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Notice is hereby given that a Meeting of the Stewart Island/Rakiura Community Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 12 June 2017

1.30pm

Pavilion, Ayr Street, Stewart Island

 

Stewart Island/Rakiura Community Board Agenda

 

OPEN

 

 

 

MEMBERSHIP

 

Chairperson

Jon Spraggon

 

Deputy Chairperson

Steve Lawrence

 

Members

Dale Chittenden

 

 

Aaron Conner

 

 

Greg Everest

 

 

Anita Geeson

 

Councillor

Bruce Ford

 

 

IN ATTENDANCE

 

Committee Advisor

Kirsten Hicks

 

Community Partnership Leader

Michelle Stevenson

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


Terms of Reference – Community Boards

 

Community Boards are bodies established by statute.  Their responsibilities and powers are as delegated by the Southland District Council which are to:

·                      Represent and act as an advocate for the interest of its community.

·                      Consider and report on all matters referred to it by the Southland District Council, or any matter of interest or concern to the Community Board.

·                      Maintain an overview of services provided by the Southland District Council
within the community.

·                      Consider annual estimates for expenditure within the community and recommend these to Council.

·                      Communicate with community organisations and special interest groups within the community.

·                      Undertake any other responsibilities that are delegated to it by the Southland
District Council.

 

In addition to these activities, Community Boards will consider how best to provide for their communities, and the people who live there, into the future.

 

Community Board members will provide leadership by:

·                 Positively representing their community and the Southland District

·                 Identifying key issues that will affect their community’s future and work with Council staff and other local representatives to facilitate multi-agency collaborative opportunities.

·                 Promote a shared vision for the wider community of interest area and develop ways to work with others to achieve positive outcomes

 

Community Boards will adopt a strategic focus that will enable members to:

·                 Provide local representation and guidance on wider community issues, initiatives and projects.

·                 Contribute to the development and promotion of community cohesion, by developing and supporting relationships across a range of stakeholders at a local, regional and national level.

·                 Take part in local community forums, meetings and workshops.

·                 Inform local residents and ratepayers on issues that affect them.

 

Community Boards shall have the following delegated powers and be accountable to Council for the exercising of these powers

 

Engagement and representation by:

·                Facilitating the Council’s consultation with local residents and community groups on local issues and local aspects of district wide issues including input into the Long-term Plan, Annual Plan, and policies that impact on the Board’s area.

·                Engaging with council officers on local issues and levels of service, including infrastructural, recreational, community services and parks, reserves and cemetery matters.

·                Representing the interests of the community at Council, Committee or Subcommittee meetings when a motion under debate relates to a matter that the Board considers to be of particular interest to the residents within its community.

·                Monitoring and keeping the Council informed of community aspirations and the level of satisfaction with services provided.

 

Financial by:

·                Approving expenditure within the limits of annual estimates.

·                Approving unbudgeted expenditure for locally funded activities up to the value of $10,000.

 

Rentals and leases

·                In relation to all leases of land and buildings within their own area, on behalf of Council;

§    Accepting the highest tenders for rentals of $10,000; or less per annum.

§    Approving the preferential allocation of leases where the rental is $10,000 or less per annum.

 

Local assets and facilities by

·                Overseeing the management of local halls and community centres which are owned by Council and where no management committee exists.  This will occur by way of relationship with officers of Southland District Council. 

·                Appoint a local liaison person responsible for community housing.

 

Some Community Boards have specific delegations in addition to the broad delegations above:

 

Stewart Island/Rakiura Community Board

·                Contributing to the development of policy relating to the governance of the Stewart Island Electrical Supply Authority (SIESA). 

·                Overseeing the management of SIESA by way of relationship with officers of Southland District Council. 

 

Te Anau Community Board

·                Overseeing the management of the Te Anau/Manapouri Airport by way of relationship with officers of Southland District Council.

 

The Community Boards can make recommendations to Council on:

 

Assets and Facilities

·                Annually providing feedback on any asset management plans or community services strategies applicable to the community for which the Community Board is responsible.

 

Rentals and leases

·                In relation to all leases of land and buildings within their own area, on behalf of Council;

§    Recommending rentals in excess of $10,000 per annum to the Group Manager Services and Assets

§    Recommending the preferential allocation of leases where the rental is in excess of $10,000 per annum to the Group Manager Services and Assets.

 

Contracts/Tenders

·                Recommending tenders less than $200,000 to the Group Manager Services and Assets.

·                Recommending tenders in excess of $200,000 to the Services and Assets Committee.

·                Recommending tenders to the Services and Assets Committee where preference is not for acceptance of the highest tenderer,

 

Financial

·                Recommending annual estimates to Council.

·                Recommending unbudgeted expenditure in excess of $10,000 to the Services and Assets Committee.

 

Local Policy

·                Considering matters referred to it by officers, the Council, its committees or subcommittees, including reports and policy and bylaw proposals relating to the provision of council services within the Board’s area; and

·                Making submissions or recommendations in response to those matters as appropriate.

 

The Chairperson of each Community Board is delegated with the following additional responsibilities:

·                 Approval of leases, rental agreements and the rollover of existing contracts under $1,000;

·                 Engaging with Community Board members to make submissions to the Council on behalf of the Community Board where a submission period is outside of the Community Board meeting cycle.  Where a Chairperson is unable to base a submission on a consensus among Community Board members, a Community Board meeting must be held.

 


Stewart Island/Rakiura Community Board

12 June 2017

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TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

Procedural

1          Apologies                                                                                                                        5

2          Leave of absence                                                                                                           5

3          Conflict of Interest                                                                                                         5

4          Public Forum                                                                                                                  5

5          Extraordinary/Urgent Items                                                                                          5

6          Confirmation of Minutes                                                                                               5

Reports for Recommendation

7.1       Street Works Associated with the Rakiura Heritage Centre                                  15

Reports

8.1       Council Report                                                                                                             21

8.2       SIRCET Nursery relocation to Traill Park                                                                35  

COMMUNITY GROUP UPDATES

CHAIRPERSON’S REPORT

Councillor's Report  


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)    the reason why the item was not on the Agenda, and

(ii)        the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)   that item may be discussed at that meeting if-

(i)         that item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6          Confirmation of Minutes

6.1         Meeting minutes of Stewart Island/Rakiura Community Board, 10 April 2017


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Stewart Island/Rakiura Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Stewart Island/Rakiura Community Board held in the Pavilion, Ayr Street, Stewart Island on Monday, 10 April 2017 at 1.30pm.

