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Notice is hereby given that a Meeting of the Stewart Island/Rakiura Visitor Levy Subcommittee will be held on:

 

Date:                      

Time:

Venue:

 

Thursday, 29 June 2017

1pm

Stewart Island Pavilion

Ayr Street

Stewart Island

 

Stewart Island/Rakiura Visitor Levy Subcommittee Agenda

 

OPEN

 

 

MEMBERSHIP

 

Chairperson

Councillor Julie Keast

 

Members

Councillor Bruce Ford

Ward Councillor

 

Greg Everest

Stewart Island/Rakiura Community Board representative

 

Bill Moffatt

Stewart Island Flights representative

 

Jane Grant

Real Journeys representative

 

Lyndon Cleaver

ISS McKay representative

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

 

 

 

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


Terms of Reference – Stewart/Island Visitor Levy Subcommittee

 

The Stewart Island/Rakiura Visitor Levy Subcommittee is responsible for governance of the Stewart Island/Rakiura Visitor Levy Fund and setting strategic objectives to act as the basis for assessing applications for funding.

 

The Subcommittee will be supported by a Technical Advisory Group, appointed by Southland District Council.  The role of the Technical Advisory group will be to provide technical expertise in relation to strategic objectives and applications for funding.

 

 

The Stewart Island/Rakiura Visitor Levy Subcommittee shall have the following delegated powers and be accountable to Council for the exercising of these powers.

 

(a)          Determining strategic outcomes for the Stewart Island/Rakiura Visitor Levy Fund.

 

(b)          Making decisions regarding funding applications to the Stewart Island/ Rakiura Visitor Levy Fund.

 

(c)          Setting policy in relation to the collection and enforcement of the Stewart Island/Rakiura Visitor Levy


Stewart Island/Rakiura Visitor Levy Subcommittee

29 June 2017

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TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

Procedural

1          Apologies                                                                                                                        5

2          Leave of absence                                                                                                           5

3          Conflict of Interest                                                                                                         5

4          Public Forum                                                                                                                  5

5          Extraordinary/Urgent Items                                                                                          5

6          Confirmation of Minutes                                                                                               5

Reports

7.1       Minutes of the Stewart Island/Rakiura Visitor Levy Allocations Committee Meeting held 1 June 2016                                                                                                            7

7.2       Correspondence - E-mail received from Carolyn Squires                                      17

7.3       Stewart Island Rakiura Visitor Levy Policy - January 2017                                    19

7.4       Stewart Island/Rakiura Visitor Levy Fund Financial Report                                  29

7.5       Stewart Island/Rakiura Visitor Levy Fund - Summary of Applications including Technical Advisory Group Comments and Recommendations                            31

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

 

Subommittee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the Subommittee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)      the reason why the item was not on the Agenda, and

(ii)     the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)     that item may be discussed at that meeting if-

(i)      that item is a minor matter relating to the general business of the local authority; and

(ii)      the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)     no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6          Confirmation of Minutes – There are no minutes to confirm as this is the first meeting of the Subcommittee for this Triennium.

 

 


Stewart Island/Rakiura Visitor Levy Subcommittee

29 June 2017

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Minutes of the Stewart Island/Rakiura Visitor Levy Allocations Committee Meeting held 1 June 2016

Record No:        R/17/6/13862

Author:                 Bronwyn Affleck, Administration Manager

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Minutes of the 2016 Stewart Island/Rakiura Visitor Levy Fund Allocations Committee Meeting

1        The minutes from the meeting held on 1 June 2016 are attached for information.

 

 

Recommendation

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Minutes of the Stewart Island/Rakiura Visitor Levy Allocations Committee Meeting held 1 June 2016” dated 22 June 2017.

 

 

Attachments

a         Minutes - Stewart Island/Rakiura Visitor Levy Allocation Committee - 1 June 2016    

 


Stewart Island/Rakiura Visitor Levy Allocations Committee

29 June 2017

 

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Stewart Island/Rakiura Visitor Levy Allocations Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Stewart Island/Rakiura Visitor Levy Allocations Subcommittee held in the Stewart Island Pavilion, Ayr St, Stewart Island on Wednesday, 1 June 2016 at 9.45am.

