of the Otautau Heritage Trust and sought the board to consder a rates contribution, from the Otautau Ward, for ongoing costs to maintain the Former Courthouse building.


Mr Scott explained the building is of particular importance as it is Otautau’s only Heritage listed building classified under the Heritage Places, Pouhere Taonga, category 2 listed building.


Mr Scott advised funding is available through the Southland District Heritage Fund and the Southland Regional Heritage Fund, and confirmed the Trust will pursue these funding options.  However Mr Scott added there is no guarantee of what funding may be received.


Mr Scott informed without a contribution from the rates it is possible that the only Heritage Listed Building in Otautau may fall into disrepair.


Mr Scott advised the Trust is seeking approximately $2.00 - $5.00 per rateable property per annum, to be retained by the Community Board for distribution to the Otautau Heritage Trust as required for ongoing building maintenance.


The Chair, Member Bekhuis expressed appreciation to Mr Scott for his attendance at the meeting advising that the Board will undertake discussions on this matter at a workshop following the meeting and he will be advised of the outcome in due course.


Colin Lawry


Mr Lawry introduced himself to the meeting advising he is the President of the Otautau Community Swimming Pool Committee and provided an update on a proposed upgrade being undertaken to the solar heating system and a re-roofing project at the pool.


Mr Lawry advised the heating system is the old style solar panels which only covers 40 to 50 percent of the pool surface area. He commented the technology is outdated and not effective.  He added the solar heating project is expected to cost between $80K to 95K, and re-roofing of the pool is expected to cost $98K. 


Mr Lawry explained various fundraising activities are being planned by the committee and he is liaising with staff at Venture Southland to investigate funding options.


Mr Lawry confirmed of community support toward this project.


Mr Lawry commented it is important for small communities to keep their pools and whilst the Otautau pool is open over the summer period it is intended to open for a longer period once the upgrades have been completed.


Members questioned Mr Lawry on various issues relating to pool income vs pool numbers, effectiveness and cost efficiency of solar heating.


The Chair, Member Bekhuis expressed appreciation to Mr Lawry for his attendance at the meeting.


5          Extraordinary/Urgent Items


There were no Extraordinary/Urgent items.


6          Confirmation of Minutes



Moved Member Cowie, seconded Member Marshall  and resolved:

That the minutes of Otautau Community Board meeting held on 20 April 2017 be confirmed as a true and correct record.





Council Report

Record No:         R/17/5/11561


Kelly Tagg (Community Partnerships Leader) presented the report.


Mrs Tagg advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 


Mrs Tagg informed the report highlighted various issues of interest including;


§  Havelock North Water Inquiry

§  Civil Defence Review

§  Land and Water Plan

§  Rural Fire

§  Nightcaps Community Library has now moved to a Book Bus service

§  Te Anau Wastewater Discharge Project

§  Community Governance Project and Representation Review Project Update

§  Service Delivery Scoping Project

§  Dog Registrations

§  Freedom Camping Bylaw


Mrs Tagg advised the sealing of accessways and footpath capital expenditure work in Mary Street has recently been completed as has the sealing of the Otautau Combined Sports Complex carpark.


Mrs Tagg added the kerb extension and car park works opposite the Otautau Volunteer Fire Station has begun however the sealing will now not take place until after winter.


Mrs Tagg commented the Community Engineer is working with the Board to confirm the location to install two new picnic tables on Main Street.


Member Gutsell provided a copy of the proposed picnic table for members information. Further discussions on this project to be undertaken at the workshop following this meeting.


The meeting was advised that ongoing beautification of the Main Street concrete garden plots is underway with hebes and flaxes being removed to allow for better visibility in some instances. New plantings of perennials and annuals have been carried out to provide colour to these gardens.


Mrs Cowie advised the Venture Southland Development team have been working with local groups in Otautau providing funding and governance advice to the Otautau Skate Park Committee, Otautau Community Pool Committee and the Otautau Museum and Heritage Trusts.




Moved Member Gutsell, seconded Member Joyce  and resolved:

That the Otautau Community Board:

a)         Receives the report titled “Council Report” dated 7 June 2017.



Chairperson's Report


The Chair, Member Bekhuis reported on activities he has been involved. These included:

§  Attendance at the Community Governance project and Representation Review Project workshop

§  Attendance at Community Board and CDA Chairperson’s meeting

§  Attendance at meeting with K.G.R Architectural Design and staff to discuss the plans and specifications for the proposed alterations to the Holt Park Ablution Block

Member Gutsell provided a copy of a letter forwarded to Environment Southland expressing his concerns relating to emergency preparedness in the Otautau Township in the event of a disaster.   Member Gutsell also provided a letter of response from Environment Southland for members information.




Councillor's Report


Councillor Baird reported on activities from the District Council table. These included:

§  Adoption of Annual Plan

§  Update on transition process to merge Rural Fire Authorities with the New Zealand Fire Service to create Fire and Emergency Management New Zealand (FENZ)

§  Southland Regional Development Strategy update

§  Around the Mountain Cycle Trail update

§  Freedom Camping update and the effect on local camping grounds



The meeting concluded at 2.50pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Otautau Community Board HELD ON THURSDAY, 15 JUNE 2017.