 

present

 

Chairperson

Jon Spraggon

 

Deputy Chairperson

Steve Lawrence

 

Members

Aaron Conner

 

 

Anita Geeson

 

 

 

 

Councillor

Bruce Ford

 

 

 

 

 

IN ATTENDANCE

 

Mayor Gary Tong, Community Partnership Leader Michelle Stevenson, Manager, Governance and Democracy Clare Sullivan, Community Development Team Leader Amy Bird, Committee Advisor Kirsten Hicks


1          Apologies

 

Apologies for non-attendance were received from Members Chittenden and Everest.

 

Moved Councillor Ford, seconded Deputy Chairperson Lawrence

 

Resolved that the Stewart Island/Rakiura Community Board accepts the apology for non-attendance lodged by Members Chittenden and Everest.

 

2          Leave of absence

 

There were no leaves of absence requested.

 

3          Conflict of Interest

 

Member Geeson and Councillor Ford declared an interest in item 7.1 Rakiura Heritage Centre Associated Street Works, and removed themselves from the table.

 

4          Public Forum

 

Mrs Margaret Hopkins (representing the Rakiura Heritage Centre Trust) informed Members of the following:-

 

§  Funding of $1.3million has been secured for the new Heritage Centre

§  Community support is a vital part of further grant applications

§  The Community Board can show their support by agreeing to finance associated street works (Report 7.1)

§  It is expected that the new Heritage Centre would result in one full time job, and opening hours would be extended.

§  This project would supply the Island with a much needed wet weather attraction for the entertainment of visitors, as well as a purpose built showcase for Stewart Island heritage.

 

Ms Jen Ross (representing the Department of Conservation) addressed Members on  the following topics:-

 

o   Due to poor weather, visitor numbers are less than those of 2016

o   March and April have seen many hunting inquiries

o   A rat was found on Pipi Rocks (near Ulva Island)

o   Dune restoration is ongoing at Mason Bay

o   Two native plants regarded as nationally critical have been located on Stewart Island

o   A search is taking place for the South Island Kokako, with a $10k reward being offered.

o   DOC Has made grants totalling $140k to SIRCET, Rakiura Maori Land Trust and NZ Deerstalkers

o   DOC celebrated 30 years of existence on 1 April

o   Possum control at Pegasus has shown a massive decrease in numbers (7.6 in 2013, 1.9 in 2017)

o   Halfmoon Bay School are undertaking a mini dune restoration project at Mill Creek.

o   Sea lion research at Pegasus has resulted in 41 pups being tagged in 10 days

 

 

5          Extraordinary/Urgent Items

 

Moved Member Geeson, seconded Member Conner

 

Resolved that the report on PowerNet Ltd’s SIESA Operations for the month of March 2017 be accepted as urgent business.

 

6          Confirmation of Minutes

 

Resolution

Moved Cr Ford, seconded Deputy Chairperson Lawrence 

Confirms the minutes of Stewart Island/Rakiura Community Board, held on 13 February 2017.

 

Reports for Recommendation

 

 

7.1

Rakiura Heritage Centre Associated Street Works

Record No:         R/17/2/3414

 

 

Councillor Ford and Member Geeson declared a conflict of interest and removed themselves from the table.

 

Report on Rakiura Heritage Centre Associated Street Works, prepared by Brendan Gray (Community Engineer), was presented to Members.

1        This report outlines to the Board the potential for additional drainage and street works directly associated with the Rakiura Heritage Centre building if/when it is established. These works total $134,468 and have not been allowed for under the Long Term Plan

3        The Rakiura Heritage Centre Trust is seeking support from the Stewart Island Community Board by asking that they consider a portion of the external works required to be completed as a project and added to the 2018-2028 LTP. This support if granted will be used to apply to National Funding Agencies and others who require evidence of support from the local authority before they will consider any additional funding applications.

4        If the Stewart Island Community Board do not include this project in the 2018-2028 LTP, the cost of the works, as a direct result of the Heritage Centre development, will be borne by the Heritage Centre Trust. These works are not considered normal maintenance works.

In discussion, Members requested further information from staff regarding costs to the ratepayer should this funding be approved. They also require more time to achieve a good level of community consultation.

IM

 

 

 

 

 

 

 

Resolution

Moved Deputy Chairperson Lawrence, seconded Member Conner

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “Rakiura Heritage Centre Associated Street Works” dated 28 March 2017.

b)         Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

c)         Requests financial information from staff regarding the effect this proposal would have on rates, should it be supported, likewise the costs of a loan to rate payers.

d)         Defers a decision on this matter in order to consider financial implications and consult with the community.

 

 

Reports

 

 

8.1

Council Report

Record No:         R/17/3/6693

 

The Council Report was presented by Ms Michelle Stevenson (Community Partnership Leader)

 

Ms Stevenson advised that the purpose of this report is to provide an overview if key issues across the Southland District, as well as those of a more local nature.

 

Matters drawn to Members’ attention include the following:-

 

§  Investigations are currently being made into the feasibility of salmon farming at Port Pegasus (North Arm). This is a SoRDS initiative.

§  Christchurch Consultant Sandra James (Connecting People Ltd) has been undertaking a review of Stewart Island Wharves, engaging with stakeholders and community. It is expected that her report will be presented at the June Board meeting.

§  At the request of SDC, Venture Southland and subcontractors Impact Consulting have undertaken a Stewart Island/Rakiura Community Facilities project. The purpose of this is to both assess what is currently available and to gauge future needs of this community.

§  Members were informed that SIESA Electricity Operations are tracking as expected. Capital expenditure is $75K below budget, due to lower fuel costs ($58K) and deferred capital projects.

 

 

Resolution

Moved Member Conner, seconded Member Geeson

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “Council Report” dated 3 April 2017.

 

8.2

SIESA - Renewal Energy Study Costs 2012 - 2017

Record No:         R/17/4/7406

 

Report SIESA Renewable Energy Study Costs 2012 – 2017, prepared by Ray Hamilton (Team Leader, Community Engineers), was tabled.

 

This report resulted from a Board request for a breakdown of the budget allocated for the study of Alternative Energy for Stewart Island.

 

Costs of $151,606 have been identified for the period 2012 – 2017. The costs of removing the remaining equipment (Hydro $15K and Wind Mast ($25K) can be covered by the remaining $41,494.

 

Resolution

Moved Deputy Chairperson Lawrence, seconded Councillor Ford

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “SIESA - Renewal Energy Study Costs 2012 - 2017” dated 4 April 2017.

 

b)         Approves the removal of the wind equipment, in the most cost effective manner, within approved $40,000 budget allowance.

 

c)         Leaves the hydro equipment in situ, for the foreseeable future.

 

d)         Investigates the viability of development in conjunction with the Department of Conservation.

 

e)         Considers the involvement of private contractors by the Board, at no financial cost to the Board, unless otherwise agreed.

 

 

8.3

Stewart Island Future Power Supply September 2016

Record No:         R/17/4/7577

 

Report Stewart Island Future Power Supply, prepared by Power Business Ltd, September 2016, was tabled.