 

 

 

MEMBERSHIP

 

 

Chairperson                Neil Paterson                          Councillor

 

Members                      Greg Everest                          SI/Rakiura Community Board

                                      Bruce Ford                             Councillor

                                      Bill Moffatt                              South East Air

                                      Kevin O’Sullivan                     ISS-McKay

                                      Jane Grant                             Real Journeys

 

IN ATTENDANCE      

Community Engineer    Brendan Gray, Community Development Team Leader Nicola Wills, Committee Advisor Kirsten Hicks

 

 


Stewart Island/Rakiura Visitor Levy Allocations Committee

29 June 2017

 

1          Apologies

 

There were no apologies lodged

 

2          Leave of absence

 

There were no leaves of absence requested.

 

3          Conflict of Interest

 

The following Members declared a conflict of interest with the below mentioned applications:-

 

§ Wharf webcams – Cr Ford

§ Rakiura Heritage Centre Trust – Cr Ford

§ Ulva Island Jetty rebuild – Cr Ford, Member O’Sullivan

§ Maintenance to Millars Beach jetty – Cr Ford, Member O’Sullivan

§ Main Road footpath upgrade – Cr Ford, Member Everest

§ Footpath Fuschia Walk to Traill Park and Golden Bay – Cr Ford, Member Everest

§ Horseshoe Point walking track – Cr Ford, Member Everest

 

Members discussed the difficulty of reaching agreement due to the number of conflicts of interest Members are required to declare.

 

Resolution

 

Moved Member O’Sullivan, seconded Member Grant

 

That the Stewart Island/Rakiura Visitor Levy Allocations Committee

 

a)   seeks clarification on Conflicts of Interest

 

b)   agrees that Members who do not have a pecuniary interest still be available to discuss and/or vote on applications

 

 

4          Public Forum

 

There were no persons seeking speaking rights in Public Forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items

 

 

6          Confirmation of Minutes

 

Resolution

Moved Member O'Sullivan, seconded Member Everest 

and resolved that the Stewart Island/Rakiura Visitor Levy Allocations Committee confirms the minutes of the meeting held on 26 May 2015.

 

 

Reports

 

 

7.1

Venture Southland Report on Successful Grants Allocated from the Stewart Island Rakiura Visitor Levy in 2014 and 2015

Record No:         R/16/5/6848

 

Venture Southland report on Successful Grants Allocated from the Stewart Island/Rakiura Visitor Levy in 2014 and 2015, prepared by Nicola Wills, Community Development Team Leader, was tabled.

 

Members were informed that in 2015 grants were allocated to SIRCET ($2000), Rakiura Heritage Centre Trust ($50,000), Horseshoe Point walking track ($25,000), Main Road foot path upgrade ($20,000), and the Ulva Island Wharf upgrade ($20,000).

 

In 2014, the first year of allocations, grants were made to the following applicants; Port William Jetty  ($50,000), Horseshoe Point walking track ($25,000), Lions Club ($3000), SI Promotion Assoc. ($2,400), and SIRCET ($5,285).

 

 

Resolution

Moved Member Everest, seconded Member O'Sullivan 

That the Stewart Island/Rakiura Visitor Levy Allocations Committee:

a)         Receives the report titled “Venture Southland Report on Successful Grants Allocated from the Stewart Island Rakiura Visitor Levy in 2014 and 2015” dated 25 May 2016.

 

 

7.2

Venture Southland Report on Visitor Numbers to Stewart Island and Southland

Record No:         R/16/5/7145

 

Venture Southland report on Visitor Numbers to Stewart Island and Southland, prepared by Nicola Wells, Community Development Team Leader, was tabled.

