Tuatapere Community Board





Minutes of a meeting of Tuatapere Community Board held in the Waiau Hotel, 47 Main Road, Tuatapere on Tuesday, 20 June 2017 at 5.06pm.





Margaret Thomas



Blayne De Vries



Maurice Green



Jo Sanford



Councillor George Harpur





Committee Advisor

Alyson Hamilton


Community Partnership Leader

Simon Moran



Tuatapere Community Board

20 June 2017



1          Apologies


Moved Member Green, seconded Member Sanford and resolved:

That the Tuatapere Community Board accept the apologies for non-attendance from Members Crack and Horrell.


2          Leave of absence


Moved Member De Vries, seconded Member Green and resolved:

That the Tuatapere Community Board agree to the request for leave of absence from Councillor Harpur for the meeting scheduled Tuesday, 15 August 2017.


3          Conflict of Interest


There were no conflicts of interest declared.


4          Public Forum


There was no Public Forum.


5          Extraordinary/Urgent Items


There were no Extraordinary/Urgent items.


6          Confirmation of Minutes



Moved Cr Harpur, seconded Member De Vries  and resolved:

That the minutes of Tuatapere Community Board meeting held on 11 April 2017 be confirmed as a true and correct record.





Council Report

Record No:         R/17/5/11566


Simon Moran (Community Partnerships Leader) presented the report.


Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.


Mr Moran informed the report highlighted various issues of interest including;


§  Havelock North Water Inquiry

§  Fresh Water Management

§  Around the Mountains Cycle Trail

§  Building Control

§  Te Anau Wastewater Discharge Project

§  Civil Defence Review


§  The Chair raised concerns regarding lack of knowledge of Emergency Management activities in Tuatapere. It was agreed the Chair invite the Sector Manager to the next Board meeting to give an update on Emergency Management activities in Tuatapere.


§  Rural Fire update

The Chair advised of ongoing discussions regarding shared services with the St Johns Tuatapere and Tuatapere Volunteer Fire Brigade.


§  Tourism Infrastructure Fund

Mr Moran advised of $25 million per annum available to assist with co-funding of tourism related facilities within the district that meets the relevant criteria.


§  Water Structures

Mr Moran confirmed plans are underway to do some initial investigations of the Waiau river boat ramps to identify any urgent issues to be included in the 2018 Long Term Plan.


§  Dog Registrations

Staff confirmed forms are available at Area Offices for completion.


§  Freedom Camping

Mr Moran advised no freedom camping signs requested for the town entrances have been given to the contractor for installation.  Mr Moran added there will also be a no camping sign to be installed in the Tuatapere Recreation Reserve.


§  Venture Southland

Mr Moran informed Venture Southland are undertaking the District Facilities project on Council’s behalf and are currently in the process of surveying both the operators and a representative sample of users.  Mr Moran added the project will assist Council in understanding the type, range and location of facilities in the District as well as the level of use they get.   The Chair confirmed that she has been interviewed by Venture Southland staff in regards the Tuatapere Hall.


§  Finance

The Board was informed in regards to finance no application has been received from the Tuatapere Pool Committee for funding from the Tuatapere Ward Pool rate, which is currently at $10,000.


Members were advised the Pool Committee was required to forward an application for a specific project to the Community Board with a copy of the annual financial report for Board approval.  The Chair to contact the Pool Committee liaison person as a reminder of the procedure.


Members queried the increase to the Regional Heritage Rate.  Mr Moran responded advising the $5 increase is to be funded from existing budgets.




Moved Member Sanford, seconded Member Green  and resolved:

That the Tuatapere Community Board:

a)         Receives the report titled “Council Report” dated 10 June 2017.





Chairperson's Report


The Chair, Member Thomas, reported on activities she has been involved since the Board’s last meeting.   This included the following;

§  Attendance at Community Board and CDA Chairperson’s meeting

§  Attendance at Community Law workshop in Tuatapere

§  Upcoming meeting at Environment Southland regarding the Draft Water Plan

§  Attendance at Waiau River Users meeting

§  Attendance at Tuatapere Promotions Group meeting

Member Sanford confirmed a pedestrian refuge is to be placed outside the police station. A discussion took place on the location of the pedestrian refuge. It was agreed the most ideal site is in the vicinity of the Community Housing.



Councillor’s Report


Councillor Harpur reported on activities with which he has been involved since the Board’s previous meeting.   These included;

§  Suggestion that a proposed gala day at Heritage Garden work in conjunction with sports day

§  The licensing inspectors are focussing on clearing the alcohol renewal backlog by 30 June 2017

§  Colac Bay Foreshore Road update

§  Purchase of new lawn mower for Domain

§  New Librarian for the Tuatapere library



The meeting concluded at 6.10pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON TUESDAY, 20 JUNE 2017.