 

This report resulted from a project task force consisting of Mayor Gary Tong, Councillor Bruce Ford and Jon Turnbull (representing Sarah Dowie, MP). Investigations were made into wind, solar and hydro energy, and previous investigations were reviewed (including the option of an undersea cable).

 

 

Resolved

Moved Member Conner, seconded Councillor Ford

That the Stewart Island/Rakiura Community Board:

a)            Receives the report titled “Stewart Island Future Power Supply September 2016” dated 4 April 2017.

b)            Communicates findings from this report to the wider community.

 

 

 

8.4

Southland Rural Internet and Mobile Services - Information Report for Stewart Island Community Board

Record No:         R/17/3/6590

 

Report on Southland Rural Internet and Mobile Services, prepared by Ms Rhiannon Suter (Strategic Projects Manager), was tabled.

 

This report was created in response to the Board’s request for further information on internet options for Stewart Island. Members were informed that Stewart Island does not meet the population requirement for installation of fibre (under the UFB2 programme) and at this point there are no plans for such installation.

 

Members indicated that the Island only receives 3G (not 4G as stated in this report). A rating of 25 is considered a good speed, Stewart Island achieves 12.

 

 

Resolved

Moved Member Conner, seconded Deputy Chairperson Lawrence

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “Southland Rural Internet and Mobile Services - Information Report for Stewart Island Community Board” dated 27 March 2017.

b)         Requests Venture Southland to approach Chorus on their behalf to set up a meeting to discuss the possibility of upgrading the microwave link to the Island.  Venture Southland would support members of the Community Board and/or Southland District Council in this meeting.

 

8.5

Recently Adopted Policies

Record No:         R/17/3/3812

 

Report Recently Adopted Policies, prepared by Ms Robyn Rout (Policy Analyst), was presented to Members.

 

Members were informed that the following new/reviewed policies were adopted by Council on February 23 2017.

 

o   The Easter Sunday Shop Trading Policy

o   The Stewart Island/Rakiura Visitor Levy Policy

o   The Remission and Postponement of Rates on Maori Freehold Land Policy.

 

It was drawn to the Board’s attention that the clarification of the criteria to declare an interest in Visitor Levy applications will enable the workings of the Allocations Subcommittee to proceed more smoothly.

 

 

Resolved

Moved Councillor Ford, seconded Member Geeson

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “Recently Adopted Policies” dated 14 March 2017.

b)         Notes that the Council has recently adopted three new policies, two of which came into effect on the 23rd of February 2017.

 

8.6

New Triennium 2016-2019 - New Approach

Record No:         R/17/3/4150

 

Report New Triennium 2016 – 2019- New Approach, prepared by Mr Rex Capil (Group Manager Community and Futures), was tabled.

 

Members of the Board were advised that Council has been undertaking some significant changes over the past two years.

 

Council has utilized the new triennium 2016-2019 and the October 2016 elections to introduce a number of changes that have a greater external focus, involving the interface with communities and the Council’s own community governance structures.

 

 

Resolved

Moved Deputy Chairperson Lawrence, seconded Member Geeson

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “New Triennium 2016-2019 - New Approach” dated 4 April 2017.

 

8.7

PowerNet Limited's Reports on SIESA Operations for the month of March 2017

Record No:         R/17/4/7793

 

PowerNet Ltd report on SIESA Operations for the month of March 2017, prepared by Mr Ray Hamilton (Team Leader Community Engineers) was presented to the Board.

 

Members were informed that unit 5 has been signed off for commissioning

 

 

Resolved

Moved Councillor Ford, seconded Member Conner

That the Stewart Island/Rakiura Community Board:

a)         Receives the reports titled “PowerNet Limited's Reports on SIESA Operations for the month of March 2017” dated 6 April 2017.

 

 

 9.0    CHAIRPERSON’S REPORT

 

          Chairperson Spraggon informed the Board on the following topics:-

 

·         The Council Report was the subject of some discussion in the recent edition of the Advocate.

·         Both the Hicks and Lord families are in the process of donating seating to the community.

·         A reference group has been established to explore the environmental, cultural and commercial feasibility of salmon farming at Port Pegasus.

·         The possibility of a viewing platform at Observation Rock.

 

 

10.0   COUNCILLOR’S REPORT

 

          Councillor Ford spoke to Members about LTP submissions, Catlins resealing progress,

          Te Anau Wastewater, Rakiura Maori Land Trust and the Stewart Island Wharf review.

 

 

 

 

The meeting concluded at 3.20pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island/Rakiura Community Board HELD ON 10 APRIL 2017

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


Stewart Island/Rakiura Community Board

12 June 2017

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Street Works Associated with the Rakiura Heritage Centre

Record No:        R/17/5/11100

Author:                 Brendan Gray, Community Engineer

Approved by:       Ian Marshall, Group Manager Services and Assets

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1        The purpose of this report is to outline to the Stewart Island Community Board the potential for additional drainage and street works directly associated with the Rakiura Heritage Centre building if/when it is established. These works include paved road crossings, concrete and paved footpaths, an associated carpark on Main Road adjacent to the Heritage Centre, kerb and channel installation and drainage works.  This associated work would be additional to the $40K in the 2015-25 Long Term Plan (LTP) for Main Road drainage and $10K for
Main Road beautification.

Executive Summary

2        The Rakiura Heritage Centre Trust (RHCT) have commissioned an updated estimate for building the Rakiura Heritage Centre.  This report has been produced by Rawlinson’s and outlines the build and fit out estimate schedule and costs for the structure, drainage work and associated external works.  This additional work has not been included or identified in the current LTP.

3        The Rakiura Heritage Centre Trust is seeking support from the Stewart Island Community Board by asking that they consider a portion of the external works required to be completed as a project and added to the 2018-28 LTP. This support if granted will be used to apply to National Funding Agencies and others who require evidence of support from the local authority before they will consider any additional funding applications.

4        If the Stewart Island Community Board do not include this project in the 2018-28 LTP, the cost of the works, as a direct result of the Heritage Centre development, will be borne by the Heritage Centre Trust. These works are not considered normal maintenance works.

5        If the Rakiura Heritage Centre Trust have outlined items from the schedule they wish the Community Board to consider funding either from reserves, rates or the Stewart Island Visitor Levy (SIVL is not guaranteed).  These schedule items with updated estimate pricing (where known *) are identified in the table below:

Drainage

Item

Description

Quan

Unit

Rate

Total

2

New manhole at junction with Council sewer

1

ea

$7,500.00

$7,500.00

5

New manhole at junction with Council sewer

1

ea

$7,500.00

$7,500.00

6

Connect to existing manhole

1

ea

$2,000.00

$2,000.00

 

Potential Drainage total

 

 

 

$17,000.00

These items are directly related to the Heritage Centre building with connection to existing Council stormwater and sewer Services.