 

Members were informed that the approximate numbers of visitors to Stewart Island are as follows:-

 

1 October 2013 – 31 March 2014       21,000 visitors

 

1 April 2014 – 31 March 2015             30,000 visitors

 

1 April 2015 – 31 March 2016             35,000 visitors

 

The Committee was advised these figures are reached by dividing the total collection figure for each period by the levy fee ($5), and is an estimation only. It does not include residents, ratepayers or children.

 

Staff informed Members that there has been a significant increase in visitor number to Southland. In the year ended 31 March 2016, international guest nights rose by 20.9% (to 133,010), domestic guest nights rose by 6.7% (to 304,335), and the length of stay increased from 32.3% to 35.6%.

 

 

Resolution

Moved Chairperson Paterson, seconded Member Grant 

That the Stewart Island/Rakiura Visitor Levy Allocations Committee:

a)         Receives the report titled “Venture Southland Report on Visitor Numbers to Stewart Island and Southland ” dated 16 May 2016.

 

 

7.3

Summary of 2016 Applications Received and Technical Advisory Group (TAG) Recommendations

Record No:         R/16/5/7670

 

Report Summary of 2016 Applications Received and Technical Advisory Group (TAG) recommendations, prepared by Bronwyn Affleck Administrative Manager, Venture Southland), was tabled.

 

The following applications were discussed in detail, including the comments from the Technical Advisory Group.

 

§ Bruce Ford

 

Mr Bruce Ford sought the purchase and installation of web cameras at Halfmoon Bay Wharf.

 

Members were informed that the presence of web cams would provide weather updates, views of the area, security, Health and Safety, and monitoring of Visitor Levy paying vessels.

 

Mr Ford requests $5,000 of a total project cost of $5,000.

 

Member Ford declared an interest in this application

 

Resolution

 

Moved Member Moffatt, seconded Member Everest

 

the Committee considered this project to be of low priority, and declined this application.

 

·    Rakiura Heritage Centre Trust

 

The Committee was informed that plans have been drawn up for a new Heritage Centre to replace the existing Rakiura Museum, which no longer meets the needs of the community. In order to progress the development of this facility, the local share of funding is urgently required to enable eligibility for government and lottery grant applications.

 

Members noted that $50,000 was awarded to the Trust in the 2015 allocations round, on the proviso that the balance of funding to enable the project to proceed be secured by June 2018.

 

 

The Rakiura Heritage Centre Trust request $100,000 of a total project cost of $2,936,000.

 

Members expressed concern at the lack of a long term management for the Centre, and consequentially was not supportive of the application at this time.

 

Member Ford declared an interest in this application.

 

Moved Member Grant, seconded Member Moffatt

 

and resolved that the Committee decline the application.

 

·    Southland District Council - Stewart Island Jetties Subcommittee

 

a)   Ulva Island Wharf Rebuild

 

The Committee noted the applicant seeks assistance for the partial purchase of timber for this project in order that it may be weathered before construction commences. A grant of $20,000 was allocated in the 2015 round of applications, for the purpose of scoping this rebuild.

 

Members were informed that once this scoping report is finalised, the subcommittee would be in a position to explore other funding avenues. It is also expected that the size of this project may result in multi-year funding applications.

 

The Committee noted the Stewart Island Jetties Subcommittee seek $80,000 of a total materials cost of $80,000.

 

Committee Members Ford and O’Sullivan declared an interest in this application.

 

  Moved Member Everest, seconded Member Moffatt

 

  and resolved that the Committee supports the Ulva Island wharf rebuild, and approves a grant of $80,000.

 

b)   Maintenance of Millars Beach Jetty

 

The Committee noted that the applicant seeks assistance for the undertaking of a thorough investigation of the jetty at Millars Beach. Members were informed that the jetty requires urgent maintenance to ensure it remains in a safe and usable condition.

 

 Members noted that the jetty is utilised by visitors to the popular Norwegian Whalers Base, which is classified as a Marine Historic Places Trust site.

 

 Members further noted that it would be unfortunate if health and safety concerns led to a closure of this facility; also that two access points would be beneficial.

 

 Members Ford and O’Sullivan declared an interest in this application.

 

The Committee noted Stewart Island Jetties Subcommittee request $10,000, of a total project cost of $10,000.

 

 Moved Member Moffatt, seconded Member Everest

 

 and resolved that the Committee supports the maintenance of the Millars Beach Jetty, and approves a grant of $6,624.

 

·    Stewart Island Community Centre Trust

 

Mr Phil Dove of the Stewart Island Community Centre Trust informed Members that the Centre has never had any signage on its building. He believed that appropriate signage would be of benefit to visitors and residents alike. The Centre is a popular venue for meetings and events.

 

He further informed Members that of a total project cost of $2,300, $925 has been sourced through fundraising and another successful grant application. Therefore, the Centre requests a grant of $1,375.

 

Moved Member O’Sullivan, seconded Member Grant

 

and resolved that the Committee supports this application lodged by Stewart Island Community Centre Trust for signage, and approves a grant of $1,375.

 

·    Stewart Island Promotion Association

 

Assistance is requested towards printing costs of an updated tear-off street map. Members were informed that the map would show businesses, places of interest and local walking tracks. Stewart Island Promotion Association would undertake the preparation of information prior to printing.

 

The Association requests $2,000 of a total project cost of $2,000.

 

Moved  Member Ford, seconded Member O’Sullivan

 

and resolved that the Committee supports this application lodged by the Stewart Island Promotion Association to produce a Stewart Island Street Map, and approves a grant of $2,000.

 

·    Stewart Island/Rakiura Community Board

 

a)   Main Road Footpath upgrade

 

The Stewart Island/Rakiura Community Board seeks assistance with costs associated with upgrading the Main Road footpath from the Cinema to the corner of Morris Street.

 

Members were informed that the Community Board successfully sought a grant of $20,000 in 2015, for the purpose of upgrading the footpath from the cinema to the Stewart Island Gift Shop. It was then decided that it is more cost effective to complete the larger quantum of work by upgrading the full length of footpath from the cinema to Morris Street.

 

Members Ford and Everest declared an interest in this application.

 

The Board seeks $23,608 of a total project cost of $43,608.

 

Moved Member O’Sullivan, seconded Member Grant

 

and resolved that the Committee supports this application for the Main Road footpath upgrade, and approves a grant of $20,000.

 

b)   New footpath to connect the Fuschia Walk with Traill Park and Golden Bay Road

 

The Stewart Island /Rakiura Community Board seeks assistance to establish a new footpath connecting the Fuschia Walk with  Traill Park and Golden Bay Road.

 

Members were informed that the establishment of such a footpath would ensure safety and enhance visitor experience by supplying access to the frequently used areas of Traill Park and the Fuschia Walk.

 

Members noted that this project would likely result in multi-year applications, and that there exists no current defined scope of work.

 

Members Ford and Everest declared an interest in this application.

 

Moved Member Moffatt, seconded Chairperson Paterson

 

and resolved that the application lodged by Stewart Island/Rakiura Community Board for funds to establish a new footpath to connect the Fuschia Walk with Traill Park and Golden Bay Road, be declined.

 

c)   Horseshoe Point Walking Track upgrade

 

The Stewart Island/Rakiura Community Board seeks funding towards the third and final stage of the upgrade of the Horseshoe Point walking track.

 

Members noted that stages one and two have now been completed, upgrading the track from Bragg Bay to Deadman Beach.

 

Members Ford and Everest declared an interest in this application.

 

The Community Board seek $40,000, of a total project cost of $40,000.

 

Moved Member O’Sullivan, seconded Member Grant

 

and resolved that the Committee supports this application lodged by Stewart Island/Rakiura Community Board to upgrade the third section of the Horseshoe Bay Walking Track, and approves a grant of $40,000.

 

·    Stewart Island/Rakiura Community Environmental Trust

 

The Stewart Island/Rakiura Community Environmental Trust (SIRCET) requests financial assistance with operational costs incurred by the on-going Halfmoon Bay Habitat Restoration project ( especially vehicle costs, bait, traps and field equipment).