External Works

 

 

 

 

Item

Description

Quan

Unit

Rate

Total

1

Boardwalk

41

m2

$170.00

$6,953.00

2*

Kerb & Channel to Argyle Street

93

m

$225.00

$20,925.00

3

Interceptor Trap

1

ea

$3,000.00

$3,000.00

13

Road/hardstand (no data on this)

107

m2

$80.00

$8,591.00

16*

SDC Bluestone Pavers

70

m2

$400.00

$28,000.00

17*

SDC Footpath - Concrete $160.00 p/m2

SDC Footpath - Cobblestones $300.00 p/m2

178

178

m2

$160.00

$300.00

Averaged

$40,940.00

18

SDC Road parking (this price would be for unsealed only)

151

m2

$60.00

$9,059.00

 

Potential External Works total

 

 

 

$117.468.00

6       The drainage schedule component shown ($17,000) would be over and above the $40,000 for the stormwater work in the current LTP.  The drainage upgrade value for Main Road in the LTP is an estimated value ($40,000) and has never been quantified from Rakiura Heritage Centre plans as these were not available at the time.  It is likely that the actual cost of the scheduled drainage maintenance will differ from the $40K currently allocated once scoped.

7        The external works schedule estimates are based on recently completed/priced work on Stewart Island (where known*).

8        The estimated value of drainage and external works that the RHCT is seeking support from the Community Board is $134,468.00 (total of Drainage & External works).

 

Recommendation

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “Street Works Associated with the Rakiura Heritage Centre” dated 7 June 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Recommends the Stewart Island Community Board consider the options in this report, and decide on the preferred option.

 

 

Content

Background

9        The Rakiura Heritage Centre Trust is seeking support from local Iwi, the Community and the Local Authority in backing of this project.  Council have agreed to any funds received from the sale of the land currently housing the existing Museum as Council contribution to the project.  The Stewart Island Community Board have been approached by the RCHT to consider funding a portion of the external works required, to be completed as a project and added to the 2018-28 LTP. This support if granted will also be used to apply to National Funding Agencies and others who require evidence of support from the local authority before they will consider any additional funding applications.

10      The external works identified are not considered normal maintenance works, and are over and above any works currently identified in the Councils LTP.  If the Stewart Island Community Board do not recommend to include this project in the 2018-28 LTP, the cost of the works, as a direct result of the Heritage Centre development, will be borne by the Heritage Centre Trust.

11      The LTP currently identifies $40,000 for stormwater works, and is an estimate that has never been quantified from the Rakiura Heritage Centre plans as these were not available at the time.  It is likely that the actual cost of the scheduled drainage maintenance will differ from the $40K currently allocated once scoped. The drainage schedule component shown ($17,000) would be over and above the $40,000 for the stormwater work in the current LTP. 

Issues

12      The Community Board are asked to consider a recommendation to Council that support for the RCHT project by way of rates or a loan be included in the 2018-2028 LTP.

13      The Community Board sought additional time to gain a better understanding of the financial implications for the ratepayers, and to gather more community views around this before making any recommendation to Council.

14      The external works identified to support the RCHT project are over and above general maintenance.  If the Community Board determine they will not recommend these works be allocated into the LTP, the cost of the identified external works will be borne by the RCHT and any other funding sources sought.

Factors to Consider

Legal and Statutory Requirements

15      There are no legal or statutory requirements to consider at this stage.

Community Views

16      The Stewart Island Community Board at their last meeting deferred this report so that they might seek more financial information and gain a greater understanding of community views during that time.

Costs and Funding

17      Should the Council complete and own the physical works, the Community Board could choose to recommend that the work be funded directly from the current year’s rates or by way of a loan (over a number of years no greater than 25 years or the life of the asset). 

18      Operational expenditure should be used to fund any grants.  It could be a grant in one financial year or a smaller grant each year for a period.  Ie it could be $40K in one year or two years of $20K.

19      The draft Annual Plan for 2017/18 is to be adopted by Council on 7 June 2017.  As there has been nothing included in the Annual Plan being adopted any expenditure incurred before
1 July 2018 would be considered unbudgeted expenditure and will need to follow the appropriate approval process.  An amount(s) can be included in the 2018-28 Long Term Plan in any year considered appropriate by the Community Board.

20      The Stewart Island Community Board rate is calculated on a rate in the dollar on land value rather than a rate per rating unit.  So the impact of any expenditure on individual ratepayers and the affordability will vary depending on the land value of the ratepayer’s property.  Calculations have been completed using two sample properties with a land value of $88,000 and $160,000.  The base rates used for comparison are from the draft Annual Plan for 2017/18.  The draft rates for 2017/18 are slightly lower than the actual rates paid in 2016/17, a total of $79,873 versus $81,551 GST excl.

21      If a grant was provided and funded entirely from the 2018/19 financial year the impact would be as follows:

Amount of Grant Provided
(GST excl)

Total Proposed Community Board Rate 2017/18
(GST excl)

Est Total Rate Including Grant
(GST excl)

Percentage Increase

Rate for Land Value $88,000

(GST incl)

currently $131.46

Rate for Land Value $160,000
(GST Incl)

currently $239.01

$134,468

$79,873

$214,341

168%

$345.11

$627.48

$80,000

$79,873

$159,873

100%

$257.41

$468.02

$40,000

$79,873

$119,873

50%

$193.01

$350.92

22     If the Community Board completed the physical work and owned the asset.  The impact of a loan funding would be as follows:

Amount of Loan

Period of Loan

Loan Repayment Each Year

Estimated Total Rate with Loan Repayment (GST excl)

Rate for Land Value $88,000
(GST Incl)
currently $131.46

Rate for Land Value $160,000
(GST incl)
currently $239.01

$134,468

5 years

$30,676

$110,549

$178.00

$323.63

$134,468

10 years

$17,290

$97,163

$156.44

$284.44

$80,000

5 years

$18,251

$98,124

$157.99

$287.25

$80,000

10 years

$10,286

$90,159

$145.17

$263.94

$40,000

5 Years

$9,125

$88,998

$143.30

$260.54

Policy Implications

23      The current Investment Policy and Investment Liability Policy of Southland District Council uses internal loans to ensure budget managers are prudent with their expenditure and /or to provide funding of capital expenditure (para 3.39).  Under this policy SDC should complete and own the capital work to enable funding by way of a loan.  Grants are generally funded from the current year’s operational income.

Analysis

Options Considered

24      The Stewart Island Community Board has options to consider as outlined below:

Analysis of Options

Option 1 - Support the Raikura Heritage Centre request in full and complete the physical works funded by a loan

Advantages

Disadvantages

·        Shows CB supports for the Heritage Centre project.

·        Will allow the RHCT to apply to National funding agencies.