 

Members noted that visitors benefited from the increase in native birdlife and the opportunity to volunteer for this organisation. The impact of visitors is also mitigated against by work undertaken in Halfmoon Bay and Ackers Point.

 

SIRCET seek $4,800 of a total project cost of $42,300

 

Moved Member Grant, seconded Member Everest

 

and resolved that the Committee supports this application lodged by SIRCET for running costs, and approves a grant of $4,800.

 

7.4

     

     Financial Report

     

     Stewart Island/Rakiura Visitor Levy Financial Report

 

      Stewart Island/Rakiura Visitor Levy Financial Report Mrs A Reyes (Accountant),

       was tabled.

 

      Members discussed the financial document, and noted that it was based on funds

      received rather those anticipated. Members were informed that the figures are

      GST exclusive, which needs to be kept in mind when looking at visitor numbers.

 

       Moved Chairperson Paterson, seconded Member O’Sullivan

 

       and resolved that the Financial Report for the 2017 Visitor Levy Allocations meeting contain visitor numbers and figures up to 31 March, and also the amount available for allocation be shown within the Financial Report.

 

       Moved Chairperson Paterson, seconded Member O’Sullivan

 

and resolved that the Stewart Island/Rakiura Visitor Levy Allocations Committee:

a)    Receives the report titled “Stewart Island/Rakiura Visitor Levy Financial Report” dated 26 May 2016.

b)    Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)    Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

8.0              Chairperson’s Report.

 

   Chairperson Paterson suggested that every alternate year, committee members 

undertake site visits to examine the projects of successful past applicants. Members suggested that in some cases it might be more practical to have photos requested as part of the Accountability process.

 

Moved Member Grant, seconded Member O’Sullivan

 

and resolved that Stewart Island/Rakiura Visitor Levy Allocation Committee Members undertake site visits of past and current grant applicants in the morning of the next meeting date, followed by the formal Committee meeting.

 

 

 

The meeting closed at 11.15am        The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island/Rakiura Visitor Levy Allocations Committee HELD ON

1 JUNE 2016

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................


Stewart Island/Rakiura Visitor Levy Subcommittee

29 June 2017

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Correspondence - E-mail received from Carolyn Squires

Record No:        R/17/6/13870

Author:                 Bronwyn Affleck, Administration Manager

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Correspondence from Carolyn Squires highlighting safety issues relating to roading and visitors.

1        The Stewart Island Visitor Levy Fund Technical Advisory Group recommend forwarding this correspondence to the Stewart Island/Rakiura Community Board for a response.

 

 

Recommendation

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Correspondence - E-mail received from Carolyn Squires” dated 22 June 2017.

 

b)         Refer the correspondence from Carolyn Squires, highlighting roading and visitor safety issues, to the Stewart Island/Rakiura Community Board to consider and respond.

 

 

Attachments

a         E-mail from Carolyn Squires to the Stewart Island/Rakiura Visitor Levy Subcommittee highlighting safety issues relating to roading and visitors    

 


Stewart Island/Rakiura Visitor Levy Subcommittee

29 June 2017

 


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Stewart Island Rakiura Visitor Levy Policy - January 2017

Record No:        R/17/6/13871

Author:                 Bronwyn Affleck, Administration Manager

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Stewart Island Rakiura Visitor Levy Policy – January 2017

1        The Stewart Island Rakiura Visitor Levy Policy was reviewed by Southland District Council in January 2017.  The Policy is attached for your information.

2        Please note a further review of the policy will be undertaken.

 

 

Recommendation

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Stewart Island Rakiura Visitor Levy Policy - January 2017” dated 22 June 2017.