·        Works are additional to normal maintenance and the costs borne by ratepayers.

·        If funding is not found the costs will fall to the RHCT.

·        Potential loan required.

Option 2 - Support the Rakiura Heritage Centre request in part by providing a grant funded from operational expenditure

Advantages

Disadvantages

·        Shows partial supports for the Heritage Centre project.

·        Will allow the RHCT to apply to National funding agencies.

·        Works are additional to normal maintenance and the costs borne by ratepayers.

·        Potential loan still required.

·        The RHCT may not be able to raise the funding to complete the external works required.

·        If funding is not found the costs will fall to the RCHT.

Option 3 - Do not support the Rakiura Heritage Centre Trust request for funding of additional work

Advantages

Disadvantages

·        No financial impact on rates.

·        No loan taken to carry out works.

·        RHCT may have limited additional support from National Funding agencies.

·        Project may take longer to fund.

·        External works costs will be borne by the RHCT.

 

Assessment of Significance

25      This is not considered significant in relation to Council’s Significance and Engagement Policy.

Recommended Option

26      Recommends the Stewart Island Community Board consider the options listed by staff, and decide on the preferred option.

Next Steps

27      This will be dependent on the Board’s decision.

 

Attachments

There are no attachments for this report. 

  


Stewart Island/Rakiura Community Board

12 June 2017

sdclogo

 

Council Report

Record No:        R/17/5/11551

Author:                 Michelle Stevenson, Community Partnership Leader

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Chief Executive

Havelock North Water Inquiry

1        The “Report of the Havelock North Drinking Water Inquiry: Stage 1” was released in mid-May.  Stage 1 of the Inquiry has essentially focussed on what occurred at Havelock North and why.

2        The Inquiry found that there were a number of failings by Hastings District Council, drinking-water assessors appointed under the Health Act 1956 and employed by the Hawke's Bay DHB, and Hawke's Bay Regional Council, being the key parties with responsibility for the water supply regime in Havelock North. While none of the faults identified directly caused the outbreak the Inquiry notes that a different outcome may have occurred if the identified deficiencies had not existed.

3        Stage 2 of the Inquiry is now proceeding and will look at lessons and improvements that can be made more broadly to the way in which water is managed across New Zealand. This will include looking at the regulatory regimes under which the various agencies involved operate.

4        The outcome of Stage 2 is expected to have ramifications for the broader water policy settings within which all local authorities across New Zealand operate and will no doubt inform other policy work being undertaken by Central Government.

5        Local Government New Zealand will be making submissions on behalf of all local authorities. Much of this submission is expected to draw on the work completed as part of their Water 2050 project through which they have advocated for the development of a co-regulatory model to help drive the lifting of standards across the sector.

6        As part of the broader policy debate about the development of water standards it is important that there is a stronger linkage between the different aspects that need to be covered including issues ranging from the setting of standards through to the financing and community affordability of infrastructure to deliver required standards over time.

Civil Defence Review

7        The Government have decided to carry out a review of civil defence policy settings.  The review is described as: “Better responses to natural disasters and other emergencies in New Zealand”, and will be led by a Technical Advisory Group (“TAG”) which is chaired by Hon Roger Sowry. 

8        The terms of reference for the review are expected to be released at the end of May with provisional recommendations likely to go to Government by the end of August.

9        The overall focus of the review will be on the following three broad areas:

·    Decision rights – that is how should the chain of command work;

·    The nature of information flows to the public and media given available technology and the nature of the resources available locally and centrally to assist; and

 

·    Capability and capacity across the system including ways and means to better deploy resources depending on priorities.

10      Officers will continue to monitor the review as it proceeds and report on any outcomes of significance to Southland. 

Southland Regional Development Strategy (SoRDs)

11      Work has been progressed to develop a proposed consultation document for the formation of a new Southland Regional Development Agency as a council controlled organisation.

12      The agency would be formed as a limited liability company with its shareholders consisting of the four Southland Councils, Iwi and community based organisations to ensure that there is a ‘whole of region’ approach to regional development moving forward. Other key aspects of the proposal include the appointment of a skills based board, to ensure that the focus is on the appointment of directors with an appropriate level of expertise, and the creation of a separate tourism division to ensure that there is an appropriate level of focus placed on development of the tourism industry. This proposal is consistent with the recommendation made by the SoRDS Tourism Action Team.

13      If the proposal is accepted by all four Councils then there would be a joint community consultation exercise undertaken. This would streamline the process and ensure that there is a common set of recommendations provided back to each of the Councils.

Land and Water Plan

14      Last year Council lodged a comprehensive submission on the Environment Southland (ES) proposed Land and Water Plan.

15      ES are now moving into the formal hearings process with a requirement for detailed evidence to be submitted by 12 May although they have granted time extensions for some submitters.

16      Officers have now lodged, in conjunction with the Gore District and Invercargill City Councils   the evidence needed to support the submission previously approved by Council. The Councils are due to present their evidence at a hearing in September 2017.

Rural Fire

17      The transition process to merge Rural Fire Authorities with the NZ Fire Service to create Fire and Emergency Management NZ (FENZ) is continuing. FENZ will officially come into being from 1 July 2017.

18      As part of the transition process Council has formally resolved to approve the sale of the relevant firefighting equipment to FENZ at a nominal price. More recently officers have also been working with FENZ to agree transitional arrangements for the provision of a range of support services including Information Technology services. It is expected that these arrangements will continue through until June 2018. 

Tourism Infrastructure Fund

19      On 11 May the Government announced a new Tourism Infrastructure Fund to replace the Mid-sized Regional Facilities Fund and Regional Growth Partnership Fund.

20      The new fund will have some $25 million per annum available to assist with co-funding of tourism related facilities in district’s that meet the relevant criteria.

21      Officers will give consideration to whether there are any infrastructure projects within this District that might meet the criteria. This will be done via work that needs to be progressed to develop a programme of works needed to implement the Open Spaces Strategy that was adopted by Council in 2014. Officers will look to include these projects in the draft 2018 10 Year Plan. 

22      It is important to recognise the co-funding requirement and hence the need for funding to be available through existing budgets.

Te Anau Wastewater Discharge Project

23      On 22 March Council received formal advice indicating that the Smith Family no longer wished to proceed with the proposed sale of their land to Council for potential use as an alternate disposal site for the Te Anau Wastewater project. From a contractual perspective, Council is now able, under the Deed of Agreement that it has with Fiordland Sewage Options, to exercise the Kepler consents should it so choose.

24      At its 17 May meeting Council asked officers to proceed with the development of a Business Case for the Kepler option. This decision reflects the importance of Council continuing to progress development of this option given the need to have any alternative fully operational by December 2020, unless new consents can be obtained for the existing Upukerora discharge.