 

 

Attachments

a         Final Stewart Island Rakiura Visitor Levy Policy - January 2017    

 


Stewart Island/Rakiura Visitor Levy Subcommittee

29 June 2017

 


 


 


 


 


 


 


 


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Stewart Island/Rakiura Visitor Levy Fund Financial Report

Record No:        R/17/6/13794

Author:                 Bronwyn Affleck, Administration Manager

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Stewart Island/Rakiura Visitor Levy Fund

1        This report presents the Financial Report to the Stewart Island/Rakiura Fund as at 31 March 2017.

 

 

Recommendation

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Stewart Island/Rakiura Visitor Levy Fund Financial Report” dated 22 June 2017.

 

 

Attachments

a         Stewart Island/Rakiura Vistor Levy Fund Financial Report to 31 March 2017    

 


Stewart Island/Rakiura Visitor Levy Subcommittee

29 June 2017

 


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Stewart Island/Rakiura Visitor Levy Fund - Summary of Applications including Technical Advisory Group Comments and Recommendations

Record No:        R/17/6/13785

Author:                 Bronwyn Affleck, Administration Manager

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Stewart Island/Rakiura Visitor Levy Fund summary of applications received in the funding round closing 31 March 2017.

1        This report provides the Technical Advisory Group comments and recommendations.

 

 

Recommendation

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Stewart Island/Rakiura Visitor Levy Fund - Summary of Applications including Technical Advisory Group Comments and Recommendations” dated 22 June 2017.

 

b)         Approve the allocation of funds for the Stewart Island/Rakiura Visitor Levy Fund as per the attached schedule including any amendments made during the review.

 

 

Attachments

a         Stewart Island/Rakiura Visitor Levy fund - Summary of Applications including Technical Advisory Group Comments and Recommendations    

 


Stewart Island/Rakiura Visitor Levy Subcommittee

29 June 2017

 

Stewart Island/Rakiura Visitor Levy Fund

 

Summary of Applications including Technical Advisory Group
Comments and Recommendations

 

 

 

Funding available $214,056                                    Total of Recommendation: $186,750

 

 

 

 

 

1          Department of Conservation

           

            Project – DOC Long Term Volunteer Programme

 

            Request assistance towards accommodation and clothing costs associated with the DOC Long Term Volunteer Programme.

 

            This project will assist the reduction of pest plants/weeds in key areas within Oban and wider Stewart Island/Rakiura.  Mitigate the adverse effects of visitors on the environment, with a specific focus on Ulva Island, increase the number of native birds and plants and maintain high quality local walks (13 in Oban).

 

            Total Project Cost         $16,184

            Amount Requested         $6,284                                     Recommendation           $6,284

 

            TAG Comment:                       
Fits criteria and supported.       

 

 

 

 

2          Kate Hamilton

 

            Project – Trail Park Playground

           

            Request assistance towards costs associated with the development of a playground facility at Trail Park.

 

            Trail Park is an under-utilised area would provide another feature within the existing popular recreation area, is away from the water front area and busy roads and close of toilet facilities.

           

            Total Project Cost         $50,994

            Amount Requested       $50,944                                           Recommendation            Nil

           

            TAG Comment:                       
Community Board declined a similar application.

            There are two existing playgrounds within close proximity.

            Primary benefit would be for residents therefore does not satisfy the criteria.

           

 


 

3          Rakiura Heritage Trust

 

            Project – Historical Walkabout Pamphlet

 

Request assistance towards costs associated with printing Walkabout pamphlets for visitors to take when the Museum is not open.  A trial run already undertaken has proved very popular. The pamphlets will be free and contain information relating to the history of the area, as well as things to do and see.

 

            Total Project Cost              $400

            Amount Requested            $400                                           Recommendation         $400

 

            TAG Comment:                       

            Fits criteria and supported

 

 

 

 

4          Southland District Council

           

(a)  Project – Walking Track Maintenance

 

Request assistance towards costs associated with track maintenance required due to

Increased demand.  The walking tracks are generally in good condition with only minor repairs/maintenance required.  Ringaringa Beach, Evening Cove, Bathing Beach and Lonneckers Beach Tracks require gravel, step replacement or step construction work to improve access.

 

The tracks are used by thousands of visitors annually to gain access to Stewart Island beaches and bays.

 

            Total Project Cost         $25,600

            Amount Requested       $25,600                                           Recommendation    $25,600

 

            TAG Comment:

            Fits criteria and supported.

            Projects are identified in Southland District Council’s Long Term Plan.

            Upgrade of existing tracks that are well utilised by visitors.

 

 

 

 

(b)  Project – Mill Creek to Bathing Beach Track

 

Request assistance towards costs associated with establishing a track from Mill Creek to Bathing Beach.  This will provide high tide access to the Bathing Beach area and provide a safe option for retreat if caught by tide. 

 

There is no established track in this location.

 

            Total Project Cost           $8,200

            Amount Requested         $8,200                                           Recommendation      $8,200

 

            TAG Comment:

            Fits criteria and supported.

            There is no established track in this location.

           


 

(c)  Project – Moturau Punga Fencing

 

Request assistance towards continuing the punga fence restoration work around the car park and public toilet entrance.

 

            Total Project Cost           $2,223

            Amount Requested         $2,223                                           Recommendation      $2,223

 

            TAG Comment:

            Fits criteria and supported

 

 

(d)  Project – Walking Track / Footpath

 

Request assistance towards costs associated with establishing a footpath alongside Golden Bay Road from the end of the Fushia Walk to Rankin Street.

 

Currently there is no footpath and visitors walk on the road.  A footpath would provide a safer option.

 

            Total Project Cost         $41,000

            Amount Requested       $41,000                                           Recommendation    $41,000

 

            TAG Comment:

            Fits criteria and supported.

            High density tourist route.

            Increased health and safety for visitors.

 

 

5          Stewart Island Jetties Subcommittee

 

            Project – Ulva Island Jetty Rebuild

 

Request assistance towards costs associated with renewing / re-building the Ulva Island Jetty within the next 2-3 years.

 

Ulva Island is visited by thousands of tourists annually and the jetty is vital for passenger access / egress.

 

            Total Project Cost        $256,000 (Estimate)

            Amount Requested       $80,000                                           Recommendation    $80,000

           

            (Awarded $80k from SIVLF 2016)

 

            TAG Comment:

            Fits criteria and supported.

            Project is identified in Southland District Council’s Long Term Plan.

            Urgent – critical tourism infrastructure.

            Two-thirds of all visitors go to Ulva Island.

 

            Due to the importance of this project – for this round only - the Technical Advisory Group request the Allocation SubCommittee to consider allocating the balance of funding remaining and , after other grant allocations have been confirmed, towards the Ulva Island Jetty Rebuild.


 

6    Stewart Island Promotion Assn Inc

 

(a)  Project – Welcome Signage

 

            Request assistance towards costs associated with the installation of Stewart Island branded “Welcome” signage at three entry points to the Island: at the main entrance to the main wharf in Halfmoon Bay, at Golden Bay and at the Ryan’s Creek airstrip.

 

            The signage would provide visitors with a sense of warmth and awareness that the community welcomes their visit.  It would also enhance the look and feel of the village.

 

            Total Project Cost           $8,123

            Amount Requested         $8,123                                           Recommendation      $8,123

 

            TAG Comment:

            Fits criteria and supported.

            Once installed signage to be maintained by Stewart Island Promotion Assn.

            Signage to be approved by the Stewart Island Community Board.

 

 

(b)  Project – Stewart Island Itineraries

 

            Request assistance towards costs associated with developing suggested itineraries to assist visitors with knowing how to ‘experience’ Stewart Island.  Itineraries would be listed on website, part of local notice board content and within proposals to conference incentive groups/bids. Education groups, cruise ShoreEx, media and other trade visitors.  A Variety of content based on time available, weather conditions, special interest and level of fitness.

 

            With no independent Visitor Information Centre on the Island, sourcing the required information can be confusing and time consuming for visitors.  Itineraries would assist visitors to maximise opportunities and provide greater visitor satisfaction.