25      In parallel with the work on the Kepler Business Case officers are also progressing development of potential criteria and a process via which it might identify potentially suitable alternative disposal sites. Work is underway to develop these criteria with a report back on these going to the Te Anau Wastewater Project Committee in August.

Around the Mountains Cycle Trail

26      At its 17 May meeting Council asked to progress the development of a business case for a “Heartland Ride” option from Walter Peak to Centre Hill.

27      As part of the business case process officers are also required to advance negotiations with the three main external funders, including the Crown, to agree on the implications of Council proceeding this option on the existing contractual arrangements. To date the Crown has been clear that it expects the Council to complete the Trail to the Great Ride standard and for Council to do otherwise would be a breach of its Funding Agreement.

28      Officers are progressing the work required and will keep Council briefed as it proceeds.

Milford Opportunities Project

29      As part of the SoRDS project Central Government announced the allocation of $250,000 towards the first phase of the Milford Opportunities Project.

30      Officers have been working with the Department of Conservation to develop revised terms of reference for the project. These are being discussed with the Ministry of Business Innovation and Employment (MBIE) which is the government agency that will manage the funding arrangements with Council. Work is also underway to identify members that might be suitable for the proposed project governance group.

 

Customer Support

31      Customer Support is currently preparing for the annual dog registrations over June and July.  With the introduction of online payments over the last two years, there has been an increase in payments received online and forms received via email.  The Environmental Health Team will send out approximately 6,500 letters to our customers for dog registration. 

32      The Nightcaps Community Library has now moved to a Book Bus service with the first stop being planned for late June 2017.  We will monitor use of the service over the next six months and also work closely with regular customers to meet their library needs.

 

Services and Assets

Public Conveniences

33      Predominantly, business as usual when it comes to operations, however the budgets clearly show an increase in costs for those toilets situated on the main tourist routes.  The upgrade project at Colac Bay has been deferred until the Foreshore Road access issues have been resolved.

34      The Lions Park usage counts show similar seasonal trends to previous years, the year-end totals however are likely to be slightly down on last year given the low numbers early in the season.  The reason for this is unknown, however it did coincide with the significant upgrade work on the building next door by Real Journeys which may have affected their bus parking locations.

Water Structures

35      Consultation on Stewart Island jetties is ongoing, with Southport now also wanting to divest its ownership of the Golden Bay wharf.  Plans are also underway to do some initial investigations of the Waiau River boat ramps to identify any urgent issues to be included in the 2018 Long Term Plan.  A more detailed inspection will be undertaken prior to the next Long Term Plan.

36      Licence Agreements with private berth owners at Riverton is progressing with a majority signed and returned.  The outstanding ones will be followed up.

Curio Bay Project

37      Ongoing with Council’s waste water project and Department of Conservation’s carpark completed.  The South Catlins Trust has the new camping amenities building operational as well as commencing construction on the new heritage building.  An ancillary project has resulted from all this development and the three parties in conjunction with other interest groups, are involved in a planting programme on the reserve to increase the habitat for the Yellow Eyed Penguins.

Te Anau Airport - Manapouri

38      The summer season has concluded with the last flight in early May.  The statistics should be out by next report to compare past year’s performance.  Winter period is about maintenance of ground handling equipment and general terminal tidy up, ready for the up and coming summer season which will start in the middle of August. 

39      A very positive letter of appreciation from Alliance Airlines with the way we handle our ground handling system; we achieved a best on time performance in the country with an on time performance factor of 95%, with one aircraft defect delaying departure. 

40      The Air Force display went well and one aircraft remained at the airport overnight due to a defect.  The airport staff provided security for the night.

SIESA (PowerNet)

41      The electrical generation system, distribution and retail service for SIESA was generally good during April. The sold units were up on the previous month.  On 15 April the total Island load reached 430kW; this is the highest load recorded over the last year. 

42      On 5 April. Unit 5 tripped on under voltage which was very similar to a tripping event in March after a line fault, at the time we believed this to be a result of overly sensitive settings on a protection device.  The Automatic Voltage Regulator has been replaced under warranty and the Woodward engine controller replaced with one from station spares. The supplier has assured us that the Woodward engine controller will also be a warranty replacement although it will be coming from Scania. 

Alternative Coastal Route Improvement

43      The Roading Company have capitalised on recent weather patterns and have made good progress in a relatively short timeframe on this project.

Alliance Maintenance Contract Renewal

44      Following the decisions made by Council at its 27 April meeting to approve the proposed new road maintenance contracts officers have been working with the contractors to finalise the contract arrangements.

45      The discussions have been very positive with a good level of buy-in to implementation of the 80:20 principle and agreement to explore a number of other new initiatives during the next contract term.

 

Community and Futures

Stewart Island Wharf Engagement

46      The Stewart Island wharf engagement process is now well advanced.  A survey has been established and been widely distributed to residents on the Island, key stakeholders on and off the Island, and a selected number of ratepayers. 

47      The survey and consultation process has been publicised through the local Stewart Island News, Southland Times and the Advocate, with posters distributed throughout the Island, Riverton and Te Anau Area Offices.  The consultant was on the Island in May and conducted a number of one-on-one interviews, public drop-in sessions and an evening public conversation café.  From here, information will be collated and the consultant will go back to those who have taken part with a summary and any recommendations being made to Council.  The final report is expected at the end of June and will go to Council July/August 2017.

Milford Opportunities

48      Discussions with MBIE are ongoing although we are getting closer to having a contract for the government funding that was announced at the SoRDS launch. It is likely that the project will tie in well with some work that MBIE is looking at in relation to the tourism pressures and issues that are being faced in Queenstown.

District Facilities Project

49      Venture Southland are undertaking this project on our behalf and are currently in the process of surveying both the operators and a representative sample of users. The project will assist Council in understanding the type, range, and location of facilities in the District as well as the level of use they get.

Te Anau Community Consultation

50      The public feedback part of the process has closed and the comments collated. The next step is for the Te Anau Community Board to go through the comments and identify the projects that they see as the priorities for the Board to invest in on behalf of the community, what they might advocate for on behalf of the community, and what they cannot or do not wish to pursue.

 

 

Community Governance Project and Representation Review Project Update

51      The Community Governance Project and Representation Review Projects are aimed at enhancing community involvement so that future governance structures in Southland work best for the people of Southland to assist strong district decisionmaking while empowering local communities to participate in processes that reflect the needs and requirements of the district.

52      The Elected Member Working Group will provide feedback on the development of issues and option and assist the stakeholder and community engagement process.  It will meet over the course of the projects.

53      The Representation Review is a formal statutory process that will be informed by the feedback from the Community Governance Review.  Staff from across the Council will be involved in the project as there will be operational issues to plan for with any changes to the current representation arrangements.  The Electoral Officer Dale Ofsoske will be assisting the Council to fulfil its statutory obligations.

2017/2018 Annual Plan

54      Council made decisions on the feedback received from individuals and organisations on the Annual Plan Update 2017 on 6 April 2017.

55      The key financial changes included providing a one-off grant in 2017/18 for the Hollyford Conservation Trust ($10,000 GST exclusive) and increase in the Regional Heritage Rate ($5 per rating unit GST inclusive), both to be funded from reserves/existing budgets. The Council also approved a number of changes to project timing, including projects to be carried forward from 2016/17 into 2017/18 and corrections to fees and charges and grants. The rate increase is for the final plan has dropped slightly to 3.63% from 3.64% signalled in the Annual Plan Update 2017.

56      Council staff have incorporated the changes from the deliberations into the final draft and presented the final draft annual plan to councillors for feedback at a workshop on 17 May.  The Annual Plan will be adopted at the Council meeting on 7 June 2017. At this meeting, Council will also be asked to set the rates for the 2017/18 financial year. 

57      Once the plan is adopted, reply letters will be sent to all people who provided feedback, a copy of the Annual Plan will be available to view on the council website and hard copies will be printed and distributed the Area Offices.

58      Strategy and Policy staff will then move their attention the Annual Report and LTP.

Community Leadership Plan Workshop Update

59      Eight Community Leadership Plan Workshops were held across the District in April bringing together Councillors, Community Board and CDA members along with Community Partnership Leaders and Venture Southland Community Development staff.   Feedback from attendees has been positive and our Elected Members were challenged to look towards the future and identify opportunities, they were also asked what their township will look like in the next 3, 10 and 30 years, who will be living there and who their communities of interest will be.

60      The Community Partnership Leaders are now working to collate the results before embarking on stage two of the consultation process with key community stakeholders.

Service Delivery Scoping Project

61      Council has engaged Rebecca McElrea to undertake the above project.  The purpose is to consider future Council service delivery options for communities in the Southland District with demand from residents, ratepayers and visitors being the primary focus.  The consultant has been requested to investigate and consider the types and levels of service demanded from customers and consumers, how services could be delivered and where from.  At present we are working to develop the surveys before commencing the community engagement aspect of the process

Venture Southland – Community Development

62      An assessment of facilities available for community use (for hire or free) on Stewart Island was completed in March 2017. This work was commissioned by Southland District Council and Impact Consulting were engaged by Venture Southland to conduct the assessment. The report from this assessment is due to go to Council late June and following this will be able to be released to the community.

63      The Community Development team also assisted SDC with the recent consultation around the Stewart Island wharves, and noted how interested residents were in contributing ideas and how positively the consultation has been received.

 

Environmental Services

Resource Management Act Amendments

64      Now that the Resource Management Act amendments have been enacted, staff are working through the implications of these and will be presenting a report on this to Council at its meeting in 21 June 2017.

65      One of the major components of the amendments in the introduction of a more ‘template’ approach to planning at a national level aimed at driving more national consistency. This is likely to have significant implications for the shape of future planning documents.

66      The Ministry for the Environment is bringing a road show to Invercargill on this topic on the afternoon of 21 June, which staff will be attending.

Earthquake Prone Amendments to the Building Act 2004

67      As previously advised these take effect on 1 July 2017. 

68      Council has received correspondence from MBIE on various arrangements which all councils need to make in advance of the amendments and the Team Leader of Building Solutions is working through these now.  The Ministry of Business Innovation and Employment held a briefing session for relevant Council staff in Dunedin on 23 and 24 May 2017.

69      Councillors will recall that key elements of this can be briefly summarised as setting timeframes for assessing buildings identified as potentially earthquake prone, and timeframes for strengthening such identified buildings based on the risk zone which they are located within (Southland District Council contains High, Medium and Low zone), and based on the use of the buildings and their potential for collapse on key thoroughfares.

Building Control

70      The issued consents are down by 44% on April last year and these numbers were down 11% (March) and 23% (February) relative to their respective months in 2016.  This reduction is primarily due to a drop off in consent applications for fires, dwelling alterations and farm buildings.  There were the same number of new dwellings consented and an increase in the number of new dairy sheds being consented when compared to the same period as last year.  The value of the consented work is up by $1 Million, with three dairy sheds adding $1.2 Million or 25% to the value of work consented.

71      The distribution of work seems to remain primarily in the larger urban areas such as Winton, Te Anau and Riverton.  The average price per consented dwelling has risen by more than $70,000 from the same period last year, reflecting the greater complexity in design.  The consents issued this month will require 225 inspections before the work is completed.  We continue to receive consent applications at a steady rate and have a number of consents to process.

Dog Registrations

72      Dog registration forms are going out in the post in early June.  The new dog registration discounts are being introduced this year that recognise responsible ownership, neutering and containment.

Freedom Camping Bylaw

73      Local discussions are continuing concerning possibly amending the freedom camping bylaw rules for Lumsden, Waikawa and Weirs Beach.

Rakiura Heritage Centre

74      Resource consent was lodged on 1 March to construct a heritage centre at 6 Argyle Street, Oban.  This application is currently on hold and once all of the necessary information is received, it will be limited notified to the property owners and occupiers within close proximity to the site.

Notice of Requirement (Edendale)

75      The submission on the proposal to realign State Highway 1 closed on 11 May.  A total of 18 submissions were received and an indicative timeframe for holding a hearing will be late July or early August. An Independent Commissioner will hold the hearing and make a decision on the application.

District Plan Appeals

76      Council has just received indicative mediation dates for the remaining Proposed District Plan appeals.  The Environment Court mediation is pencilled in between 8-11 August which will be confirmed once all the parties are satisfied with the dates.

Water and Land Plan Evidence

77      Council has submitted five briefs of evidence in relation to Environment Southland’s Water and Land Plan hearings which started on 22 May.  Council submitted primarily in relation to the organisation’s core business (infrastructure affordability, equitable requirements across different activities, timing of rules having effect etc). Council is going to speak to its evidence in mid-September.

Resource Consents

78        Resource consent application numbers remain at relatively subdued levels, with limited large scale development currently occurring in the District.  Most consents are being processed within the statutory processing timeframes.

 

Information Management

Digitisation Project

79      The final main shipment of paper has been sent from Council at the end of May.  This particular shipment will be the single largest being the total boxes sent to over 1,000.

 

People and Capability

80      In February 2017, Council contracted Simpson Grierson to undertake a Health and Safety Gap Analysis.  The gap analysis included a review of Southland District Councils Health and Safety Management System, discussions with key operational leaders and visits to operational locations and discussions with workers and key contractors.  The intent of the exercise was to compare our current practices with good practice so that we could identify areas for improvement. The report identifies a number of opportunities for improving our current Health and Safety practices. An Action Plan including a draft commitment, objectives and targets has been developed and will be presented to the Finance and Audit Committee in June 2017 for their approval and subsequent monitoring of progress.