 

            Total Project Cost              $850

            Amount Requested            $850                                           Recommendation            Nil

 

            TAG Comment:

            Do not wish to set a precedent of supporting the payment of wages/salary.

            Support application (e).

 

 

(c)  Project – Media and Trade Famil Programme

 

            Request assistance towards costs associated with the continuation and further development of the programme to host tourism media and trade.  Personal interaction, the provision of information and sharing of local experiences to these people has the potential to reach a large number of future visitors.

 

            Total Project Cost           $1,000

            Amount Requested         $1,000                                           Recommendation            Nil

 

            TAG Comment:

            Do not wish to set a precedent of supporting the payment of wages/salary.

            Support application (e).


 

(d)  Project – Cruise Ship Liaison and Visitor Experience Host

 

            Request assistance towards costs associated with increasing community awareness prior to Cruise Ship days; liaise with individual personnel and agents; host passenger arrival (on wharf); develop custom collateral and contribute to promotion of community initiatives.

 

            Due to the limitations of the existing wharf structures disembarkation and organisation of large numbers of passengers requires practised management.  A personal welcome on the wharf by someone with local knowledge can help deploy visitors and assist with traffic management to ensure a positive experience.

 

            Stewart Island Promotions Assn has provided Cruise Ship liaison and visitor host services for the past three Cruise Ship seasons.  We are no longer in a financial position to continue funding this activity.  As the Visitor Levy Fund receives a direct benefit from the presence of cruise passengers it is hoped the assistance sought will be granted.

 

            Total Project Cost           $3,390

            Amount Requested         $3.390                                           Recommendation            Nil

 

            TAG Comment:

            Do not wish to set a precedent of supporting the payment of wages/salary.
This role is undertaken by shipping agents on the Island.

            Support application (e).

 

 

(e)  Project – Visitor Information Collateral

 

            Request assistance towards costs associated with the annual update of Street Map detail and printing, generic visitor information in the brochure and integration into website listings.

 

            The content of these sources of visitor information needs to be accurate to ensure customer focus and functionality.  It is intended to coordinate all existing material by application of the newly (2016) adopted branding.

 

            Both the Street Map and brochure are distributed free of charge to all visitors, these are available at departure points and local outlets.

 

            Total Project Cost           $3,700

            Amount Requested         $3,700                                           Recommendation      $3,700

 

            TAG Comment:

            Fits criteria and supported.

 

 


 

7          Stewart Island/Rakiura Community and Environment Trust (SIRCET)

 

Project – Halfmoon Bay Habitat Restoration Project

 

Request assistance towards costs associated with the Halfmoon Bay Habitat Restoration Project which controls possums, rats and feral cats on private and public land around Halfmoon Bay.  To date 210ha has coordinated pest control.  Sustained control has resulted in a dramatic increase in the number of native birds present around the township.

 

The success of this project is dependent in some measure on the amount of funding accessed in what is currently a very restricted funding environment.  Unlike organisations based close to major population centres, we are often not eligible for region based funding, nor do we have ready access to large corporations.

 

SIRCET is applying for Visitor Levy Funding towards this project because we continue to see a great deal of overlap between the goals of the Stewart Island Visitor Strategy and the goals of the project.

 

            Total Project Cost         $52,177

            Amount Requested         $6,500                                     Recommendation              $6,500

 

 

            TAG Comment:

            Fits criteria and supported.

 

 

8          Toi Rakiura Arts Trust

 

            Project – Arts on Tour New Zealand

 

            Request assistance towards costs associated with bringing high quality entertainment/shows to the Island to enhance visitor experience.  Currently over 50% of attendees are visitors.

 

            We bring entertainment that will appeal to a wide audience and book these shows to coincide with the tourist season.

 

            Total Project Cost         $10,836

            Amount Requested         $7,836                                           Recommendation      $4,720

 

            TAG Comment:

            Fits criteria and supported.

            Recommendation = eligible costs minus the $3,000 estimated ticket sales income.