 

Finance

81      Income for the Stewart Island Community Board in the year to date shows lower than expected. This is attributed to income planned but not received from the Stewart Island Visitor Levy (SIVL) applications for the 3 outstanding projects in the 16/17 Long Term Plan (LTP) (Golden Bay to Fuschia Walkway footpath, major walking track maintenance, and investigation of Mill Creek to Bathing Beach track).  Applications to the SIVL have been made in March 2017 to complete these projects and these will likely be deferred and completed in 17/18 due to the timing of the SIVL application success notification period (early June).

82      Expenditure for Stewart Island is slightly lower YTD across several business units. This is due to invoices only received annually and projects not yet completed. These are the Horseshoe Point track upgrade, Main Rd footpath and Trail Park footpath. All these projects are still planned to be completed before the end of the financial year, and are under construction.

83      Capital Expenditure for Stewart Island in the year to date shows lower than expected expenditure. This is attributed to projects yet to be completed. 3 applications to the SIVL for outstanding 16/17 LTP projects have been made. These are the Fuschia Walk to Rankin St footpath, Mill Creek to Bathing Beach track and Major Maintenance of smaller walking tracks and as mentioned above these projects will likely fall into the 17/18 financial year due to timing.

 

 

 

Stewart Island/Rakiura - Business Units as at 30 April 2017

Business Unit

Income Actual YTD

Income Budget YTD

 Income Budget Full Year

Expenses Actual YTD

Expenses Budget YTD

Expenses Budget Full Year

Capital Actual YTD

Capital Budget YTD

Capital Budget Full Year

 

Administration

$9,161

$8,406

$10,352

$6,383

$8,406

$10,087

 

 

 

 

Library

$15,436

$15,436

$18,523

$12,642

$9,837

$12,096

$3,201

$5,598

$6,718

 

Operating Costs

$1,366

$6,083

$7,300

$1,689

$2,500

$3,269

 

 

 

 

Street Works

$5,366

$56,610

$67,932

$1,615

$1,792

$2,134

 

$97,433

$116,920

 

Refuse Collection

$93,482

$104,069

$125,650

$81,893

$93,019

$112,663

$1,991

$10,833

$13,000

 

Stormwater Drain

$16,560

$16,450

$19,740

$10,583

$12,268

$14,641

$8,624

$41,875

$50,250

 

SW Drain Retic Ren

 

 

 

 

 

 

$10,581

 

 

 

Emergency Drain Renewal

 

 

 

 

 

 

$39,403

 

 

 

Cemetery

$8,824

$10,080

$12,096

$7,690

$10,080

$12,096

 

 

 

 

Beautification

$23,872

$52,025

$62,430

$16,143

$45,198

$62,148

$40,000

$40,160

$48,192

 

Moturau Gardens

$4,906

$3,903

$4,683

$2,802

$4,100

$4,683

 

 

 

 

Traill Park

$5,008

$10,002

$12,002

$3,693

$5,494

$7,192

$5,500

$5,000

$6,000

 

Playground Waterfront

$1,283

$1,282

$1,538

$148

$1,282

$3,790

 

 

 

 

Total

$185,263

$284,345

$342,246

$145,281

$193,976

$244,799

$109,300

$200,900

$241,080

 

 

SIESA Financial Report for the period ended 30 April 2017

SIESA Electricity Operations

84      Overall income for the year to date is on track and anticipated to be within expected levels at year end.

85      Operating expenditure for the year to date is $106K below budget. This is as a result of lower fuel costs ($71K) and lower depreciation ($27K) as a result of the delay and deferral of capital projects (discussed further below). Overall expenditure is expected to remain below budget at year end, primarily as a result of lower than anticipated fuel prices.

86      Capital expenditure is below budget as a result of the current status of projects. In the year to date $16K of capital costs have been incurred for the Ringfeed Project. Several projects (totalling $256K) including the replacement of two fuel tanks and the servicing of an exhaust system have been deferred to future years as part of forecasting undertaken in March. The Network Upgrade/Renewal project is expected to commence later this calendar year. Pipework has been ordered for the replacement of two fuel pumps and costs are expected to be incurred in June 2017.

87      Note: Annual budget in the graphs below and overleaf have not been amended to reflect forecasting changes.

 

 

 

 

Staff House, Kerbside and Wastenet Operations

88      Overall income for the year to date is on track and is anticipated to be within expected levels at year end.

89      Overall expenditure for the year to date is on track and is anticipated to be within expected levels at year end.

90      No capital work is budgeted or expected in the current year.

 

 

Recommendation

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “Council Report” dated 7 June 2017.

 

 

Attachments

There are no attachments for this report.  

 


Stewart Island/Rakiura Community Board

12 June 2017

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SIRCET Nursery relocation to Traill Park

Record No:        R/17/5/8991

Author:                 Brendan Gray, Community Engineer

Approved by:       Ian Marshall, Group Manager Services and Assets

 

  Decision                              Recommendation                         Information

 

  

 

SIRCET Nursery relocation to Traill Park

1        After a meeting with SIRCET representatives at Traill Park on the 1st June 2017 and discussing the area and materials to be installed the Stewart Island/Rakiura Community Board needs to give final approval for use of this otherwise unused land at Traill Park.

2       

Points agreed on for consideration by the Board.

1.       Total area to be used to be agreed before start

2.       Relocation costs to be met by SIRCET

3.       The area is to be adequately fenced and screened

4.       The occupied area and adjacent area to the nursery must be kept clean and clear of any

       materials

5.       No continual vehicle access once site has been established and any damage to the   

       grassed area to be repaired by SIRCET

6.      The toilet/basin area must be kept clean if used for washing hands after nursery activities

7.    SIRCET must maintain responsibility for project management of the nursery or find an   

       alternative management option if they decide to exit the project agreement.

8.    Any proposal for alternative management to be approved by the Stewart Island/  

       Rakiura Community Board prior to adoption.

9.       If alternative management cannot be found SIRCET will remove the facility and return  

       the area back to the original condition at their cost if the Stewart Island/Rakiura

       Community Board chooses

10.    Any changes to the agreement must first be raised through the Stewart Island/Rakiura

       Community Board and the Community Engineer

11.   If a water tank is required for nursery activities in the future this can be considered as a

       joint project with the Stewart Island/Rakiura Community Board

 

Recommendation

That the Stewart Island/Rakiura Community Board:

a)         Receives the report titled “SIRCET Nursery relocation to Traill Park” dated 7 June 2017.

 

b)         The Stewart Island Rakiura Community Board support the decision to relocate the SIRCET nursery to Traill Park under the above conditions.

 

 

Attachments

There are no attachments for this report.